Attachment - RFI Responses 2.20.2024.xlsx
XLSX spreadsheet 745 KB Posted
- Solicitation number
- 36C77623R0103
About this file
This document outlines requirements for a construction project to renovate and construct additions to a Joint Ambulatory Care Clinic in Pensacola, Florida. The solicitation is issued by the Department of Veterans Affairs Technology Acquisition Center and seeks offers for renovations including construction of a new two-story addition, renovations to existing spaces, site work including new parking areas, and mechanical, electrical and plumbing upgrades. Offerors are to provide pricing for base requirements and specified alternates. The solicitation includes standard contract clauses and identifies requirements for the technical proposal, past performance, and price proposal volumes. The period of performance is 420 calendar days from notice to proceed.
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Sheet1
| Vendor Question | Response Summary | |
| 1 | Regarding the Construction Addition and Renovations to Joint Ambulatory Care Clinic RFP, section 2.8 Proposal Requirements, B. Proposal Format:, 4. Volume III Administrative Information point h. requests the Offeror’s EMR and instructs offerors to fill out the attached document (Contractor Safety – Environmental Form). That form does not appear to be included in the provided attachments; can you please provide a copy of this form for offerors to complete? | See Attachment Contractor Safety – Environmental Form included in this amendment |
| 2 | Reference Solicitation document, A.3 Price/Cost Schedule: There is a UNIT PRICE line for each Item Number, each showing a quantity of (1), then also an AMOUNT line. It appears from the way each DESCRIPTION OF SUPPLIES/SERVICES is written, the intent is that UNIT PRICE line will be total cost specific to the stated scope for that line, but the AMOUNT line will be a summation of the current Item Number UNIT PRICE and the previous Item Number AMOUNT, in other words Item Number 0002 AMOUNT will be the “summation” of 0001 AMOUNT and the 0002 UNIT PRICE, then Item Number 0003 AMOUNT will be the “summation” of 0002 AMOUNT and the 0003 UNIT PRICE, and so on, such that Item Number 0005 AMOUNT will be Base Bid 0001 with all deduct Alternates taken into account. Please clarify if this is the intent of how pricing is to be submitted, and if so what should be shown in the GRAND TOTAL line. | The Grand Total Line was inadvertently in the solicitation. There is not a grand total. See Notice under A.3 Price/Cost Schedule |
| 3 | Specification 01 00 00 Paragraph 1.3.B contains Phasing information stating how each phase must be completed in its entirety and accepted by the VA prior to beginning work on the subsequent phase, then information in the paragraphs regarding Phases 2A and 2B state that the work for each can be performed concurrently with Phase 1. As Phases 2A and 2B are new parking areas completely apart from the Phase 1 Area F work, please confirm that work associated with Phases 2A and 2B can be performed concurrently with Phase 1. | Rationale of phasing confirmed to allow Contractor to perform Phase 2 as sub-phased in documents concurrently with Phase 1 build-out. The key to phasing is that Parking Phase 2A must be conducted independently from Phase 2B and is required to be the first parking lot expansion completed. |
| 4 | Sheet A-104 contains a Keynote 3 indicating a new mechanical penthouse, however this area appears to be shaded as an area where no work is to be performed, and we cannot find any other information in the documents regarding construction of this penthouse. Please confirm if there is any work on this project associated with this Keynote 3 penthouse. | New mechanical penthouse is not part of the scope of this project |
| 5 | Current Proposal Due date of February 5th is a Monday. As there are sufficient challenges and complexities associated with this project that make it difficult to discuss and finalize in the short timeframe of a Monday morning, please consider moving the bid date to at least Tuesday. | The proposal due date has been extended in this amendment |
| 6 | A.3 Price Cost Schedule indicates that Item Number 0002 removes appx. 51,200 SF of parking, and references sheet GI100 but does not specifically reference which parking area(s) are involved. GI100 Indicates Parking Areas A and C (as referenced on CS101) are together in Phase 2A, but GI100 also shows Parking Areas A and B as being together on Deductive Alternate D1. Appx square footages would seem to indicate that Parking Areas A and C should be together as Item Number 0002 and Parking Area B is Item Number 0003, please confirm. | response in process and will be answered on separate amendment |
