Solicitation 47PH0220R0002 Pre-Proposal Conference Agenda Fayetteville and Fort Smith AR (1).pptx
PPTX presentation 462 KB Posted
- Attached to
- Operations and Maintenance services for Fort Smith, AR and Full Maintenance services for Fayetteville, AR
- Solicitation number
- 47PH0220R0002
View the file
Other files
Show all 38
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Pre-Proposal Conference
Fort Smith & Fayetteville, AR Operations & Maintenance (O&M), Full Maintenance
General Services Administration Public Buildings Service (PBS) Solicitation 47PH0220R0002
June 9, 2020
Agenda Introductions Purpose of Conference Solicitation/Statement of Work Overview Key Dates Instructions for Questions Questions must be submitted in writing, and will be answered in writing, and posted via amendment to the solicitation. GSA personnel are instructed not to answer questions otherwise.
Introductions Contracting Officer: Matthew Phillips Contracting Officer’s Representative (COR): Dalia Ferry Building Management Specialist (Custodial): Rhonda Hughes Equipment Specialist: Kirk Doll Other Attendees
Purpose of Conference GSA, PBS Procurement for Operations & Maintenance (O&M) Services in Fort Smith, AR; Full Maintenance (FM) Services in Fayetteville, AR
Provide clear understanding of the Solicitation and Performance Work Statement (PWS)
Site Visits
Nothing said at this conference or during site visit can be interpreted as an amendment to the solicitation requirements.
Solicitation Overview Award of a Full and Open Small Business Set Aside Performance-Based O&M/FM Services contract.
North American Industry Classification System (NAICS) code 561210 – Facility Support Services, Small Business size standard is $38.5 million
Solicitation Overview Five (5) Year Period of Performance, Seven-Month (7) Base Period, Four (4) One‐year Options OR Ten (10) Year Period of Performance, Seven-Month (7) Base Period, Nine (9) One‐year Options
Source Selection Acquisition Procedures will follow Federal Acquisition Regulation (FAR) 15.2
Best-value procedures will be utilized
Region 7 FM Statement of Work Objective of this contract is to procure a holistic and integrated complete facilities management program that will meet the current and future needs of GSA and tenant agencies over the term of the contract
Performance Based Acquisition (PBA)
SOW defines GSA’s minimum requirements and expected outcomes
Standard or Basic Services are the recurring contract requirements
Above Standard Services/Additional Services will be ordered as needed via task order
Section B Review (Entire Section)
Section C Review (Kirk Doll):
C.1.2.1 Contractor Key Personnel C.1.2.7 Certifications C.1.2.7.5 Qualifications for BAS Technician C.1.2.7.6 Submission of Resumes for New Employees C.1.2.8.3 Education Requirements and Certifications C.1.2.8.4 NCMMS Training C.1.3.1 Quality Control Plan (QCP) C.1.7.1 Hours of Operation
Section C Review (cont’d):
C.1.7.1 Hours of Operation C.1.7.2 Core Coverage Hours C.5.3 Equipment Inventory C.5.8.3.1 BAS Controls Systems and Upgrades C.5.10 Tours C.5.10.2 Proactive Facility Tours C.5.10.3 Minimum Tour Frequencies C.5.10.4 Monitoring of Central Plant Equipment
C.5.10.5 Operating Logs and Tour Check Sheets C.5.11.1 General (Repairs) C.5.11.2.1 Non Reimbursable Repair C.5.11.2.2 Partially Reimbursable Repair C.5.11.3 Warranties C.5.12.2 Operations (NCMMS Duties) C.5.12.2.1 Emergency Work Order C.5.12.2.2 Emergency Call Back (Beyond Core Coverage Hours) C.5.12.2.3 Urgent Work Order Response
C.5.12.2.4 Routine Work Order Response C.5.12.3 Data Maintenance C.5.12.4 Reporting (Documenting Work Orders) C.5.13.7 Cost Documentation (Invoices) C.5.13.8 Construction Services C.5.14.1 General (Building Management and Support Services) C.5.14.2 Miscellaneous Work C.5.14.5 Flag Procedures C.5.14.6 Overtime Utilities
