PEB Pre-Proposal Conference - Minutes 11.12.20.pdf

GSA Mid-Atlantic Region

VIRTUAL PRE-PROPOSAL CONFERENCE AGENDA MINUTES

November 10, 2020

2:00 PM

Conference Line: 518-678-6321

PIN: 776 192 791 #

Solicitation Number: 47PD0121R0001 PEB 4th Floor and Cafeteria Upgrade

Perimeter East Building 6201 Security Boulevard Baltimore, MD 21235

1. GOVERNMENT TEAM INTRODUCTIONS (Team)

Name Company/Org Role Email

Lina Montgomery GSA Project Manager pasqualina.montgomery@gsa.gov

Steve McCombs GSA Project Executive steven.mccombs@gsa.gov

Rich Frattarelli GSA Project Engineer richard.frattarelli@gsa.gov

Tony Teti GSA Contracting Officer anthony.teti@gsa.gov

George Garcia GSA Contract Specialist george.garcia@gsa.gov

Carl Pasquali SSA Project Executive carl.pasquali@ssa.gov

Kyle Butler SSA Project Coordinator kyle.butler@ssa.gov

Jim Hawkins SSA Project Manager james.hawkins@ssa.gov

Glenn Green SSA Project Manager glenn.green@ssa.gov

Donna Ellis SSA Project Architect donna.ellis@ssa.gov

Sonja Shields HGA Project Manager SShields@hga.com

Patrick Koby HGA Lead Project Architect PKoby@hga.com

Ed Clements HGA Mechanical Engineer EClements@hga.com

Stephane Colombina FDS Food Service Consultant scolombina@fdsdesignstudio.com

Michael Derr Jensen Hughes Fire Protection Engineer MDerr@jensenhughes.com

Mike Derdyn AERO HAZMAT derdeyn@aeroehs.com

Matt McComas Wiles Mensch Civil Engineer mmccomas@wilesmensch.com

Mike Mologne Hill Project Executive mikemologne@hillintl.com

Jim Fratoni Hill Project Manager jamesfratoni@hillintl.com

2. PURPOSE (Contracting Officers)

The purpose of this conference is to provide prospective bidders the opportunity to discuss the solicitation requirements, scope of work, project documents, and virtually visualize the project area. Questions may be asked today, however those and all other questions must also be submitted via email to Mr. Tony Teti at the email address noted in section #1 above.

3. SCOPE OF WORK (Project Manager)

Summary Of Work (Specification 011000):

PEB 4

th

Floor Fit-Out and Infrastructure Upgrades

The project scope consists of approximately 90,000 SF of renovations, tenant improvements on the 4th floor, two new exterior stair tower structures for egress out of the PEB on levels 1-5, smoke evacuation system upgrades for the PEB lobby, and may include new HVAC equipment on each of the existing 5 floors complete with building automation controls, upgrading the entire existing BAS controls system at the PEB and PEUB Building. As part of the demolition, identified hazardous material removal is expected, including asbestos containing materials and lead based paint.

PEB Cafeteria

The project scope consists of approximately 4,800 SF of renovations to the building commercial kitchen, the serving area, expansion into an existing storage room, and limited site improvements associated with the replacement/relocation of two exterior doors. Project includes the construction of temporary and limited pre-packaged food service in the existing dining area. All new equipment, kitchen equipment, finishes, signage and building infrastructure is included as indicated in the Construction Documents. As part of the demolition, identified hazardous material removal is included, including asbestos containing materials and mercury-containing light fixtures. Furniture is not included

4. ACQUISITION MILESTONES (Contracting Officers)

Solicitation Issued November 2, 2020

Virtual Pre-Proposal Meeting November 10, 2020

Walkthrough November 12, 2020

Pre-Bid RFI Due Date November 16, 2020

Amendment Issued with RFI Responses November 23, 2020

Technical Proposal Due Date December 7, 2020 by 1 pm

Cost Proposal Due Date*** December 11, 2020 by 4 pm***

Award Date On or About February 17, 2021

***Per Amendment 002 issued November 6, 2020***

Important Information Regarding Acquisition Milestones

a. Plans and Specifications appear on the BetaSam posting:

th Floor Fit-Out and Infrastructure dated October 29, 2020

Cafeteria dated October 29, 2020

b. Amendments to the Plans and Specifications will be issued as part of future amendments if changes or updates are required.

c. RFI Due Date: RFIs shall be submitted no later than COB on November 16, 2020. RFIs not submitted prior to the due date or in the proper format may not be answered.

