6 578-15-008 Specifications 112825.pdf

UPDATE WAYFINDING SIGNAGE

Project # 578-15-008

For the VA Hines Medical Center

5000 S. Fifth Avenue., Hines, IL 60141

PROJECT MANUAL

100% BID DOCUMENTS

April 12, 2023

GUIDON DESIGN INC.

PROJECT CONTACTS:

COR / OWNER: VA Hines Medical Center Attn: Jake Kanuru 5000 S. Fifth Avenue Hines, IL 60141 Phone : 708-202-8387 x 21149

Email: Jake.Kanuru@va.gov

ARCHITECT: GUIDON DESIGN INC.

Attn: Luke Leising 1221 N Pennsylvania St. Suite 200 Indianapolis, Indiana 46202 Phone: (317) 800-6388 Email: luke@guidondesign.com

ISSUE DATE: April 12, 2023

Update Wayfinding Signage April 12, 2023 VA Hines Medical Center 100% Bid Documents 5000 S. Fifth Avenue, Hines, IL 60141 Project # 578-15-008

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DEPARTMENT OF VETERANS AFFAIRS

VHA MASTER SPECIFICATIONS

TABLE OF CONTENTS

Section 00 01 10

SECTION NO. DIVISION AND SECTION TITLES DATE

DIVISION 00 - SPECIAL SECTIONS

00 01 11 Hines Special Requirements 04-23 00 01 12 Response to Previously Asked Questions 04-23 00 01 15 List of Drawing Sheets 04-23

DIVISION 01 - GENERAL REQUIREMENTS

01 00 00 General Requirements 05-21 01 33 00 Submittal Register 04-23 01 33 23 Shop Drawings, Product Data, and Samples 06-21 01 35 26 Safety Requirements 07-20 01 42 19 Reference Standards 11-20 01 45 00 Quality Control 02-21 01 58 16 Temporary Interior Signage 07-15 01 74 19 Construction Waste Management 01-21 01 91 00 General Commissioning Requirements 10-15

DIVISION 02 – EXISTING CONDITIONS

02 41 00 Demolition 08-17

DIVISION 09 – FINISHES

09 91 00 Painting 01-21

DIVISION 10 – SPECIALTIES

10 14 00 Signage 04-23

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SECTION 00 01 11

HINES SPECIAL REQUIREMENTS

PART 1 – GENERAL

1.1 HINES VA CAMPUS SITE PLAN

A. A PDF version of this image is available upon request after award.

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1.2 HINES UNDERGROUND UTILITY PLAN

A. A PDF version of this image is available upon request after award.

1.3 PRE-CONSTRUCTION CHECKLIST

A. The contractor is to complete the document below and submit no later than 30 calendar days after issuance of the Notice to Proceed.

B. A PDF version of these images is available upon request after award.

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2. SAFETY:

☐ a. The VA Safety Officer has the authority to stop work if a serious safety violation is being committed.

3. CHANGES:

☐ a. The Contracting Officer (CO), from information furnished by the COR may, by a written order, make changes to the drawings and/or specifications that are within the general scope of the contract. No other person is authorized to make revisions, changes, or deletions from the contract.

☐ b. Proposals for changes in work shall be submitted to the Contracting Officer according to VA requirements. Proposals more than $1,000 must include:

1. Itemized breakdown of labor and material costs.

2. List of subcontractors performing the work.

3. Overhead & Profit percentages.

☐ c. Change Orders (Proceed Orders): There may be some instances (as described in Clause 52.343-4 of the General Conditions) where the need to proceed with a change in work is necessary. In these cases, written authorization will be issued by the Contracting Officer (CO) to proceed with the work. An equitable adjustment will be negotiated within 30 calendar days.

4. SUBCONTRACTORS:

☐ a. The Contractor shall submit a list of subcontractors which will include names and addresses and the nature of work involved (SF 1413). The Contracting Officer reserves the right to disapprove any proposed

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1.4 SAFETY AND HEALTH DURING CONSTRUCTION ACTIVITIES.

A. The contractor is to complete sections of this document below as required by the COR and submit no later than 30 calendar days after issuance of the Notice to Proceed.

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1.5 CUTTING, WELDING, AND OTHER HOT WORK

A. The contractor is to complete the document below as required by the COR and submit no later than 30 calendar days after issuance of the Notice to Proceed.

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1.6 DIG PERMIT

A The contractor is to complete the document below as required by the COR and submit no later than 30 calendar days after issuance of the Notice

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1.7 ABOVE CEILING ENTRY AND WALL CONSTRUCTION PERMIT

A. The contractor is to complete the document below as required by the COR and submit no later than 30 calendar days after issuance of the Notice

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1.8 CONTRACTOR PIV INSTRUCTIONS AND FORM

A. The contractor is to complete the document below and submit no later than 30 calendar days after issuance of the Notice to Proceed.

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1.9 CONTRACTOR PARKING

A. A PDF version of these images is available upon request after award.

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1.10 NO SMOKING POLICY 10/1/19

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1.11 INFECTION CONTROL BARRIER SAMPLE

A. This is an example of a properly installed infection control barrier with entrance signage, manometer with functioning display, and sign-in sheet, ILSM, PCRA, and ICRA posted.

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1.12 HINES COVID-19 GUIDELINES

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PART 2 - REFERENCES

2.1 VA’S TECHNICAL INFORMATION LIBRARY (TIL)

A. Master Construction Specifications (PG-18-1).

B. Standard Details (PG-18-4).

C. Environmental Planning Guidance (PG-18-17).

2.2 HINES INFORMATION AVAILABLE UPON REQUEST

A. 2011 Asbestos Survey for the Edward Hines Jr. Veterans Affairs

Hospital.