C.5.15.1 General (Monthly Progress Report) C.6.1 Maintenance Standards C.6.2 Boiler Systems C.6.3.4 Replacement of Air Filters C.6.4 Chiller Systems C.6.4.4 Testing/Inspecting C.6.6 HVAC Water Treatment C.6.9 Electrical Switchgear and Switchboards C.6.12 Vertical Transportation Systems
C.6.13 Architectural and Structural Systems C.6.13.3 Machinery Rooms C.6.13.4 Historic Buildings C.6.13.7 Roofs C.6.14 Perimeter Access Control Systems (Security Fixtures) C.7.0 Initial Inspection C.7.1 Existing Deficiency Inspection/Initial Deficiency Report C.7.2.1 Transition Phase Schedule
Section C Review (Custodial):
Section C.9 Custodial and Related Services applies only to the John Paul Hammerschmidt Federal Building and Courthouse in Fayetteville, AR C.9.2.1 Cleaning Hours C.9.2.2 Building Information Data Sheet Estimates C.9.3 Qualifications of Personnel C.9.5.1.2 Floor Care Spray buffing (monthly), Stripping/finishing/Sealing (annually)
C.9.5.1.3 Carpets and Rugs Carpet Extraction (monthly) C.9.5.1.5 Restrooms, Shower Rooms, Locker Rooms and Holding Cells All areas shall be cleaned using disinfectant cleaner C.9.5.1.8 Interior Surfaces C.9.5.1.9 Walls (below 10 feet) C.9.5.1.15 Interior Plate Glass (below 10 feet)
C.9.5.1.17 Blinds and Coverings (Not Including Drapes, Curtains and Unique Coverings) Dusting (quarterly) C.9.5.1.23 Fitness Centers, Health Units and Laboratories C.9.5.2 Exterior Services C.9.5.2.2 Exterior Plate Glass (10 feet) C.9.5.2.3 Window Washing (all windows at every floor level cleaned annually) C.9.5.2.4 Canopies, Sally Ports, and Overhangs (cleaned semi-annually)
C.9.5.3 Snow and Ice Removal (Fayetteville, AR only) C.9.5.4 Grounds Maintenance C.9.5.4.4 Trees and Shrubs A certified arborist shall provide survey of trees and evaluation of condition C.9.5.4.6 Mowing and Edging C.9.5.4.14 Fence Lines C.9.5.4.19 Integrated Pest Management Plan (IPM)
C.9.6 Above Standard Services Contractor shall not divert workforce to accomplish above standard services Above Standard Services (Custodial) includes the following tasks:
C.9.6.1. Carpet Extraction (Private Areas) C.9.6.2 Carpets and Rugs (Private Areas) C.9.6.3 Window Washing (Exterior Surfaces of Windows) C.9.6.4 Washing of Blinds and Coverings (Not Including Drapes, Curtains, and Unique Coverings) C.9.6.5 Tree Thinning
Above Standard Services (Custodial) includes the following tasks:
C.9.6.6 Snow and Ice Removal for Areas Requiring Heavy Equipment C.9.6.8 High Cleaning Above 10 Feet C.9.7 Custodial Service Calls Historically, 15 hours per month (Address in QCP) Normal Service Calls During Business Hours (1 Hour Response, Remedy Within 12 Hours) Emergency Service Calls During Normal Working Hours (15 Minute Response, Remedy Within 12 Hours Definitions of “Emergency” and “Normal”
C.9.12 Integrated Pest Management C.9.12.1 Preventative Pest Management C.9.12.2 Initial Pest Assessment C.9.12.4 General C.9.12.5 Pests Included and Excluded Japanese beetles (lady bugs) C.9.15 Cleaning Schedules C.9.16 Communication Requirements Tenant Meetings Quality Control Meetings Partnering Meeting (Quarterly Sessions) Intent is that Contractor’s corporate leadership to participate
Section E Review:
E.1 Failure to Perform If the Contractor fails to promptly perform the services in conformity with the contract requirements or to take the necessary action to ensure future performance in conformity with contract requirements, the Government may:
By contract or otherwise, perform the services and charge to the Contractor any cost incurred by the Government that is directly related to the performance of such service; or Terminate the contract for convenience or cancel the contract.
