Tab 09 Agenda 2020 05 05.pdf

GSA Mid-Atlantic Region

PRE-PROPOSAL CONFERENCE / VIRTUAL SITE VISIT AGENDA

May 5, 2020, 10:00 a.m.

Conference Line: 904-900-0546

PIN: 694 516 575 #

Solicitation Number:

47PD0120R0027

Nix Federal Building Renovation

Nix Federal Bldg and Courthouse 900 Market St.

Philadelphia, PA 19107

1. GOVERNMENT TEAM INTRODUCTIONS (Contracting Officers)

Name Company/Org Role Email

Benjamin Hastings GSA Project Manager Benjamin.Hastings@gsa.gov

Steve McCombs GSA Project Executive Steven.Mccombs@gsa.gov

Soma Koth GSA Project Engineer Soma.koth@gsa.gov

Stephanie Kline GSA Project Engineer Stephanie.Kline@gsa.gov

Michelle Donnelly GSA Contracting Officer Michelle.Donnelly@gsa.gov

Steven Sutkin GSA Contract Specialist Steven.Sutkin@gsa.gov

Marianne Conners GSA Building Manager Marianne.Conners@gsa.gov

Thomas Rufo GSA Field Office Op Manager Thomas.Rufo@gsa.gov

Alison Baxter M+Sa Lead Architect alisonb@msarchitectsllc.com

Frank Jasper AFG Construction Manager FJasper@afgcm.com

Jason Hindle DoS Primary Project Manager HindleJT@state.gov from potential proposing firms only.

Sutkin at the email addresses noted in section #1 above. We are accepting RFIs/questions must also be submitted via email to Stephanie Kline, Michelle Donnelly and Steven project area. Questions may be asked today, however those and all other RFIs/questions the solicitation requirements, scope of work, project documents, and virtually visualize the The purpose of this conference is to provide prospective bidders the opportunity to discuss

2. PURPOSE (Contracting Officers)

3. SCOPE OF WORK (Contracting Officers)

Summary Of Work (Specification 011000):

Constructed in 1937, Nix is a masonry office building situated in the central business district of Philadelphia. It comprises 6 stories above grade and one story below grade. The building is listed on the National Register of Historic Places and is in the Art Moderne/Art Deco style. The building is mixed use, functioning as a courthouse, office building and originally as a postal facility. The primary tenants include the US Bankruptcy Courts, the US Immigration and Customs Enforcement (ICE), the US District Courts, and the Executive Office of Immigration Review. The United States Post Office (USPS) vacated the Nix Federal Building as of October 2017.

The current project consists of renovations to approximately 46,500 sf on the first floor and mezzanine of the Nix Federal Building formerly occupied by the Post Office.

4. ACQUISITION MILESTONES (Contracting Officers)

a. Pre-Proposal Teleconference: May 5, 2020

b. Plans and Specifications Dated April 10, 2020 appear on the BetaSam posting.

c. Amendments to the Plans and Specifications will be issued as part of future amendments if changes or updates are required.

d. Future Site Visit: Currently no physical site visit is planned

e. RFI Due Date: RFIs shall be submitted no later than cob on May 19, 2020. Offerors shall utilize the Request for Information Log that was posted on BetaSam as part of Amendment 1 to submit all RFI’s. RFIs not submitted prior to the due date or in the proper format may not be answered. Offerors may submit RFI’s from now till the due date.

f. Final Amendment will be issued no later than 7 calendar days prior to proposal due date

g. Proposal Due Date: May 29, 2020

1) Offeror Bid Form

2) Representations and Certifications (C301)

3) Bid Guarantee, using Standard Form 24

h. Award Date: On or about August 10, 2020

i. Period of Performance: 17 months (~520 days) from NTP to achieve substantial completion

j. Liquidated Damages - $1,124.29/Day

k. Closeout Date: 90 Days from Substantial Completion

5. SECURITY REQUIREMENTS (COR/Project Engineers)

Full HSPD-12 clearance and badging for all personnel are required in accordance with specifications, see section 013553 (Security Procedures) for complete process.