| 7 | Building Operational/Vacate 1st Floor? It is understood that the overall facility will/must remain fully operational during the course of this project. Is it the intent that the services in the First Floor area immediately below the Second Floor primary work area will remain operational? | It is accurate to state that no current VA operations located in the JACC (Pensacola Clinic) shall be closed and/or incur negative impacts to normal patient schedules and operations. The Physical Therapy and Prosthetics Clinics directly below the primary work area will be operational during all business hours. |
| 8 | Specification 01 45 00, Paragraph 3.4.D discusses Third Party personnel, and related Experience Matrix for the various disciplines. As all systems associated with this project are extensions to existing and not new to the facility, with multiple systems even being covered specifically per the Attachment 9 document, would it be allowable for this project to have these personnel be employed by subcontractors? | The roles must be employed by the GC. |
| 9 | Specification 01 00 00 states Contractor Personnel requirements in Part 1, Paragraph 1.2.E, and indicate that the Superintendent, SSHO, and CQC System Manager will all be separate individuals. 01 45 00 states in Paragraph 3.4.B that the CQC System Manager has duties as the project superintendent in addition to quality control. Please clarify if these positions will be required to be separate or if they can be combined. | These roles must be separate. There are unique qualifications for each role that must be met according to specification sections 013526 and 014500. |
| 10 | Solicitation document states in Section 2.8 PROPOSAL REQUIREMENTS, Paragraph B.3.d (Page 11) that offerors shall submit a Divisional Breakdown for each Line/CLIN Item. The Bidding Documents section of the Site Visit Presentation document seems to indicate that a “Division Breakdown Pricing Sheet” is part of the issued documents but we cannot find it. Please clarify if this Division Breakdown sheet will be provided or if the Offeror is to submit their own version. | response in process and will be answered on separate amendment |
| 11 | The Bidding Documents section of the Site Visit Presentation document states a Tax Exempt Certificate, which we cannot find, however the Solicitation document states in Paragraph 4.11 (page 55) that no sales or use tax exemptions are available for this acquisition. Please clarify if the project is Tax Exempt or not. | Special Notes regarding FAR 52.229-3: Federal, State and Local Taxes: Offerors are hereby notified that all state and local sales or use taxes for construction materials must be included in their bid or proposal price. It is solely the responsibility of the offeror to include all other applicable taxes in their bid or proposal price as well. The Government has determined that for this acquisition it cannot take advantage of any sales or use tax exemptions that may be available to it under applicable state law. Under no circumstances will any Contractor be designated as an agent of the Government for purposes of any tax exemption, nor will the Government authorize any Contractor’s use of any tax exemption directly applicable to the Government under this procurement. |
| 12 | Drawing EY102F shows the Nurse Call Headend panel in a Telecom Room (2G145), other GCVHCS locations restrict non-IT equipment from being placed in Telecom Rooms. Does this panel need to be moved to another location to allow for access for maintenance. | The intent is to place the Nurse call headend panel in room 2G131 on spare wall. |
| 13 | Drawing EY102F does not show an Intrusion Detection system for Telecom Room (2G145), does this space require an Intrusion Detection system IAW VA Standards. | Per the VA Physical Security DM, In regards to IDS a DPS, door position switch is acceptable. See snippet. |
| 14 | Drawing EY102F does not show a location for the Access Control panel. Is there a dedicated location for this panel to be located in the vicinity of the construction area. | The intent is to place the access control panel in room 2G131 on spare wall. Above Nurse Call Headend Equipment. |
| 15 | Drawing EY102F shows a 360° camera in the corner of Telecom Room (2G145), can a 270° or corner mount camera be used as long as space coverage is maintained. | Provide camera as shown on floor plan. |
| 16 | Drawing EY102F does not show a location for an engineering network switch to support to support cameras, Access Control, Intrusion Systems, can a location for the network switch be given. | See sheet E-503 for cameras; access controls, please see response #14. |
| 17 | On drawing EY102F, does the fixed camera located outside Treatment Area #2, 2G135C, need to be a 270° or wide angle camera to provide coverage of crossing corridors and nursing station. | response in process and will be answered on separate amendment |