B. 2013 Historic Preservation Plan for the Edward Hines Jr. Veterans

Affairs Hospital.

C. 2020 Statement of Conditions Survey for the Edward Hines Jr. Veterans

Affairs Hospital.

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PART 3 – MISSION STATEMENT

3.1 GENERAL

A. Engineering Service’s mission is the total oversight and management of the environment of care, as it pertains to the physical infrastructure and base plant operations, at the Edward Hines VA Hospital. Engineering support is for customers that include, but are not limited to, patients, visitors, clinic staff and administrative employees.

PART 4 – REQUIREMENTS

4.1 GENERAL

A. This project presumes the Contractor will not need access to the Hines

LAN or any VA Sensitive Information to execute the contract.

B. The awarded Contractor will adhere to all codes, standards, guidelines, and design requirements found in the VA’s Technical Information Library

(TIL).

C. Where a conflict exists between this specification section and the requirements of other associated contract documents, the requirements this specification section shall prevail.

4.2 PRE-BID SITE VISIT

A. A pre-construction site walk through is encouraged and should be coordinated by the CO. The intent of this walkthrough is to give the

Contractor access to the project site so that an accurate evaluation of the project requirements and site assessment can be made.

B. The Contractor shall coordinate with the COR to schedule the site visit seven (7) calendar days prior to the requested date.

4.3 RFI SUBMITTALS

A. The Contractor shall submit any RFI’s resulting from the site visit within five (5) working days after the inspection to the CO.

B. Unless otherwise stated the Contractor shall allow the COR and CO ten

(10) working days to respond to an RFI.

4.4 INFECTION CONTROL BARRIER (ICB)

A. Temporary construction partitions shall be smoke-tight and built of noncombustible materials that will not contribute to the development or spread of fire.

B. Barriers shall not obstruct access to emergency services and for fire, police, and other emergency forces.

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C. The Contractor shall provide and install a rigid infection control panel system manufactured by Edge Guard out of Bement, Illinois or an approved equal. http://www.edge-guard.com/home.html. Salient details of the infection control barrier are:

i. The ICB must be fire-resistant.

ii. The barrier must be water resistant; capable of being cleaned and sanitized.

iii. Installation of the barrier shall not:

1. Generate dust outside the barrier.

2. Generate excess noise outside the barrier.

3. Generates excess fumes outside the barrier.

iv. Demobilization of the barrier shall not:

1. Generate dust outside the barrier.

2. Generate excess noise outside the barrier.

3. Generates excess fumes outside the barrier.

4. Require floor, wall, or ceiling repairs upon removal.

v. The barrier should be environmentally responsible.

1. The materials should be reusable.

2. The materials should not contribute to unnecessary waste to our landfills.

D. Fire-resistant plastic sheeting may be used to supplement the rigid infection control panel system. COR approval is required.

i. The Contractor shall submit an RFI requesting approval during the bid period.

E. Wood studs, plywood, OSB, particle board, pressboard, or other flammable materials are not allowed at Hines.

F. Manometers shall be installed on the ICB adjacent to every entrance of the work zone to monitor negative pressure within the work zone. See

Section 1.11 INFECTION CONTROL BARRIER SAMPLE.

G. All doors to rooms inside the work zone but directly impacted by the work shall have their doors shut and the perimeters taped to prevent the migration of dust and debris into these rooms.

H. Cover all sprinkler heads (daily), signs, data transmitters, and light fixtures. Cover the supply and return diffusers within the work zone to prevent the spread of dust and fumes to other areas outside the work zone.

http://www.edge-guard.com/home.html

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I. Rigid infection control panel system and manometers are to be submitted and approved by the COR prior to installation.

J. The following is a manner acceptable to Hines Infection Control to maintain negative pressure inside an infection control barrier with no reasonable access to discharge air to the exterior.

i. Install a floor-to-ceiling infectious control barrier (ICB) meeting the fire-rating required.

ii. Cover all sprinkler heads (daily), signs, data transmitters, and light fixtures. Cover the supply and return diffusers within the work zone to prevent the spread of dust and fumes to other areas outside the work zone.

iii. Place the air scrubber inside the ICB with a HEPA filter. The air scrubber will draw air from inside the ICB.

iv. Place a flapper valve connection on the ICB near to the ceiling.

v. Route the filtered air from the scrubber via a collapsible duct to the flapper valve thus maintaining negative pressure inside the ICB.

vi. If the power should accidently get cutoff, the flapper valve will swing close thereby maintaining the integrity of the ICB.

4.5 POSTING ON INFECTION CONTROL BARRIER

A. The Contractor shall post and maintain the final signed PCRA, ICRA, ILSM and Emergency Contact Information (when issued) at the entrance to the ICB for the duration of the project. See Section 1.11 INFECTION

CONTROL BARRIER SAMPLE. The Contractor will update the postings when new documents are issued.

4.6 EQUIPMENT LEAD TIME.

A. Equipment lead times line shall be incorporated into the project schedule and used in conjunction with the baseline for the project start date.

4.7 HINES PERMITS

A. Unless otherwise stated the Contractor shall submit for all required VA permits (i.e., above ceiling or dig) fourteen (14) calendar days prior to the event based on the approved project schedule with the COR.

4.8 PROJECT PAY APPLICATIONS

A. All submitted project pay applications require certified payroll and waste report documents to be current with each pay submission.

B. Certified payroll documents shall be submitted to the COR weekly.

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C. Approval of all invoices will require documents to be current.