6. SITE ACCESS AND COORDINATION REQUIREMENTS (Project Manager)

Site access must be coordinated through the GSA Building Manager and the Contracting Officer’s Representative (COR), or designated representative.

WORKING HOURS (Specification 011400)

a. Government Occupied Hours: Government personnel are scheduled to occupy the building during the following hours: Normal operating hours are 7AM TO 5 PM Monday through Friday,

b. Government Unoccupied Hours: Government personnel are not generally scheduled to occupy the building during times not indicated as Government Occupied Hours.

c. Contractor's General Working Hours: The Contractor working hours shall be generally established to occur during Government Occupied Hours.

d. Contractor's Required Working Hours: The following work shall be performed during Government Unoccupied Hours:

1) Noisy and/or odor-producing work that may disrupt tenant operations in adjacent spaces.

e. Work accomplished during Government Unoccupied Hours shall be performed at no additional cost to the Government. Contractor shall submit a proposed schedule and gain the Contracting Officer's approval at least 48 hours before proceeding with any work during Government Unoccupied Hours.

7. SCOPE OF WORK TECHNICAL REVIEW (Mills + Schnoering Architects)

Proposed renovations include the following general scope:

a. New exterior ramps and modifications to the existing revolving door entries.

b. Demolition of all non-load bearing partitions in the back-of-house.

c. Repairs to the existing historic Lobby and selected finishes in the back-of-house work areas.

d. New bullet resistant glazing in the Lobby and bullet resistant service windows for transactions with the public.

e. New offices and support spaces in the former work area. These include a training room, meeting rooms, processing rooms, and a large open area with workstations, as well as restrooms, mechanical and storage spaces.

f. The small mezzanine served by two existing stairs accommodates a break room, additional unassigned offices, training room, meeting room, and restrooms.

g. A new lift will provide access to the mezzanine.

h. New partitions are a mix of gypsum wallboard and furniture glazing systems.

i. Ceilings are generally ACT and exposed structure with some gyp board soffits.

j. Floors are a mix of refinished existing wood floors, carpet, sheet linoleum and porcelain tile.

k. Acoustic treatments include spray acoustic, fabric wrapped panels and felt wall panels.

l. Limited millwork at two kitchenettes, information desk, service and restroom counters.

m. Existing building systems are being replaced or modified to serve the new layout and function including new AHUs, new ductwork, new FCUs, new lighting, new power and teledata, and revised fire protection.

n. Security equipment and systems and selected door hardware will be provided by the tenant.

8. VIRTUAL WALK-THROUGH & PHOTOS (Project Manager)

The following series of photos was posted via BETASAM showing major areas of interest within the space to document existing conditions. If specific questions arise on what the photographs depict please submit an RFI and cite the block letter and photo number for reference.

Block A – External Photos: Photos of full building exterior showing existing windows, entrances/exits, and stone façade.

Block B – Lobby: Views of existing historic lobby, formerly public lobby and waiting area for post office

Block C – Side Office Area: Smaller offices and former operations area within secure space on south end of footprint

Block D – Inside Transaction Windows: Interior views from inside former post office teller/service windows

Block E – Interior Loading Dock: Inside view of loading dock access and rooms along west exterior wall

Block F – Bulk Mail Area: Former bulk mail delivery area and smaller office in northwest corner of footprint.

Block G – Mezzanine: Entire mezzanine area showing former employee lounge and restrooms

Video – Public Lobby Video – Interior Workspace and Warehouse

9. QUESTIONS AND ANSWERS (Project Management and Technical team)

All contractors present will pose any question related to the contractual, administrative and technical portions of the renovation work. No answer provided by the Government or design team shall be taken as an official response, please follow up with formal RFI for documentation of questions. Written official responses shall be provided to ALL contractors by the Contracting Officer after the meeting.

10. MEETING CLOSE-OUT (Contracting Officers)

Contracting officer to provide final words and meeting closure.