Offerors may submit RFI’s from now till the due date.

d. Final Amendment will be issued no later than 7 calendar days prior to proposal due date

e. Technical Proposal Due Date: December 7, 2020 by 1 PM. Requirements for each tab are found in the Acquisition Specification section of the solicitation. There are no specific percentage ranking for the technical factors; in totality technical is worth more than cost

Tab A: Factor #1 – Project Management and Staffing Plan (25 single-sided)

Tab B: Factor #2 – Prior Experience (10 pages single-sided)

Tab C: Factor #3 – Past Performance

Tab D: Factor #4 – Subcontracting Plan Methodology

Tab E: Factor #5 – Project Labor Agreement – Contractors are NOT required to submit a PLA

f. Cost Proposal Due Date: December 11, 2020 by 4 PM

Signed SF-1442 form acknowledging all amendments

Signed Offeror Bid Form included in the solicitation

Representations and Certifications (C301)

Bid Guarantee, using Standard Form 24

GSA Form 527

Evidence of current VET-4212 registration

g. Period of Performance: 540 calendar days from NTP to achieve substantial completion

Cafeteria has period of performance of 12 months from when cafeteria is taken out of commission

The Contractor shall achieve Contract Completion within sixty (60) calendar days of Substantial Completion.

h. Liquidated Damages - $2,005/Day

5. SECURITY REQUIREMENTS (Project Manager)

Full HSPD-12 clearance and badging for all personnel are required in accordance with specifications.

6. SITE ACCESS AND COORDINATION REQUIREMENTS (Project Manager)

Site access must be coordinated through the GSA Construction Manager (Hill), SSA personnel, and the Contracting Officer’s Representative (COR), or designated representative.

WORKING HOURS (Specification 008000)

a. The PEB Building is a secure, government facility that is operated 7-days per week/24-hours per day/365-days per year. SSA employees within the PEB observe all federal holidays and any special announced events such as inclement weather curtailment or declared federal observances. In the event that the facility closes the PEB due to inclement weather curtailments, all contractors must follow Government regulations

b. Contractor's General Working Hours: The Contractor working hours shall commence no earlier than 6 AM and conclude no later than 6 PM, Monday through Friday. Extended hours of operations, as well as Saturday and Sunday and holiday working hours may be requested in writing. Requests will be reviewed and approval may be granted based on project benefit

c. In addition, the following work shall be performed during Government Unoccupied Hours. Work accomplished during Government Unoccupied Hours shall be performed at no additional cost to the Government:

Hauling bagged asbestos containing material (ACM), lead containing materials or any other hazardous material out of the building

***Please note abatement/demo work may still be done during regular working hours. This is only in reference to the hauling of bagged material to the dumpster****

Noisy-producing work that may disrupt tenant operations in adjacent spaces.

Noise levels exceeding 65 dB are considered those that disrupt tenant functions

Odor-producing work that may disrupt tenant operations in adjacent spaces.

Usage of welding smoke eater machinery or ventilate blower properly installed to exhaust fumes outside of the building may be allowed within the building during normal construction hours, pending SSA OEHOS review

Utility outages affecting building operations or tenant functions shall be planned for off hours. SSA project management will approve and assist with all utility outage including pipe drain downs and lock out of equipment outages.

Coordination between GSA, Hill, SSA, and the Contractor is required to include advanced planning at progress meetings and four-week look-a-heads to plan scheduled outage requests. See also Section 013100 for requirements and processes for utility service interruptions or outages necessary to complete the project

d. Phasing requirements for the work are specified in Section 001110 of the Specifications.

Work on the cafeteria, stair towers, 4th floor, etc., MAY occur simultaneously

7. SCOPE OF WORK TECHNICAL REVIEW (HGA)

Proposed renovations include the following general scope:

th

Floor Fit-Out and Infrastructure

a. Optimization of the space consistent with new SSA space standards, which includes:

Open office space with the goals of increasing workplace utilization, standardizing office and workstation sizes, and accommodating teleworking and mobile work initiatives

b. Demolition of most non-load bearing partitions throughout the floor. During demo it is expected that there will be hazardous materials present as shown in the drawings and specifications

c. New offices and support spaces in the former work area. These include a call center, meeting rooms, focus rooms, and a large open area with workstations, as well as restrooms, mechanical and storage spaces.

d. Complete renovation to the existing restroom footprint

e. Two new egress stair towers:

A stormwater permit is required for this work and the civil engineer is in the process of attaining it with expected permit in hand January 2021