4.9 OFF-HOUR AND WEEKEND WORK

A. All work performed after hours or on weekends requires coordination with the COR and shall be requested fourteen (14) calendar days prior in writing or e-mail to the COR for approval. All work performed after hours or on weekends requires coordination with the COR and shall be requested fourteen (14) calendar days prior in writing or e-mail to the

COR for approval.

B. No work shall take place without written or e-mail confirmation from the project COR.

4.10 UTILITY SHUTDOWNS

A. The Contractor shall provide twenty-one (21) calendar days’ advance notice for any planned utility shutdowns to all allow the station to notify staff/visitors and prepare contingency plans if necessary.

B. Planned utility shutdowns should be indicated on the project schedule.

4.11 SUBMITTALS AND SHOP DRAWINGS

A. Unless otherwise stated the Contractor shall provide shop drawings and equipment submittals for review and approval by the COR seven (7) calendar days prior to the start of construction.

B. No work shall be started prior to review and approval by the COR.

4.12 CERTIFICATIONS

A. When applicable, the Contractor shall provide certifications for all personnel performing any welding and shall certify all welds prior to the start-up of any of the units.

B. These certifications shall be supplied to the COR and retained as a permanent record of the project folder.

C. Personnel certifications shall be provided to the COR prior to the start of construction.

D. All weld certifications shall be provided to the COR at the end of every work week when applicable.

4.13 OSHA CERTIFICATION

A. The Contractor shall have an OSHA certified site superintendent on site whenever any work is being performed.

B. A copy of the OSHA certification shall be supplied to the COR prior to the start of any work and retained as part of the project folder.

4.14 POST-AWARD MEETING

A. The meeting shall be coordinated through the COR and CS/CO.

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B. The meeting shall take place after the Notice to Proceed has been issued but prior to the start of demolition/construction.

C. The Contractor shall schedule and attend a “Page-Turn” meeting in which the Designer of Record will be in attendance. The goal of this meeting is to clarify any confusion the Contractor may have regarding the contract documents in advance of commencing construction activities, delivery of project submittals, submission of the project schedule, the coordination of project phasing, etc.

PART 5 – CONSTRAINTS

5.1 WORK HOURS

A. Work hours for EHVAH staff are from 7:00 am until 4:00 pm, Monday through Friday.

5.2 PHOTOGRAPHS

A. Photographs may be taken of the work performed at the jobsite.

However, photographs containing patients and/or staff are a violation of the Patient Privacy and hospital policy. Both violations are subject to penalties and dismissal.

B. Permission from the EHVAH Public Affairs Officer (PAO) is required and should be coordinated with the project COR.

5.3 EXPLORATORY DEMOLITION

A. Exploratory demolition is permitted but must be coordinated with the

COR.

5.4 SMOKE-FREE POLICY

A. VHA Directive 1085 implements a smoke-free policy for patients, visitors, contractors, volunteers, and vendors at VA health care facilities.

through Friday.

5.5 MAXIMIZING USE OF AMERICAN-MADE GOODS, PRODUCTS, AND MATERIALS

A. The Buy American Act required the United States government to prefer

U.S.-made products in its purchases.

B. It is the policy of the United States to buy American and to maximize, consistent with law, the use of goods, products, and materials produced in the United States.

C. Material purchases should adhere to this policy to the greatest extent possible.

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5.6 BADGES

A. All Contractors visiting the jobsite will need to receive a temporary

PIV badge. The procedure to follow is:

i. Contractors must FIRST get their fingerprints done by Human

Resources located in Building 17.

ii. It takes between 3-5 days at least for fingerprints clear.

iii. Once fingerprints have cleared the person requesting a badge can be sponsored.

iv. The Contractor must then complete a “Request for a PIV card” form. See Section 1.8 CONTRACTOR PIV INSTRUCTIONS AND FORM. and then turn in to the Engineering Services.

v. The Contractor can then be sponsored upon verification the fingerprints have been cleared.

vi. Once the Contractor has been sponsored the COR, they can call PIV

(708) 202-5170 to arrangement for issuance of a PIV for badge.

PART 6 – TASKS AND RESPONSIBILITIES

6.1 GENERAL

A. A pre-construction (kick-off) meeting between the Contracting Officer

(CO) or Contracting Specialist (CS), the Contracting Officers

Representative (COR), and key GC team members will be conducted to review project objectives, scope, deliverables, communication, site access, schedule, and responsibilities. During this meeting the Notice to Proceed (NTP) should be signed. After this meeting the awarded GC firm shall provide their services according to the approved project schedule.

6.2 PRECONSTRUCTION PERIOD

A. The Contractor shall provide submissions for subsections B through R.

B. Logistics Plan: A comprehensive narrative describing the chronological planned development of the project. The Logistics Plan includes an organizational chart, hourly rates, staging plan, description of means and methods, and hours of work.

C. Construction Security Plan: Defines both physical and administrative security.

D. Construction Phasing Plan: It is the Contractor’s responsibility to develop a work plan and schedule detailing, at a minimum, the procedures to be employed, the equipment and materials to be used, the

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E. Submittal Registry: The Submittal Registry shall include a listing of all documentation required for pre-approved submissions including shop drawings, technical data, product performance information, calculations, and samples.

F. Accident Prevention Plan: The APP (aka Construction Safety & Health

Plan) shall interface with the Contractor's overall safety and health program.

G. Activity Hazard Analyses: AHAs are also known as Job Hazard Analyses, Job Safety Analyses, and Activity Safety Analyses.

