4-JF26-030-IFB Specifications Wood Floor Refinish at Bonneville Jr and Matheson Jr.pdf

JF26-030-IFB

Purchasing & Warehouse Department

Julie Fisher, CPPB, Manager/Buyer

SPECIFICATIONS

1. GENERAL

Specifications for Wood Floor Refinish at Bonneville Jr High 5330 South 1660 East, Holladay 84117-7419 and at Matheson Jr High 3650 South Montclair Street (7730 West), Magna 84044-2522. Bidders must meet or exceed all specifications and requirements as set forth in this document and all other information posted on the Utah Public Procurement Place (hereafter referred to as U3P).

Contractor must furnish all equipment, materials, labor, tools, transportation, supplies, and incidentals necessary to complete the project(s) as described in the specifications and drawings (if applicable).

2. PRE-BID MEETING: There will be a MANDATORY pre-bid meeting held on Thursday, May 14, 2026, at 10:00 A.M. All attendees shall meet at the main office of Bonneville Jr High 5330 South 1660 East, Holladay 84117-7419

Following the meeting at Bonneville Jr High, bidders will travel to Matheson Jr High, 3650 South Montclair Street (7730 West), Magna 84044-2522 and meet at the main office.

Attendance is required at both school locations for Contractor’s bid to be accepted. Failure to attend a mandatory pre-bid conference or site visit shall result in the disqualification of any bidder that does not have an authorized representative attend the entire duration of the mandatory pre-bid conference. Contractors will be considered late and will not be allowed to attend the meeting if they arrive after the attendance roll has been signed by all in attendance and the doors to the room are closed.

Nothing stated at this meeting will change this Invitation for Bids unless a change is made by written addendum and posted on the Utah Public Procurement Place (U3P).

Access to locations for site inspections and/or for project completion must be arranged through Granite School District Maintenance

Department - Mycka Melendez, General Maintenance Supervisor. (Do not contact this person during the bidding process. Questions must be published in the U3P Q & A section. Answers will be provided in the same manner.)

3. AMENDMENTS TO INVITATION FOR BID

Any changes in quantity, specifications, schedules, opening date, corrections, clarifications, etc. will be in the form of an addendum.

Addenda will be posted at U3P. It is the responsibility of the bidder to obtain addenda. Bid submittal constitutes implied acknowledgment of all addenda.

4. BID SECURITY / BID BOND:

Bidders must provide bid security in an amount equal to at least 5% of the bid, at the time the bid is submitted, if the bid amount is $50,000 or greater.

Acceptable bid security shall be limited to:

(a) a bid bond underwritten by a company licensed to issue bid bonds in this state and listed in the U.S. Department of the Treasury Circular 570;

(b) a cashier's, certified, or official check drawn by a federally insured financial institution made payable to the GSD board of education;

or (c) cash.

The bid bond, check or cash of the accepted bidder shall be forfeited in the event said bidder fails or refuses to enter into a contract and/or fails to furnish the additional bonds required herein. Checks submitted in lieu of bid bonds from unsuccessful bidders will be returned upon request. The bid bond may be scanned and uploaded with an electronic bid or delivered to the GSD purchasing department. If hand delivered to the purchasing department the bid number must be clearly indicated and it must be received prior to the bid due date and time. If submitting a certified check, it must be delivered to the GSD purchasing department prior to the bid due date and time. The successful bidder must present the original bid bond (if an electronic copy was submitted with the bid) before a purchase order will be issued.

Failure to submit a Bid Bond will cause the bid to be considered non-responsive.

5. PAYMENT AND PERFORMANCE BONDS:

The successful bidder must submit to the GSD school board full performance and payment bonds in amounts equal to one hundred percent (100%) of the contract price for any job that is $50,000 or greater.

All surety firms must be authorized to do business in the State of Utah and be listed in the U.S. Department of the Treasury Circular 570, companies holding certificates of authority as acceptable securities on federal bonds and as acceptable reinsuring companies for an amount not less than the amount of the bond to be issued. A co-surety may be utilized to satisfy this requirement.

A purchase order will not be transmitted to the contractor, work cannot begin, and no payments will be made until payment and performance bonds have been received by GSD. Bonding costs must be included in the bid price.

6. CHANGE ORDERS

No payments will be made to the contractor for additional work or materials unless a change order has been signed and executed by GSD Purchasing. Any change order which increases the contract amount shall be subject to prior written certification that the change order is within the determined project or contract budget.

