3F.3(2025.05.30)RLP Amendment #3-3CA1541.pdf
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- Attached to
- General Services Administration (GSA) seeks to lease office space in the Sacramento Metro Area
- Solicitation number
- 3CA1541
About this file
This document is Amendment No. 3 to Request for Lease Proposal (RLP) No. 3CA1541, issued by the U.S. Bureau of Reclamation (USBR) and National Oceanic and Atmospheric Administration (NOAA) for office space in Sacramento/Rancho Cordova, California. The amendment provides detailed, comprehensive requirements for a lease facility, including specific space configurations for two government agencies: Block A (NOAA) requires 12,392 ABOA SF and Block B (USBR) requires 4,050 ABOA SF, with multiple stringent specifications such as column spacing, vehicular access, security requirements, communication tower and satellite dish placement, and environmental considerations.
Key unique requirements include no railyard within 1 mile, meeting government security standards, having space primarily on the first floor with additional space on one adjacent floor, providing a freight elevator, ensuring 24/7 operations without neighboring property interference, and meeting specific technical requirements like radio frequency communication paths and satellite dish line-of-sight. The amendment also emphasizes sustainability and environmental standards, requiring energy efficiency, radon testing, indoor air quality management, hazardous material restrictions, and compliance with various building and safety codes. The lease is structured to accommodate specialized government operational needs with precise spatial, technical, and environmental specifications.
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AMENDMENT NO. 3
TO REQUEST FOR LEASE PROPOSAL NO. 3CA1541
May 30, 2025 USBR / NOAA - Sacramento / Rancho Cordova, CA
1. RLP Section 1.04 UNIQUE REQUIREMENTS (OCT 2021) shall be replaced with the following:
1.04 UNIQUE REQUIREMENTS (OCT 2021)
The offered Building and/or Property must have the following features as a minimum requirement:
A. No railyard within 1 mile distance.
B. Must meet the Government’s security requirements.
C. A minimum of 16,442 SF (12,392 ABOA SF – Block A (NOAA) / 4,050 ABOA SF – Block B (USBR)) must be on the
1st floor with the additional space being on no more than 1 floor directly above with a 2-floor maximum occupancy.
D. A freight elevator is required if any Block B space is above the first floor. A freight elevator is required if any of the heavy floor loading with any required adjacencies for Block B (USBR) space is above the first floor, acceptable to the LCO.
E. Column Spacing Requirement: minimum 20 feet from the center of one column to another column.
F. The property must have at least two (2) separate vehicular access points on two (2) separate roads, acceptable to the
LCO.
G. The proposed location must be coordinated with the current zoning and growth plans of the local jurisdiction. The current growth plans must not interfere with Government operations.
H. The Government has 24/7 operations and does not want to disturb neighboring residential or other properties. The Government’s 24/7 operations must also not be adversely impacted by the operations of neighboring properties. In considering these requirements, the property shall have a dividing barrier (such as a two-way public road, canal, open space, tributary, etc.) acceptable to the LCO between the property and any residential areas, retail, or commercial properties having operations (such as deliveries, after hours activities, etc.) that would impact the Government’s operations. The property shall also not be located adjacent to high traffic or trucking areas and must support a 24/7 operation without significant noise or light interference.
I. The property must have a turnaround for delivery trucks, touring buses, and large commercial vehicles (i.e., garbage or recycling vehicles, delivery vehicles, cranes, equipment trailers, etc.)
J. Circulation space acceptable to the LCO is required for tour buses that visit the facility. Buses need an ample amount of room to drive through the parking lot and make turns. The parking lot should not be tight and should allow for this type of traffic.
K. The Government will perform the following testing prior to soliciting any locations where each property’s submittal must also meet the following where the line of sight should not be obstructed by anything on the property throughout the term of the Lease.:
1. For Block A (NOAA), Satellite Dish test: The satellite dish will be aimed at the Southwestern quadrant at a minimum of 20 degrees off the horizon.
2. Block A (NOAA), Communications Tower test: NOAA will perform a radio frequency study. NOAA has two (2) directional radio frequency (RF) antennas. Each antenna must have a clear line of sight (LOS) and be free of any obstacles or structures. One antenna must point towards 005 to 010 degrees and the second antenna must point towards 085-095 degrees.
3. Block B (USBR) Communications Tower test: The Government will perform a microwave path analysis study of the path profile over terrain to assess obstructions from buildings and foliage prior to soliciting proposed locations. The property must provide direct line of sight to 38.70787535117413, -121.15724804201218 (top of Folsom Dam) to facilitate microwave communication needs. INTENTIONALLY DELETED
L. The Government has the right to reject any properties that do not meet the Satellite Dish and Communication Towers radio frequency testing requirements prior to lease award if their proposed locations are not acceptable to the LCO.
M. The Lessor will not obstruct and will not keep any obstructions on the property for the term of the lease that causes any interference with the line of sight for satellite dish and two communications towers and path of radio frequency.
Docusign Envelope ID: 8D0110B1-26BB-4AC4-A7AF-0D8A77E1F554
N. Submeters shall be installed in each block of space for reporting purposes only.
O. All material storage and handling equipment and space requires the requirements set forth in the International Building
Code (IBC) and the International Fire Code (IFC). The HAZMAT list is in Section 7.11 of the Lease.
P. The property must be able to accommodate two (2) onsite emergency power generators.
Q. The Lessor is responsible for purchasing one (1) Communication Tower for Block B (USBR). The detailed specification will be provided after the Lease Award. The Government will purchase the Communication Tower and Satellite Dish for Block A (NOAA).
R. Block A (NOAA) from POR dated November 6, 2024
1. Min 4,116 square feet of space to have minimum 13’-0” finished ceiling height, composing of a 1,400 SF as the Operation Room for WFO, a 1,400 SF as the Operation Room for RFC, and the additional SF for circulation multiplier of 1.47 (Block A NOAA POR, Pages 2023 and 4144).