H. Construction Schedule: WBS schedule including start/end dates, duration, and sequencing, preferably in MS Project or Primavera format

(include floats).

I. Schedule of Values: A detailed Breakdown for Payment, including design stages, work performed, and work invoiced per Progress Payment submission.

J. Existing Conditions Survey: Before any work is started, the Contractor shall make a thorough survey with the COR of the buildings or areas of buildings in which alterations occur and areas which are anticipated routes of access, and furnish a report, signed by both, to the

Contracting Officer.

K. Infection Control Plan (ICP): Narrative description of the dust control and debris disposal process including disposal destination and methodology.

L. Quality Control Plan (QCP): Describes the methods by which the

Contractor will ensure all work is being accomplished in accordance with specifications and this SOW.

M. Environmental Protection Plan: The Contractor shall meet with the COR to discuss the proposed Environmental Protection Plan and to develop mutual understanding relative to details of environmental protection.

N. Document Submissions. All documents included as Attachments to this

SOW that are required to be filled out and signed or jointly signed by the Contractor.

O. Demolition Debris Management Plan.

P. Certificates, Licenses, and Training Documents.

Q. Obtain PIV badges.

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R. RFI’s: Other than those resulting directly from demolition or construction.

6.3 CONSTRUCTION PERIOD

A. The Contractor shall provide submissions or perform for subsections B through F.

B. Display the signed PCRA, ICRA, ILSM and Emergency Contact Information in a location coordinated with the COR.

C. Attending biweekly construction meetings which are facilitated by the

COR.

D. Submit RFI’s during construction as necessary.

E. Issue biweekly field reports of construction progress to the COR.

F. Attend field inspections and punch list inspections as requested by the

COR.

6.4 CONSTRUCTION CLOSE-OUT PERIOD

A. The Contractor shall provide the following:

i. Inspection and Approval by the COR and/or the CO.

ii. Final Approval and Beneficial Occupancy when applicable.

iii. Warranties documents and O&M Manuals.

iv. As-built drawings and record submittals.

v. Staff training when applicable.

vi. Contractor Release of Claims.

vii. All Waste Reports submitted per Safety and Health during

Construction Activities.

viii. Existing Conditions Re-survey.

B. The COR shall review the Contractor’s close-out submissions for thoroughness and conformance with the contract document requirements.

The COR shall also review field-marked as-built drawings for conformance with final installations.

C. The COR shall utilize these as-built drawings and specifications from the Contractor and generate as recorded drawings and specifications.

PART 7 – PERFORMANCE MONITORING

7.1 GENERAL

A. The Government will periodically evaluate the Contractor’s performance by appointing a representative(s) to monitor such performance and ensure services are received. The Government representative will

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PART 8 – OTHER PERTINENT INFORMATION OR SPECIAL CONSIDERATIONS

8.1 GENERAL

A. All Contractor personnel shall be certified by appropriate federal and state regulatory agencies to meet federal and local certification requirements as applicable. All licenses, permits, and welding certifications shall be kept current throughout the period of performance of the contract. The Contractor shall provide the

Government copies of such certificates.

B. Per VA Information Security Program policy – VA Directive and Handbook

6500 and 6500.6, Appendix A, contractor storage, generation, transmission or exchanging of VA sensitive information during this construction project is not acceptable.

C. All work shall be scheduled to meet requirements of EHVAH. All work shall be coordinated through the Contracting Officer. Local coordination shall be routed through the Contracting Officer’s

Representative.

D. The Contractor shall provide to the Contracting Officer record of work certifications for all trade’s relative to this contract 5 calendar days prior to beginning work. Certifications shall include welders, pipe installers, machine operators, etc.

E. The Contractor is responsible for repairing any damages to existing utilities incurred during construction or demolition.

F. Utilities within the area and identified on existing drawings are not to be interpreted as the exact location, or as the only existing site conditions. The Contractor shall verify all existing conditions and proceed with caution around any anticipated obstructions.

G. Where any work disturbs the grass areas, sod, walls, ceilings, floors, windows, entrances or building structures, etc. or where new and old work join, the Contractor shall restore, repair, or refinish affected areas or surfaces to their original condition, or as existed before the commencement of this project. Upon completion of the contract, the

Contractor shall deliver all work complete and undamaged. Any damage that may be caused by the Contractor or his work crews or

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H. Should a conflict exist between VA requirements and VA adopted nationally recognized codes and standards, the conflict shall be brought to the attention of the Contracting Officer. The resolution of the conflict shall be made by the authority having jurisdiction for VA to ensure system-wide consistency. All work conducted under this scope of work shall comply with the Department of Veterans Affairs Master

Specifications and all applicable state and federal regulations and codes.

PART 9 – RISK CONTROL

9.1 GENERAL

A. Refer to the attached ICRA form.

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RESPONSE TO PREVIOUSLY ASKED QUESTIONS

1. Can the Contractors email in their bids (versus mailing hard copies) since everyone will be just getting back from the holidays and we will likely be scrambling to get subcontractor quotes due to their organizations just getting back?

A: No, only hard copies and mailed in copies will be accepted.

2. Can the Superintendents wear two hats for Supervising and Safety?

A: Yes

3. Is there any lead paint on any of the walls where signs are to be removed/demolished? If so, where?

A: The campus is 101 years old. It’s buildings date from 1921 and forward. It is reasonable to expect lead paint in certain buildings, but we don’t track its location. In all instances the lead paint has been covered by several layers on non-lead paint. Most of the interior signs will be mechanically mounted to the walls. The disruption will be minimal from an infection control perspective and any lead paint dispersed into the air will be negligible.