Section F Review:
F.4 Contract Deliverables F.4.1 Custodial and Grounds Maintenance Services Related Contract Deliverables F.4.2 Operations and Maintenance Services Related Contract Deliverables See Section J, Attachment 4
Section G Review:
G.1 Points of Contact for Contract Adminstration Contracting Officer (CO): Matthew Phillips Contract Specialist (CS): Feann Stephens Contracting Officer’s Representative (COR): Dalia Ferry G.5 Temporary Work Stoppage/Suspension G.6 Evaluating Contractor Performance Interim performance evaluated annually; final evaluation upon completion of performance
Section G Review (cont’d):
G.1 Points of Contact for Contract Adminstration Contracting Officer (CO): Matthew Phillips Contract Specialist (CS): Feann Stephens Contracting Officer’s Representative (COR): Dalia Ferry G.5 Temporary Work Stoppage/Suspension G.6 Evaluating Contractor Performance Interim performance evaluated annually; final evaluation upon completion of performance
G.7.14 Criteria for Deductions
| Cause of Deduction | Calculation of Deduction |
| NOTE: Hourly rates will be determined by the current DOL Wage Determination or CBA Agreement that applies to the personnel responsible for that task. This rate could change per Option Period. Administrative costs will be based on GS-12, Step 5 wage scale applicable to the area of location. | |
| 1. Failure of the Contractor to have adequate qualified personnel on-site as specified in the Contractor's technical proposal or CO revision. | 1. Hourly rate per man hour will be deducted for each hour, or portion thereof, that the Contractor fails to have adequate qualified personnel on-site. The man hour calculation shall be based on qualified personnel position rate found in the DOL Wage Determination Spreadsheet or the CBA Wage Agreement, this sum multiplied by the number of hours that full staffing was not provided. |
| 2. Failure to use employees with required qualifications. | 2. Hourly rate per hour will be deducted for each hour, or portion thereof, that an unqualified mechanic is used to perform contract work. Deduction hourly rate will be based on the DOL Wage Determination Spreadsheet or the CBA Wage Agreement for the qualified position. |
| 3. Failure to provide prescribed environmental conditions in the building(s), or portion thereof, at all times. | 3. The Contractor will be held liable for all costs, including administrative costs, incurred by the Government as a result of his/her failure to provide prescribed environmental conditions at all times. Administrative costs will be based on GS-12, Step 5 wage scale. |
| 4. Failure to perform, or satisfactorily perform, PM, tours, or watches required by the contract during the time period in which performance was scheduled. | 4. The man-hours required to perform the omitted or unsatisfactory work will be determined by the COR, based on the standards in NCMMS. The total man hours required will be multiplied by the hourly rate, found on the DOL Wage Determination Spreadsheet or CBA Wage Agreement, to determine the total dollar amount deductible for the scheduled work, plus Administrative costs. Administrative costs will be based on GS-12, Step 5 wage scale. |
| 5. Failure to complete repairs of building equipment which the cost of supplies, materials, and parts is $1,500 or less, within the time limit or within 10 days for architectural/structural repairs, or approved extension thereof. | 5. Beginning with the first hour following the expiration of the time limit or within 10 days respectively, or an approved extension thereof; the hourly rate will be deducted for every hour or portion thereof for every day that the repair remains incomplete, in addition to any costs incurred by the Government to complete the repair. Hourly rate is determined based upon the DOL Wage Determination Spreadsheet or the CBA Wage Agreement. |
| 6. Failure to respond to and complete service calls within the prescribed time limits; or extension thereof. | 6. Deductions will be made as follows for failure to complete service calls: |
a. For those requiring immediate action, the Contractor will be held liable for all costs, including administrative costs, incurred by the Government, to complete the service call.
b. For all other service calls, beginning with the first hour following expiration of the appropriate time limit for completion (3 hours or 24 hours), the hourly rate will be deducted for every hour, or portion thereof, that the service call remains incomplete (based on the number of hours per day that the Contractor is required to be on-site, 250 day-per-year basis), including administrative costs.
Deduction hourly rate will be based on the DOL Wage Determination Spreadsheet or the CBA Wage Agreement for the qualified position. Administrative costs will be based on GS-12, Step 5 wage scale.
7. Failure to respond within one (1) hour to a request for Emergency Call-Back Service, and/or failure to provide the required service. 7. The Contractor will be held liable for all costs incurred by the Government as a result of the Contractor's failure to respond within one (1) hour and/or provide the required service, including but not limited to:
a. All costs to repair damage to the building, equipment, or systems, and;
b. All costs associated with responding to the emergency, and;
c. All administrative costs. Administrative costs will be based on GS-12, Step 5 wage scale.
8. Failure to respond to a request for Overtime Services, and/or failure to provide the required services. 8. The Contractor will be held liable for all costs, including administrative costs, incurred by the Government as a result of the Contractor's failure to respond to, and/or provide, requested overtime services. Administrative costs will be based on GS-12, Step 5 wage scale.
