RFI Responses SOLICITATION 36C77624B0016 Project 675-100.pdf

# Question Government Response will electronic locking hardware be needed for new access doors? ( and who will be responsible for quoting it)

ELECTRIC LOCKS ARE SPECIFIED IN SECTION 08 71 00 DOOR HARDWARE.

2 What is the frequency of the existing card credentials? The facility uses PIV 8.1 – Follow physical access control system specifications.

3 Will new cards or key fobs be needed? No 4 Will a new workstation be needed for the access system? No 5 Will a new server be needed ? No 6 Will a new badge printer be needed? No

7 Any cable specifications? Composite cable or separate cables?

a)Use manufacturer's recommended cable type for FICAM opera on of card reader. Minimum requirment: 1‐22/24awg 2 twisted individually shielded pairs (TSP) for card reader.

b)Distances longer than 100' will require a dedicated power to the card reader.

c)1‐18awg 4 conductor for rex.

d)1‐18/22awg 2 conductor for contact.

e)1‐18awg 4 conductor for electric locking hardware.

There is an existing access control systems on site ‐ please confrim the existing system and confirm what equipment will be be reused

LenelS2 OnGuard Professional 8.1. Veridt 900W2036 card readers with latest VA firmware must be provided and installed by the contractor to match current system.

9 What are the approved manufacturers for the Video System ? NDAA compliance is required. PELCO cameras are required.

There is an existing video system on site ‐ please confrim what system this is and what equipment will be reused.

VideoExpert 3.24. The facility uses Enterprise. Lenel integration licenses are needed.

11 Will a new NVR be rerquired ? No 12 Will POE switches be required? Yes, per keynote 5 on sheet EY‐100 13 Will a new UPS be needed for the new devices? No.

14 Will a new workstation be needed for the video system? No 15 Will new monitors be needed? No

The camera specifications did not include minimum megapixels How many MP will be required for the fixed cameras?, for the 270 degeee camera?, and for the 360 degree camera?

1080p (1920X1080) 3MP resolution or higher for each lense is required for all cameras.

Please confirm that offerors are to include all state and local sales/use taxes for construction materials in their proposal. (IFB p. 54 Special Notes regarding FAR 52.229‐3: Federal, State and Local Taxes)

Bid all taxes per the solicitation.

Please confirm order of precedence for the contract documents. Does SOW prevail over all documents?

The specifications supplement prevails over the specification, and the specification prevails over the construciton drawings.

Please confirm personnel requirements for this project. Can (1) superintendent fulfill SSHO requirements? Or does (1) superintendent and (1) SSHO need to be on site full‐time?

Provided the superintendent has the required minimum 30‐hour OSHA training and certifications to meet this requirement, a dedicated SSHO on‐site at all times will not be required and the site superintendent may serve as SSHO.

However, the contractor’s full‐time and dedicated SSHO shall be onsite in addition to site superintendent for large scale construction activities which include rigging, crane lifting and placement activities. The CQC system manager and site superintendent roles may not be combined.

Please confirm if contract has material staging location at facility. If so, where is it? Is prime contractor responsible for any costs associated with staging?

See spec section 01 00 00, paragraph 1.6. VA intent is to limit available work site to area immediately around the addition while also protecting trees, protecting a south side egress path, meeting other related requirements specified. Contractor shall comply with the Attachment: Additional Lay‐down Area Requirements.

Is the GC required to use Submittal Exchange? If so, does the GC need to include the cost as part of their bid?

This is not a requirement. GC can choose how he tracks submittals. The VA and A‐E can be included on that and/or use their own internal tracking methods.

Does prime contractor need to hire 23 09 23 controls? Does prime contractor have to hire third‐party DIV 25 integration contractors?

Facility uses Johnson Controls. Division 25 work: There is none.

Is there a proprietary DIV23 controls contractor at the facility? If so, please provide company and point of contact.

Johnson Controls.

Please confirm work hours for this project. Are there any specific tasks or trade division that must be on overtime (01 Infection Control, 02 Demolition, 02 Abatement)? Are there any areas of work that must be on overtime (Hallways, Occupied Areas, Etc.)?

The contractor shall complete all construction work in accordance with construction documents in a manner that does not impact patient care at the facility. Normal operating hours for the clinic are Monday through Friday from 7:30am to 5:00pm.

Core Working Hours:

a. Normal working hours for this contract will be from 7:30AM to 5:00PM (local time) Monday through Friday except for weekends and established Federal Holidays.

b. Performing on‐site work outside normal working hours will require approval from the Contracting Officer and the COR. Requests shall be submitted via email at least 72 hours prior to the requested date and at no additional cost to the Government. Approvals are subject to the availability of on‐site staff.

Construction activities that must be completed outside normal working hours to avoid impact to patient care include but are not limited to erection of infection control barriers/partitions, all crane operations over the building, and demolition activites that create loud noise and vibrations.