4. Is there any risk of running into asbestos? If so, where?

A: The campus is 101 years old. It’s buildings date from 1921 and forward. It is reasonable to expect asbestos exists in certain buildings. Most of the interior signs will be mechanically mounted to the walls and is not expected to encounter any known asbestos. The disruption will be minimal from an infection control perspective.

However, if the asbestos is suspected, it will be the contractor’s responsibility to collect and test samples to validate their asbestos concerns.

5. If our teams run into asbestos containing materials, who is responsible for the abatement (VA or Contractor)?

A: Prior to any signage installation the contractor should survey the installation locations and determine any preliminary areas of asbestos concern. If concerns exist, the contractor should test samples the materials to confirm asbestos. After the contractor confirms asbestos is present through testing and it cannot be avoided (repositioning the signage), the VA will be responsible for abatement.

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6. Are the removed signs considered VA recyclable materials?

A: There is a large variety of existing signs throughout the campus. It is the contractor’s responsibility to separate out recyclable material and components as required per the contract to avoid directing recyclable material to a non-recyclable landfill. The contractor needs to track all recycled material as part its monthly waste reports.

7. The Wage determination provided as part of the solicitation documents does NOT clearly define wayfinding/signage labor rates and may be subject to interpretation. What specific Davis Bacon Wage rate

($/hr + fringe) will the Contractor be required to use for on-site employees performing demolishing/removing the existing signs?

A: There is no specific classification, therefore the Laborer (building

& residential) rate under Group 1 would apply- GROUP 1: other unclassified laborers.

8. Are there any historically registered buildings or architecture where we have signs being installed? If so, where?

A: Yes, see attached historical boundary for the Hines campus. Please note the historic district applies to only exterior signs.

9. Solicitation Page 66 - What specific buildings and areas must be performed afterhours?

A: The work in Surgery areas on the 2nd floor and in the basement of

Bldg. 200 shall be done only on Saturdays in coordination with COR.

Work in building 228 shall be coordinated with the COR and the mental health team prior to commencement. The contractor shall provide a minimum 21-day notice prior to commencing work in this building. An installation schedule is of paramount importance as we are an active and functioning hospital. The contractor needs to perform the work in a manner least likely to interfere with the daily operations of the hospital, clinics, and patient areas. Therefore, if the contractor’s means and methods prove to be too disruptive then additional areas may need to shift to off-hours work.

10. For areas within buildings that are included in the SOW that are being renovated during construction, how does the VA want those areas to be handled?

A: If such a conflict exists the installation work shall be performed under this contract and coordinated with the supervisor of the

5000 S. Fifth Avenue, Hines, IL 60141 Project # 578-15-008

00 01 12 Response to Previously Asked Questions - 3 renovation work area. Where installation is not viable under this contract, the signage material shall be turned over to the station at a time a location determined by the COR for internal installation or installation by a 3rd party. The COR will then submit a deductive modification for the installation work not performed under this contract.

11. Door signage – On existing doors where signage is to be removed, if the coating gets damaged removing the existing signage, what are the door repair expectations of the VA (i.e., entire door must be sanded and recoated, or patch and repair the damaged area as best we can, etc.)?

A: The contractor is responsible for repairing any damage done to surfaces or adjacent surfaces in the performance of its contract. The

COR will determine what is an acceptable level of repair. However, for this example the entire door must be refinished to match existing.

12. Will the contractor be responsible for disposal or recycle of existing demo signage?

A: Yes

13. Regarding SP-22.06 – this sign is specified to have the numbers stenciled and painted. Is and alternative suggestion acceptable?

A: The VA will evaluate options proposed by the contractor that meet all anti-ligature and VA requirements for a Mental Health facility.

14. Please confirm if this project is taxable or tax exempt.

A: Contracting will issue a tax-exempt letter for this project to the bidder who is awarded this contract.

15. Please confirm what labor classification title and rate applies for Signage Installers as they are not specifically listed in document

“P07 WAGE DETERMINATION – COOK 11-21-22”.

A: There is no specific classification for the title of “signage installer”, therefore the Laborer (building & residential) rate under

Group 1 would apply- GROUP 1: other unclassified laborers.

Exterior Sign Types EN-01.03, EN-02.02A and EN-02.02B are specified to have laser cut aluminum panels with push through acrylic lettering, a construction method typically used with internal illumination, however the signs are titled as “non-Illuminated” and electrical requirements are not identified. Please confirm if these sign types are illuminated or non- illuminated. If illuminated, please confirm if providing power

5000 S. Fifth Avenue, Hines, IL 60141 Project # 578-15-008

00 01 12 Response to Previously Asked Questions - 4 to sign locations will be performed by the VA or the responsibility of the contractor.

A: Non-illuminated signs must have a durable, aluminum construction.

Lettering method is negotiable based on contractor’s recommendations for a non-illuminated sign.

16. Recommendations should match durability and quality of the basis of design. Please confirm if the VA will provide the paint to the interior signage installation contractor for wall patching and repair.

A: VA to confirm finish and color. Contractor to provide material and labor.

17. Please confirm if the phasing and order of Installation plan identified in the solicitation is a firm VA requirement or if it is negotiable based on contractor recommendations.

A: It is negotiable based on contractor’s recommendations; however, VA must remain operational during installation.

18. There are multiple monument signs shown on the plan. Will these signs require power. If yes please provide an electrical drawing showing points of contact for these signs.

A: No, will not require power

19. Are the concrete foundations to be designed by the signage vendor? Will they need approval through the VA? Will a structural engineer be required?