9. Failure to:
a. Properly operate and/or maintain equipment and/or systems or,
| b. Make repairs, which results in damage to the building(s), equipment, or systems. | 9. The Contractor will be held liable for all costs, including administrative costs, incurred by the Government to repair damage to the building, equipment, or systems which results from the Contractor's failure to perform any or all of the items listed as (a) or (b) adjoining. Administrative costs will be based on GS-12, Step 5 wage scale. | |
| 10. Failure to perform the miscellaneous hours specified in Section C, when requested | 10. The hourly rate reflected by the DOL Wage Determination Spreadsheet or the CBA Wage Agreement, will be deducted for each hour or portion thereof that the miscellaneous services are not provided when requested by the COR or his/her designated representative. | |
| 11. Failure of the Contractor to make scheduled quality control inspections. | 11. The hourly rate will be deducted for each inspection that the Contractor fails to make. The time required to perform the inspection will be based on the actual man-hours consumed by the Government. The hourly rate determined is reflected by the DOL Wage Determination Spreadsheet or the CBA Wage Agreement |
| 12. Failure to make inspections as outlined by the approved Quality Control Plan that accurately reflects the true conditions of the equipment. | 12. The Contractor shall be liable for all costs associated with the Government re-inspection of deficiencies found by the Government. This applies to items that were to be inspected by the Contractor's Quality Control Plan. |
| 13. Failure of the Contractor to submit required documentation, reports, plans, schedules, etc., within the specified time frame. | 14. A payment retainage of 10% will be withheld until required documentation, reports, plans, schedules, etc., are submitted to and approved by the COR. |
| 15. Failure to provide as necessary or requested adequate personnel to perform fire watch duties which may be required. | 15. The total man-hours required will be multiplied by the hourly rate, determined by the DOL Wage Determination Spreadsheet or the CBA Wage Agreement, to determine the total dollar amount deductible for the services not provided, plus administrative costs. Administrative costs will be based on GS-12, Step 5 wage scale. |
Section H Review:
H.1.1 Supervisors A supervisor is defined as a contractor employee who is one that has authority to act in full capacity for the contractor.
H.1.3 Contractor Pandemic Plan See Section J, Attachment 4 Table of Deliverables H.3 Removal from Contract Work
Section H Review (cont’d):
H.6 Additional Services (O&M) and Above Standard Services (Custodial) Indefinite Quantity Provisions H.6.1 General H.6.2 Price Proposal for Additional Services and Above Standard Services Work H.6.3 Pricing H.6.4 Parts and Materials H.6.5 Labor H.6.6 Subcontracts H.6.7 Cost Documentation H.6.8 Competitive Quotes
H.6 Additional Services (O&M) and Above Standard Services (Custodial) Indefinite Quantity Provisions H.6.1 General H.6.2 Price Proposal for Additional Services and Above Standard Services Work H.6.3 Pricing H.6.4 Parts and Materials H.6.5 Labor H.6.6 Subcontracts H.6.7 Cost Documentation H.6.8 Competitive Quotes
H.6 Additional Services (O&M) and Above Standard Services (Custodial) Indefinite Quantity Provisions H.6.9.1 Government Purchase Card H.6.9.2 Task Orders
Section I Review:
Effective June 5, 2020, DoD, GSA, and NASA issued a final rule amending the Federal Acquisition Regulation (FAR) to remove the FAR subpart on nondisplacement of qualified workers to implement Executive Order (E.O.) 13897 of October 31, 2019.
FAR 52.222-17 does not apply
Section J Review:
Exhibits (Custodial and O&M) Building Library Attachments Figures
Section J Review (cont’d):
Attachment 4 – Table of Deliverables F.4.1 Custodial and Grounds Maintenance Services Related Contract Deliverables:
| DELIVERABLE | REFERENCE | DELIVERABLE DUE | POINT OF CONTACT |
| Contractor Staffing Declaration (Figure B-1) | B.3 | 21 calendar days prior to the contract start date and when modifications to the contract by GSA result in changes in staffing | CO |
| Quality Control Plan | C.1.3.1. | Submitted with the initial offer | CO |
| Green Cleaning Plan | C.9.4.4 | 7 calendar days prior to start date | COR |
| Floor Maintenance Schedule | C.9.5.1.2 | 7 calendar days prior to start date of each year the contract is in effect. | COR |
| Blinds and Coverings Dusting Schedule | C.9.5.1.17 | 7 calendar days prior to start date of each year the contract is in effect. | COR |
| Window Washing Safety Plan | C.9.5.2.3 | 10 calendar days after contract start | COR |
| Snow and Ice Removal Plan with List of Chemical Products | C.9.5.3 | 10 calendar days after contract start | COR |
| Tree Survey and Evaluation (includes price list for any special treatment) | C.9.5.4.4 | No later than April 30th each year the contract is in effect. | COR |
| Soil samples and analysis | C.9.5.4.4 | When plant health problems occur | COR |
| Initial Deficiency List for Irrigation System | C.9.5.4.16 | 15 calendar days prior to contract start date | COR |