7. CONFLICT WITH SUBMITTALS/INCONSISTENCIES IN TERMS &

CONDITIONS

In the event of conflict with submittals from bidders or inconsistencies in bidding documents, this bid document will take precedence.

8. CONSIDERATION, AWARD AND REJECTION OF BIDS

All bidders must be able to demonstrate that they are responsible, competent contractors with the resources to complete a project of this type and magnitude and must be prepared to provide documented proof of such upon request including references and financial statements. The contractor's past performance history, organization, equipment and demonstrated ability to perform and complete their contracts in the manner and within the time limit specified will be elements along with the dollar amount of the bid which will be considered by GSD in the vetting of the contractor. It is anticipated, GSD will award to a single vendor to meet the needs of the District. GSD reserves the right to award by location to multiple vendors or to the overall low for both locations. GSD reserves the right to reject any and all bids by reason of this paragraph. Bids shall be irrevocable for a period of 60 days from the bid due date.

a) Any contractor that does not perform in an exemplary professional manner for GSD or if their work quality is less than exceptional will be notified of the problem and will not be invited to quote or bid on any additional GSD jobs or perform any additional work for GSD until they have demonstrated to GSD’s satisfaction that the cause of the problem(s) has been corrected.

b) Any contractor that has not performed up to our high standards in the past for GSD will not be allowed to bid on this contract.

c) If a contractor is awarded this contract but then fails to perform, GSD reserves the right to award the contract to the next low bidder.

9. CONTRACT DATES/DEADLINES

We anticipate the project be effective as soon as a purchase order is issued and completed no later than 12/31/2026.

Repairs will be conducted dependent on receipt of a signed purchase order.

Equipment, delivery lead time, and work shall be coordinated with the GSD contact listed in paragraph 2.

The hours of operation shall be from 7:00 AM to 3:30 PM, Monday through Friday, unless otherwise agreed upon and coordinated with the GSD contact listed in Paragraph 2.

10. CONTRACT CLAUSES

Any contract arising from this Invitation to Bid will include the following:

a) The unilateral right of GSD to order written changes in the work and/or time of performance (Changes Clause);

b) Suspension of Work Clause;

c) Price Adjustment Clause;

d) Claims Based on a Procurement Officer’s Actions or Omissions Clause;

e) Default Delay – Time Extension Clause

f) Remedies Clause - Any dispute arising under or out of this contract is subject to the provisions of Part H (Legal and Contractual Remedies) of the Utah Procurement Code;

g) Liquidated damages as appropriate;

h) Specific excusable delays are as follows: if the contractor is delayed by GSD or architect or by change orders.

i) GSD may terminate the contract for any reason at any time if the contractor fails to perform (default) or if it is in the best interest of GSD (Convenience Clause).

11. INSPECTIONS

Contractor must be prepared, willing and accommodating to on-site inspection of all work, at any time, by a GSD representative, during job progress.

12. INSURANCE/LIABILITY/SAFETY/SECURITY

The contractor must secure and maintain liability insurance (general and auto) of one million dollars each occurrence and three million dollars General Aggregate (or more as may be required in the purchase order/ contract) against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder. The contractor’s commercial general liability policy must include builders risk insurance and completed operations coverage to guarantee recovery of damages to the work in progress during construction. Insurance must be maintained for the duration of the project. Contractor must provide proof of insurance (policy or endorsement) upon demand by GSD and agrees to, at all times, protect, indemnify, defend and hold harmless GSD and GSD employees from any and all claims.

GSD will assume no liabilities for the contractor including any of the contractor’s representatives, employees or properties.

Contractor shall, at all times, maintain safeguards for safety and protection and keep the work area in a neat, clean, safe and secure condition to avoid injury, risk of loss, theft, vandalism or sabotage.

Any damages occurring during the completion of this project, incidental or otherwise, to GSD or adjacent properties must be repaired, at the contractors expense, to the owner’s satisfaction.

13. LAWS/CODES

Contractor must abide by all federal, state and local laws including, but not limited to employment laws such as the Americans With Disabilities Act and E- Verify and meet or exceed all applicable building codes and Utah State Energy Code requirements. Undocumented (illegal immigrant) labor will not be allowed to work on GSD property. Any contract that might arise from this Invitation for Bid will be governed by Utah State Laws.