| 18 | Will the new desktop computers require interface with the currently installed Lynx Personal Duress System, will the Lynx system require added licenses to support added equipment. | response in process and will be answered on separate amendment |
| 19 | Drawing E-503, Section F8 shows a Uninterruptible Power Supply (UPS) in the network rack, is there a size requirement for the UPS watts/va. | 5KW unit. Please see snippet. |
| 20 | During the Site Visit, the VA personnel stated that the Chiller #3 replacement equipment was to be installed with Water Boxes to assist in maintenance. Water boxes are not listed in the Specifications or the shown on the drawings. Will the chiller require Water Boxes as part of the equipment changeout. | New Chiller #3 replacement to be installed with marine waterboxes. Refer to chiller specification to be provided. |
| 21 | Drawing MD402, Keynote #1, states “Regardless of Whether Alternate #4 is Taken, Remove and Discard CWP-3”. Should this be CHWP-2.3. | response in process and will be answered on separate amendment |
| 22 | Drawing MH402, Keynote 2, states “Replace Chiller 3 with New Chiller of same capacity.” This conflicts with schedule on M-601. Should line in Keynote #2 be stricken from the drawings. | response in process and will be answered on separate amendment |
| 23 | Drawing M-601, AHU-2-N, note 12 states “provide with VFD for each fan”, note 19 states “Provide with factory mounted VFDs. Each VFD will serve 2 Fans”. Which note should be utilized to control the 8 fans in the AHU. | Keynote #19 to be utilized. AHU-2-N to be furnished with 4 total VFDs. Two (2) VFDs for 2 sets of 2 supply fans, and two (2) VFDs for 2 sets of 2 return fans. |
| 24 | Drawing M-601, Fan Schedule, location of VFDs for 3 phase motors are not shown on drawings. | response in process and will be answered on separate amendment |
| 25 | Drawing M-704, no Return Fans are shown on section 1 line drawing, no sequence of operation for return fans, Return Fans are shown on AHU-2-N schedule. Please provide sequence of operation/line drawing for Return Fans or updated Ahu-2-N schedule. | response in process and will be answered on separate amendment |
| 26 | ADT/everOn will be proposing to provide the TekTone Nurse Call System for this project. The specification is very detailed requiring a lot of equipment, software, reporting, remote annunciation, etc. The drawings are simply a very standard nurse call system with emergency stations, corridor lights and nurse call master station. “Code Blue” stations are not in any of the drawings. We can provide a basic nurse call system that can be expanded to a “Full Blown” nurse call system with all of the “Bells & Whistles” noted in the specification at a later date for the renovations to the existing facility that will follow this phase at a later date. Please advise? | The JACC, Pensacola Clinic, is an outpatient clinic which is not a code blue response medical facility - clinicians dial out to emergency response via 9-1-1 in case of critical care emergencies. We will require the system as specified in bid documents. |
| 27 | Due to the instability in our current economy such as price escalations, procurement issues, and vendors unable to reasonably hold prices for more than 30 days, please change the contract type to a Fixed-Price with Economics Price Adjustments pursuant to FAR 16.203. | This requirement will remain Firm Fixed Price |
| 28 | Due to the instability in our current economy such as price escalations, procurement issues, and vendors unable to reasonably hold prices for more than 30 days, please reduce the price-hold period to 30 days. | The Government standard concerning price-hold period is 90 calendar days and will not be altered. |
| 29 | Can a single individual serve more than one of the following roles simultaneously: CQC Manager, SSHO, and Superintendent? If so, can a single individual perform all three? If only two, which roles may be combined? | These roles must be separate. There are unique qualifications for each role that must be met according to specification sections 013526 and 014500. |
| 30 | Please provide the pre-bid site visit sign-in sheet. | This has been provided on Amendment 0001 |
| 31 | Please provide the tax-exempt certificate as mentioned at the pre-bid site visit or confirm that no taxes will apply to this project. | See FAR 52.229-3 in the solicitation |
| 32 | Please provide the presentation file shown at the pre-bid site visit. | This has been provided on Amendment 0001 |
| 33 | Refer to Paragraphs 2.1A and 2.3A. Is the Sealer referenced in Paragraph 2.3A required when using Type II factory mixed mineral fiber fireproofing (Paragraph 2.1A2), but not required when using Type I cementitious fireproofing (Paragraph 2.1.A1) ? | Spec Section 07 81 00 - This is correct, unless the manufacturer dictates otherwise. All products must be proven to meet the required ASTM testing. |