A: Yes. Yes, the signage vendor is to recommend the best mounting method of exterior signage based on their products. Depending on the recommendation, a structural engineer may be required to ensure signage is properly secure. Specification section 10 14 00 2.2 Exterior Signage

Performance Requirements addresses this:2.2 EXTERIOR SIGNAGE

PERFORMANCE REQUIREMENTS

Structural Calculations: Engage a Professional Engineer (PE) who is registered in the state where the work is located to design sign structure and anchorage to withstand design loads. Provide documentation to support these details.

Thermal Movements: For exterior signs, allow for thermal movements from ambient and surface temperature changes 67 degrees C (120 degrees F) ambient and 100 degrees C (180 degrees F) material surfaces.

20. Is there a landscape restoration plan or are we to assume seed and blanket for all disturbed areas?

5000 S. Fifth Avenue, Hines, IL 60141 Project # 578-15-008

00 01 12 Response to Previously Asked Questions - 5

A: The contractor to seed and blanket for disturbed areas

21. When interior signs are being removed will infection control be required if not dust is generated?

A: We do not anticipate the typical sign installation to require infection control; however, contractor should reference specification section 01 35 26 Section 1.11 for guidance if work causes disturbance requiring infection control or work occurs in high-risk areas.

22. Will infection controls be required when installing interior signage? What level of infection control will be required?

A: We do not anticipate the typical sign installation to require infection control; however, contractor should reference specification section 01 35 26 Section 1.11 for guidance if work causes disturbance requiring infection control or work occurs in high-risk areas.

23. Will this project require a full-time on-site Superintendent, SSHO and QC? Please provide staffing requirements.

A: Yes. Full time on-site Superintendent shall be present to ensure safety and quality control measures are followed as per Construction documents. Separate personnel for safety and quality control are not necessary

24. For concrete and asphalt restoration are we to assume like and kind replacements?

A: Yes

25. Will testing for concrete and asphalt be required?

A: Yes

26. Can the Superintendents wear two hats for Supervising and Safety?

A: Yes

27. Is there any lead paint on any of the walls where signs are to be removed/demolished? If so, where?

A: The campus is 101 years old. It’s buildings date from 1921 and forward. It is reasonable to expect lead paint in certain buildings, but we don’t track its location. In all instances the lead paint has been covered by several layers on non-lead paint. Most of the interior signs will be mechanically mounted to the walls. The disruption will be minimal from an infection control perspective and any lead paint dispersed into the air will be negligible.

28. Is there any risk of running into asbestos? If so, where?

5000 S. Fifth Avenue, Hines, IL 60141 Project # 578-15-008

00 01 12 Response to Previously Asked Questions - 6

A: The campus is 101 years old. It’s buildings date from 1921 and forward. It is reasonable to expect asbestos exists in certain buildings. Most of the interior signs will be mechanically mounted to the walls and is not expected to encounter any known asbestos. The disruption will be minimal from an infection control perspective.

However, if the asbestos is suspected, it will be the contractor’s responsibility to collect and test samples to validate their asbestos concerns.

29. If our teams run into asbestos containing materials, who is responsible for the abatement (VA or Contractor)?

A: Prior to any signage installation the contractor should survey the installation locations and determine any preliminary areas of asbestos concern. If concerns exist, the contractor should test samples the materials to confirm asbestos. After the contractor confirms asbestos is present through testing and it cannot be avoided (repositioning the signage), the VA will be responsible for abatement.

30. Are the removed signs considered VA recyclable materials?

A: There is a large variety of existing signs throughout the campus. It is the contractor’s responsibility to separate out recyclable material and components as required per the contract to avoid directing recyclable material to a non-recyclable landfill. The contractor needs to track all recycled material as part its monthly waste reports

31. The Wage determination provided as part of the solicitation documents does NOT clearly define wayfinding/signage labor rates and may be subject to interpretation. What specific Davis Bacon Wage rate

($/hr + fringe) will the Contractor be required to use for on-site employees performing demolishing/removing the existing signs?

A: There is no specific classification, therefore the Laborer (building

& residential) rate under Group 1 would apply- GROUP 1: other unclassified laborers.

32. Are there any historically registered buildings or architecture where we have signs being installed? If so, where?

A: Yes, see attached historical boundary for the Hines campus. Please note the historic district applies to only exterior signs.

33. What specific buildings and areas must be performed afterhours?

A: The work in Surgery areas on the 2nd floor and in the basement of

Bldg. 200 shall be done only on Saturdays in coordination with COR.

5000 S. Fifth Avenue, Hines, IL 60141 Project # 578-15-008

00 01 12 Response to Previously Asked Questions - 7

Work in building 228 shall be coordinated with the COR and the mental health team prior to commencement. The contractor shall provide a minimum 21-day notice prior to commencing work in this building. An installation schedule is of paramount importance as we are an active and functioning hospital. The contractor needs to perform the work in a manner least likely to interfere with the daily operations of the hospital, clinics, and patient areas. Therefore, if the contractor’s means and methods prove to be too disruptive then additional areas may need to shift to off-hours work.

34. For areas within buildings that are included in the SOW that are being renovated during construction, how does the VA want those areas to be handled?

A: If such a conflict exists the installation work shall be performed under this contract and coordinated with the supervisor of the renovation work area. Where installation is not viable under this contract, the signage material shall be turned over to the station at a time a location determined by the COR for internal installation or installation by a 3rd party. The COR will then submit a deductive modification for the installation work not performed under this contract.

35. Door signage – On existing doors where signage is to be removed, if the coating gets damaged removing the existing signage, what are the door repair expectations of the VA (i.e., entire door must be sanded and recoated, or patch and repair the damaged area as best we can, etc.)?

