VBA_DFAS Pre-proposal Agenda - Final.pdf

CMc for the AJC - VBA/DFAS Project Solicitation # 47PF0020R0063

Pre-proposal Agenda 09/29/2020

2:00pm EST

AGENDA

1. Intros/Opening Remarks

2. SOW

3. Contracting

4. Questions & Answers

The purpose of the pre-proposal conference is to discuss the Request for Proposals (RFP), issued on 09/15/2020, for the Construction Manager as Constructor (CMc) for the Anthony J. Celebrezze - Veterans Benefits Administration (VBA) Renovation and Backfill Project, and Defense Finance and Accounting Service (DFAS) Consolidation Project.

The goal is to answer any questions regarding the RFP, provide an understanding of the contract structure, provide a brief overview of the proposal submission requirements and evaluation criteria, present the scope of work for the Project, and provide guidance from the Department of Labor, Office of Federal Contracts Compliance Programs (OFCCP) and present the scope of work for the project.

A copy of the meeting minutes as well as this agenda will be posted on the beta.sam.gov website. The notes are not intended to reiterate everything discussed in the meeting, but identify those points that may affect an offerors’ understanding of the solicitation.

Please be aware that no oral statement made by any of the Government Representatives during the conference will have the effect of amending the solicitation.

In the event that discussions during the conference indicated a need to change the solicitation, an amendment to the RFP will be issued in writing by the Contracting Officer.

All amendments must be acknowledged by the time/date proposals are due.

INTRODUCTIONS

● Contracting Officer - GSA: Helen DiMonte

● Contract Specialist - GSA: Daniel Ramirez

● VBA Project Manager - GSA: Stephen Carbery

● DFAS Project Manager - GSA: Tim Hansmann

● VBA COR - GSA: Paul Machalek

● DFAS COR - GSA: Marla Kavouras

● Project Sponsor(s) - GSA: Don Melcher, Angela Miklich

● Property Manager - GSA: Evan Shooltz

● CMa - Jacobs Technology Osman Yasin and Roger Haddock

● AE - MGA Partners: Amy Stein and Aisha Branham

THE RFP REMAINS AS IS UNLESS FORMALLY CHANGED VIA AMENDMENT ISSUED BY

THE CONTRACTING OFFICER.

Pre-proposal Agenda 09/29/2020

PROJECT BACKGROUND & OVERVIEW OF THE SCOPE OF WORK

● Project Overview/ Project Schedule------------------- (GSA PMs)

● Site Access and Mobilization -------------------------- (GSA prop mgr)

● Security Requirements ---------------------------------- (GSA CORs)

● Site Visit Information from the Solicitation---------- (GSA CO and CS)

PROPOSAL SUBMITTAL REQUIREMENTS AND EVALUATION FACTORS

● Explanation of CMc Delivery Method (FFP Base + GMP Option(s))

● Full and Open Competition

● Joint Venture Requirements

● Price Proposal - Standard Form 1442 and attached Price Form, only one emailed electronic copy o GSA 527 – Contractor's Qualifications and Financial Information o Bid Bond - 20% of Bid, or $3M, whichever is less. (FAR 28.101-2 &

52.228-1) o Performance and Payment Bonds o Copy of your SAM registration (Reps and Certs)

● Technical Proposal, only one emailed copy

● Evaluation Factors o Experience in providing Design and Construction Phase Services on similar projects o Management Approach (Design and Construction Phase Services) o Qualifications and Experience of Key Personnel o Past Performance in providing Design Phase Services and Construction

Phase Services on similar projects o Project Labor Agreement

▪ Cost Accounting Standards & Small Business Utilization Plan for large businesses.

● Acknowledgement of Amendment(s)

● Past Performance Reference Questionnaires

● Liquidated Damages: $3,671.81 for VBA, and $378.14 for DFAS per calendar day.

● RFIs are to be sent to Helen DiMonte (helen.dimonte@gsa.gov) and Daniel

Ramirez (daniel.ramirez@gsa.gov) no later than COB October 08, 2020, October 13, 2020.

