2-PII+Questionnaire (1).xlsx

This is a data privacy questionnaire submitted to the Utah State Board of Education (USBE) in response to a Request for Proposals for Utah Driver Education Online Scheduling Software. The questionnaire documents which personally identifiable information (PII) and other sensitive data elements will be collected, used, or stored by the proposed system. The software is designed to provide Utah Local Education Agencies (LEAs) and charter schools with an online scheduling platform that enables customers to register for driver education classes, sign custom contracts, process payments, schedule drive times, receive text message reminders, and access teacher feedback. The system will process multiple categories of data including student PII, assessment information, communications records, conduct data, demographics, enrollment information, special indicators, contact information, performance metrics, program membership, survey responses, and student-generated work. Additionally, the system will handle educator PII such as name, gender, date of birth, identification numbers, school and class assignments, salary and license information, as well as parent or guardian contact information.

The questionnaire serves as a data inventory tool to ensure compliance with privacy and security requirements for the USBE procurement. Respondents are required to identify which specific data elements will be utilized by their system and provide additional information where applicable. The document does not establish pricing terms, set-asides, or funding amounts, as it functions as an informational compliance document rather than a pricing or award document. This questionnaire is a preliminary requirement in the RFP process, designed to evaluate vendors' data handling practices and ensure that proposed solutions align with USBE's privacy and data protection standards before contract awards are made.