| Monthly Solid Waste & Recycling Report | C.9.11.1 | 5th of each month and upon request of the COR | COR |
| Green Purchase Reporting – Key Sustainable Product Proof of Compliance | C.9.11.3 | Annually, no later than October 31 of each year during contract performance and at the end of contract performance | CO or COR |
| Green Purchase Reporting – Bio-based as required by FAR 52.223-2 | C.9.11.3 | Annually, no later than October 31 of each year during contract performance and at the end of contract performance | https://www.sam.gov/ |
| Initial Pest Assessment | C.9.12.2 | Within 15 calendar days after the start of the contract | COR |
| Pest Control Plan | C.9.12.7 | Within 15 calendar days following the initial assessment | COR |
| Chemicals used for pest control | C.9.12.8 | Need approval prior to use | CO or COR |
| Pest Control Log Book | C.9.12.10 | As requested, must be kept on government property | COR |
| Pesticide Control Plan | C.9.12.10 | Within 30 calendar days after contract start | COR |
| Cleaning Schedules | C.9.15 | 7 calendar days prior to the contract start date of each year the contract is in effect. | COR |
| Safety Data Sheets | C.9.17 | No later than 5 calendar days prior to contract start date and updated as necessary | COR |
| Inventory List of Products | C.9.17 | No later than 5 calendar days prior to the contract start date and updated as necessary | COR |
| List of telephone numbers for authorized contractor representatives (includes on-site representatives) | H.1.1 | 7 calendar days prior to contract start date. Changes shall be made when necessary. | COR |
| Supervisory Employee Resumes | C.1.2.1, C.9.3 | Resumes for supervisory key personnel shall be submitted within the initial offer; Supervisory custodial employees prior to assignment | CO or COR |
| Strike contingency plan (SCP) submission. | C.5.2.1 | 5 calendar days prior to contract start and updated annually | CO or COR |
| Pandemic Plan | H.1.3 | 30 calendar days prior to the start of the contract | COR |
| Certification and Estimate of Percentage of Recovered Material Content for EPA-Designated Items | H.1.5.1 | Required certification and estimate at contract completion. | COR |
| Green Cleaning Training | H.1.5.2 | Within 60 calendar days after start of the contract. | CO or COR |
| Written Certification of Green Cleaning Training | H.1.5.2 | Within 5 days after completion of Green Cleaning Training | CO or COR |
| Asbestos Awareness Training | C.1.2.8.1 | Within 60 calendar days of each employee’s commencement of employment on this contract | CO or COR |
| Asbestos Awareness Training Certification | C.1.2.8.1 | Within 5 days after the completion of the training | CO or COR |
| Government Identification Credentials | C.1.2.13 | Issued before the employee enters on duty; returned when employees leave contract | COR |
| Sensitive but Unclassified Information required lists and notices | H.5 | As requested | CO and COR |
| Collect and submit GSA Form 139, Record of Time of Arrival and Departure from Building | C.1.2.11 | Submit no later than Wednesday of the following week | COR |
| Qualification of Employees (552.237-71 (May 1989)) paperwork | Section I | As requested | COR |
| Erosion and Sediment Control Plan (if required) | Section J, Exhibit C5 | Prior to performing any activities that disturb existing grounds | COR |
| Solid Waste/Trash Audit Report | Section J, Exhibit C7 | 60 days after the start of the date. | COR |
Section J Review (cont’d):
Attachment 4 – Table of Deliverables F.4.2 Operations and Maintenance Services Related Contract Deliverables:
| DELIVERABLE | REFERENCE | DELIVERABLE DUE | POINT OF CONTACT |
| Qualification of employees | C1.2.5 | As requested. | CO or designee. |
| State licensing – if required. | C.1.2.7 | Within 7 business days prior to that person beginning work.. | CO or designee. |
| Submission of resumes for new employees. | C.1.2.7.6 | The Contractor must submit resumes for all personnel prior to personnel beginning work. | CO or designee. |
| Lead Awareness Training | C.1.2.8.5 | Training within 60 calendar days after start. Certify completion within 5 days of training. | CO or designee |
| NCMMS | ||||
| Complete NCMMS audit | C.1.9.1 | The Contractor shall use the NCMMS to validate and update the equipment inventory and all locations where Contractor work occurs on a continuous basis and shall provide an annual certification that the equipment inventory and location data in the NCMMS are up to date and complete. | CO or designee | |
| List of key personnel and emergency contact information, which may include subcontractor contacts as applicable. | C.5.2.1 | The BOP must be submitted as an electronic file (MS Word or Google.doc) with regular updates that reflect current personnel, subcontractors, equipment, systems, and operating procedures, and entered in the NCMMS | CO or designee. | |
| Radon mitigation program (if applicable). | C.5.2.1., Section J, Exhibit M4 | Program must be described in the building operating plan. | CO or designee. | |
| Strike contingency plan (SCP) submission. | C.5.2.1 |
60 calendar days prior to Contract start date and updated annually. CO or designee.
