Supplement to General Requirements Spec - R2 6-6-24.pdf

CONSTRUCTION

Expand Primary Care at Lake Nona (East)

Project No. 675-100

Orlando VA Healthcare System, 13800 Veterans Way, Orlando, FL 32827

I. DEFINITION AND ACRONYMS:

A. Construction: as defined by the Department of Veterans Affairs (DVA) Is the procurement by the Government, under one contract, with one firm for the construction services on a specific project.

B. Contracting Officer (CO): The services to be performed under this contract are subject to the general supervision, direction, control and approval of the Contracting Officer.

C. Project Manager (PM)/Contracting Officers Representative (COR): The Contracting

Officer's representative responsible for administering contracts under the immediate direction of the Contracting Officer.

D. Contractor: This term, as used herein, refers to the contractor under this contract.

E. Pre-Construction Risk Assessment (PRCA): Used to identify potential risks associated with the renovation, construction and some maintenance & repair activities and to develop risk mitigation strategies to minimize these risks. Prior to beginning work this assessment will be completed.

F. Interim Life Safety Measures (ILSM): Measures that are instituted to compensate for significant hazards posed by existing life safety (fire) code deficiencies or construction/renovation activities.

G. Invitation for Bid (IFB): Is a solicitation made, often through a bidding process, by an agency or company interested in procurement of a commodity or service, to potential suppliers to submit bids.

H. Florida Department of Environmental Protection (FDEP): Protects, conserves and manages Florida's natural resources and enforces the State's environmental laws.

II. DESCRIPTION OF WORK:

A. Project Overview:

This project will expand the 3rd and 4th floor (vertical expansion) east side clinical space

(building 1) at the Lake Nona Campus to address an increase in primary care workload.

Approximately 13,786 square feet of clinical space will be constructed, and 3,861 square feet of existing space will be renovated. The 3rd and 4th floor interstitials will also be expanded to match the new clinical space footprint along with mechanical penthouse above.

B. Specific Project Requirements:

1. The contractor shall complete all construction work in accordance with construction documents in a manner that does not impact patient care at the facility. Normal operating hours for the clinic are Monday through Friday from 7:30am to 5:00pm.

2. The contractor shall make use of exterior construction chutes and/or exterior construction hoists to remove all construction debris from the construction site.

3. The contractor shall use exterior construction hoists to transport new building materials to the construction site on the fourth floor of the clinic.

4. The contractor shall use exterior construction hoist as entrance to construction zone for all construction personnel during all phases of the project.

5. All materials, equipment, and construction personnel shall enter and exit the construction site using exterior construction hoists.

6. Crane operators shall not carry loads over the general public, VAMC personnel, or over any occupied building. No exceptions.

7. Heavy equipment requiring fuel shall have fuel transported and delivered as needed. On site fuel storage for heavy equipment is prohibited on the property.

8. Special inspections for structural work must be provided by an independent third party hired directly by the Contractor. All requirements for these special inspections shall be followed in accordance with specification 01 45 35.

9. Contractor is responsible for weatherproofing all exposed building elements once building envelope is compromised for expansion. This includes removal of precast wall panels and roofing. Contractor shall provide written weather proofing plan to the VA for approval 14 days prior to the start of any building envelope demolition.

C. General Requirements:

Provide all labor, materials, tools and equipment as necessary to construct the project described below and other specific tasks as further defined by this solicitation and subsequent contract. All bids are to provide construction services for this project. The construction shall be in accordance with the 100% design drawings and specifications for this project.

D. Special Requirements:

a) Badges: Facility Management Services (FMS) will issue identification badges to contractors, employees and subcontractors which must be worn at all time when on

VA property.

b) Contractor shall provide a list of all personnel who will participate on the project.

Personnel can be subjected to a background investigation prior to commencement of work. Contractor will be issued appropriate quantity of badges per provided list.

c) Contractor shall keep the area cleaned daily and haul away all construction debris.

When removing construction debris from facility it must be in a covered cart when entering and exiting the building.

d) All materials shall be tracked and logged to be reported back to the COR or GEMS coordinator for recycling tracking purposes. This shall be reported monthly.

e) Contractor shall provide written daily reports on all construction activity to the

COR.

f) Contractor shall receive and store all their equipment and material.

E. Bid Deducts

a) Bid-Deducts shall be incorporated into this project for options of portions of the work to be executed in accordance with Specification Section 01 00 00 General

Requirements.

III. SCHEDULING, PHASING, AND WORKING HOURS:

A. All work hours MUST be coordinated with the project’s COR to prevent interference with normal clinic functions. Work that interferes with normal clinic functions which, includes all utility outages, shall be performed during WHEN hours (Weekends, Holidays, Evenings and Nights) so as not to interfere with normal clinic functions.

B. Performing on-site work during WHEN hours will require approval from the COR.

Requests shall be submitted via email at least 72 hours prior to the requested date and at no additional cost to the Government. Approvals are subject to the availability of on-site staff.

C. Length of Project

1. Project’s construction phase MUST be completed in no more than 720 calendar days from Government issuance of the Notice to Proceed.

2. Contractor shall submit a Critical Path Method (CPM) schedule for the Construction with estimated dates and itemized cost of work to the Contracting Officer for review and approval before Notice to proceed.

D. Utility shutdowns/Outages: All shutdowns involving temporary impairment of utilities shall be requested by the Contractor at least 14 calendar days in advance.

IV. PROJECT CLASSIFICATION:

A. Contractor shall secure area prior to commencement of work and follow the Orlando VA

Medical Center guidelines and policies for Pre-Construction Risk Assessment (PCRA) and

Interim Live Safety Measures (ILSM).

