Amendment PA01 SF 30 and Continuation Sheet.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

Previous edition unusable

INSTRUCTIONS (Back Page):

Instructions for items other than those that are self-explanatory, are as follows:

Item 1 (Contract ID Code). Insert the contract type identification code that appears in the title block of the contract being modified.

Item 3 (Effective date).

(1)

(2)

(3)

(4)

(5)

For a solicitation amendment, change order, or administrative change, the effective date shall be the issue date of the amendment, change order, or administrative change.

For a supplemental agreement, the effective date shall be the date agreed to by the contracting parties.

For a modification issued as an initial or confirming notice of termination for the convenience of the Government, the effective date and the modification number of the confirming notice shall be the same as the effective date and modification number of the initial notice.

For a modification converting a termination for default to a termination for the convenience of the Government, the effective date shall be the same as the effective date of the termination for default.

For a modification confirming the contracting officer's determination of the amount due in settlement of a contract termination, the effective date shall be the same as the effective date of the initial decision.

(a)

(b)

(c)

(d)

(e)

(f)

Item 6 (Issued By). Insert the name and address of the issuing office. If applicable, insert the appropriate issuing office code in the code block.

Item 8 (Name and Address of Contractor). For modifications to a contract or order, enter the contractor's name, address, and code as shown in the original contract or order, unless changed by this or a previous modification.

Items 9, (Amendment of Solicitation Number - Dated), and 10, (Modification of Contract/Order Number - Dated). Check the appropriate box and in the corresponding blanks insert the number and date of the original solicitation, contract, or order.

Item 12 (Accounting and Appropriation Data).

When appropriate, indicate the impact of the modification on each affected accounting classification by inserting one of the following entries:

(2) Accounting classification Net decrease $

Include subject matter or short title of solicitation/contract where feasible.

Item 16B. The contracting officer's signature is not required on solicitation amendments. The contracting officer's signature is normally affixed last on supplemental agreements.

(i)

NOTE: If there are changes to multiple accounting classifications that cannot be placed in block 12, insert an asterisk and the words "See continuation sheet".

Item 13. Check the appropriate box to indicate the type of modification. Insert in the corresponding blank the authority under which the modification is issued. Check whether or not contractor must sign this document. (See FAR 43.103.)

Item 14 (Description of Amendment/Modification).

Organize amendments or modifications under the appropriate Uniform Contract Format (UCF) section headings from the applicable solicitation or contract. The UCF table of contents, however, shall not be set forth in this document.

Indicate the impact of the modification on the overall total contract price by inserting one of the following entries:

(i) Total contract price increased by $

(ii) Total contract price decreased by $

(iii) Total contract price unchanged.

State reason for modification.

When removing, reinstating, or adding funds, identify the contract items and accounting classifications.

(g)

(h)

When the SF 30 is used to reflect a determination by the contracting officer of the amount due in settlement of a contract terminated for the convenience of the Government, the entry in Item 14 of the modification may be limited to --

(i) A reference to the letter determination; and

(ii) A statement of the net amount determined to be due in settlement of the contract.

(1)

(2)

(3)

(4)

(5)

(6)

STANDARD FORM 30 (REV. 11/2016) BACK

(1) Accounting classification Net increase $

SF 30 Continuation Sheet

Amendment PA01 Solicitation 47PH0220R0002

This amendment is hereby issued to make the following changes:

X.) The title page is changed to reflect the revised “Offer Receipt Date/Time” from, “06/22/2020 at 5:00 p.m. CDT” to, “06/26/2020 at 5:00 p.m. CDT”.

X.) Section B “Pricing of Services” tables have been updated to add “Interior Surfaces (COVID-19)(Ref. Sec. C.9.5.1.8)”. Note, in accordance with Section C.9.5.1.8, these services shall be priced with Basic (Standard) Services for the seven-month base period, and shall be priced with “Above Standard Services” for all option periods.

