CBP Pre-proposal Agenda - Final.pdf

Construction Contract for the Customs and Border Protection Seized Cargo Facility

2810 West Fort Street, Detroit, Michigan Solicitation # 47PF0020R0040

Pre-proposal Agenda 07/22/2020

2:00pm EST

The purpose of the pre-proposal conference is to discuss the Request for Proposals (RFP), issued on July 14, 2020, for the Seized Property Vault at the Fort Street Cargo Inspection Facility, 2810 West Fort Street, Detroit, Michigan, at the Ambassador Bridge border crossing. The goal is to answer any questions regarding the RFP, provide an understanding of the contract structure, provide a brief overview of the proposal submission requirements and evaluation criteria, present the scope of work for the Project, and provide guidance from the Department of Labor, Office of Federal Contracts Compliance Programs (OFCCP) and present the scope of work for the project.

A copy of the meeting minutes as well as this agenda will be posted on the beta.sam.gov website. The notes are not intended to reiterate everything discussed in the meeting, but identify those points that may affect an offerors’ understanding of the solicitation.

Please be aware that no oral statement made by the Government Representatives during the conference will have the effect of amending the solicitation. In the event that discussions during the conference indicated a need to change the solicitation, an amendment to the RFP will be issued in writing. All amendments must be acknowledged by the time/date proposals are due.

AGENDA

INTRODUCTIONS

● Contracting Officer - GSA: Anna Vanko

● Contract Specialist - GSA: Daniel Ramirez

● Project Manager - GSA: Nicole Randolf

● COR - GSA: Mark Spann

● Project Sponsor(s) - GSA: Tamakia Edwards, Don Melcher

● Property Manager - GSA: Dennis Turzak

● CMa - Construction Support Solutions: Anna Klee, Faisal Albakooa

● AE - Elevar Design: Eryn Thamann, Matt King

● CBP Project & Program Manager: Janette Matravers

PROPOSAL SUBMITTAL REQUIREMENTS AND EVALUATION FACTORS

● Competitive 8(a) Set Aside

● 8(a) vs Joint Venture Requirements

● Price Proposal - Standard Form 1442, original and one electronic copy o GSA 527 – Contractor's Qualifications and Financial Information o Bid Bond o Performance and Payment Bonds o Copy of your SAM registration (Reps and Certs)

● Technical Proposal, original and 5 copies, plus an electronic copy

THE RFP REMAINS AS IS UNLESS FORMALLY CHANGED VIA AMENDMENT ISSUED BY

THE CONTRACTING OFFICER.

2810 West Fort Street, Detroit, Michigan Solicitation # 47PF0020R0040

Pre-proposal Agenda

● Evaluation Factors o Past Experience on Projects of Similar Size and Scope o Project Management Plan o Qualifications and Experience of Key Personnel o Relevant Past Performance

● Acknowledgement of Amendment(s)

● Past Performance Reference Questionnaires

● Liquidated Damages: $1,192.17 for each calendar day of delay until the work is completed or accepted.

● RFIs are to be sent to Anna Vanko (anna.vanko@gsa.gov) and Daniel Ramirez

(daniel.ramirez@gsa.gov) no later than 3:00pm Eastern Standard Time on August 13, 2020.

● The Proposal Due Date: August 25, 2020 3:00 PM Eastern Standard Time

● Submit hard and electronic copy to Address:

General Services Administration Attn: Daniel Ramirez and Anna Vanko 230 S. Dearborn Street, Suite 3500 Chicago, IL 60604

● Department of Labor, Office of Federal Contracts Compliance Programs

○ Compliance with minimum wage for Government Contracts

■ Executive Order 13658 minimum wage rate is increased to $10.20 per hour as of January 1, 2017

○ Compliance with Davis Bacon Act Wages per RFP attachment

This is a best value/trade-off procurement. Your price proposal will be evaluated as a total evaluated price, inclusive of the base scope and all options. It will be awarded as a firm-fixed-price contract.

Email an Electronic Copy to:

daniel.ramirez@gsa.gov and anna.vanko@gsa.gov

There is no guarantee of negotiations being opened. The government has the right to award based on the initial offers received. Offerors should assume that their initial price could be exercised as the best and final offer.

