Pre-Bid Meeting Minutes Summary

This document comprises pre-bid meeting minutes prepared by the Granite School District (GSD), a procurement unit of Salt Lake County, Utah, for a wood floor refinishing project at two junior high schools. The project involves sanding, sealing, and refinishing approximately 13,250 square feet at Bonneville Jr High School and 12,450 square feet at Matheson Jr High School, including gymnasium floors and a dance room. The scope includes sanding existing floors, reproducing game lines and logos through painting, replacing base trim, removing unused equipment sleeves and mounting points, and applying two seal coats and three finish coats using GSD-approved products. A mandatory pre-bid meeting was held on Thursday, May 14, 2026, at 10:00 A.M. at both school locations, with attendance required for bid eligibility. Bids are due May 21, 2026, submitted electronically through the Bonfire Utah Public Procurement Place (U3P) system or as sealed written bids to the GSD Purchasing Department. Award recommendation will be presented at the June 2, 2026 GSD Board meeting, with final award issued following board approval. The project is anticipated to commence upon purchase order issuance with completion required by December 31, 2026, and work must be conducted Monday through Friday, 7:00 A.M. to 3:30 P.M.

Bidders must be licensed Carpentry and Flooring Contractors classified as S220, maintain general and auto liability insurance of $1,000,000 per occurrence and $3,000,000 general aggregate, and possess current Utah licensing valid through project completion. Bids of $50,000 or greater require bid security equal to 5% of the bid amount in the form of a bid bond, cashier's check, certified check, or cash, and the successful bidder must provide performance and payment bonds equal to 100% of the contract price. GSD reserves the right to award the contract to a single vendor at the lowest cost responsive and responsible bid or to multiple vendors by location based on overall low bids. Payment will be made as a lump sum at project completion following final inspection and approval, with liquidated damages of $150 per calendar day accruing for unexcused delays beyond the completion date. All work is subject to a 12-month warranty from discovery of defects. Bidders must comply with all federal and state laws including E-Verify requirements and prohibit undocumented labor. No specific budget range or award value has been disclosed in the available procurement documents.