Brand Name Justification - Lake Nona Primary Care.pdf

Project No. 675-100 Project Title – Expand primary Care East

VHAPG Part 806.3 OFOC Page 1 of 5 Revision: 02 Effective Date: 11/15/23 Acquisition ID#: 36C776-24-AP-0335

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) for Other Than Full and Open Competition

Acquisition Plan Action ID: 36C776-24-AP-0935

1. Contracting Activity:

Veterans Health Administration (VHA), Program Contracting Activity Central (PCAC) The proposed procurement, Invitation for Bid (IFB) 36C77624B0016, is for project 675-100 Expand Primary Care East (Minor) Construction – Orlando VA Medical Center (VAMC) Lake Nona campus in Orlando, FL.

2. Nature and/or Description of the Action Being Processed:

This justification is to support project 675-100 Expand Primary Care East (Minor) Construction – Orlando VAMC Lake Nona, that will be awarded as a firm-fixed price contract. This justification is for other than full and open competition for the procurement of certain construction materials. The use of a particular brand name for the items listed below accommodate standardization of these items throughout the facility.

a. Physical Access Control System (PACS) Lenel Onguard

b. Cameras (CCTV)

PELCO

c. Nurse Call Rauland-Borg Responder 5

d. Public Address Paging System Bosch Security Systems

e. Patient Lift Tracks Amico GoLift

f. Locksets Sargent 8200 Series Locks

3. Description of Supplies/Services Required to Meet the Agency’s Needs:

This procurement is for project 675-100 Expand Primary Care East (Minor) Construction – Orlando VAMC Lake Nona. The scope includes everything necessary to complete the project that meets the requirements of the Department of Veterans Affairs. There are six (6) brand name items listed for which the VA is not able to accept equal or alternate items. The value of the items are listed below. The VAAR Construction magnitude for the entire project is between $10,000,000 and $20,000,000.

i. Lenel Onguard

ii. Value:

iii. Description: Card reader/keypad combination and control panels compatible with Lenel On Guard Access control that meets or exceeds current VA physical security requirements.

b. Cameras (CCTV)

i. PELCO

ii. Value:

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iii. Description: CCTV cameras compatible with existing PELCO system that meets or exceeds current VA physical security requirements.

c. Nurse Call

i. Rauland-Borg Responder 5

ii. Value:

iii. Description: The nurse call system at facility is Rauland- Borg Responder 5 system.

d. Public Address Paging System

i. Bosch Security Systems

ii. Value:

iii. Description: The paging system at facility is a Bosch Security system.

e. Patient Lift Rail System

i. Amico GoLift

ii. Value:

iii. Description: The patient lift system at facility is a Amico system.

f. Locksets

i. Sargent 8200 Series Locks

ii. Value:

iii. Description: The locksets, cores and keyways at facility is a Sargent system.

4. Statutory Authority Permitting Other than Full and Open Competition:

(X) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per 41 USC §3304(a)(1) as implemented by FAR 6.302-1;

( ) Unusual and Compelling Urgency per 41 USC §3304(a)(2) as implemented by FAR 6.302-2;

( ) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per 41 USC §3304(a)(3) as implemented by FAR 6.302-3;

( ) International Agreement per 41 USC §3304(a)(4) as implemented by FAR 6.302-4

( ) Authorized or Required by Statute per 41 USC §3304(a)(5) as implemented by FAR 6.302-5;

( ) National Security per 41 USC §3304(a)(6) as implemented by FAR 6.302-6;

( ) Public Interest per 41 USC §3304(a)(7) as implemented by FAR 6.302-7;

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the

Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

These items have been standardized throughout the Orlando VAMC Lake Nona. Installing a different manufacturers’ systems will create significant duplication in costs for the facility, and in most cases the equipment will not function properly. The specific impact for not using the brand name items is listed below:

i. Lenel Onguard

ii. Impact: This Access Control system is what is currently installed in the

Orlando Lake Nona VA and all access control hardware shall be compatible with this system. The use of another system would not be cost effective and would cause compatibility issues.