X.) Section B.5 of the Statement of Work (SOW) is changed as follows:

From: “GSA may add or remove buildings from this contract at any time. For a building to be added to the contract, GSA will provide the building information to the Contractor and request a price proposal from the Contractor for the requested services in line with the current pricing. At this time, there is no anticipation to add or delete any additional facilities to this contract. However, if there are any facilities added, they will not exceed 25% of the total contract dollar value, including options.”

To: “GSA may add or remove buildings from this contract at any time. For a building to be added to the contract, GSA will provide the building information to the Contractor and request a price proposal from the Contractor for the requested services in line with the current pricing. At this time, there is no anticipation to add or delete any additional facilities to this contract. However, if there are any facilities added, they will not exceed 20% of the total contract dollar value, including options.”

X.) The following paragraph from within Section C.1.0 is changed as follows:

From: “GSA intends to purchase Contractor provided technical and managerial expertise to assist in the holistic management of assets over the long term. This program strategy has taken the name “ facilities engineering ” and has proven to be a successful model resulting in efficient and effective management of assets while maintaining a lower overall cost of operations. The facilities engineering model is dependent upon an effective partnership with a highly skilled Contractor whose objectives are based on mutual understanding of the stated requirements and objectives. A higher level of effective communication between the Government and Contractor is essential for partnering and for this performance based service contract to succeed., whereas the success of this contract is shared between the Government and the Contractor. More emphasis is placed on the Contractor’s self-management of quality, not the usual inspection by Government inspectors, although that is a part of this contract as well. All parties shall act proactively to reduce service cost.”

To: “GSA intends to purchase Contractor provided technical and managerial expertise to assist in the holistic management of assets over the long term. This program strategy has taken the name “ facilities engineering ” and has proven to be a successful model resulting in efficient and effective management of assets while maintaining a lower overall cost of operations. The facilities engineering model is dependent upon an effective partnership with a highly skilled Contractor whose objectives are based on mutual understanding of the stated requirements and objectives. A higher level of effective communication between the Government and Contractor is essential for partnering and for this performance based service contract to succeed. More emphasis is placed on the Contractor’s self-management of quality, not the usual inspection by Government inspectors, although that is a part of this contract as well. All parties shall act proactively to reduce service cost.”

X.) The minimum qualifications of Contractor key personnel within Section C.1.2.1 are changed as follows:

From: Contract Project Manager The Contractor shall designate a Contract Project Manager in writing and provide the name and contact information to the CO. The Contract Project Manager is considered essential to the work being performed under this Contract.

The Contract Project Manager shall possess at least five years of recent (within the past seven years) experience in the management and supervision of building mechanical operations and maintenance for buildings of the approximate size, complexity and characteristics of the buildings to be covered by this Contract. A detailed resume shall be submitted to the CO or their designee for approval prior to the assignment of the project manager to the Contract. Both new and replacement project manager’s shall meet these qualification standards. Minimally, the resume shall contain:

a. The full name of the proposed project manager.

b. A detailed description of the proposed project manager’s employment history for the previous five years. The names and addresses of the companies for whom the proposed project manager worked for the past five years, along with the names and telephone numbers of the immediate supervisors.

Onsite Chief Engineer

The Chief Engineer position is considered a “working supervisor”. The Chief Engineer is responsible for all working matters in the operations of the facilities. This is a master level position with responsibilities that include but not limited to:

- Training of journeyman and apprentice level personnel

- Inspection and oversight of PMs and mechanical repairs

- Critical Equipment Condition Assessment Repair and Reporting to Project

Manager

This position shall possess at least 5 years of recent (within the past 7 years) experience in directing operation and maintenance of equipment in a supervisory capacity, knowledge of the operation of site specific major pieces of equipment and system operation. Also must possess verifiable understanding and experience in troubleshooting, repair and replacement of building specific equipment. A minimum of 2 years of recent (within the past 5 years) Siemens BAS systems, NCMMS, boilers, and chillers over 100 tons and other characteristics of the equipment to be operated and maintained under this Contract. A detailed resume containing the information specified in this document shall be submitted to the CO or their designee for approval prior to the assignment of any supervisor to the Contract. Both new and replacement Chief Engineers shall meet these qualification standards. Minimally the resume shall contain:

a. The full name of the proposed supervisor.

b. A detailed description of the previous 5 years’ employment history of the proposed supervisor.

c. The names and addresses of the companies for whom the proposed supervisor worked for the past 7 years, along with the names and telephone numbers of the immediate supervisors.