Please confirm who has roofing warranty, and provide point of contact for the facility.

The facility does not have a roofing warranty. The contractor is responsible for preventing any water intrusion as a result of their work. Contractor shall address water intrusions imeditaley if they are to occur. Contractor is responsible for any water intrusion remediation required as a result of their work.

Is there a proprietary DIV28 Fire Alarm contractor at the facility? If so, please provide company and point of contact.

There is not a proprietary fire alarm contractor. However, there is proprietary fire alarm equipment “Notifier” which requires servicing company to maintain software licenses. The Orlando VA has been using the original installer Sciens (formerly SmartWatch) for all programing/additions as they have our database and are thoroughly familiar with the intricacies of our property.

Please confirm for deductive alternates, unit price shall be the value of the scope to be removed and the amount will be the base bid minus each subsequent alternate. (IFB p. 6 A.3 Price/Cost Schedule)

See #4 of the Notice on page 9 of the IFB, “For each Line Item, bidders must provide the deducted amount of the line item in the unit price column and the total amount after the deduct has been applied in the amount column.”

Please confirm that the only means of access to the work area shall be through man/material hoist. Please identify preferred location. (Supplement to General Requirements p. 2)

Entry of contractor personnel is not permitted through the clinic on any level.

The Contractor shall comply with the Attachment: Additional Lay‐down Area Requirements for construction hoist location.

Please clarify if a superintendent can be a dual hat to cover the requirements of

SSHO?

Refer to RFI 19 response

30 If no to the question above, will the SSHO need to be full‐time for this project? Refer to RFI 19 response

Please clarify if a superintendent can be a dual hat to cover the requirements of

QA/QC?

Refer to RFI 19 response

32 If no to the question above, will the QA/QC need to be full time for this project? Yes.

Can a superintendent be a triple hat to cover the requirements of SSHO and

QA/QC?

Refer to RFI 19 response

34 Please confirm the issued drawing set is the latest and complete set.

Amendment 001 included updated structural drawings that supercede the strucutral drawings issued with the construction document set during the solicitation. The construction document drawing set issued with the solicitation was also resent as part of amendment 002 in order to provide drawings in full size formatting. The structral drawings within the full size construction documnet set update issued with amendment 002 are still superceded by strucutral drawings sent with amendment 001.

35 Please confirm the current design documents meet current VA TIL guidelines. Follow requirements of the Construction Documents.

36 Is the use of temporary plastic wall panels (such as STARC panels) acceptable? No. Follow requirements of the Construction Documents.

37 Who is responsible for the terminal clean of the project area?

The GC is responsible for terminal cleaning of all project areas. Follow requirements of the Construction Documents.

38 Who is responsible for contracting the commissioning agent? A/E.

What is the minimum required lux output for the procedure/surgical lights as referenced in Detail E/A‐200?

Per VA Lighting Design Manual 4.2.1, Surgical task lighting requires an average maintained illumination of 10,000 lx (1000 FC).

Regarding the surgical lights referenced in detail E/A‐200, Is there a minimum required diameter of the light head?

Contractor shall meet minimum requirements of Surgical Light Basis of Design:

Stryker Berchtold Chromophare F 528

Regarding the surgical lights referenced in detail E/A‐200, Are there any other specific technical specifications or standards that the lights must meet?

Contractor shall meet minimum requirements of Surgical Light Basis of Design:

Stryker Berchtold Chromophare F 528

42 Who is responsible for the procurement of the procedure/surgical lights?

The contractor shall be responsible for the procurement of the procedure/surgical lights.

If the VA is responsible for procurement, who will be managing the collection of relevant bids?

The contractor shall be responsible for the procurement of the procedure/surgical lights.

Does the VA have a preferred or required brand for the procedure / surgical lights?

Contractor shall meet minimum requirements of Surgical Light Basis of Design:

Stryker Berchtold Chromophare F 528

45 Is the mechanical controls system Johnson Controls (JCI) Medasys? Yes.

46 Is the code blue system Bosch Security systems?

Refer to sheet EY‐100 and EY‐102. The existing Public address system is Presedio Bosch.

Please confirm that the existing concrete roof deck consists of structural concrete and is suitable to accept a +/‐ 2” topping slab?

Follow requirements of structural design documents

Sheet AD‐100 note D‐6 states “Remove existing concrete panels and wall construction. Contractor to use care removing panels and store for possible use in new construction”. Please confirm the VA intends to re‐use the existing pre‐ cast panels.

The VA does not intend to re‐use the panels addressed by note D‐6. The general contractor is to dispose of these panels. The VA will provide as‐built information indicating exisitng precast panel connections. Refer to Exisitng Precast Concrete Shop Drawings Attachment: Pre‐Cast Architectural Concrete‐ Area B Shop Dwgs. The general contractor is resonsible for all work associated with demolition of existing precast concrete and must plan accordingly for all connections as indicated by the as‐built drawings.