● The Proposal Due Date: October 19, 2020 3:00 PM Eastern Standard Time

● Submit email to Addresses: daniel.ramirez@gsa.gov and helen.dimonte@gsa.gov

● Department of Labor, Office of Federal Contracts Compliance Programs

○ Compliance with minimum wage for Government Contracts

■ Executive Order 13658 minimum wage rate is increased to $10.20 per hour as of January 1, 2017

○ Compliance with Davis Bacon Act Wages per RFP attachment

THE RFP REMAINS AS IS UNLESS FORMALLY CHANGED VIA AMENDMENT ISSUED BY

THE CONTRACTING OFFICER.

mailto:helen.dimonte@gsa.gov mailto:daniel.ramirez@gsa.gov mailto:daniel.ramirez@gsa.gov mailto:helen.dimonte@gsa.gov

Pre-proposal Agenda

This is a best value/trade-off procurement. Price proposals will be evaluated as a total evaluated price, inclusive of the base scope and all options. It will be awarded as a firm-fixed-price contract.

There is no guarantee of negotiations being opened. The government has the right to award based on the initial offers received. Offerors should assume that their initial price could be exercised as the best and final offer.

GENERAL QUESTIONS & ANSWERS

Any Questions or Comments following the pre-proposal conference must be submitted via email to the Contracting Officer and Contract Specialist at daniel.ramirez@gsa.gov and helen.dimonte@gsa.gov before close of business, October 08, 2020. October 13, 2020.

mailto:daniel.ramirez@gsa.gov mailto:helen.dimonte@gsa.gov

Pre-proposal Agenda 09/29/2020

2:00pm EST

Notice to prospective bidders/offerors for handling bidding documents:

Please take note of Controlled Unclassified Information (CUI) requirements limiting reproduction and/or dissemination of covered materials only to persons/parties related to this acquisition or otherwise authorized to receive such information; Additionally, upon award, unsuccessful bidders/offerors must make every reasonable and prudent effort to destroy or render useless all information/documentation received during the solicitation.

Additional notice:

Associated plans, drawings, or specifications provided under this solicitation are intended for use by prospective bidders/offerors (and their subcontractors and suppliers).

In support of this requirement, GSA requires bidders/offerors to exercise reasonable care when handling documents including:

1) Limiting reproduction and/or dissemination of covered materials only to persons/parties related to this acquisition or otherwise authorized to receive such information;

2) Making every possible effort that is reasonable and prudent to prevent unauthorized disclosure of this information;

3) Upon award and completion of any appeals process, unsuccessful bidders/offerors making every reasonable and prudent effort to destroy orrender useless all information/documentation received during the solicitation and/or appeals process; and

4) The awardee continues the efforts required above throughout the entire term of contract and for what specific time thereafter as may be necessary, as determined by the awardee.

Pre-proposal Agenda

Questions and Answers Raised During the Pre-Proposal

1. Are there any MBE, FBE, SBE subcontracting goals for this project? - Please review the model Subcontracting plan included in the Solicitation package for more subcontracting goal details.

2. Does having a GSA schedule impact the best value trade off scoring? Are materials expected to be purchased via GSA schedule? - No. But general federal experience in projects similar to the scope of this project do affect scoring. For the second part of the question, there are no specific materials that need to be purchased on the GSA schedule.

3. Can we be put in a site visit with other companies? Or will it be our company only? - Likely you will be walking the site with other companies, up to 8 people at time.

4. Can the Pre Proposal Attendance be made available? - Yes. It will be posted via amendment in beta.sam.gov.

5. Please elaborate on what is considered a similar project? High rise, Office…? If project size is met would retail or multifamily be ok? - Please Refer to Factor 1 of the Solicitation document for a definition of a “similar” project.

6. Is there a % that the Technical Proposal is weighted more than the Price

Proposal? - No. Tech and Price are provided separately. This is a best value tradeoff procurement. Non price factors, when combined, are significantly more important than the total evaluated price. However, as proposals become more equal in their technical merit, the evaluated cost of price becomes more important.