Onsite Supervisor The Onsite Supervisor is considered a “Working Supervisor”. The Onsite Supervisor” shall also possess at least 5 years of recent (within the past 7 years) experience in operation and maintenance of equipment in a supervisory capacity for Siemens BAS systems, NCMMS, the boilers, and chillers over 100 tons. A detailed resume containing the information specified in this document shall be submitted to the COR or their designee for approval prior to the assignment of any supervisor to the Contract. Both new and replacement onsite supervisors shall meet these qualification standards.

Minimally the resume shall contain:

b. A detailed description of the previous 5 years’ employment history of the proposed supervisor.

c. The names and addresses of the companies for whom the proposed supervisor worked for the past 7 years, along with the names and telephone numbers of the immediate supervisors.

To: Contract Project Manager The Contractor shall designate a Contract Project Manager in writing and provide the name and contact information to the CO. The Contract Project Manager is considered essential to the work being performed under this Contract.

The Contract Project Manager shall possess at least five years of recent (within the past seven years) experience in the management and supervision of building mechanical operations and maintenance for buildings of the approximate size, complexity and characteristics of the buildings to be covered by this Contract. A detailed resume shall be submitted to the CO or their designee for approval prior to the assignment of the project manager to the Contract. Both new and replacement project manager’s shall meet these qualification standards. Minimally, the resume shall contain:

a. The full name of the proposed project manager.

b. A detailed description of the proposed project manager’s employment history for the previous seven years. The names and addresses of the companies for whom the proposed project manager worked for the past seven years, along with the names and telephone numbers of the immediate supervisors.

Onsite Chief Engineer The Chief Engineer position is considered a “working supervisor”. The Chief Engineer is responsible for all working matters in the operations of the facilities. This is a master level position with responsibilities that include but not limited to:

- Training of journeyman and apprentice level personnel

- Inspection and oversight of PMs and mechanical repairs

- Critical Equipment Condition Assessment Repair and Reporting to Project

Manager

This position shall possess at least 5 years of recent (within the past 7 years) experience in directing operation and maintenance of equipment in a supervisory capacity, knowledge of the operation of site specific major pieces of equipment and system operation. Also must possess verifiable understanding and experience in troubleshooting, repair and replacement of building specific equipment. A minimum of 2 years of recent (within the past 5 years) Siemens BAS systems, NCMMS, boilers, and chillers over 100 tons and other characteristics of the equipment to be operated and maintained under this Contract. A detailed resume containing the information specified in this document shall be submitted to the CO or their designee for approval prior to the assignment of any supervisor to the Contract. Both new and replacement Chief Engineers shall meet these qualification standards. Minimally the resume shall contain:

b. A detailed description of the previous seven years’ employment history of the proposed supervisor.

c. The names and addresses of the companies for whom the proposed supervisor worked for the past seven years, along with the names and telephone numbers of the immediate supervisors.

Onsite Supervisor The Onsite Supervisor is considered a “Working Supervisor”. The Onsite Supervisor” shall also possess at least 5 years of recent (within the past 7 years) experience in operation and maintenance of equipment in a supervisory capacity for Siemens BAS systems, NCMMS, the boilers, and chillers over 100 tons. A detailed resume containing the information specified in this document shall be submitted to the COR or their designee for approval prior to the assignment of any supervisor to the Contract. Both new and replacement onsite supervisors shall meet these qualification standards.

Minimally the resume shall contain:

b. A detailed description of the previous seven years’ employment history of the proposed supervisor.

c. The names and addresses of the companies for whom the proposed supervisor worked for the past seven years, along with the names and telephone numbers of the immediate supervisors.