B. Risk Assessment: This project has been classified per the Construction Infection Control

Risk Assessment as a Type D, Medium Risk Group, Class IV (ISLM Level 1) project.

V. SAFETY REQUIREMENTS:

A. All Contractor's personal are required to have completed an OSHA-approved 10-hour construction worker course prior to working on the site. The On-site general superintendent/supervisor is required to have completed an OSHA-approved 30-hour construction course prior to working on the site. Every worker must provide the

Contracting Officer a copy of current certificates identifying successful completion of the training prior to executing work for the Veterans Administration. In addition, Contractor shall provide submittals for contract construction or renovation work which include the names, qualifications, and training dates for Contractor’s Competent Persons (CP), who has been designated to administer the site-specific safety program, as well as the CP for other activities as required by OSHA regulation 29 CFR 1926.32 (such as scaffolds, cranes, excavations, etc.). Contractor’s CP are required to implement and maintain effective safety programs that identify and control hazards that may cause injury or illness to VA patients, staff, visitors, and contractor employees. The VA CP does not take the place of

Contractor’s CP nor acts on their behalf. The VA CP determines if Contractor is meeting

VA standards and contractual requirements for safety and OSHA compliance. When these standards and contract requirements are not being met, the VA COR and/or CP will take immediate action to prevent injury, non-compliance, and/or property damage. The

Contractor shall submit an Activity Hazard Analysis, and an Accident Prevention Plan as per FAR 52.236-13 prior to commencement of site activities. The Government shall have

21 calendar days to review the AHA and APP.

B. Contractor shall submit documentation proof of OSHA construction safety course for all personnel.

VI. GOVERNMENT FURNISHED INFORMATION:

All available record drawings will be provided upon request to the Contractor. They should not however, be considered “as-built”. These drawing files are provided without warranty or obligation as to the accuracy or information contained in the files. All information in the files shall be independently verified by the user. Any user shall agree to indemnify and hold the

VA harmless from any and all claims, damages, losses, and expenses, including, but not limited to, attorney fees arising out of the use of the Computer Aided Design and Drafting (CADD) drawing files.

VII. RESOURCES:

A. Office of Construction & Facilities Management: http://www.cfm.va.gov/index.asp http://www.cfm.va.gov/index.asp

1. VA Office of Health and Safety (OHS): http://www1.va.gov/vasafety/

2. Construction Infection Control Risk Assessment Memorandum

B. Other construction standards and publications that shall be applied to this work includes, but are not limited to:

1. National Fire Protection Association (NFPA) Codes & Standards - www.nfpa.org

2. OSHA Rules and Regulations

3. Life Safety Code (NFPA 101) latest edition

C. Applicable sections of the VA Master Construction Specifications will be provided and prepared by the Architect/Engineer, including all the necessary adaptations.

VIII. SUBMITTALS

A. Contractor shall submit documentation proof of OSHA construction safety course.

B. General Contractor License and Insurance.

C. Submittal as per Construction Documents and Specifications.

D. Warranties

IX. QUALITY ASSURANCE/QUALITY CONTROL:

A. The Construction Contractor shall develop and execute a QA/QC plan that demonstrates the project plans and specifications have gone through a rigorous, thorough review and coordination effort.

B. Within 2 weeks of receipt of Notice to Proceed, the Construction Contractor will submit a detailed QA/QC plan describing each QA/QC task that will be taken during the construction phase and the name of the Contractor’s team member responsible for

QA/QC.

C. Upon its completion each task shall be initialed and dated by the responsible Contractor’s team member.

X. RECORDS MANAGEMENT OBLIGATIONS

A. Applicability

This clause applies to all Contractors whose employees create, work with, or otherwise handle Federal records, as defined in Section B, regardless of the medium in which the record exists.

B. Definitions

“Federal record” as defined in 44 U.S.C. § 3301, includes all recorded information, regardless of form or characteristics, made or received by a Federal agency under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the United

States Government or because of the informational value of data in them.

http://www1.va.gov/vasafety/ http://www.nfpa.org/

The term Federal record:

1. includes VHA records.

2. does not include personal materials.

3. applies to records created, received, or maintained by Contractors pursuant to their

VHA contract.

4. may include deliverables and documentation associated with deliverables.

C. Requirements

1. Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a).

These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

2. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of

Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5

U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

3. In accordance with 36 CFR 1222.32, the Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

4. VHA and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of VHA or destroyed except in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the

Contracting Activity. Willful and unlawful destruction, damage, or alienation of

Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, the Contractor must report to VHA. The agency must report promptly to

NARA in accordance with 36 CFR 1230.

5. The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records, or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle]. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records, and/or equipment is properly protected. The Contractor shall not remove material from

Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the

Contracting Activity. When information, data, documentary material, records, and/or equipment is no longer required, it shall be returned to VHA control or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand-carried, mailed, emailed, or securely electronically transmitted to the Contracting

Officer or address prescribed in the [contract vehicle]. Destruction of records is

EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

6. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material, and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and VHA guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

7. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with VHA policy.

8. The Contractor shall not create or maintain any records containing any non-public

VHA information that is not specifically tied to or authorized by the contract.

9. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

10. The VHA owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which

VHA shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-

20.

11. Training. All Contractor employees assigned to this contract who create, work with or otherwise handle records are required to take VHA-provided records management training. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.

** VHA training for contractors is available in Talent Management System (TMS):

Records Management for Records Officers and Liaisons, Item #3873736

D. Flow down of requirements to subcontractors

1. The Contractor shall incorporate the substance of this clause, its terms, and requirements including this paragraph, in all subcontracts under this [contract vehicle], and require written subcontractor acknowledgment of same.

2. Violation by a subcontractor of any provision set forth in this clause will be attributed to the Contractor.