S06 - 0002 - Att3 - Site Visit 4.23.26 Agenda.pdf
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- Attached to
- Construct EHRM Infrastructure Upgrades - Philadelphia, PA Federal contract opportunity
- Solicitation number
- 36C77626R0063_1
About this file
This document is a Site Visit Agenda for a federal construction procurement by the Department of Veterans Affairs.
The solicitation is for EHRM Infrastructure Upgrades Construction in Philadelphia, PA under solicitation number 36C77626R0063_1. This is a 100% set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns under NAICS Code 236220 (Commercial and Institutional Building Construction), and all offerors must be certified by the U.S. Small Business Administration and listed in the SBA Small Business Search database at both proposal submission and time of award. The procurement is being conducted as a Request for Proposal (RFP) under FAR Part 15. The solicitation closing date is May 29, 2026 at 4:00 PM ET, with a cut-off date for technical questions of May 1, 2026 at 4:00 PM ET. The estimated project value (VAAR range of magnitude) is between $20 and $50 million, with the project positioned at the lower end of this range. The Period of Performance is 730 calendar days after receipt of Notice to Proceed. All technical questions must be submitted in writing to Contract Specialist Benjamin Niznik (Benjamin.Niznik@VA.GOV) and Contracting Officer Samantha Mihaila (Samantha.Mihaila@VA.GOV), with responses posted as amendments to sam.gov. Proposals must be submitted electronically via email to both the Contract Specialist and Contracting Officer, with bid bonds included as part of the electronic submission rather than as original hard copies. Offerors must include Limitations on Subcontracting in their proposals as required per the Instructions to Offerors.
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Text version
36C77626R0063_1 EHRM Infrastructure Upgrades Construction – Philadelphia, PA
Site Visit Agenda 4-23-26 - 1:00 PM (ET)
1. Open meeting & Introductions (Sign in sheet)
• Contract Specialist: Benjamin Niznik
• Contracting Officer: Samantha Mihaila
• COR: Sarina Naphtali
• Architect-Engineer (A-E): HFS Company
2. Solicitation Information
• Please note that any verbal exchange at this site visit does not constitute a change to this solicitation. Only amendments constitute a change. Only questions received in writing and answered via solicitation amendment will be deemed official.
• This solicitation is set-aside for SDVOSB concerns under NAICS Code 236220 Commercial and Institutional Building Construction.
• This procurement is a 100% set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns. Offers received from other than SDVOSB concerns will not be considered. All offerors must be certified as SDVOSBs by the U.S. Small Business Administration (SBA) and listed in the SBA Small Business Search database at time of bid submission and time of award. Failure to be BOTH visible and verified at the time of proposal submission and time of award will result in the offeror’s proposal being deemed unacceptable and ineligible for award.
• Request for Proposal (RFP) IAW FAR Part 15
• Solicitation Closing Date: 5/29/2026 at 4:00 PM ET
• Cut-off date for technical questions is 5/1/2026 at 4:00 PM ET
• Technical Questions after the Cut-Off date will be reviewed, but the VA does not guarantee that they will be answered. Only questions received in writing and answered via solicitation amendment will be deemed official.
• Please submit all technical questions to me via email at Benjamin.Niznik@VA.GOV and Samantha.Mihaila@VA.GOV
• Responses to technical questions will be posted in a timely manner as an amendment to the solicitation on sam.gov. Please confirm receipt of all amendments in RFP responses.
• Proposal format submission requirements are located in the solicitation.
• Only electronic copies of the proposals will be accepted via email to
Benjamin.Niznik@VA.GOV and Samantha.Mihaila@VA.GOV
• Please be advised that the bid bond shall be submitted as part of the electronic proposal submission. An original hard copy of the bid bond is NO LONGER required.
• Ensure that the Limitations on Subcontracting are included in your proposal as required per the Instructions to Offerors.
• The VAAR range of magnitude for the project is between $20 and $50 Million. (NOTE That this project is at the lower end of this magnitude.)
• The Period of Performance for the project is 730 calendar days after receipt of NTP.
• A copy of the site visit sign in sheet will be provided as an amendment to the solicitation and posted to: SAM.GOV.
3. Questions
• Please submit all technical questions in writing as outlined in the solicitation. All verbal communication is considered unofficial and for general information sharing only.
• The site walk through should be done as a group, so please do not break-off and ask questions to the COR or any other VA staff member individually.
• Site will provide guidelines on photos.
mailto:Benjamin.Niznik@VA.GOV mailto:Samantha.Mihaila@VA.GOV mailto:Benjamin.Niznik@VA.GOV mailto:Samantha.Mihaila@VA.GOV
• Are there any questions concerning this solicitation that I can clarify?
4. COR Presentation: Provide general review of the job and review of any important Drawings and Specifications, unique requirements and site-specific items.
5. Site Walk Through: COR will lead.
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