X.) A portion of Section C.1.2.1. of the Statement of Work (SOW) is changed as follows:

From: “The Contractor agrees to assign to the contract tasks to those persons whose resumes were submitted with the proposal, or who were approved by the COR and who are necessary to fulfill the requirements of the contract as "key personnel". No substitutions may be made except in accordance with this section.

The Contractor understands that during the first ninety (90) days of the contract performance period, no personnel substitutions will be permitted unless these substitutions are unavoidable because of the incumbent's sudden illness, death or termination of employment. In any of these events, the Contractor shall promptly notify the Contracting Officer and provide the information described in paragraph (c) below.

After the initial ninety (90) day period the Contractor must submit to the Contracting Officer all proposed substitutions, in writing, at least thirty (30) days in advance (sixty

(60) days if security clearance must be obtained) of any proposed substitution and provide the information required by paragraph (c) below.

Any request for substitution must include a detailed explanation of the circumstances necessitating the proposed substitution, a resume for the proposed substitute, and any other information requested by the Contracting Officer. Any proposed substitute must have qualifications equal to or superior to the qualifications of the incumbent. The Contracting Officer or his/her authorized representative will evaluate such requests and promptly notify the Contractor of his/her approval or disapproval thereof.

In the event that any of the identified key personnel cease to perform under the contract and the substitute is disapproved, the contract may be immediately terminated in accordance with the termination clause of the contract.”

To: “ The Contractor agrees to assign to the contract tasks to those persons whose resumes were submitted with the proposal, or who were approved by the COR and who are necessary to fulfill the requirements of the contract as "key personnel". No substitutions may be made except in accordance with this section.

In the event of a change in personnel, the Contractor shall promptly notify the Contracting Officer and provide the information described in paragraph (c) below. The Contractor must submit to the Contracting Officer all proposed substitutions, in writing, at least thirty (30) days in advance (sixty (60) days if security clearance must be obtained) of any proposed substitution and provide the information required by paragraph (c) below.

Any request for substitution must include a detailed explanation of the circumstances necessitating the proposed substitution, a resume for the proposed substitute, and any other information requested by the Contracting Officer. Any proposed substitute must have qualifications equal to or superior to the qualifications of the incumbent. The Contracting Officer or his/her authorized representative will evaluate such requests and promptly notify the Contractor of his/her approval or disapproval thereof.

In the event that any of the identified key personnel cease to perform under the contract and the substitute is disapproved, the contract may be immediately terminated in accordance with the termination clause of the contract. ”

X.) The following is removed from Section C.5.12.2 Of the Statement of Work (SOW): “ The administrative support can be off site.”

X.) The word, “remedy” is hereby added to the following paragraph within Section C.9.7 Of the Statement of Work (SOW):

From: “The Contractor shall respond to all service call requests (custodial tasks such as policing and spills, etc.). The Contractor shall respond to Normal service calls during business hours within 1 hour of occurrence, or sooner if possible, and shall remedy all service calls within 12 hours of occurrence , unless granted written permission from the COR for an extension. If a service call is deemed an Emergency by the COR, the contractor shall respond within 15 minutes of occurrence during normal working hours, and within 1 hour after hours of occurrence .”

To: “The Contractor shall respond to all service call requests (custodial tasks such as policing and spills, etc.). The Contractor shall respond to Normal service calls during business hours within 1 hour of occurrence, or sooner if possible, and shall remedy all service calls within 12 hours of occurrence , unless granted written permission from the COR for an extension. If a service call is deemed an Emergency by the COR, the contractor shall respond within 15 minutes of occurrence during normal working hours, and remedy within 1 hour after hours of occurrence .”

X.) Section G.7.4 of the Statement of Work (SOW) is changed as follows:

From: “If the contractor fails to submit acceptable check charts and logs by the contract performance date or any extension granted by the CO or his/her designated representative a payment retainage of 10% will be withheld until the items are received and approved by the Government.”

To: “If the contractor fails to submit acceptable check charts and logs by the contract performance date or any extension granted by the CO or his/her designated representative a payment retainage of a maximum of 10% will be withheld until the items are received and approved by the Government.”