Equipment inventory update. C.5.3.2
C.5.3.3 Update equipment data when equipment is added, removed or retrofitted as part of a project, or discovered by GSA or the Contractor and log changes in accordance with provided NCMMS training.
| Annually certify that the Maintained Equipment Inventory is up-to date | CO or designee. | ||
| Equipment condition assessment. | C.5.3.3 | Develop and submit for approval annually |
| The equipment condition assessment reports shall be produced in NCMMS | CO or designee. | |||
| Workplace safety plan. | C.5.4.2.1 | 30 days after the contract start date. | COR or designee. | |
| Scheduling and recordkeeping of tests, certifications, permits, safety and environmental tests, and other records | C.5.4.3.1 | Maintain copies. Shall be scheduled in the NCMMS Work Order system and documented into NCMMS | CO or designee. |
| Confined space entry permit system. | C.5.4.7 | Develop a confined space entry permit system for all permit-required confined spaces within 60 calendar days of Contract start. | COR or designee. |
| Facility Hazards | C.5.4.8 | Shall take immediate action to report accident and control hazards that present imminent danger | CO or designee |
| Safety Data Sheets (SDS) | C.5.4.11.1 | Available on request | COR or designee. |
| Hazardous material inventory | C.5.4.11.2 | Submit as an appendix to the BOP and Hazardous Communication Plan. Inventory must be kept current and submitted annually by September 30 of each year and at the end of the Contract | COR or designee. |
| Labeling and signage. | C.5.4.12 | Labeling per OSHA standards shall be maintained throughout the Contract period. | CO or designee. |
| Electrical safety | C.5.4.14 | Any and all areas restricted to qualified personnel are secured and properly labeled. (NFPA 70 AND NFPA 70E) | COR or designee. |
| Labeling electrical circuits | C.5.4.15 | Ensure added or modified circuits are labeled | COR |
| Bio-Based Products Reporting | C.5.5.1 | All required safety and environmental tests, certifications, permits, and other procedures required in the PBWS shall be scheduled in the NCMMS Work Order system | COR or designee |
| AQMD operating permits. | C.5.5.3 | Copies made available upon request. | CO or designee. |
| Polychlorinated biphenyl (PCB) control transformer leaks. | C.5.5.7 | Immediate notification. | CO or designee. |
| If the Contractor must disturb materials he suspects may contain ACM. | C.5.5.8 | The Contractor must immediately report the condition. | CO or designee. |
| Backflow prevention devices – annual inspection certificate. | C.5.5.10 | Annually. Certificates must be scanned in as an attachment to the Back flow PM work order in the NCMMS and provide certification of proper operation | CO or designee. |
| Environmental Reporting | C.5.5.12 | Submit required reports | CO or designee. |
| Energy and Water Efficiency Reporting | C.1.8 | Monthly basis Contractor shall read and record all available utility and fuel meters and include in monthly report. Contractor shall report monthly energy and water usage compared to previous year and explain usage trends. Report submitted by the 5th business day of the subsequent month. | COR or designee |
| Fuel Usage Log | C.5.6.3 | Monthly basis and included in monthly progress report | CO or designee |
| Fire protection systems on line at all times unless approval is given during maintenance periods. | C.5.9.1d | Advance notification and approval per occurrence. | CO or designee. |
| Fire protection and life safety equipment or systems that are in a condition that may endanger life or property. | C.5.9.1e | Immediate notification of the condition. A written report detailing the hazardous condition and recommended corrective action shall be provided within 24 hours. | CO or designee. |
| Fire alarm system Inspections, tests, maintenance, or repairs shall comply with NFPA 72. | C.5.9.2 | Documentation of the results of all inspections, tests, maintenance or repairs must be recorded on the applicable Inspection and Testing Form from NFPA 72. | GSA Facility Manager, CO or designee. |
| Fire alarm system central station monitoring | C.5.9.2 | Provide and maintain UL-listed central station monitoring service. If central station monitoring is not operational, the contractor will provide a fire watch. | Facility Manager, CO or designee |
| Water-based fire suppression systems inspection, maintenance, and tests. | C.5.9.3 | Documentation of the results of all inspections, tests, maintenance or repairs performed shall comply with NFPA 25. | Facility manager, CO or designee. |