2. A minimum of 317 SF shall have a 12’-0” finished ceiling from a concrete floor (216 SF requirement for
Information Technology Officer, Observing Program Leader, and Unassigned Workstation plus a circulation multiplier of 1.47 from Block A NOAA POR, Page 2528).
3. Detached Space Requirements (totaling 688 ABOA SF excluded from the occupiable minimum of 44,438 to a maximum of 48,883 ABOA SF from the RLP Paragraph 1.02):
a. 288 SF required for a 12-foot by 24-foot Government procured, prefabricated exterior concrete storage unit provided by the Government for general storage, workspace, and storage for flammable and hazardous chemical materials (Block A NOAA POR, Page 58).
b. 400 SF required for a 20-foot by 20-foot enclosed structure provided by the Lessor for support equipment with a 2- garage door entryways and 1- standard man door (Block A NOAA POR, Page 68).
4. Site Requirements (totaling a minimum of 6,065 SF, excluded from the ABOA SF):
a. Secured/Fenced Area for a Satellite Dish: 400 SF, Provide ground space (20’ x 20’) with security perimeter fence for a 12’ -16’ diameter satellite dish. The maximum cable distance should be 280 linear feet from the dish to the server rack (Block A NOAA POR, Pages 7 & 616).
b. Secured/Fenced Area for a Communication Tower: 225 SF, Provide ground space (15’ x 15’) for a 60’- 70’ height Communications Tower with security perimeter fence (Block A NOAA POR, Pages 7 & 6 16).
c. Gated/Fenced Area for Storage Structure: 800 SF, Secured land with hard surface (i.e. pavement, gravel, etc.) ware yard for a 12’ x 24’ Government procured prefab exterior concrete storage unit (Block A NOAA POR, Page 78):
d. Gated/Fenced Area for Special Use Vehicles: Minimum 3,840 SF, Secured land with hard surface (i.e.
pavement, gravel, etc.) ware yard (Block A NOAA POR, Page 76) for:
• Support trailers – 6 spaces for 2- 24’ foot trailers & misc. support equipment
• Support vehicles – 4 spaces
• Support ATV – 2 spaces
e. Secured/Fenced Area for UPS/Generator Pad: 400 SF, Outside hard surface (Block A NOAA POR, Page 11 and 12).
f. Unsecured Area: 400 SF for a 20-foot by 20-foot enclosed structure constructed by the Lessor (Block A NOAA POR, Page 67).
g. The Government has the right to accept the tower or satellite dishes being placed on the roof if acceptable to the LCO.
h. The Government has the right to accept outbuildings for structure listed in the 4.c and 4.f above as a part of the attached space requirements if acceptable to the LCO.
S. Block B (USBR) from POR dated 10/11/2024 and Breakdown of Space Excel worksheet dated 11/13/2024
1. Requires a minimum of 4,050 ABOA SF to be located on the ground floor to store high density library items and vehicles (Block B USBR Breakdown of Space “Space” worksheet).
2. Min 2,400 ABOA SF: min 14' finished ceiling height from concrete floor raised access floor (Block B USBR Breakdown of Space “Space” worksheet).
3. Min 2,950 ABOA SF: min 11' finished ceiling height from raised access floor (Block B USBR Breakdown of
Space “Space” worksheet).
4. Min 800 ABOA SF: min 12’ finished ceiling heigh from concrete floor (Block B USBR Breakdown of Space “Space” worksheet).
5. Min 1,450 ABOA SF: min 10’ finished ceiling height from concrete floor (Block B USBR Breakdown of Space
“Space” worksheet).
6. Min 7,875 ABOA SF to have 1’ raised flooring (Block B USBR Breakdown of Space “Space” worksheet).
7. Min 7,870 ABOA SF to be a minimum 250 lb/ft floor load (Block B USBR Breakdown of Space “Space” worksheet). At least 2,500 ABOA SF out of the 7,870 ABOA SF must be on the 1st floor.
8. Attached space Requirements (1,000 ABOA SF included in the office ABOA SF):
a. Vehicle Storage/Technical Area (ICSD Maintenance Garage): 800 SF, to include an enclosed a 25’ x 12’ parking space with a minimum 12’ ceiling height and 12’ wide x 10’ minimum height exterior roll-up door. If attached to the main building, 1 door can be combined with the roll-up door (Block B USBR Breakdown of Space “Room Specifications” worksheet).
b. Delivery Receipt Area (Loading Area): 200 ABOA SF loading area with a minimum 10’ wide x 10’ high exterior roll-up door (Block B USBR Breakdown of Space “Room Specifications” worksheet).
9. Detached on property space requirements (total 1,440 SF, not part of the total office ABOA SF requirements):
a. Secured/Fenced Area for a Communication Tower: 700 SF, Provide ground space (20 x 35’) for a 60’-
70’ height Communications Tower with security perimeter fence (Block B USBR POR Pages 3, 8, and 9).
b. Communications Tower Data Structure: 120 SF, This area to have anti-climb security perimeter fencing and be adjacent to the Communication Tower (Block B USBR POR page 3, 8, and 9).
c. Fenced/Secured Area for a Storage Structure: 120 SF (10’ x 12’), exterior concrete storage unit to store flammable and hazardous chemical materials. Requires to be adjacent to the Block A‘s Outside Hard Surface (Block B USBR Breakdown of Space “Space” worksheet).
d. Outside hard surface minimum 500 SF for a Generator Pad (Block B USBR POR pages 4, 5, 7, and 8).
e. The Government has the right to accept the tower being placed on the roof if acceptable to the LCO. If the communications tower is placed on the roof, the Block B data center shall be directly beneath it. If the control room is not directly beneath the communications tower, a control room shall be directly beneath it.
f. The Government has the right to accept outbuildings for structure listed in the 9.b and 9.c above as a part of the attached space requirements if acceptable to the LCO.