Test pits and coordination with existing underground utilities is required

Shutdowns, if needed, must be coordinated with GSA, SSA, and Hill

Removing paving and install grass in the existing PEB parking area in compliance with the stormwater management permit requirements

f. New partitions are a mix of gypsum wallboard and furniture glazing systems, most with acoustic requirements

g. Ceilings are generally ACT.

h. Floors are a mix of carpet, sheet linoleum and porcelain tile, typically on raised access flooring

i. Acoustic treatments include fabric wrapped panels, felt wall panels, and a sound masking system

j. Limited millwork at two kitchenettes, pantry, and restroom counters.

k. FF&E will be provided and installed by the government

l. AV/IT equipment are included as part of the construction package

m. A fire watch is required during sprinkler/fire alarm impairments during occupied/unoccupied hours

n. A complete upgrade to the Building Automation System which controls both the

Perimeter East Building and Perimeter East Utility Building

o. Existing building systems are being replaced or modified to serve the new layout and function including new AHUs, new ductwork, new FCUs, new lighting, new power and teledata, and revised fire protection.

Alternate #001 is a change to the base mechanical design and will include a full mechanical infrastructure upgrade with roof-mounted AHUs. This alternate will affect upgrades to the mechanical rooms on all floors and a stair extension to the roof will need to be included. If Alternate 001 is incorporated, portions of the base work will not be needed and associated credits should be incorporated into the Alternate pricing

p. A fire-proofing and fire-safing allowance will be included in the award to correct existing conditions, not associated with new work

q. Phasing – this is an occupied building so the project will need to keep mechanical systems and restrooms operations.

r. Commissioning will be required upon completion of the MEP, Fire Life Safety, and BAS work related to the project

Cafeteria

a. Cafeteria upgrade and expansion.

Cafeteria work will be broken down as required per GSA bid forms. Submittals will be combined with the 4th floor project. This project needs to be coordinated with PEB4 project

The project is a complete renovation and expansion of cafeteria and support spaces—office, locker rooms, restrooom. Office furniture provided by GSA. All wiring power/data connections to be provided as part of this project.

All new kitchen equipment with exception of some countertop equipment which is re-used. See the food service schedules

All new below grade utilities including connection to a new grease interceptor (grease trap)

Slab on grade replacement or trenching at the GC’s determination.

b. Exterior door replacements—storefront and “hidden” doors

Egress corridor. Protection of finishes. No attachments to the stone floors.

Site improvements—drainage at areaway.

c. Mechanical systems. Re-use existing louvers on the north side. Hoods and alarm coordination. BAS controls. PCU installation and support.

d. Food stations.

e. Electronic menu boards.

f. Temporary food service - restore to existing conditions at completion.

g. A fire watch is required during sprinkler/fire alarm impairments during occupied/unoccupied hours

h. Commissioning will be required upon completion of the MEP, Fire Life Safety, and kitchen equipment work related to the project

8. WALK-THROUGH (Project Manager)

A walk-though is currently scheduled for November 12, 2020 at 10 AM.

Please arrive NO LATER THAN 9:30 AM to ensure we can get through security process

Pre-registration was required by November 9, 2020

For those contractors that provided vehicle information, you may park in Lot #5 located near the Perimeter East Building

For those contractors that did not provide vehicle information, you must park in U-lot and walk up to the Perimeter East Building

Maps of the campus were provided in Amendment 001 to the solicitation dated November 3, 2020

SSA Security does not allow individuals without a camera permit and acknowledgement of the agency photographing rules and regulations to take photos on government property. During the walkthrough, an individual from the government team will take photographs that are requested, label each photo, and all photos will be issued as an amendment to the solicitation for reference

Once inside the building, all contractors will need to comply with social distancing guidelines, keeping hands cleaned (sanitizing stations throughout the facility), and wearing masks at all times

9. QUESTIONS AND ANSWERS (Project Management and Technical team)

All contractors present will pose any question related to the contractual, administrative and technical portions of the renovation work. No answer provided by the Government or design team shall be taken as an official response, please follow up with formal RFI for documentation of questions. Written official responses shall be provided to ALL contractors by the Contracting Officer after the meeting in the form of an amendment.

10. MEETING CLOSE-OUT (Contracting Officers)

Contracting officer to provide final words and meeting closure.