14. LICENSING

Bidders must meet all current licensing requirements of the City, County and State of Utah to do the type of work required under this bid including the proper license classifications with a sufficient monetary limit as established and issued by the Utah Division of Occupational and Professional Licensing, State Department of Commerce, as legally required by State Code Title 58, Chapter

55. Licensing must be current and valid at the date of bid opening and remain so for the duration of the contract/project(s).

Bidder must hold a current, valid Utah S220 - Carpentry and Flooring license (or higher).

15. LIQUIDATED DAMAGES

If the Contractor fails to achieve substantial completion of a project by the mutually agreed-upon completion date, the Contractor shall be assessed liquidated damages in the amount of One Hundred Fifty Dollars ($150.00) per calendar day for each day of unexcused delay.

The parties acknowledge and agree that actual damages resulting from delayed completion of a project would be difficult to ascertain at the time of contracting, particularly for public administration, extended oversight, and user impacts, and that the liquidated damages amount represents a reasonable estimate of such anticipated damages and is not a penalty.

Liquidated damages shall accrue until substantial completion is achieved and are in addition to, and not in lieu of, any other rights or remedies available to GSD under the Contract or applicable law.

Extensions to the completion date shall be granted only by prior written approval by GSD. No extension of time shall be implied by conduct, delay, weather conditions, material availability, or Contractor staffing issues.

16. NOTICE TO PROCEED

Notice to proceed will be in the form of a signed Purchase Order from the GSD Purchasing Department.

17. PAST PERFORMANCE

Any contractor that does not perform in an exemplary professional manner for

GSD or if their work quality is less than exceptional will be notified of the problem and will not be invited to quote or bid on any additional GSD jobs or perform any additional work for GSD until they have demonstrated to GSD’s satisfaction that the cause of the problem(s) has been corrected.

Any contractor that has not performed up to our high standards on past GSD jobs will not be awarded a contract under this bid.

18. PAYMENT

In most cases, payments will be a "lump sum" amount made at the completion and clean-up of each project and will not be made until final inspection and approval. "Draws", prepayments, or partial progress payments will not be allowed unless specified.

19. SALES TAX

Please note that sales made to Utah school districts are exempt from sales tax (Utah Code 59-12-104). Tax exemption certificate can be provided upon request.

20. SUBCONTRACTORS

GSD reserves the right to reject any subcontractor. GSD may withhold awarding the contract to a bidder if any of the proposed subcontractors are considered by GSD to be unqualified. Subcontractors must be held, by the General, to all requirements listed herein. A list of subcontractors and their licensing classification will be required. Bidder shall certify that all subcontractors are licensed as required by State law. It is anticipated the work described in the specifications will be self-performed by the contractor and not subcontracted.

21. SUBMITTALS: Submit bids as per instructions on U3P. Additional attached or enclosed materials, not requested and not required, will be discarded and may cause bid rejection if the attachments are attempts to alter or amend the bid specifications and/or requirements. Additional or alternate terms or proposals will not be accepted

22. SUBSTITUTE PRODUCTS

N/A

23. TECHNICAL SPECIFICATIONS

Bonneville Main Gym - 13,250 sq. ft.

• Sand, seal and refinish gym with existing game lines. (Some game lines may be removed/added per school's request and approved by M Melendez.)

• Painted 10' - 12' logo in center of the floor.

• Removal of multiple unused sleeves and/or old mounting points for gymnastic equipment.

• Replacement of entire base in gym.

Matheson (2) Main Gyms and Dance Room - 9,250 (2) and 3,200 sq. ft.

• Sand, seal and refinish gyms with existing game lines. (Some game lines may be removed/added per school's request and approved by M Melendez.)

• School name repainted on boarder.

• Painted 10' - 12' logo in center of the floor.

• Removal of multiple unused sleeves and/or old mounting points for gymnastic equipment.

• Replacement of entire base in gyms.

Refinish – Sand, Paint, Seal, & Finish: Contractor will provide all labor and equipment to sand down existing wood floor. Repaint lines and logos. Contractor must photograph existing lines and logo to reproduce after sanding/repair is complete.

The refinishing process shall include the following:

1) Dust containment and collection throughout sanding operations. Contractor must remove bags of sawdust from jobsite daily; and

2) Contractor must provide two (2) seal coats, and paint to replace existing lines/logos, and three (3) coats of finish using GSD approved finish.