| 34 | Refer to the Fire Rating Schedule table in Paragraph 3.5. UL Design N735 is listed for Floor Decks, Roof decks and Roof Support. UL Design N735 can only be used for Floor Supports and can not be used for Floor decks, Roof Decks and Roof Supports.—Please clarify if we can use the appropriate UL Designs. | Spec Section 07 81 00 - The appropriate UL designs should be submitted and used for each specific area needing fireproofing applied. |
| 35 | Refer to the Fire Rating Schedule table in Paragraph 3.5. can the following appropriate UL Designs be used on this project: Columns---X829 (W-Flange) and X827 (Tube); Floor decks –D902; Floor Beams N823; Roof Deck P819; Roof Support P819. | Spec Section 07 81 00 - The appropriate UL designs should be submitted and used for each specific area needing fireproofing applied. |
| 36 | There is a specification for 07 18 13 Pedestrian Traffic Coatings but we cannot locate the area that is to receive this coating. Please advise. | See sheets CT101-CT501 to find all traffic striping requirements in the project |
| 37 | There is a specification for 07 24 00 Exterior Insulation and Finish System but we cannot locate the area where the EIFS is to be installed. Please advise. | Not all specification sections shall be used for products in the project. |
| 38 | Specification section 07 84 00 Firestopping indicates that the installer of firestopping/ smoke stopping for rated fire rated walls and smoke partitions is to be approved by FM Global. It has been our experience that this increases the cost of the installation. Is the qualification required? | This is required. |
| 39 | Specification section 07 84 00 Firestopping indicates that the firestopping/ smoke stopping for rated fire rated walls and smoke partitions is to be inspected by a qualified inspector. Is this inspection required? | This is required. |
| 40 | The door schedule indicates that there are automatic door operators included in the project but there is no specification for the operators. Please provide. | There are no Automatic Door Operators currently specified on the project. All door hardware is covered in spec section 08 71 00. |
| 41 | Specification section 09 05 16 Subsurface Prep for Floor Finishes, article 3.2 E. indicates to repair damaged and deteriorated concrete prior to installation of flooring. The plans do not indicate any deteriorated concrete. For bidding purposes, please provide a plan indicating where to anticipate this condition or provide a square footage of floor area to anticipate. | No damaged or deteriorated concrete was identified during the design process. All concrete is required to be prepared for flooring and specified finishes per the plans, including, but not limited to, the existing areas that will be tied into with the addition |
| 42 | Specification section 09 05 16 Subsurface Prep for Floor Finishes, article 3.2 L. indicates to install underlayment on the flooring substate to achieve a tolerance of ¼” deviation in 10’. The plans do not indicate where the existing floor is out of tolerance. For bidding purposes, please provide a plan indicating where to anticipate this condition or provide a square footage of floor area to anticipate and a description of the condition that will be encountered. | No out of tolerance existing flooring was identified during the design process. All existing flooring is required to be prepared for flooring and specified finishes per the plans. |
| 43 | Specification Section 09 06 00 Schedule for Finishes indicates that flashing and sheet metal are to be stainless steel with a galvanized finish. Please clarify the type of material and the finish as stainless steel is not typically galvanized. | response in process and will be answered on separate amendment |
| 44 | There is a specification for 09 54 23 Linear Panel Ceilings but we cannot locate the area where the panels are to be installed. Please advise. | No linear panel ceilings are in the scope of this project |
| 45 | It is unclear whether or not the Contractor is responsible for furnishing and installing a walk-in cooler per spec section 11 41 21 Walk-in Coolers and Freezers. It appears that room 2G121 is designed for a walk-in cooler. Please advise on whether room 2G121 is to receive a walk-in cooler and whether or not the Contractor is responsible. | Contractor is responsible for furnishing and installing walk-in cooler for Cold Storage 2G121. 2G121 is the walk-in cooler required to support Lab reagent storage. Key design requirements for temp monitoring are scheduled in mechanical plan sheets. |