If trees located within the laydown area are to remain, please specify how they must be protected?

Contractor is responsible for protecting the trees. Trees shall be replaced, in kind, if damage is to occur.

50 Is there a basis of design for interior wood doors? No. Follow requirements of the Construction Documents.

Will the VA please specify what species of wood is expected for the face veneer of interior wood doors?

As specified, FSC certified reconstituted white poplar.

Will the VA please specify what type of finish is expected on interior wood doors?

Finish is to match existing adjacent doors, which were Eggers "Gardall 01 Clear."

On doors with a double set of mag locks, will a key switch override and FA tie in be required?

Yes.

54 Is it assumed that all card readers should be the new style with keypad? Yes.

55 Please confirm that crane lifts will only be allowed during WHEN hours?

Yes. Crane operators shall not carry loads over the general public, VAMC personnel, or over any occupied building. No exceptions. General contractor shall allow up to 2 hours for building occupants to vacate the clinics and for daily cleaning to be completed after clinic closing hours.

If crane lifts are allowed only during WHEN hours, is the crane allowed to be setting up during normal business hours?

Yes. Crane operators shall not carry loads over the general public, VAMC personnel, or over any occupied building.

Can a crane or crane equipment be left onsite during the duration of the project when the crane is not in use?

No.

58 Does the VA approve the use of a tower crane? No.

Are there service elevators that may be used to transport the new AHU to the mechanical room?

There are service elevators that may be used. The GC is to verify size and capacity of elevators. Use of any VA service elevatros shall only be permitted during WHEN hours. The VA will coordinate with the GC if the AHU's are being moved to the penthouse in pieces, and this means and methods decision is to be determined by the GC.

Will the walkway between the building and parking garage be required to be protected?

The Contractor shall comply with the Attachment: Additional Lay‐down Area Requirements. All egress paths must be free of obstructions and protected by fencing.

Please clarify the type of structure required to protect the walkway between the building and parking garage?

Protect the existing walkway immediately west of south‐side work area from adjacent and overhead construction activities per General Requirements (Section 01 00 00). Submit means and methods to VA for their review.

Protection is not required when the building is unoccupied. Crane lifts shall be perfomred during WHEN hours

Are there any ongoing or planned projects on campus whose area may overlap with this project?

No.

63 Is the lightning protection system currently up to date on its certification? Yes.

64 Is the existing Medgas system up to date on its certification? Yes.

Please confirm that the existing medgas system can support the added load of the new area?

The addition to the medgas system are minimal. The existing building systems have adequate capacity.

Please confirm that the existing fire suppression system can support the added load of the new area?

The area is fed by an existing 6" standpipe. This is not the hydraulically most remote area. Fire protection delegated engineer shall provide design and hydraulic calculations.

Please define the extent to which the lightning protection system will need to be recertified?

The lightning protection drawing is shown for coordination and budgetary purposes only. The general contractor shall submit shop drawings covering the new addition as shown on EJ‐101. The new addition shall be certified.

68 What is the space below the new addition?

The areas below are clinics that will be operational during construction of this Project. Activites that generate excessive noise to these clinics will need to be coordianted during WHEN hours.

New penthouse curb is depicted as a stud wall with glass‐mat sheathing on (2 & 6/A‐621) but shown as CMU on (12 & 13/S‐501), please confirm which wall construction is correct?

The curb is as shown on the architectural details, not the structural details on S‐

501. Include board insulation behind the sheathing.

Specification 09 26 00 Veneer Plastering was included in the project manual, but was not identified in the plans, please confirm that this scope is not applicable on this project.

If skim coats are needed to remedy irregularities in curved or flat drywall partitions, this applies.

Please confirm that if deductive alternate 5 is accepted, new addition roof level will be at elevation 62'‐0".

62'‐0" is correct and includes the 2" concrete topping per the architectural building sections and related details.

Please indicate thickness and R‐value required for lightweight concrete roof insulation.

The required R value is R‐25 for Climate Zone 2. Average sloped roofing depth shown is roughly 9". Contractor shall provide shop drawings indicating the combination of EPT board and lightweight insulating concrete to achieve at least this minimum R value. The A‐E's calculation was based on an average foam depth of 6" yielding a total R value above 30.

73 Please provide existing pnuematic tube system manufacturer/model. See Section 14 92 00. Swisslog Translogic System.

Sheet A‐400 and A‐402 reference “2‐Hour Spray Foam Fire Retardant Applied to STL. Deck”, however spec section 07 81 00 refers to 1‐hr cementitious spray‐ applied fireproofing. Which type and rating of fireproofing does this project require?

One‐Hour and per specification.

If a 2‐Hour Spray foam fire retardant is required, which manufacture, and material density is required?

NA

76 Does NISTIR 5560 Apply to this project? Follow requirements of the construction documents.