2. RLP Section 1.05 NEIGHBORHOOD (OCT 2023), shall be replaced with the following:
1.05 NEIGHBORHOOD, PARKING, LOCATION AMENITIES, AND PUBLIC TRANSPORTATION (OCT 2023MAY 2025)
(MODIFIED)
A. INTENTIONALLY DELETED
B. Neighborhood and Parking. Space shall be located 1) in an office, research, technology, business park, or light industrial business park acceptable to the LCO; 2) on an attractively landscaped site containing one or more modern office, flex, or light industrial buildings that are professional and prestigious in appearance with the surrounding development well maintained and in consonance with a professional image. The parking-to-square-foot ratio available on-site shall at least meet current local code requirements, or, in the absence of a local code requirement, on-site parking shall be available at a ratio of one (1) space for every 338 RSF of Space.
C. Walkability and Amenities.
1. Employee and visitor entrances of the Building must be connected to public sidewalks by continuous, accessible sidewalks.
2. INTENTIONALLY DELETED
D. Transit Accessibility. Stops for two or more public bus or streetcar lines (minimum one line for each direction) usable by tenant occupants shall be located within the immediate vicinity of the Building, but generally not exceeding a safely accessible, walkable 1,320 2,640 feet 1 mile from the principal functional entrance of the Building, as determined by the LCO. Transit service must be existing or the Offeror must demonstrate to the Government’s reasonable satisfaction that such transit service will exist by the Government’s required occupancy date.
3. RLP Section 1.06 LIST OF RLP DOCUMENTS (OCT 2023), Exhibit G – GSA Form 3516 Solicitation Provisions dated 12/23 (7 pages) shall be replaced with the attached Exhibit G – General Clauses dated 02/25 (7 pages).
4. RLP Section 1.06 LIST OF RLP DOCUMENTS (OCT 2023), Exhibit H – GSA Form 3517B General Clauses dated 12/23 (23 pages) shall be replaced with the attached Exhibit H – GSA Form 3517B General Clauses dated 02/25 (23 pages).
5. RLP Section 1.06 LIST OF RLP DOCUMENTS (OCT 2023), Exhibit Q – Dual Agency Disclosure (3 pages) shall be added as the Exhibit Q and the Paragraph 1.06 will be replaced as the following.
1.06 LIST OF RLP DOCUMENTS (OCT 2024)
A. The following documents are attached to and included as part of this RLP package:
DOCUMENT NAME NO. OF PAGES EXHIBIT
Lease No. GS-09P-LCA03462 (Template L100) 49 A Block A (NOAA) Program of Requirements 50 B Block B (USBR) Program of Requirements 11 C Block B (USBR) Breakdown of Space 3 D Security Requirements for Level III (Block A - NOAA) 13 E Security Requirements for Level II (Block B - USBR) 9 F GSA 3516, Solicitation Provisions 7 G GSA 3517B, General Clauses 23 H Proposal to Lease Space (GSA Form 1364) 4 I
GSA Form 1217, Lessor's Annual Cost Statement 3 J GSA Form 12000 for Prelease Fire Protection and Life Safety Evaluation for an Office Building (Part A or Part B) (See Section 3 for applicable requirements)
6 K
Seismic Offer Forms and Instructions 8 L FAR 52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment
4 M
California Office of Historic Preservation Guidance for Section 106 Consultation Submittals 8 N Broker Commission Agreement 4 O Foreign Ownership & Financing Representation for High Security Leased Space 4 P Dual Agency Disclosure 3 Q
B. INTENTIONALLY DELETED
6. RLP Section 1.08 LEASE DESCRIPTION (OCT 2023) shall be replaced with the following dated (MAY 2025).
1.08 LEASE DESCRIPTION (OCT 2023MAY 2025)
A. Offeror shall examine the Lease template included in the RLP documents to understand the Government's and the
Lessor's respective rights and responsibilities under the contemplated Lease.
B. The Lease contemplated by this RLP includes:
1. The term of the Lease, and renewal option, if any.
2. Terms and Conditions of the Lease, including Definitions, Standards, and Formulas applicable to the Lease and this RLP.
3. Building Shell standards and requirements.
4. Information concerning the tenant agency's buildout requirements, to be supplemented after award.
5. Security Requirements.
6. A description of all services to be provided by the Lessor.
C. Should the Offeror be awarded the Lease, the terms of the Lease shall be binding upon the Lessor without regard to any statements contained in this RLP.
D. The Lease contemplated by this RLP is a fully serviced Lease. Rent shall be based upon a proposed rental rate per Rentable Square Foot (RSF), limited by the offered rate and the maximum ABOA SF solicited under this RLP. Although certain Tenant Improvement (TI) requirements information is provided with this RLP and will be incorporated into the Lease, the TIs to be delivered by the Lessor will be based on the final design to be developed after award of the Lease, which reflects the Agency’s full requirements. The Lessor shall design and build the TIs and will be compensated for TI costs, together with design and project management fees to be set under the Lease. Although the TI requirements will not be developed fully until after award, Offerors shall provide the allowance stated in the Tenant Improvement Allowance paragraph of the Lease.
Unless the Government prepares Design Intent Drawings (DIDs), after award the Lessor must prepare DIDs for the leased Space conforming to the lease requirements and other Government-supplied information related to the client agency’s interior build-out requirements. The Government will have the opportunity to review the Lessor's DIDs to determine that the Lessor's design meets the requirements of the Lease. Only after the Government approves the DIDs and a final price for TIs is negotiated will the Lessor be released to proceed with buildout. The Lease also provides that the Government may modify the TI requirements, subject to the Lessor's right to receive compensation for such changes.
E. The security pricing process is described in a separate paragraph.
F. Upon completion and acceptance of the leased Space, the Space will be measured for establishing the actual annual rent, and the lease term shall commence. In instances involving an incumbent Lessor where the Government commences the lease term pending completion of TI and/or BSAC alterations, the Government shall withhold TI and/or BSAC rent pursuant to Section 1 of the Lease until such time as the TI and/or BSAC is completed and accepted by the Government. During the term of the Lease, rent will be adjusted for changes to the Lessor's operating costs and real estate taxes, pursuant to paragraphs set forth in the Lease.