| Inspection, testing, and maintenance of fire-rated door assemblies: | C.5.9.4 | All inspections, tests, and maintenance shall comply with NFPA 80 and NFPA 101. | CO or designee. |
| Inspection, testing, and maintenance of fire damper and combination fire/smoke dampers. | C.5.9.5 | All inspections, tests, and maintenance shall comply with NFPA 80 and NFPA 105. | CO or designee. |
| Inspection, testing, and maintenance of smoke door assemblies. | C.5.9.6 | All inspections, tests, and maintenance shall comply with NFPA 105. | CO or designee |
| Inspection, testing, and maintenance of smoke dampers. | C.5.9.7 | All inspections, tests, and maintenance shall comply with NFPA 105. | CO or designee. |
| Inspection, testing, and maintenance of portable fire extinguishers | C.5.9.8 | All inspections, tests, and maintenance shall comply with NFPA 10. | CO or designee. |
| Inspections, testing, and maintenance of non-water based fire extinguishing systems. | C.5.9.9 | All inspections, tests, and maintenance shall comply with NFPA 12, NFPA 12A, NFPA 17, NFPA 17A, NFPA 96, or NFPA 2001, depending on the type of extinguishing system. | CO or designee. |
| Inspections, testing, and maintenance, and repairs of smoke control systems. | C.5.9.10 | All inspections, tests, maintenance, and repairs shall comply with NFPA 92. | CO or designee. |
| Inspections, testing, and maintenance, and exercising of equipment of emergency and standby power systems. | C.5.9.11 | All inspections, tests, maintenance, and exercising of equipment shall comply with NFPA 110 or NFPA 111 depending on type of system. | CO or designee. |
| Inspections, testing, and preventive maintenance of emergency lighting systems, emergency lighting equipment, and exit signage. | C.5.9.12 | All inspections, tests, maintenance, and exercising of equipment shall comply with NFPA 101. | CO or designee. |
| Fire Resistance Rated Construction | C.5.9.13 | All inspections, maintenance, repair or installation shall comply with the International Fire Code and NFPA 221 | Facility manager, CO or designee |
| Lightning Protection Systems | C.5.9.14 | All Inspections, testing, maintenance and repair shall be in accordance with NFPA 780 | CO or designee |
| Chemical Sensors | C.5.9.15 | Al testing, maintenance and repair as required by manufacturers recommendations. All documentation of testing shall be documented in NCMMS within 48 hours of test conclusion | CO or designee |
| Repairs using subcontractors. | C.5.11.1 | Must provide justification for subcontract need in advance. | CO or designee. |
| Reimbursable repairs completion date. | C.5.11.2.2 | Mutually agreed upon by the CO or their designee and the Contractor. | CO or designee. |
| Warranties not honored by manufacturer. | C.5.11.3 | Contractor must immediately notify if an installer or manufacturer fails to comply with the terms of a warranty. | CO or designee. |
| Emergency service request or callback (after hours). | C.5.12.2.2 | Written accounting of any emergency callback the morning of the next working day. | CO or designee. |
| Emergency callback (Beyond Core Coverage Hours) | C.5.12.2.2 | Shall provide a written account of any emergency call back; including costs incurred and a plan of permanent correction of the problem no later than the morning of the next business day | CO or designee |
| Urgent service requests | C.5.12.2.3 | Respond to urgent service requests within 1 hour. | COR |
| Routine service request - response extension request. | C.5.12.2.4 | Contractor must immediately submit a written extension request if correction will take over 120 hours after initial notification. | CO or designee. |
| Price proposal for additional services work. | C.5.13.2 | Within 48 hours of the request. | CO or designee |
| Building management support services. | C.5.14.1 | Assist as requested. | COR or designee. |
| Miscellaneous Work Report | C.5.14.2 | Monthly report submitted by the 5th Calendar of the subsequent month | COR |
| Review of design documents. | C.5.14.3 | Review as requested. | CO or designee. |
| Inspection assistance for space build-outs | C.5.14.4 | Assist as requested | CO or designee |
| Monthly Progress Report | C.5.15 | Shall use GSA developed reports of monthly progress or other submittal requirements, using NCMMS data, to describe the status of maintenance and operations as of the last day of the performance month. | CO or designee |
Refrigerant control and certification log. C.5.15.1 i Refrigerant control logs must be updated as required and provided during the Monthly Progress Report CO or designee.