b. Cameras (CCTV)

i. PELCO

ii. Impact: This CCTV system is what is currently installed in the Orlando Lake

Nona VA and all camera hardware shall be compatible with this system. The

VHAPG Part 806.3 OFOC Page 3 of 5 Revision: 02 Effective Date: 11/15/23 Acquisition ID#: 36C776-24-AP-0335 use of another system would not be cost effective and would cause compatibility issues.

c. Nurse Call

i. Rauland-Borg Responder 5

ii. Impact: This Nurse call system is what is currently installed in the Orlando

Lake Nona VA and all nurse call hardware shall be compatible with this system. The use of another system would not be cost effective and would cause compatibility issues.

d. Public Address Paging System

i. Bosch Security Systems

ii. Impact: This paging system is what is currently installed in the Orlando Lake

Nona VA and all paging system hardware shall be compatible with this system. The use of another system would not be cost effective and would cause compatibility issues.

e. Patient Lift System

i. Amico GoLift

ii. Impact: This patient lift system is what is currently installed in the Orlando

Lake Nona VA and all patient lift track shall be compatible with this system.

The use of another system would not be cost effective and would cause compatibility issues with current lifts. The facility has the lifts to be installed on the track system which is part of the scope of this project. Only Amico tracks will be compatible with Amico lifts.

f. Locksets

i. Sargent 8200 Series Locks

ii. Impact: Sargent locksets are what is currently installed in the Orlando Lake

Nona VA and all additional hardware shall be compatible with this system.

The use of another system would not be cost effective and would cause compatibility issues with current locksmith hardware.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable:

In accordance with the Competition in Contracting Act (CICA), the items listed above are identified as brand name; however, the overall procurement will be competed as a Service- Disabled Veteran-Owned Small-Business (SDVOSB) set-aside. This Justification for Other Than Full and Open Competition will be posted to Contract Opportunities with the solicitation.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable:

The Government estimate was prepared by the VA team and confirmed by the Contracting Officer’s Representative (COR). The anticipated price to the Government for the items requested to be brand name is approximately .

The items for which brand name approval is being requested are subsequent components to the overall construction project. This procurement will be competed and based on competition; the CO will make a determination of fair and reasonable pricing prior to award.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted:

The market research for the equipment was conducted and prepared by the COR and shared with the CO for further review. The CO was in concurrence with information provided in the estimate that supported the brand name items. Approval of the items as brand name

VHAPG Part 806.3 OFOC Page 4 of 5 Revision: 02 Effective Date: 11/15/23 Acquisition ID#: 36C776-24-AP-0335 only is critical for the overall efficiency of the completed project and the entire Orlando VAMC Lake Nona campus.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition:

The new components (software and servers) must be able to tie into the existing and operational systems including the use of existing hardware. At this time, there are no competing vendors who have the programming rights to the systems, and products must be fully compatible with the existing systems being used at the Orlando VAMC Lake Nona campus.

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

Not applicable. It is the responsibility of the offerors and the general contractor awarded the project to locate suppliers and obtain pricing for all materials and components, including the items listed in this justification.

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any

Barriers to Competition before Making subsequent acquisitions for the supplies or services required:

There will be competition for the overall procurement. It will be the responsibility of the offerors to obtain pricing from the suppliers of the items and to submit a competitive proposal for the project.

12. Requirements Certification: I certify that the requirement outlined in this justification is a

Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Daniel Riquer Date COR/Healthcare Engineer Orlando VAMC Lake Nona Campus

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Bridget May Date Contracting Officer Program Contracting Activity Central

DANIEL RIQUER Digitally signed by DANIEL RIQUER Date: 2024.03.22 08:57:33 -04'00'

BRIDGET MAY Digitally signed by BRIDGET MAY Date: 2024.03.25 10:10:40 -04'00'

VHAPG Part 806.3 OFOC Page 5 of 5 Revision: 02 Effective Date: 11/15/23 Acquisition ID#: 36C776-24-AP-0335

b. One Level Above the Contracting Officer (Required over SAT but not exceeding $750K): I certify the justification meets requirements for other than full and open competition.

Donald A. Marsh III Date

Supervisory Contracting Officer Program Contracting Activity Central

DONALD MARSH Digitally signed by DONALD MARSH Date: 2024.03.25 11:05:51 -04'00'