A: The contractor is responsible for repairing any damage done to surfaces or adjacent surfaces in the performance of its contract. The

COR will determine what is an acceptable level of repair. However, for this example the entire door must be refinished to match existing.

5000 S. Fifth Avenue, Hines, IL 60141 Project # 578-15-008

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00 01 15 - List of Drawing Sheets.docx - 1

SECTION 00 01 15

LIST OF DRAWING SHEETS

THE DRAWINGS LISTED BELOW ACCOMPANYING THIS SPECIFICATION FORM A PART OF THE CONTRACT.

SHEET LIST

GI000 COVER SHEET

GI001 ARCHITECTURAL SYMBOLS, NOTES, AND ABBREVIATIONS

GI002 PROJECT OVERVIEW AND SIGNAGE STANDARDS

GI003 SIGNAGE ELEVATIONS – INTERIOR IDENTIFICATION

GI004 SIGNAGE ELEVATIONS – INTERIOR REGULATORY

GI005 SIGNAGE ELEVATIONS – INTERIOR GUIDES

GI006 SIGNAGE ELEVATIONS – INTERIOR DIRECTORIES

GI007 SIGNAGE ELEVATIONS – EXTERIOR GUIDES AND PARKING

GI008 SIGNAGE ELEVATIONS – EXTERIOR GUIDES AND PARKING

DEMO

AD001 DEMOLITION NOTES - EXTERIOR

AD002 DEMOLITION NOTES - INTERIOR

ARCHITECTURAL

AI0-1SITE EXTERIOR SITE SIGNAGE DRAWING - OVERALL

AI0-2SITE EXTERIOR SITE BUILDING SIGNAGE DRAWING ENLARGED 1

AI0-3SITE EXTERIOR SITE BUILDING SIGNAGE DRAWING ENLARGED 2

AI0-4SITE EXTERIOR SITE WAYFINDING SIGNAGE DRAWING ENLARGED 1

AI0-5SITE EXTERIOR SITE WAYFINDING SIGNAGE DRAWING ENLARGED 2

AI0-6PARK EXTERIOR PARKING SIGNAGE DRAWING OVERALL

AI0-7PARK EXTERIOR PARKING SIGNAGE DRAWING ENLARGED 1

AI0-8PARK EXTERIOR PARKING SIGNAGE DRAWING ENLARGED 2

AI1-00 BUILDING 1 – OVERALL SECTION DRAWING

AI1-1A BUILDING 1 – 1 -SECTION A – SIGNAGE DRAWING

AI1-1B BUILDING 1 – 1 - SECTION B – SIGNAGE DRAWING

AI1-1C BUILDING 1 – 1 - SECTION C – SIGNAGE DRAWING

AI1-1D BUILDING 1 – 1 - SECTION D – SIGNAGE DRAWING

AI1-1E BUILDING 1 – 1 - SECTION E – SIGNAGE DRAWING

AI1-1F BUILDING 1 – 1 - SECTION F – SIGNAGE DRAWING

5000 S. Fifth Avenue, Hines, IL 60141 Project # 578-15-008

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00 01 15 - List of Drawing Sheets.docx - 2