| Establish reference library | C.5.16.1 | Ongoing | COR | |
| Preventative maintenance system. | C.6.0 | 10 work-days prior to Contract start date. | CO or designee | |
| Boiler Inspections and Tests | C.6.2.5 | Boiler must be inspected annually and forms 349, 350 & 1034 completed as required. Must be annotated in the NCMMS and reported in the monthly report. | CO or designee | |
| Initial report and development of water treatment program. | C.6.6.2 | Within the 60 days of the Contract start date. | CO or designee. | |
| Water samples. | C.6.6.5 | |||
| C.6.6.7 | Water samples shall be analyzed and a monthly report submitted relative to conditions found and shall be submitted in the NCMMS as an attachment to the work order. The results will be made available in the monthly progress report. | CO or designee. |
| Lamps and ballasts containing mercury record. | C.6.8.3 | All handling, storage, labeling, reporting and disposal of mercury containing lamps shall be in compliance with Universal Waste Rule Guidelines. Waste not subject to Universal Waste Rule guidelines must be managed in accordance with 40 C.F.R. part 260 | CO or designee. |
| 3 Year Electrical Testing | C.6.9 | 3 Year Electrical testing report is due 2 weeks after test is performed. | COR |
| Periodic oil analysis. | C.6.11.4 | Shall be performed prior to annual maintenance requirements so that results shall be considered in performing preventative maintenance. Where reports indicate corrective action, a Work Order is created in NCMMS and corrective action taken. | CO or designee. |
| If the Contractor must disturb materials he suspects may contain lead-based paint. | C.6.13.3 | The Contractor must immediately report the condition. | CO or designee. |
Existing deficiency inspection and List C.7.1
| 30 days prior to contract start | COR | ||
| Itemized estimate to correct existing deficiencies | C.7.1 | 45 days after contract start | CO or designee |
| Building operating plan. | C.7.2 | Review and update with Property Management Staff within 60 days of start of contract. | CO or designee. |
| Transition phase. Complete CMMS training during transition phase. | C.7.2 | 60 days prior to contract start. | CO or designee. |
| Phase out transition period | C.7.2.1 | 60 prior to end of contract. On the last performance day of the Contract, Contractor must turn over keys and identification badges or cards. | CO or designee. |
| Contract closeout inspection and list | C.7.4 | Mutually agreed upon date | COR |
Section L Review:
L.1 Type of Contract Firm Fixed Price, Indefinite Delivery Indefinite Quantity (IDIQ) L.8 Site Visit/Walk-Through Tours Wednesday, June 10, 2020 Begins at the Judge Isaac C. Parker Federal Building and Courthouse, 30 S. 6th St., Fort Smith, AR 72901 at 9:00 a.m. CDT (meet at entrance at 8:45 a.m. CDT) Site visit at the John Paul Hammerschmidt Federal Building and Courthouse, 35 E. Mountain St., Fayetteville, AR 72701 at 1:00 p.m. CDT (meet at entrance at 12:45 p.m. CDT)
Section L Review (cont’d):
L.8 Site Visit/Walk-Through Tours Must RSVP with Dalia Ferry (dalia.ferry@gsa.gov)(number of attendees allowed may be limited due to COVID-19).
L.9 Questions All questions must be submitted in writing to the Contracting Officer (CO), Matthew Phillips (matthew.phillips@gsa.gov) not later than close of business on June 15, 2020.
L.10.2 Submittal Instructions Only electronic proposals will be accepted; submit proposals to the CO, Matthew Phillips, via e-mail (matthew.phillips@gsa.gov).
Hand carried or in person submission will not be accepted.
The email subject line shall be titled PROPOSAL FOR Solicitation 47PH0220R0002. The email documents must include original completed versions of spreadsheets provided in Section J in the format provided.
L.12 Technical Proposal Instructions The technical criteria, listed in descending order of importance, for this requirement, are as follows (Ref. Section L.12):
Management Plan Management Approach Quality Control Plan (QCP) Management Plan Worksheet Prior Experience Past Performance
L.13 Price Proposal Instructions See Section J (Figure B-3) Pricing must be submitted for both a five (5) year contract term, and a ten (10) year contract term. The award will be made based on the best overall value and period of performance determined to be in the best interest of the Government.
L.14 Joint Ventures, Partnerships, and other teaming arrangements Must provide documentation supporting their arrangement to include name, address, and point of contact for each participant.
Section M Review:
M.1 Award M.4 Basis for Award For this solicitation, all evaluation factors other than price, when combined, are significantly more important than price.
M.6 Price Evaluation Also stated in Section L, Pricing must be submitted for both a five (5) year contract term, and a ten (10) year contract term. The award will be made based on the best overall value and period of performance determined to be in the best interest of the Government.
Key Dates Proposals must be submitted by June 22, 2020, 5:00 PM CST to the Contracting Officer electronically by email to matthew.phillips@gsa.gov
Estimated Award of Contract is July 24, 2020
60 day Transition Period are anticipated to begin August 1, 2020
Services are anticipated to begin on October 1, 2020
Questions & Answers
Note: All questions must be submitted officially in writing to the CO, Matthew Phillips by close of business on June 15, 2020 for incorporation via amendment. Only questions responded to in an amendment are considered applicable to this solicitation.
Acquisition Points of Contact GSA Contracting Officer Office #: (817) 528-7801 Email: matthew.phillips@gsa.gov
General Services Administration Public Buildings Service image1.jpg image2.jpg
File details come from the government source that posted it. Updated .