| 46 | There is a specification for 11 53 23 Laboratory Refrigerators, but the plans appear to indicate that the refrigerators are VA furnished VA installed. Please advise. | This is all VV equipment as present in the equipment schedule plan sheets. Contractor to provide utilities for each unit. |
| 47 | There is a specification for 11 53 71 Solution Warming Cabinets, but the plans appear to indicate that the cabinets are VA furnished VA installed. Please advise. | This is all VV equipment as present in the equipment schedule plan sheets. Contractor to provide utilities for each unit. |
| 48 | There is a specification for 11 71 02 Laboratory Washing and Sterilizing Equipment, but the plans appear to indicate that the cabinets are VA furnished VA installed. Please advise. | All lab washing and sterilizing equipment is to be VA supplied and installed. Contractor to provide utilities for each unit. |
| 49 | There is a specification for 13 05 41 Seismic Restraint Requirements. Please advise whether this is required. | This is required. |
| 50 | If Seismic Restraints are required, please advise on whether the mechanical, fire sprinklers, plumbing, electrical, etc hangers and stands, as detailed in the plans, are designed to meet this specification. | Seismic restraints are not required for Mechanical, Plumbing, Fire Protection, and Electrical. |
| 51 | Please confirm whether or not the Contractor is responsible for making the final electrical, mechanical and plumbing connections to the VA furnished equipment. | All 'VV' items are VA furnished and VA installed. All 'VC' items are VA furnished and Contractor installed. Equipment is provided by the Government and installed by the Contractor. If equipment is scheduled in the plan sheets as VV, then VA will be responsible for making final connections post-occupancy during activation period. |
| 52 | 1) Please provide the manufacturer or company for the Clinic’s following existing systems (for compatibility): | Please see attachment 9 - Brand Name JA JACC - in solicitation |
| a. Nurse Call | Please see attachment 9 - Brand Name JA JACC - in solicitation | |
| b. Public Address System | Please see attachment 9 - Brand Name JA JACC - in solicitation | |
| c. Physical Access Control System | Please see attachment 9 - Brand Name JA JACC - in solicitation | |
| d. Security Access Detection – There is a spec but nothing shown on the drawings for this system that we can find. | Please see attachment 9 - Brand Name JA JACC - in solicitation | |
| e. Video Surveillance | Please see attachment 9 - Brand Name JA JACC - in solicitation | |
| f. Fire Alarm System | Please see attachment 9 - Brand Name JA JACC - in solicitation | |
| 53 | Sheet EY102F references a Remisol system that is to connect to the lab equipment. Is the Contractor responsible for furnishing and installing this system? If so, please provide specifications. If it is not the Contractor’s responsibility to furnish and install, please indicate what responsibility the Contractor has for infrastructure, wiring, terminations, etc. | Remisol as scheduled in equipment plan sheets is VV equipment. However, like all equipment programmed in a project (despite type scheduled), infrastruture utility requirements, wiring, and terminations are designed and planned for construction contractor to provide for easy connection post-occupancy. It will be the responsibility of the GC to provide all electrical and telecommunication/special AV requirements (utilities) as incorporated in bid documents. |
| 54 | Will any of the low voltage systems identified in Division 27 & 28 be required to tie into the clinic’s existing systems? If so, please provide the system and the existing location to tie the system into. | Yes, the intent is to tie into the existing building system. See E-503 and FA001. |
| 55 | The documents indicate to match existing doors for the new wood doors. Please provide was cut (plain, sliced, rift, etc) and species (natural birch, white birch, etc) the existing wood doors are that need to be matched. | Doors are to match existing and Contractor verify finish and color on site prior to ordering. Basis of design to be used as Rotary White Maple. |
| 56 | Please provide a specification for the new chiller. The specification has been omitted from the project specifications. | Specification for new chiller to be provided. |
| 57 | Will phase 2A need to be fully constructed and accepted by the VA prior to starting on phase 2B? | Yes. There will need to be notification between phases as directed in the General Requirements specification. Refer also to note 3A on sheet GI000 - 2 weeks minimum required between phase 2A and 2B. |
| 58 | Key note 7 on sheet A-201 reads “new fixed aluminum rail assess ladder at edge of roof.” Number 7 on the elevation denotes the down spout. Please advise if this is an error on the drawings. | response in process and will be answered on separate amendment |