AI1-1G BUILDING 1 – 1 - SECTION G – SIGNAGE DRAWING

AI1-2A BUILDING 1 – 2 - SECTION A – SIGNAGE DRAWING

AI1-2B BUILDING 1 – 2 - SECTION B – SIGNAGE DRAWING

AI1-2C BUILDING 1 – 2 - SECTION C – SIGNAGE DRAWING

AI1-2D BUILDING 1 – 2 - SECTION D – SIGNAGE DRAWING

AI1-2E BUILDING 1 – 2 - SECTION E – SIGNAGE DRAWING

AI1-2F BUILDING 1 – 2 - SECTION F – SIGNAGE DRAWING

AI1-2G BUILDING 1 – 2 - SECTION G – SIGNAGE DRAWING

AI1-3A BUILDING 1 – 3 - SECTION A – SIGNAGE DRAWING

AI1-3B BUILDING 1 – 3 - SECTION B – SIGNAGE DRAWING

AI1-3C BUILDING 1 – 3 - SECTION C – SIGNAGE DRAWING

AI1-3D BUILDING 1 – 3 - SECTION D – SIGNAGE DRAWING

AI1-3E BUILDING 1 – 3 - SECTION E – SIGNAGE DRAWING

AI1-3F BUILDING 1 – 3 - SECTION F – SIGNAGE DRAWING

AI1-3G BUILDING 1 – 3 - SECTION G – SIGNAGE DRAWING

AI1-4A BUILDING 1 – 4 - SECTION A – SIGNAGE DRAWING

AI1-4B BUILDING 1 – 4 - SECTION B – SIGNAGE DRAWING

AI1-4C BUILDING 1 – 4 - SECTION C – SIGNAGE DRAWING

AI1-4D BUILDING 1 – 4 - SECTION D – SIGNAGE DRAWING

AI1-4E BUILDING 1 – 4 - SECTION E – SIGNAGE DRAWING

AI1-4F BUILDING 1 – 4 - SECTION F – SIGNAGE DRAWING

AI1-4G BUILDING 1 – 4 - SECTION G – SIGNAGE DRAWING

AI2-0 BUILDING 2 – BASEMENT - SIGNAGE DRAWING

AI2-1 BUILDING 2 – FIRST FLOOR - SIGNAGE DRAWING

AI2-2 BUILDING 2 – SECOND FLOOR - SIGNAGE DRAWING

AI3-1 BUILDING 3 – FIRST FLOOR - SIGNAGE DRAWING

AI4-1 BUILDING 4 – FIRST FLOOR - SIGNAGE DRAWING

AI7-1 BUILDING 7 – FIRST FLOOR - SIGNAGE DRAWING

AI7-2 BUILDING 7 – SECOND FLOOR - SIGNAGE DRAWING

AI8-0 BUILDING 8 – BASEMENT - SIGNAGE DRAWING

AI8-1 BUILDING 8 – FIRST FLOOR - SIGNAGE DRAWING

AI9-1 BUILDING 9 – FIRST FLOOR - SIGNAGE DRAWING

AI9-2 BUILDING 9 – SECOND FLOOR - SIGNAGE DRAWING

AI12-0 BUILDING 12 – BASEMENT AND FIRST FLOOR - SIGNAGE DRAWING

AI12-1 BUILDING 12 – SECOND AND THIRD FLOOR - SIGNAGE DRAWING

AI13-1 BUILDING 13 – BASEMENT AND FIRST FLOOR - SIGNAGE DRAWING

AI13-2 BUILDING 13 – SECOND AND THIRD FLOOR - SIGNAGE DRAWING

5000 S. Fifth Avenue, Hines, IL 60141 Project # 578-15-008

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00 01 15 - List of Drawing Sheets.docx - 3

AI16-1 BUILDING 16 – BASEMENT AND FIRST FLOOR - SIGNAGE DRAWING

AI16-2 BUILDING 16 – SECOND AND THIRD FLOOR - SIGNAGE DRAWING

AI17-1 BUILDING 17 – BASEMENT AND FIRST FLOOR - SIGNAGE DRAWING

AI17-2 BUILDING 17 – SECOND AND THIRD FLOOR - SIGNAGE DRAWING

AI18-1 BUILDING 18 – BASEMENT AND FIRST FLOOR - SIGNAGE DRAWING

AI18-2 BUILDING 18 – SECOND AND THIRD FLOOR - SIGNAGE DRAWING

AI20-1 BUILDING 20 – FIRST FLOOR - SIGNAGE DRAWING

AI20-2 BUILDING 20 – SECOND FLOOR - SIGNAGE DRAWING

AI21-1 BUILDING 21 – FIRST FLOOR - SIGNAGE DRAWING

AI30-1 BUILDING 30 – FIRST FLOOR - SIGNAGE DRAWING

AI33-1 BUILDING 33 – FIRST FLOOR - SIGNAGE DRAWING

AI45-1 BUILDING 45 – FIRST FLOOR - SIGNAGE DRAWING

AI48-1 BUILDING 48 – FIRST FLOOR - SIGNAGE DRAWING

AI100-1 BUILDING 100 – FIRST FLOOR - SIGNAGE DRAWING

AI100-2 BUILDING 100 – SECOND FLOOR - SIGNAGE DRAWING

AI113-1 BUILDING 113 – FIRST FLOOR - SIGNAGE DRAWING

AI113-2 BUILDING 113 – SECOND FLOOR - SIGNAGE DRAWING

AI128-1 BUILDING 128 – OVERALL SECTION DRAWING

AI128-1AC BUILDING 128 – FIRST FLR – SECTION A & C - SIGNAGE DRAWING

AI128-1B BUILDING 128 – FIRST FLR – SECTION B - SIGNAGE DRAWING

AI200-0 BUILDING 200 – BASEMENT – OVERALL SECTION DRAWING

AI200-0A BUILDING 200 – BASEMENT – SECTION A – SIGNAGE DRAWING

AI200-0B BUILDING 200 – BASEMENT – SECTION B – SIGNAGE DRAWING

AI200-0C BUILDING 200 – BASEMENT – SECTION C – SIGNAGE DRAWING

AI200-0D BUILDING 200 – BASEMENT – SECTION D – SIGNAGE DRAWING

AI200-1 BUILDING 200 – 1 – OVERALL SECTION DRAWING

AI200-1A BUILDING 200 – 1 – SECTION A – SIGNAGE DRAWING

AI200-1B BUILDING 200 – 1 – SECTION B – SIGNAGE DRAWING

AI200-1C BUILDING 200 – 1 – SECTION C – SIGNAGE DRAWING

AI200-1D BUILDING 200 – 1 – SECTION D – SIGNAGE DRAWING

AI200-2 BUILDING 200 – 2 – OVERALL SECTION DRAWING

AI200-2A BUILDING 200 – 2 – SECTION A – SIGNAGE DRAWING

AI200-2B BUILDING 200 – 2 – SECTION B – SIGNAGE DRAWING

AI200-2C BUILDING 200 – 2 – SECTION C – SIGNAGE DRAWING

AI200-2D BUILDING 200 – 2 – SECTION D – SIGNAGE DRAWING

AI200-3 BUILDING 200 – 3 - SIGNAGE DRAWING

AI200-4 BUILDING 200 – 4 - SIGNAGE DRAWING

5000 S. Fifth Avenue, Hines, IL 60141 Project # 578-15-008

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AI200-5 BUILDING 200 – 5 - SIGNAGE DRAWING

AI200-6 BUILDING 200 – 6 - SIGNAGE DRAWING

AI200-7 BUILDING 200 – 7 - SIGNAGE DRAWING

AI200-8 BUILDING 200 – 8 - SIGNAGE DRAWING

AI200-9 BUILDING 200 – 9 - SIGNAGE DRAWING

AI200-10 BUILDING 200 – 10 - SIGNAGE DRAWING

AI200-11 BUILDING 200 – 11 -…