25Q000032-QandA_07-22-2025.pdf
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- Solicitation number
- 69056725Q000032
About this file
This document is a Vendor Questions and Answers (Q&A) file for a federal solicitation for an HVAC Roof Top Unit (RTU) with Ancillary Installation. The solicitation (No. 69056725Q000032) is a small business set-aside, Firm Fixed Price (FFP) Request for Quote (RFQ) with a Lowest Price Technically Acceptable (LPTA) evaluation approach. The procurement covers commercial products/services under NAICS code 238220 with a $19 million industry size standard.
Key details from the Q&A include confirmation that the bid is due July 30th, 2025, no bid bond is required, and past performance can include RTU replacements older than 12 months. Vendors sought clarification on several aspects, including pre-bid site visit requirements, insurance requirements, and the specific rooftop unit location. The Independent Government Estimate will not be disclosed, and vendors are instructed to quote accordingly. The solicitation is being managed by the Department of Transportation Federal Highway Administration and is open to small businesses registered in the SAM.gov database.
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VENDOR QUESTIONS AND ANSWERS
Solicitation No.:
Project No.:
Project Name: HVAC ROOF TOP UNIT (RTU) WITH ANCILLARY INSTALLATION
# General Technical Question Answer Date
1 X Do you know the rough order of magnitude for this project?
The Independent Government Estimate (IGE) for this requirement will not be divulged. Please submit your quote accordingly.
3-Jul-2025
2 X
We have plenty of HVAC past experience over the past 12 months but we have a few RTU replacements that are older than 12 months. Can we include them in our past performance please?
Yes. 8-Jul-2025
3 X Is the Pre-Bid Mandatory? Yes. NO. 8-Jul-2025
4 X Can you possibly revise or give an exception to the 10 years of experience requirement? This will be addressed in Amendment 0001. 8-Jul-2025
5 X We are looking for a construction cost estimate or a construction cost range.
The Independent Government Estimate (IGE) for this requirement will not be divulged. Please submit your quote accordingly.
9-Jul-2025
6 X Looking through the specs I am not seeing anything talking about a bid bond. Do we need a bid bond for this project?
Bid bond is not required. 16-Jul-2025
7 X Could you please confirm whether the site visit is indeed mandatory for offerors? This will be addressed in Amendment 0002. 18-Jul-2025
8 X Can you send me the Insurance Requirements please? This will be addressed in Amendment 0003 21-Jul-2025
9 X Is it possible for our firm to still participate in this procurement opportunity without attending the pre-bid site visit?
Yes, and please refer to Amendment 0002 for the subject solicitation. 21-Jul-2025
10 X I would appreciate your assistance in identifying which of the rooftop unit shown in the attached photo is the one scheduled for replacement.
Please refer to Amendment 0002 (25Q000032- Amend 0002.pdf) and see Facility Image. 22-Jul-2025
11 X Could you please confirm the approximate distance of the unit from the edge of the building?
22ft from the south edge of the gas pack unit to the edge of the parapet (Rooftop edge). 22-Jul-2025
69056725Q000032
VENDOR QUESTIONS AND ANSWERS
12 X I just want to confirm the bid for this project is due July 30th, not July 23rd? Yes. 22-Jul-2025
File details come from the government source that posted it. Updated .