| 59 | Sheet A-201 shows a pre-cast concrete stone indicated at the windowsill on detail C1 for the North elevation and at detail C7 for West elevation. It is not indicated on detail F-4 for the East elevation. Will a pre-cast concrete stone be required at the windowsill on the East elevation? Please advise. | Yes, provide a precast window sill |
| 60 | Is fireproofing required on the underside of the metal decking. | Yes, a 1-hour rating is required and will be achieved with applied fireproofing on the under side of the metal deck. |
| 61 | The Prints Call for 6A Cable but in the Server Rack Keynotes onE-503 a cat 6 Patch panel part number is called out . Please confirm cable type cat 6 or cat 6A. | Provide CAT 6A patch panel. |
| 62 | E-503 Comm. Riser Keynote 8 calls for a Fiber between room 2F114 and 2B160. Is there a drawing available showing these two locations for takeoff purposes? | response in process and will be answered on separate amendment |
| 63 | What fiber type (MM or SM) and strand count is required for the fiber link between 2F114 and 2B160 ? | 24 strand OM4 and (2) 12-strand single-mode SM |
| 64 | Will the Datacomm cabling contractor be supplying and installing patch cables? If so what quantity and lengths? | VA OIT to provide and install patch cables to connect devices hardwiring into available constructed ports only. |
| 65 | Refer to Paragraphs 2.1A and 2.3A. Is the Sealer referenced in Paragraph 2.3A required when using Type II factory mixed mineral fiber fireproofing (Paragraph 2.1A2), but not required when using Type I cementitious fireproofing (Paragraph 2.1.A1) ? | Spec Section 07 81 00 - This is correct, unless the manufacturer dictates otherwise. All products must be proven to meet the required ASTM testing. |
| 66 | Refer to the Fire Rating Schedule table in Paragraph 3.5. UL Design N735 is listed for Floor Decks, Roof decks and Roof Support. UL Design N735 can only be used for Floor Supports and can not be used for Floor decks, Roof Decks and Roof Supports.—Please clarify if we can use the appropriate UL Designs. | Spec Section 07 81 00 - The appropriate UL designs should be submitted and used for each specific area needing fireproofing applied. |
| 67 | Refer to the Fire Rating Schedule table in Paragraph 3.5. can the following appropriate UL Designs be used on this project: Columns---X829 (W-Flange) and X827 (Tube); Floor decks –D902; Floor Beams N823; Roof Deck P819; Roof Support P819. | Spec Section 07 81 00 - The appropriate UL designs should be submitted and used for each specific area needing fireproofing applied. |
| 68 | Please provide the Reflected Ceiling Plan. | Reflected ceiling plan is provided on AC102F |
| 69 | Please provide an Exterior finish schedule as well as exterior elevations. | Exterior elevations are provided on A-201 with an Architectural Materials Legend. See also A-730 for mounting heights. Reference 09 06 00 for finish schedule. |
| 70 | The Mechanical Schedule for the Cooling Towers shows the existing towers as Model # NC8407 & NC8408. It shows the new tower to be model NC8409. It does not appear that Marley makes a Model #NC8408, and Model # NC8409 (1,405 GPM only) will not support a flow rate of 2,810 GPM. The Model #8407 will support this flow rate. Should Model # NC8407 be used for the new tower? | All cooling towers (existing and new) should be Model #NC8407. |
| 71 | The VFD for the new cooling tower should be rated for indoor installation? | response in process and will be answered on separate amendment |
| 72 | Please confirm that the ductwork associated with EF-2F-L1 as well as the ductwork associated with EF-2F-L2 is to be 18 gage welded type 304 stainless steel ductwork. | Ductwork associated with EF-2F-L1 and EF-2F-L2 shall be 18-gauge, welded type 304 stainless steel. |
| 73 | Please confirm that these (2) exhaust duct systems are the only fume exhaust duct systems on the project that are required to be welded stainless steel. | Confirmed that two (2) exhaust ductwork systems for EF-2F-L1 and EF-2F-L2 are the only fume exhaust ductwork required to be welded stainless steel. |
| 74 | TekTone Nurse Call System for this project. The specification is very detailed requiring a lot of equipment, software, reporting, remote annunciation, etc. The drawings are simply a very standard nurse call system with emergency stations, corridor lights and nurse call master station. “Code Blue” stations are not in any of the drawings. We can provide a basic nurse call system that can be expanded to a “Full Blown” nurse call system with all of the “Bells & Whistles” noted in the specification at a later date for the renovations to the existing facility that will follow this phase at a later date. Please advise? | Duplicate - see RFI # 26 |