X.) The title of the table located within Section G.7.14 is changed as follows:

From: “ CRITERIA FOR MECHANICAL DEDUCTIONS ”

To: “ CRITERIA FOR DEDUCTIONS ”

X.) Number 5 within the “Criteria for Deduction” table located in Section G.7.14 is changed as follows:

From: “Failure to complete repairs of building equipment which the cost of supplies, materials, and parts is $ 1,500 or less, within the time limit or within 10 days for architectural/structural repairs, or approved extension thereof.”

To: Failure to complete repairs of building equipment which the cost of supplies, materials, and parts is $ 1,500 or less, within the time limit or within 10 days for repairs, or approved extension thereof.”

X.) The following is added to Section L.12 Of the Statement of Work (SOW):

“ The Quality Control Plan does not count toward the 30 page limitation, and should be submitted as a separate document/file.”

X.) A portion of Section L.12 of the Statement of Work (SOW) is changed as follows:

From: “ The staffing/labor mix proposed in the Management Plan Worksheet are the minimum requirements of the contract and must be adhered to for the contract period of performance. The offeror may request an annual review of the labor mix 60 days prior to issuance of the first Option Period. Any requests for changes to the Management Plan Worksheet may be submitted and considered at that time. Any approved adjustment to the labor mix will not result in an increase in price. However, any request to reduce manpower may result in a lower price to be negotiated at time of request. Any deviation from the accepted/approved Management Plan Worksheet may result in deductions.”

To: “ The staffing/labor mix proposed by the Offeror in the Management Plan Worksheet are the minimum requirements of the contract and must be adhered to for the contract period of performance. The offeror may request an annual review of the labor mix 60 days prior to issuance of the first Option Period. Any requests for changes to the Management Plan Worksheet may be submitted and considered at that time.

Any approved adjustment to the labor mix will not result in an increase in price.

However, any request to reduce manpower may result in a lower price to be negotiated at time of request. Any deviation from the accepted/approved Management Plan Worksheet may result in deductions.”

X.) Section L.12 (3)(1) Of the Statement of Work (SOW) is changed as follows:

From: “The contract was for Mechanical Operations and Maintenance services in a commercial or government owned facility.”

To: “The contract was for Mechanical Operations and Maintenance and/or custodial and/or grounds maintenance services in a commercial or government owned facility.”

X.) The last paragraph within the optional e-mail instruction provided in Section L.12 regarding past performance questionnaires is corrected as follows:

From: “ Please ensure the Past Performance Questionnaire is received by the Contract Specialist on or before June 15, 2020 . The e-mail subject line should be marked “Past Performance Questionnaire – Solicitation 47PH0220R0002 ”.”

To: “Please ensure the Past Performance Questionnaire is received by the Contract Specialist on or before June 26, 2020 . The e-mail subject line should be marked “Past Performance Questionnaire – Solicitation 47PH0220R0002 ”.”

X.) Section M.5, “Factor 3: Past Performance” is changed as follows:

From: “The Government will evaluate the offeror’s record of past and current performance to ascertain the probability of successfully performing the required efforts of the PWS. The offeror’s past performance will be evaluated on the services performed to the services required under this solicitation, the record of conforming to contract requirements and standards of good workmanship, and the commitment to customer satisfaction.”

To: “ The Government will evaluate the offeror’s record of past and current performance to ascertain the probability of successfully performing the required efforts of the PWS.

The offeror’s past performance will be evaluated on the satisfactory completion of services performed to the services required under this solicitation, the record of conforming to contract requirements and standards of good workmanship, and the commitment to customer satisfaction.”

X.) Upload the following documents to the Solicitation posting:

- Pre-Proposal Conference Powerpoint

- Pre-Proposal Conference and Site Visit Sign In Sheets

- Questions and Answers

- Exhibits C2 and M1 Operations and Maintenance and Custodial Quality

Assurance Plan

- Attachment 4 Table of Deliverables

- Figure B-3 Pricing of Services (5-year and 10-year)

No other changes are made; all other terms and conditions remain unchanged.