5-Cost Proposal Form USBE-SD26147-RFP.xlsx
XLSX spreadsheet 18 KB Posted
- Attached to
- USBE - Utah Driver Education Online Scheduling Software State and local contract opportunity
- Solicitation number
- USBE-SD26147-RFP
- Issued by
- Salt Lake County, Salt Lake City, Utah
About this file
Cost Proposal Form Summary
This is a Cost Proposal Form for the Utah State Board of Education (USBE) Request for Proposals Solicitation #USBE-SD26147-RFP for Utah Driver Education Online Scheduling Software. The solicitation seeks to establish cooperative contracts with qualified offerors to provide driver education online scheduling software that enables customers to register for classes, sign custom contracts, make payments, schedule drive times, receive text message reminders, and access teacher feedback. The RFP anticipates multiple contract awards for solutions meeting specified requirements. The contract term spans five years (Years 1-5), with pricing adjustments in subsequent years limited to a maximum of 102% of the previous year's cost.
The cost proposal form requires offerors to submit maximum licensing fees for five license size categories: Mini (1-50 users), Small (51-150 users), Medium (151-500 users), Large (501-3,000 users), and Extra-Large (3,001+ users), with Extra-Large fees capped at 1.5 times the Large license fees. Category 1 licensing fees account for 90% of the total cost points (300 points possible), weighted as follows: Mini at 10%, Small at 15%, Medium at 20%, Large at 44%, and Extra-Large at 1%. Category 2 requires offerors to identify and cost any other mandatory costs for using the proposed solution or meeting RFP requirements, comprising 10% of total cost points (30 points possible). Scoring is based on the lowest average total cost per year, with the lowest-cost offeror receiving 100% of points and other offerors receiving proportional points based on cost variance. All mathematical calculations must be accurate, and any deviation from the prescribed format may result in proposal disqualification.
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Other files for this state and local contract opportunity
| File | Type | Posted |
|---|---|---|
| 4-Att. A - USBE Standard Cooperative TsCs for Goods and Services (rev. 10-2025).docx | DOCX document | |
| 1-Changing+Your+Time+Zone.pptx | PPTX presentation | |
| 11-Technical Evaluation Criteria - USBE-SD26147-RFP.pdf | ||
| 7-RFP Prerequisites.pdf | ||
| 9-Mandatory Minimum Requirements - USBE-SD26147-RFP.pdf | ||
| 6-Evaluation Score Sheet - USBE-SD26147-RFP.pdf | ||
| 8-GRAMA - Claim of Business Confidentiality.pdf | ||
| 3-Attachment B - USBE IT Terms and Conditions.docx | DOCX document | |
| 10-Scope of Work - USBE-SD26147-RFP.pdf | ||
| 2-PII+Questionnaire (1).xlsx | XLSX spreadsheet |
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Text version
Cost Sheet
UTAH STATE BOARD OF EDUCATION SOLICITATION # USBE-SD26147-RFP
USBE - UTAH DRIVER EDUCATION ONLINE SCHEDULING SOFTWARE
COST PROPOSAL FORM
INSTRUCTIONS: Please complete all fields highlighted in ORANGE below with the maximum fees for the license sizes identified. YOUR LICENSING FEE MUST INCLUDE ALL LICENSES FOR THAT SIZE AND CANNOT BE A PER-USER FEE.
NOTE: Any formulas entered into this form have been entered as a courtesy, and it is solely the responsibility of each Offeror to ensure that all information entered into this spreadsheet--including mathematical calculations--are complete and accurate. If you have any questions or concerns regarding this cost proposal form, please submit a question during this RFP’s question and answer period. Any deviation from this format may result in disqualification of your proposal.
Cost proposals will be evaluated against each other in each category.
| CATEGORY 1 | LICENSE SIZE: | |||||||||||||
| Enter the licensing fees for the license sizes below. | Number of users that must be covered by Offeror's license fees | YEAR 1 | ||||||||||||
| Total cost for school license | YEAR 2 | |||||||||||||
| (not to exceed 102% of Year 1) | YEAR 3 | |||||||||||||
| (not to exceed 102% of Year 2) | YEAR 4 | |||||||||||||
| (not to exceed 102% of Year 3) | YEAR 5 | |||||||||||||
| (not to exceed 102 % of Year 4) | OFFEROR'S AVERAGE TOTAL COST PER YEAR | LOWEST AVERAGE TOTAL COST PER YEAR | PERCENTAGE OF TOTAL COST POINTS | POINTS POSSIBLE | POINTS EARNED | |||||||||
| 1.1 | Mini | 1-50 | ERROR:#DIV/0! | 10.0% | 30.0 | |||||||||
| 1.2 | Small | 51-150 | ERROR:#DIV/0! | 15.0% | 45.0 | |||||||||
| 1.3 | Medium | 151-500 | ERROR:#DIV/0! | 20.0% | 60.0 | |||||||||
| 1.4 | Large | 501-3000 | ERROR:#DIV/0! | 44.0% | 132.0 | |||||||||
| 1.5 | Extra-large (fees for this license size cannot exceed 1.5 times your proposed licensing fees for large-sized licenses) | 3001 and up | ERROR:#DIV/0! | 1.0% | 3.0 | |||||||||
| CATEGORY 2 | OTHER MANDATORY COSTS | YEAR 1 | YEAR 2 | YEAR 3 | YEAR 4 | YEAR 5 | OFFEROR'S AVERAGE TOTAL COST PER YEAR | LOWEST AVERAGE TOTAL COST PER YEAR | PERCENTAGE OF TOTAL COST POINTS | POINTS POSSIBLE | POINTS EARNED | |||
| 2.1 | Any other mandatory costs of using your proposed solution or meeting the requirements of this RFP (list breakdown of costs below*). | ERROR:#DIV/0! | 10.0% | 30.0 | ||||||||||
| TOTAL: | 100.0% | 300.0 | 0.0 |
| *OTHER MANDATORY COSTS† | YEAR 1 | YEAR 2 | YEAR 3 | YEAR 4 | YEAR 5 | |
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| † E.g., Website integration and set up, website hosting, analytics, training, technical support, designing, etc. |
The points assigned to each offeror's cost proposal for each item (i.e., license size and other mandatory costs) will be based on the lowest average total cost per year. The offeror with the lowest average total cost per year will receive 100% of the price points for that item. All other offerors will receive a portion of the total cost points for that item based on what percentage higher their average total cost per year is than the lowest average total cost per year.
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