G. Offerors are advised that doing business with the Government carries special responsibilities with respect to sustainabilityfire protection and life safety, and security, as well as other requirements not typically found in private commercial leases. These are set forth both in the lease template and in the GSA 3517B, General Clauses, and will be made part of the Lease.
7. RLP Section 2.04 SEISMIC SAFETY – HIGH SEISMICITY (OCT 2023) shall be replaced with the following dated
(MAY 2025)
2.04 SEISMIC SAFETY – HIGH SEISMICITY (OCT 2023MAY 2025)
In accordance with the Earthquake Hazards Reduction Act of 1977, the following apply:
A. The Government intends to award a Lease to an Offeror of a Building that is in compliance with the Seismic Standards.
If an offer is received which is in compliance with the Seismic Standards and the other requirements of this RLP, then other offers which do not comply with the Seismic Standards must not be considered. If none of the offers is in compliance with the Standards, the LCO will make the award to the Offeror whose offer meets the other requirements of this RLP and provides the best value to the Government, taking into account price, seismic safety and any other evaluation factors specified in this RLP.
B. An offered Building will be considered to be in compliance with the Seismic Standards if it meets one of the following conditions:
1. The offer includes a representation that the Premises will be in a one-story Building of steel light frame or wood construction with less than 3,000 ABOA SF of space in the Building (Seismic Form D).
2. The offer includes a Seismic Certificate certifying that the Building is a Benchmark Building (Seismic Form A).
3. The offer includes a Seismic Certificate based on a Tier I Evaluation showing that the Building meets the
Seismic Standards (Seismic Form B). The submission must include the checklists and backup calculations from the Tier 1 Evaluation.
4. The offer includes a Seismic Certificate based on a Tier 2 or Tier 3 Evaluation showing that the Building complies with the Seismic Standards (Seismic Form B). If the certificate is based on a Tier 2 or Tier 3 Evaluation, the data, working papers, calculations and reports from the evaluation must be made available to the Government.
5. The offer includes a commitment to retrofit the Building to satisfy all of the Basic Safety Objective requirements of ASCE/SEI 41 (Seismic Form C, Part 1). If the Offeror proposes to retrofit the Building, the offer must include a Tier 1 report with all supporting documents, a narrative explaining the process and scope of retrofit and a schedule for the seismic retrofit. The Offeror shall provide a construction schedule, concept design for the seismic upgrade and supporting documents for the retrofit, including structural calculations, drawings, specifications, and geotechnical report to the Government for review and approval prior to award. The documentation must demonstrate the seismic retrofit will meet the seismic standards and be completed within the time frame required.
6. The offer includes a pre-award commitment to construct a new Building, using local building codes (Seismic
Form C, Part 2).
C. The LCO may allow an Offeror to submit a Seismic Certificate after the deadline for final proposal revisions. However, the LCO is not obligated to delay award in order to enable an Offeror to submit a Seismic Certificate.
D. Definitions. For the purpose of this paragraph:
1. “ASCE/SEI 31” means the American Society of Civil Engineers standard, Seismic Evaluation of Existing
Buildings. You can purchase ASCE/SEI from ASCE at (800) 548-2723 or by visiting
HTTP://WWW.ASCE.ORG/PUBLICATIONS/.
2. “ASCE/SEI 41” means American Society of Civil Engineers standard, Seismic Rehabilitation of Existing
Buildings. You can purchase ASCE/SEI from ASCE at (800) 548-2723 or by visiting
HTTP://WWW.ASCE.ORG/PUBLICATIONS/.
3. “Benchmark Building” means a building that was designed and built, or retrofitted, in accordance with the seismic provisions of the applicable codes specified in Section 1.3.1 of RP 8.
4. Engineer” means a professional engineer who is licensed in Civil or Structural Engineering and qualified in the structural design of buildings. They must be licensed in the state where the property is located.
5. “RP 8” means “Standards of Seismic Safety for Existing Federally Owned and Leased Buildings ICSSC
Recommended Practice 8 (RP 8),” issued by the Interagency Committee on Seismic Safety in Construction as ICSSC RP 8 and the National Institute of Standards and Technology as NIST GCR 11-917-12. RP 8 can be obtained from HTTPS://WWW.NIST.GOV/PUBLICATIONS/.
6. “Seismic Certificate” means a certificate executed and stamped by an Engineer on the appropriate Certificate of Seismic Compliance form included with this RLP together with any required attachments.
7. “Seismic Standards” means the requirements of RP 8 Section 2.2 for Life Safety Performance Level in
ASCE/SEI 31 or the Basic Safety Objective in ASCE/SEI 41, unless otherwise specified.
8. “Tier 1 Evaluation” means an evaluation by an Engineer in accordance with Chapters 2.0 and 3.0 of ASCE/SEI
31. A Tier 1 Evaluation must include the appropriate Structural, Nonstructural and Geologic Site Hazards and Foundation Checklists.
9. “Tier 2 Evaluation” means an evaluation by an Engineer in accordance with Chapter 4.0 of ASCE/SEI 31.
10. “Tier 3 Evaluation” means an evaluation by an Engineer in accordance with Chapter 5.0 of ASCE/SEI 31.
8. RLP Section 2.05 GSAR 552.270-2 HISTORIC PREFERENCE (DEVIATION) (JULY 2024) (MODIFIED) shall be deleted in its entirety.
http://www.asce.org/publications/ http://www.asce.org/publications/ https://www.nist.gov/publications/standards-seismic-safety-existing-federally-owned-and-leased-buildings-icssc
9. RLP Section 2.06 ASBESTOS (OCT 2024) shall be replaced with the following dated (MAY 2025).
2.06 ASBESTOS (OCT 2024MAY 2025)
A. The Government requires space with no asbestos-containing materials (ACM), or with undamaged, nonfriable ACM.
For purposes of this paragraph, “space” includes the 1) space offered for lease; 2) common building area; 3) ventilation systems and zones serving the space offered; and 4) the area above suspended ceilings and engineering space in the same ventilation zone as the space offered. Notwithstanding the preceding, if no offers are received for such space, the Government may consider space with thermal system insulation ACM (e.g., wrapped pipe or boiler lagging), which is not damaged or subject to damage by routine operations.