3) Painting of game lines must:

a) Use precise measurement and layout of all game lines;

b) Use of high-quality paint products designed for gymnasium floors;

and

c) Proper masking techniques to ensure crisp, clean lines.

No vinyl logos, vinyl lettering, or vinyl lines will be permitted, only painted logos, lettering and lines.

Artwork will be provided by the school or GSD Maintenance staff.

4) Contractor will mask/cover adjacent surfaces, trim, cabinets, electrical, HVAC return ducts, etc. to protect from damage.

Contractor shall ensure it:

a) Applies consistent mil thickness around entire floor surface;

b) Allows for proper cure time between coats;

c) Provides complete coverage including edges, corners, and transition areas; and

d) Provides proper temperature and ventilation during application and curing periods.

5) Quality Assurance

Contractor shall ensure all refinished floors meet the following standards:

a) Uniform appearance without visible sanding marks or swirl patterns;

b) Consistent sheen level across entire surface;

c) Proper adhesion of all finish coats;

d) No bubbling, peeling, or delamination of finish;

e) Smooth transitions at thresholds and edges; and

f) Accurate restoration of all game lines and markings

6) Additional work and total payment will not exceed the information listed on the purchase order(s) unless the contractor receives an approved, signed change order from GSD Purchasing.

7) GSD preferred product(s) are: Basic Coatings – Street Shoe NXT Floor Finish and – Game Day Sealer. *Specified products have been tested to verify quality and performance and are currently used throughout the district. Equivalent product(s) must be approved by GSD. Review and testing may be required to validate quality and performance prior to GSD approval.

*Bid using the specified product(s). Any request to bid using equivalent product(s) must be addressed prior to the bid Q & A closing.

8) The use of alcohol, tobacco (including smokeless or chewing tobacco) or e-cigarettes on GSD property is prohibited.

24. TERMS AND CONDITIONS

The terms and conditions attached to the solicitation and contract will govern any purchases made under this contract. Any terms and conditions attached to a contractor’s quote will not be considered.

25. WARRANTY

Contractor warrants all equipment, materials, and labor furnished or performed will be free from defects for a minimum period of twelve (12) months (unless longer as listed in the Technical Specifications or Drawings) from date of discovery (or when discovery should have been made).

Upon notice from GSD of any defect during the applicable warranty period, the affected item, parts or work shall be redone, redesigned, repaired or replaced by the contractor (at the contractor’s expense) at a time acceptable to GSD.

26. STANDARDS OF CONDUCT

Contractor must not have direct, unsupervised contact with students. In addition to ensuring compliance with GSD’s tobacco, drug, and alcohol-free workplace requirements, Contractor shall be responsible for ensuring that its employees, agents, sub-contractors, and anyone directly or indirectly employed by any of them, are appropriately identified at all times while performing work, and refrain from the following prohibited conduct:

a) any fraternization or inappropriate interactions of any nature whatsoever with GSD students, employees, and patrons, including talking, touching, staring, or otherwise contributing to a hostile or offensive environment for GSD’s students, employees, and patrons;

b) criminal conduct;

c) possession of drug paraphernalia;

d) sale, misuse or unauthorized use/possession of prescription drugs;

e) carrying weapons (except to the extent allowed by law with a valid concealed weapons permit);

f) the use of profanity or other offensive language;

g) inappropriate dress (e.g., lewd, offensive, alcohol/tobacco/drug-related t-shirts, hats, or other clothing);

h) parking anywhere except in expressly designated parking areas (violators may be towed at Contractor’s expense); and

i) accessing areas of GSD’s property that are unnecessary to the performance of the Work.

Violation of these conduct standards shall result in immediate removal of the offending individual from all work on any of GSD’s properties. Repeated minor violations resulting in removal of Contractor’s forces, or one serious infraction (as determined within the discretion of GSD) shall constitute a substantial breach of contract and constitute grounds for termination.

27. COST

Cost will be submitted using the “JF26-030-IFB _Bid Form” Pricing is to include all costs associated including - material, equipment, and labor to perform the work outlined in the specifications. Pricing must include any applicable freight/delivery cost. Bid Form must be uploaded to the U3P site.

*Bid using the product(s) specified in the Technical Specifications. Any request to bid using equivalent product(s) must be addressed prior to the bid Q & A closing.