| 75 | I have seen that the pre-bid was held on the 9th of January, 2024. Was this a Mandatory meeting? Are we eligible to bid this project? | This was not mandatory. |
| 76 | Q1- Typically new Telecom Rooms with two (2) racks are equipped with Zone-IT 30A PDU P/N: ZPDS-208V30A-l21-4-21-20. One was called out for in the drawings/specifications. Please confirm this will not be required for this project. | response in process and will be answered on separate amendment |
| 78 | Sheet E-503 Details D1 and D3, on the 2-1-24 site visit, this PA device is no longer present. Advised the phone system was upgraded in December and that this model PA device is obsolete. Please advise updated PA system requirements. | Logan Bazo- Existing PA device is still present and functioning via connection with VoIP. All hardware undisturbed. No change in bid requirements from what is stated. |
| 79 | Based upon the upgraded phone system installation in December, please advise requirements for phone cabling termination in 2G145 (separate patch panels in the rack). | Logan Bazo- After December upgrade phones are now VoIP RJ45 connected |
| 80 | Will this project require PP Bonds? | Yes |
| 81 | Please confirm the existing nurse call system as the specs do not confirm if it is a Tek-CARE160, Tek-CARE400 P5+, or a Tek-CARE NC110. | response in process and will be answered on separate amendment |
| 82 | There is much work to be done on the Ground Floor directly under the New Addition. This area appears to be a fully operational space. Is that correct? The noise, possible disruption of utilities, and physical distractions from the work will require the work to be performed off hours. Correct ? What hours/days will be allowed to perform this work ? Crane time reaching over any portion of the building footprint will also be off hours, correct ? | Yes, the ground floor of the entire JACC will be required to remain a fully operational space. Off hours work is required for noise, utility disruption, and physical distraction and will need to be coordinated in advance with COR. In general, the clinic is open Monday thru Friday, 7AM-4:30PM CST. The clinic is closed for federal holidays. Off hours are subject to change based on medical system needs. For example: Clinic was scheduled open from 7AM to noon on 2 Saturdays in Jan and Feb 2024. VA maintenance and operations (M/O) staff needed for lockouts, shutdowns, tie-ins, start ups, etc. will need to be coordinated in advance with COR and approved in writing according to specs. All crane time reaching over the building foot print will be off hours and will require appropriate safety flagging internal and external to the clinic. This is especially important for the safety of housekeeping staff that work night shift. |
| 83 | Can the Superintendent also be the Prime Contractor’s Commissioning Manager during commissioning? | Specifications do not prohibit the Superintendent from performing Commissioning manager operations, but time must be allowed for each job to be fulfilled properly. |
| 84 | Can the Superintendent also be the site quality control manager? | See 01 00 00 1.2 E 1 C - CQC manager shall be a separate qualified individual from the Prime Contractor's Superintendent or Site Safety and Health officer. |
| 85 | Can the Superintendent also be the site safety supervisor? | See 01 00 00 1.2 E 1 B - the Site Safety and Health officer shall be a separate qualified individual from the Prime Contractor's Superintendent or CQC manager. |
| 86 | As is typical for most VA projects can the QC plan be implemented by the onsite superintendent and administrated by the PM without additional staff (other than what is required for commissioning) as call for in 01 45 00.? | The Quality Control plan and implementation must meet requirements of spec section 01 45 00. - see answer to #84 above for separation of CQC manager and Superintendent. |
| 87 | Will any of this work have to be performed after hours or weekends | See section 01 00 00 1.2 I for contract work hours. See also RFI #82. |
| 88 | Can the AISC Certified Erector requirement be waived? | No, provide installer to meet requirements of 05 12 00 1.5 B |
| 89 | Please provide the following information on the existing wood doors a. Cut (Plain sliced, rotary, rift) Species (Natural Birch, white Birch) | Doors are to match existing and Contractor verify finish and color on site prior to ordering. Basis of design to be used as Rotary White Maple. |
| 90 | Please provide a chiller Specification, the current set of specifications is missing the chiller section. | Specification for new chiller to be provided. |