B. ACM is defined as any material with a trace or more of asbestos quantity present.
C. Space with ACM of any type or condition may be upgraded by the Offeror to meet conditions described in sub-paragraph A by abatement (removal, enclosure, encapsulation, or repair) of ACM not meeting those conditions. If any offer involving abatement of ACM is accepted by the Government, the successful Offeror will be required to successfully complete the abatement in accordance with OSHA, EPA, Department of Transportation (DOT (29 CFR § 1910.1001, 29 CFR § 1926.1101), EPA (40 CFR Part 61 - National Emission Standards for Hazardous Air Pollutants and Part 763), state, and local regulations and guidance prior to occupancy.
D. Management Plan and Reinspection Report Submittals. If space is offered which contains ACM, the Offeror shall submit a current asbestos-related management plan or operations and maintenance plan, along with a current asbestos re-inspection report (performed within the past 5 years) that includes a list of all ACM and their condition for acceptance by the Government prior to lease award. The management plan or operations and maintenance plan, and re-inspection report shall conform to generally accepted industry practice in accordance with EPA guidance.OSHA (29 CFR § 1910.1001, 29 CFR § 1926.1101), EPA (40 CFR Part 61 - National Emission Standards for Hazardous Air Pollutants and Part 763).
E. The Government reserves the right to review Offeror’s existing records for compliance.
10. RLP Section 2.09 ENERGY INDEPENDENCE AND SECURITY ACT (OCT 2024) shall be replaced by the following dated MAY 2025).
2.09 ENERGY INDEPENDENCE AND SECURITY ACT (OCT 2023MAY 2025)
A. The Energy Independence and Security Act (EISA) establishes requirements for Government leases relating to energy efficiency standards and potential cost-effective energy efficiency and conservation improvements.
B. Subject to the exceptions below, unless one of the statutory exceptions listed in sub-paragraph C below applies, GSA may award a lease for a Building only if the Building has earned the ENERGY STAR® label conferred by the U.S.
Environmental Protection Agency (EPA) within the most recent year prior to the due date for final proposal revisions.
The term “most recent year” means that the date of award of the ENERGY STAR® label by EPA must not be more than 1 year prior to the due date of final proposal revisions. For example, an ENERGY STAR® label awarded by EPA on October 1, 2023, is valid for all lease procurements where final proposal revisions are due on or before September 30, 2024. Notwithstanding the above, buildings that meet any of the following are considered as equivalent to having an Energy Star label in the most recent year, provided they achieve an ENERGY STAR® label within 18 months after occupancy by the Government:
1. All new Buildings being specifically constructed for the Government, provided they achieve an ENERGY STAR® label within 18 months after occupancy by the Government, and received the “Designed to Earn the Energy Star®” certification prior to construction;
2. All existing Buildings that have had an Energy Star® label but are unable to obtain a label in the most recent year (i.e., within 12 months prior to the due date for final proposal revisions) because of insufficient occupancy;
3. Newly built Buildings that have used Energy® Star’s Target Finder tool and either achieved a “Designed to Earn the Energy Star®” certification or received an unofficial score (in strict adherence to Target Finder’s usage instructions, including the use of required energy modeling) of 75 or higher prior to the due date for final proposal revisions and who are unable to obtain a label in the most recent year because of insufficient occupancy; or
4. An existing Building that is unable to obtain a label because of insufficient occupancy but that can produce an indication, through the use of energy modeling or past utility and occupancy data input into Energy Star’s®
Portfolio Manager tool or Target Finder, that it can receive an unofficial score of 75 or higher using all other requirements of Target Finder or Portfolio Manager, except for actual data from the most recent year.
ENERGY STAR® tools and resources can be found at HTTPS://WWW.ENERGYSTAR.GOV/BUILDINGS/TOOLS-
AND-RESOURCES..
C. Subject to subparagraph D below, EISA allows a Federal agency to lease Space in a Building that does not have an
ENERGY STAR® Label if:
1. No Space is offered in a Building with an ENERGY STAR® Label that meets RLP requirements, including locational needs;
2. The agency will remain in a Building it currently occupies;
3. The Lease will be in a Building of historical, architectural, or cultural significance listed or eligible to be listed on the National Register of Historic Places; or
4. The Lease is for 10,000 RSF or less.
D. If one or more of the statutory exceptions applies, and the offered Space is not in a Building that has earned the
ENERGY STAR® Label within one year prior to the due date for final proposal revisions, Offerors are required to include in their lease proposal an agreement to renovate the Building for all energy efficiency and conservation improvements that it has determined would be cost effective over the Firm Term of the Lease, if any, prior to acceptance of the Space (or not later than one year after the Lease Award Date of a succeeding or superseding lease).
Such improvements may consist of, but are not limited to, the following:
1. Heating, Ventilating, and Air Conditioning (HVAC) upgrades, including boilers, chillers, and Building
Automation System (BAS)/Monitoring/Control System (EMCS).
2. Lighting Improvements.
3. Building Envelope Modifications.
4. Note: Additional information can be found on HTTPS://WWW.GSA.GOV/REAL-ESTATE/REAL-ESTATE-
SERVICES/LEASING/SUSTAINABILITY-POLICIES under “Sustainability Policies.”
E. The term "cost effective" means an improvement that will result in substantial operational cost savings to the landlord by reducing electricity or fossil fuel consumption, water, or other utility costs. The term "operational cost savings" means a reduction in operational costs to the landlord through the application of Building improvements that achieve cost savings over the Firm Term of the Lease sufficient to pay the incremental additional costs of making the Building improvements.