PROJECT BACKGROUND & OVERVIEW OF THE SCOPE OF WORK

● Project Overview/ Project Presentation ------------- Nicole Randolf (GSA PM) and Eryn Thamann (AE)

● Project Schedule ----------------------------------------- Anna Klee, Faisal Albakooa (CMa)

THE RFP REMAINS AS IS UNLESS FORMALLY CHANGED VIA AMENDMENT ISSUED BY

THE CONTRACTING OFFICER.

mailto:anna.vanko@gsa.gov mailto:daniel.ramirez@gsa.gov mailto:daniel.ramirez@gsa.gov mailto:anna.vanko@gsa.gov

2810 West Fort Street, Detroit, Michigan Solicitation # 47PF0020R0040

Pre-proposal Agenda

● Security Requirements ---------------------------------- Mark Spann (GSA COR)

● Site Access and Mobilization -------------------------- Dennis Turzak (GSA prop mgr)

● Site Visit Information from the Solicitation---------- Anna Vanko (GSA CO)

○ Pre-registration is required for all attendees wanting a pre-proposal Site Visit.

The Site Visit shall be limited to only those necessary from each Offeror to determine the site conditions; additional site visits may not be available or honored if requested, due to security restrictions as well as health and safety.

Offerors shall submit a Site Visit request identifying all attendees from their respective team, and for each participant must provide the following in advance:

Full Name, Date of Birth, Driver License Number, Passport Number (if applicable), Citizenship Status. This required information must be sent in a password protected document. This information will be reviewed by CBP prior to allowing Offeror’s site visits. Participants must have a valid, Government issued picture identification, driver’s license preferred, to gain access for the pre-proposal Site Visit once on site, and must provide their own Personal Protective Equipment. All individuals attending the site visit shall wear a face covering and practice social distancing as recommended by the Center for Disease Control. If stricter Federal, state or local requirements are in-place for face coverings, those shall be followed. Notification of the location of entry, where attendees are required to meet, and all other requirements for the Site Visit will be issued to the Offerors. Photos of the site may be permitted on a case by case basis, with permission required by the on-site coordinator. Submit the Site Visit Request to the points of contact listed above.

GENERAL QUESTIONS & ANSWERS

Any Questions or Comments following the pre-proposal conference must be submitted via email to the Contracting Officer and Contract Specialist at anna.vanko@gsa.gov and daniel.ramirez@gsa.gov before close of business, August 13, 2020.

THE RFP REMAINS AS IS UNLESS FORMALLY CHANGED VIA AMENDMENT ISSUED BY

THE CONTRACTING OFFICER.

mailto:anna.vanko@gsa.gov mailto:daniel.ramirez@gsa.gov

2810 West Fort Street, Detroit, Michigan Solicitation # 47PF0020R0040

Pre-proposal Agenda

Notice to prospective bidders/offerors for handling bidding documents:

Please take note of Controlled Unclassified Information (CUI) requirements limiting reproduction and/or dissemination of covered materials only to persons/parties related to this acquisition or otherwise authorized to receive such information; Additionally, upon award, unsuccessful bidders/offerors must make every reasonable and prudent effort to destroy or render useless all information/documentation received during the solicitation.

Additional notice:

Associated plans, drawings, or specifications provided under this solicitation are intended for use by prospective bidders/offerors (and their subcontractors and suppliers).

In support of this requirement, GSA requires bidders/offerors to exercise reasonable care when handling documents including:

1) Limiting reproduction and/or dissemination of covered materials only to persons/parties related to this acquisition or otherwise authorized to receive such information;

2) Making every possible effort that is reasonable and prudent to prevent unauthorized disclosure of this information;

3) Upon award and completion of any appeals process, unsuccessful bidders/offerors making every reasonable and prudent effort to destroy orrender useless all information/documentation received during the solicitation and/or appeals process; and

4) The awardee continues the efforts required above throughout the entire term of contract and for what specific time thereafter as may be necessary, as determined by the awardee.

THE RFP REMAINS AS IS UNLESS FORMALLY CHANGED VIA AMENDMENT ISSUED BY

THE CONTRACTING OFFICER.