Name Company Email Lina Montgomery GSA pasqualina.montgomery@gsa.gov Rich Frattarelli GSA richard.frattarelli@gsa.gov Tony Teti GSA anthony.teti@gsa.gov George Garcia GSA george.garcia@gsa.gov Steve McCombs GSA steven.mccombs@gsa.gov Carl Pasquali SSA carl.pasquali@ssa.gov Jim Hawkins SSA James.Hawkins@ssa.gov Donna Ellis SSA Donna.A.Ellis@ssa.gov Kyle Butler SSA Kyle.Butler@ssa.gov Patrick Koby HGA PKoby@hga.com Jim Fratoni Hill jamesfratoni@hillintl.com Matthew McComas Wiles Mensch MMcComas@wilesmensch.com Michael Derdeyn AERO derdeyn@aeroehs.com Dan Shanahan Denver Elek dshanahan@denver-elek.com

Lamon Harris Cianbro lharris@cianbro.com Melanie Townshend Cianbro MTOWNSHE@cianbro.com Joe Corson Cianbro JCORSON@cianbro.com Eric Regelin Cianbro EREGELIN@cianbro.com Sarah Malikowski Cianbro SMALIKOW@cianbro.com Gary Beck GLB garybeck@glbconcrete.com

Stephane Colombina FDS Design Studio scolombina@fdsdesignstudio.com Vern Kuehn Walsh Group John Lipp Walsh Group Susan Jillson Walsh Group sjillson@walshgroup.com

Justice Henecke Hensel Phelps Rebecca Rokicki Hensel Phelps Steve Day Hensel Phelps Bill Alcorn Hensel Phelps WAlcorn@henselphelps.com

Eugene Travis Butler H2I Group TButler@h2igroup.com Larry Saenz re/district larrys@re-district.com

Brian mcclain groups brian@mclaingroupreps.com mailto:lharris@cianbro.com

Chris Bonomi PCS cbonomi@powercomponentsystems.com Beki Clark 290 signs bekiclark@290signs.com Tim Gunter nxt wall tgunter@nxtwall.com Kathy Pruski Hatzel & Buehler, Inc. k.pruski@hatzelandbuehler.com

James Christian Consigli jchristian@consigli.com Robert Soper Consigli rsoper@consigli.com James Lee Graham Grimberg jgraham@grimberg.com Andrew James Skidmore Grimberg askidmore@grimberg.com Douglas Wesley Blockston Grimberg blockston@grimberg.com Chris Robert Fagone Grimberg cfagone@grimberg.com Julia Joseph Whiting Turner Julia.joseph@whiting-turner.com John Keith Whiting Turner john.keith@whiting-turner.com Matt Steinberg Whiting Turner matt.steinberg@whiting-turner.com Manda Simon Whiting Turner manda.simon@whiting-turner.com Aditya Kanadi Turner Ajmir Habib Turner Brad Yelton Turner Braxton Richardson Turner Bryan Daughtry Turner Christopher Santos Turner Dan Ormston Turner dormston@tcco.com Jeff Unger Turner Joshua Miller Turner Mark Armstrong Turner Michael Newman Turner Nick Gisewite Turner Patrick Huang Turner phuang@tcco.com Dana Blackwood Turner dblackwood@tcco.com Siar Amiri TR Construction Group Laura Williams TR Construction Group lauragaylewilliams@gmail.com Jessica Riker American Office jriker@americanoffice.com

Robert Tirocchi Harkins rtirocchi@harkinsbuilders.com Jesse Lamberg KI John Molitor KI Journey Williams Smart Building Technologies Bob Duley Smart Building Technologies Billy Wyatt Smart Building Technologies billyw@smartbuildingtec.com> Colleen Weber Vision Technologies cweber@visiontech.biz Paul Osei P&D Contractors posei@panddcontractors.com Alfredo Aguilar P&D Contractors aaguilar@panddcontractors.com Tom Walker Grunley Sonya Brown Grunley Doug Cruce Grunley Ronda Hockensmith Grunley RondaHockensmith@grunley.com Erik Carlson Grunley Ryan Garland Grunley Jennifer Williamson Grunley Eric Choucroun Clair Global Integration EChoucroun@clairglobal.com Ryan Anderson The Christman Company ryan.anderson@christmanco.com Devin Crandol Ameresco Vincent Pedraza Ameresco vpedraza@ameresco.com Gary Gagnon Ameresco ggagnon@ameresco.com Emily Chapin Ameresco Emily.Chapin@ameresco.com Bill Rollyson Ameresco Woodrow Wilson Perdue III BoMark Electric Christopher Salinger EnviroVantage Joseph Gross EnviroVantage Jacob Thomas EnviroVantage Evely Araujo de Macedo The Berg Corporation emacedo@bergdemo.com David Berg The Berg Corporation dberg@bergdemo.com Alan Parhams IES Communication Alan.Parhams@iescomm.com Will Schneider IES Communication Will.Schneider@iescomm.com