F. Instructions for obtaining an ENERGY STAR® Label are provided at
HTTP://WWW.ENERGYSTAR.GOV/BUILDINGS/FACILITY-OWNERS-AND-MANAGERS/EXISTING-
BUILDINGS/EARN-RECOGNITION/ (use “Portfolio Manager” to apply). ENERGY STAR® tools and resources can be found at HTTPS://WWW.ENERGYSTAR.GOV/BUILDINGS/TOOLS-AND-RESOURCES. The ENERGY STAR® Building Upgrade Manual (HTTP://WWW.ENERGYSTAR.GOV/BUILDINGS/FACILITY-OWNERS-AND- MANAGERS/EXISTING-BUILDINGS/SAVE-ENERGY/) and Building Upgrade Value Calculator
(HTTP://WWW.ENERGYSTAR.GOV/BUILDINGS/TOOLS-AND-RESOURCES/BUILDING-UPGRADE-VALUE-
CALCULATOR) are tools which can be useful in considering energy efficiency and conservation improvements to Buildings.
G. If one or more of the statutory exceptions applies, and the offered Space is not in a Building that has earned the
ENERGY STAR® Label within one year prior to the due date for final proposal revisions, the successful Offeror will be excused from performing any agreed-to energy efficiency and conservation renovations, and benchmarking with public disclosure (as provided in (I) below, if it obtains the ENERGY STAR® Label prior to the Government’s acceptance of the Space (or not later than one year after the Lease Award Date for succeeding and superseding leases).
H. If no improvements are proposed, the Offeror must demonstrate to the Government using the ENERGY STAR® Online
Tools why no energy efficiency and conservation improvements are cost effective. If such explanation is unreasonable, the offer may be rejected.
I. As described in Section 3 of the Lease, successful Offerors meeting one of the statutory exceptions above must agree to benchmark and publicly disclose the Building’s current ENERGY STAR® score, using EPA’s Portfolio Manager online software application. See the Lease for additional details.
https://www.energystar.gov/BUILDINGS/TOOLS-AND-RESOURCES https://www.energystar.gov/BUILDINGS/TOOLS-AND-RESOURCES https://www.gsa.gov/real-estate/real-estate-services/leasing/sustainability-policies https://www.gsa.gov/real-estate/real-estate-services/leasing/sustainability-policies http://www.energystar.gov/buildings/facility-owners-and-managers/existing-buildings/earn-recognition/energy-star-certification http://www.energystar.gov/buildings/facility-owners-and-managers/existing-buildings/earn-recognition/energy-star-certification https://www.energystar.gov/BUILDINGS/TOOLS-AND-RESOURCES http://www.energystar.gov/buildings/facility-owners-and-managers/existing-buildings/save-energy/comprehensive-approach/energy-star http://www.energystar.gov/buildings/facility-owners-and-managers/existing-buildings/save-energy/comprehensive-approach/energy-star http://www.energystar.gov/buildings/tools-and-resources/building-upgrade-value-calculator http://www.energystar.gov/buildings/tools-and-resources/building-upgrade-value-calculator
J. All new Buildings being specifically constructed for the Government must achieve the ENERGY STAR® Label within 18 months after occupancy by the Government.
K. As part of the cost effective upgrades specified under sub-paragraph D above, existing lighting systems must be upgraded to meet or exceed the stated lighting specifications in the Lease unless, with respect to upgrades otherwise in excess of the minimum stated requirements, Offeror can demonstrate, using the Building Upgrade Value Calculator discussed above, that such additional upgrades are not cost effective over the Firm Term of the Lease.
11. Lease Section 6.04 GSAR 552.270.99 LESSOR REPORTING OF GREEN BUILDING EFFICIENCY (SEP 2023) shall be deleted in its entirety.
12. Lease Section 6.20 RECYCLING AND COMPOSTING (OCT 2023) shall be replaced with the following Section 6.20 RECYCLING (JAN 2025):
6.20 RECYCLING AND COMPOSING (OCT 2023(JAN 2025)
A. For Leases 10,000 rentable SF or greater, with a Lease term greater than six months, the Lessor shall establish a recycling program for (at a minimum) paper, corrugated cardboard, glass, plastics, and metals where local markets for recovered materials exist.
B. Where state or local law, code, or ordinance requires recycling programs for the Premises, Lessor shall comply with such state and/or local law, code, or ordinance.
C. When implementing any recycling program, the Lessor shall provide an easily accessible, appropriately sized area (2
SF per 1,000 SF of Building gross floor area) that serves the Space for the collection and storage of materials for recycling. Telecom rooms are not acceptable as recycling space. During the Lease term, the Lessor agrees, upon request, to provide the Government with additional information concerning recycling programs maintained in the Building and in the Space.
D. For leases 10,000 rentable SF or greater, the Lessor shall submit a Building recycling service plan with floor plans annotating recycling area(s) as part of DIDs, if applicable, to be reflected on the CD submission.
E. The Lessor is encouraged to establish a composting program for food waste and organics where local markets for commercial organic materials exist.
13. The following Lease paragraphs are hereby deleted and replaced as follows. Red text is not provided showing the edits due to large scale revisions in simplifying each paragraph.
“3.03 EXISTING FIT-OUT, SALVAGED, OR REUSED BUILDING MATERIAL (MAY 2025)
A. Items and materials existing in the Premises, or to be removed from the Premises during the demolition phase, are eligible for reuse in the construction phase of the project. Items considered for reuse shall be in refurbished condition and shall meet the quality standards set forth by the Government in this Lease or shall meet or exceed accepted industry or trade standards.
B. The Government will not pay for existing fixtures and other TIs accepted in place.”
“3.04 CONSTRUCTION WASTE MANAGEMENT (MAY 2025)
For leases 10,000 RSF or greater, the requirements below apply:
A. Recycling construction waste is mandatory for initial space alterations for TIs and subsequent alterations under the
Lease.
B. Submittal Requirement. Prior to construction commencement, a proposed plan following industry standards to recycle construction waste. The construction waste management plan shall quantify material diversion goals and maximize the materials to be recycled and/or salvaged. Where waste disposal may be a prohibitive expense, the Lessor may request alternative means of disposal, to be approved by the LCO.
C. If any waste materials encountered during the demolition or construction phase are found to contain lead, asbestos, polychlorinated biphenyls (PCBs) (such as fluorescent lamp ballasts), or other harmful substances, they shall be handled and removed in accordance with Federal and state laws and requirements concerning hazardous waste.”
“3.05 WOOD PRODUCTS (MAY 2025)
A. Particle board, medium-density fiberboard, and hardwood plywood shall be free of formaldehyde and labeled as Toxic
Substances Control Act (TSCA) Title VI compliant. Other wood types such as strawboard shall be free of formaldehyde or sufficiently aged prior to use such that indoor air levels in the finished leased space shall not exceed 0.016 parts per million (ppm) of formaldehyde.
B. All materials comprised of combustible substances, such as wood plywood and wood boards, shall be treated with fire retardant chemicals by a pressure impregnation process or other methods that treats the materials throughout as opposed to surface treatment.
C. For leases 10,000 RSF or greater, new installations of wood products shall not contain wood from endangered wood species, as listed by the Convention on International Trade in Endangered Species.”
“3.06 ADHESIVES AND SEALANTS (MAY 2025)
All adhesives employed (including, but not limited to, adhesives for carpet, carpet tile, plastic laminate, wall coverings, adhesives for wood, or sealants) shall meet the requirements of the manufacturer of the products adhered or involved. The Lessor shall use adhesives and sealants with no heavy metals, and that do not result in indoor air levels above 0.016 parts per million (ppm) of formaldehyde. Adhesives and other materials used for the installation of carpets shall be limited to those having a flash point of 140 degrees F or higher.”
“3.14 ENERGY INDEPENDENCE AND SECURITY ACT (MAY 2025)
A. Energy-related Requirements.
1. The Energy Independence and Security Act (EISA) establishes the following requirements for Government Leases in Buildings that have not earned the ENERGY STAR® Label conferred by the Environmental Protection Agency (EPA) within one year prior to the due date for final proposal revisions (“most recent year”).
2. If this Lease was awarded under any of EISA's Section 435 statutory exceptions, the Lessor shall either:
a. Earn the ENERGY STAR® Label prior to acceptance of the Space (or not later than one year after the
Lease Award Date of a succeeding or superseding Lease); or
b. I. Complete energy efficiency and conservation improvements if any, agreed to by Lessor in lieu of earning the ENERGY STAR® Label prior to acceptance of the Space (or not later than one year after the Lease Award Date of a succeeding or superseding Lease); and
II. Obtain and publicly disclose the Building’s current ENERGY STAR® score (using EPA’s
Portfolio Manager tool), unless the Lessor cannot access whole building utility consumption data, or there is no building category within Portfolio Manager to benchmark against, including spaces—
(i) That are located in States with privacy laws that provide that utilities shall not provide such aggregated information to multitenant building owners; and
(ii) For which tenants do not provide energy consumption information to the commercial building owner in response to a request from the building owner. (A Federal agency that is a tenant of the space shall provide to the building owner, or authorize the owner to obtain from the utility, the energy consumption information of the space for the benchmarking and disclosure required by this subparagraph D).
(iii) That cannot be benchmarked (scored) using EPA’s Portfolio Manager tool because of excessive vacancy; in which case Lessor agrees to obtain the score and publicly disclose it within 120 days of the eligibility to obtain a score using the EPA Portfolio Manager tool.
Note: “public disclosure” means posting the Energy Star® score on state or local websites in those areas that have applicable disclosure mandates and reporting the score to the Government via Portfolio Manager. In the absence of an applicable state or local disclosure mandate, Lessor shall either generate and display the Energy Star® score in a public space at the building location or post the score on Lessor’s or Lessor’s Parent/Affiliate website.
3. If this Lease was awarded to a Building to be built or to a Building predominantly vacant as of the due date for final proposal revisions and was unable to earn the ENERGY STAR® label for the most recent year (as defined above) due to insufficient occupancy, but was able to demonstrate sufficient evidence of capability to earn the ENERGY STAR® label, then Lessor must earn the ENERGY STAR® label within 18 months after occupancy by the Government.
B. Hydrology-related Requirements. Per EISA Section 438, the sponsor of any development or redevelopment project involving a Federal facility with a footprint that exceeds 5,000 square feet shall use site planning, design, construction, and maintenance strategies for the property to maintain or restore, to the maximum extent technically feasible, the predevelopment hydrology of the Property with regard to the temperature, rate, volume, and duration of flow. If the Lessor proposes to satisfy the Government’s space requirements through a development or redevelopment project, and the Government will be the sole or predominant tenant such that any other use of the Property will be functionally or quantitatively incidental to the Government’s use, the Lessor is required to implement hydrology maintenance and restoration requirements as required by EISA Section 438.
1. For the purposes of applying EISA Section 438 in this Lease, “sponsor” shall mean “Lessor”, and “exceeds
5,000 square feet” shall mean construction that disturbs 5,000 square feet or more of land area at the Property or on adjoining property to accommodate the Government’s requirements, or at the Property for whatever reason.
2. Lessor is required to implement these hydrology maintenance and restoration requirements to the maximum extent technically feasible, prior to acceptance of the Space, (or not later than one year after the Lease Award Date or Lease Term Commencement Date, whichever is later, of a succeeding or superseding Lease).
Additionally, this Lease requires EISA Section 438 storm water compliance not later than one year from the date of any applicable disturbance (as defined in EISA Section 438) of more than 5,000 square feet of ground area if such disturbance occurs during the term of the Lease if the Government is the sole or predominant tenant. In the event the Lessor is required to comply with EISA Section 438, Lessor shall furnish the Government, prior to the filing for permits for the associated work, with a certification from Lessor’s engineer that the design meets the hydrology maintenance and restoration requirements of EISA Section 438.”
“3.20 CEILINGS (MAY 2025) (MODIFIED)
A complete acoustical ceiling system (which includes grid and lay-in tiles or other Building standard ceiling system as approved by the LCO) throughout the Space and Premises shall be required. The acoustical ceiling system shall be furnished, installed, and coordinated with TIs.
A. Unless noted differently below, Ceilings shall be at a minimum 9 feet and 0 inches and no more than 12 feet and 0 inches measured from floor to the lowest obstruction. Areas with raised flooring shall maintain these ceiling-height limitations above the finished raised flooring. Bulkheads and hanging or surface mounted light fixtures which impede traffic ways shall be avoided. Ceilings shall be uniform in color and appearance throughout the Space, with no obvious damage to tiles or grid.
1. Block A (NOAA)
a. A minimum of 4,116 ABOA SF shall be minimum 13 feet and 0 inches measured from the concrete floor to the lowest ceiling tiles.
b. A minimum of 317 ABOA SF shall be minimum 12 feet and 0 inches measured from the concrete
2. Block B (USBR)
a. A minimum of 1,400 ABOA SF shall be minimum 14 feet and 0 inches measured from the concrete
b. A minimum of 2,850 ABOA SF shall be minimum 11 feet and 0 inches and no more than 12 feet and 0 inches measured from the finished raised access floor to the lowest ceiling tiles.
c. A minimum of 450 ABOA SF shall be at a minimum 11 feet and 0 inches and no more than 12 feet and 0 inches measured from floor to the lowest ceiling tiles.
d. A minimum of 1,450 ABOA SF shall be at a minimum 10 feet and 0 inches and no more than 12 feet and 0 inches measured from floor to the lowest ceiling tiles
3. The loading dock area shall have a minimum 12-foot ceiling height to the lowest obstruction.
B. Prior to closing the ceiling, the Lessor shall coordinate with the Government for the installation of any items above the ceiling.
C. Should the ceiling be installed in the Space prior to construction of the TIs, then the Lessor shall be responsible for all costs in regard to the disassembly, storage during construction, and subsequent re-assembly of any of the ceiling components which may be required to complete the TIs. The Lessor shall also bear the risk for any damage to the ceiling or any components thereof during the construction of the TIs.
D. Ceilings shall be a flat plane in each room and shall be suspended and finished as follows unless an alternate equivalent is pre-approved by the LCO:
1. Restrooms. Plastered or spackled and taped gypsum board.
2. Offices and conference rooms. Mineral and acoustical tile or lay in panels with textured or patterned surface and tegular edges or an equivalent pre-approved by the LCO. For leases 10,000 RSF or greater, newly installed tiles or panels shall meet applicable, statutory criteria related to recycled content.
3. Corridors and eating/galley areas. Plastered or spackled and taped gypsum board or mineral acoustical tile.”
“3.24 PARTITIONS: GENERAL (MAY 2025)
A. Partitions in public areas shall be marble, granite, hardwood, or drywall covered with durable wall covering or high-performance coating, or equivalent pre-approved by the LCO.
B. For leases 10,000 RSF or greater where the Government is a sole tenant of the Building, the Lessor shall use materials for newly installed gypsum board meeting applicable, statutory criteria related to the use of BioPreferred material(s).”
“3.25 PARTITIONS: PERMANENT (MAY 2025)
A. Permanent partitions shall extend from the structural floor slab to the structural ceiling slab. They shall be provided by the Lessor as part of shell rent as necessary to surround the Space, stairs, corridors, elevator shafts, restrooms, all columns, and janitor closets. They shall have a flame spread rating of 25 or less and a smoke development rating of 450 or less (ASTM E-84). Stairs, elevators, and other floor openings shall be enclosed by partitions and shall have the fire resistance required by the applicable building code, fire code and ordinances adopted by the jurisdiction in which the Building is located (such as the International Building Code, etc.) current as of the Lease Award Date.
B. For leases 10,000 RSF or greater where the Government is a sole tenant of the Building, the Lessor shall use materials for newly installed gypsum board meeting the applicable, statutory criteria related to the use of BioPreferred material(s).”
“3.26 INSULATION: THERMAL, ACOUSTIC, AND HVAC (MAY 2025)
A. No insulation installed with this project shall be material manufactured using chlorofluorocarbons (CFCs), nor shall
CFCs be used in the installation of the product.
B. All insulation containing fibrous materials exposed to air flow shall be rated for that exposure or shall be encapsulated.
C. Insulating properties for all materials shall meet or exceed applicable industry standards. Polystyrene products shall meet American Society for Testing and Materials (ASTM) C578 91.
D. All insulation shall contain low emitting volatiles and not result in indoor air levels above 0.016 parts per million (ppm) of formaldehyde.
E. The maximum flame spread and smoke developed index for insulation shall meet the requirements of the applicable local codes and ordinances (current as of the Lease Award Date) adopted by the jurisdiction in which the Building is located.
F. For leases 10,000 RSF or greater, all insulation products shall meet applicable, statutory criteria related to recycled content. “
“3.28 PAINTING - SHELL (MAY 2025)
A. The Lessor shall bear the expense for all painting associated with the Building shell. These areas shall include all common areas. Exterior perimeter walls and interior core walls within the Space shall be spackled and prime painted.
If any Building shell areas are already painted prior to TIs, then the Lessor shall repaint, at the Lessor’s expense, as necessary during TIs.
B. The costs for cyclical painting requirements as outlined in Section 6 shall be included in the shell rent.
C. For leases 10,000 RSF or greater, primer shall meet applicable, statutory criteria related to the use of BioPreferred material(s).”
“3.30 FLOOR COVERING AND PERIMETERS - SHELL (MAY 2025)
A. Exposed interior floors in primary entrances and lobbies shall be marble, granite, or terrazzo. Exposed interior floors in secondary entrances, elevator lobbies, and primary interior corridors shall be high-grade carpet, marble, granite, or terrazzo. Resilient flooring shall be used in telecommunications rooms.
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