| Please confirm that the ductwork associated with EF-2F-L1 as well as the ductwork associated with EF-2F-L2 is to be 18 gage welded type 304 stainless steel ductwork. a. Please confirm that these 2 exhaust duct systems are the only fume exhaust duct systems on the project that are required to be welded stainless steel. | Ductwork associated with EF-2F-L1 and EF-2F-L2 shall be 18-gauge, welded type 304 stainless steel. Confirmed that this is only ductwork to be welded stainless steel. | |
| 91 | Section 2.8 Proposal Requirements (Pg. 14 of solicitation), Item C Technical Proposal Requirements, Factor 1, Technical Approach (Technical): The requirements state to provide a detailed technical approach (thought process) to accomplishing the construction of the Electronic Healthcare Record Management (EHRM) Infrastructure Upgrades project. | This as been amended. Please see attachment. |
| 92 | I cannot find any linear metal ceilings on the reflected ceiling plan is this specification included by mistake? | No linear panel ceilings are in the scope of this project |
| 93 | Is there a specification for the fireproofing that will be required for the project? | Refer to section 07 81 00 - Applied Fireproofing |
| 94 | Is specification section 018113 Sustainable Construction Requirements included by mistake? It basically makes the project a LEED project and the products in other specification sections do not meet these requirements set forth in this specification section. | Sustainability Spec is included for reference. Project will not be submitted for LEED. Sustainability Action plan, Tracking of low-pollutant emiting materials, and full building flush out will not be required. Confirmation of Sustainable products are to be submitted per individual spec sections. IAQ management is to be implemented and Construction material recycling tickets are to be submitted. |
| 95 | There is a specification section for Exterior Insulation and Finish System however there is not any EIFS called out anywhere on the plans, is this spec section a mistake? | EIFS is not in the scope of this project |
| 96 | Note 15 sheet S001-There are no new concrete decks being poured - does this note apply to all areas under the construction area where new steel will be installed? | Sheet S001 has more than 1 note 15. All notes are applicable. |
| 97 | Does all new steel get fire proofing? | Refer to sheet GI102F for construction ratings per building elements to meet code requirements for Type IB construction. |
| 98 | Column line 8 sheet S104F - are all connections completed with I beams or are the connections between column line C and E connect with Bar Joists? | Structural members along gridline 8 from E to D and from D to C are modeled and labeled to be steel joists. |
| 99 | Specification 1 00 00-14 1.13 Subsection B- where is new stair tower B located? | Stair tower B is not in the scope of this project |
| 100 | Will the construction staging area be the only location that will be allowed for Crane Pick up points and access? | Coordinate all crane locations with COR during construction. |
| 101 | Please provide reflected ceiling plan for first floor area under new addition for ceiling types to be removed / replaced for new piping/ plumbing. | Refer to addendum 1 for existing sheet IN-1.01R-6 from original CD's for reference |
| 102 | Is there an existing landscaping irrigation plan for the construction storage area? | No irrigation documents are available for this area. |
| 103 | What are the qualifications for a Qualified SWPPP Developer? Can they be an employee of the General Contractor? | Qualific ations can be met through the Florida Stormwater, Erosion, and Sedimentation Control Inspector Program (https://www.fsesci.com/). This person can be an employee of General Contractor. |
| 104 | Sheet A201 Detail F4- What is note 7? It is listed as a new aluminum rail access ladder at edge of roof? | Note 7 should say Downspout - Refer to E8/A502 for detail. |
| 105 | Sheet A 251 Detail F4 top of parapet has a note 4. What should this note actually be - not existing guard rail. | sheet A 251 has three locations for note 4. Two locations are for existing guardrail to remain. One location points to a new window. |
| 106 | Will work within the existing spaces on the first floor need to be conducted after hours? | Work in plenum space of ground floor must be coordinated with COR to limit interruption of activities in this space. |
| 107 | Will the first floor need to be shored during the erection of the structural steel? | Provide shoring per note 15 / S-001 |
| 108 | Note 3 sheet A-103 what weight load is the existing roof rated for? Who is responsible for the design of this platform? | |
| 109 | Please provide column line locations for site storage area so that we can determine if the construction staging area falls within column lines as it relates to mep work. | Construction staging area can be scaled from CS101 to provide it's general relationship to the structure. |
| 110 | S-101B2 please provide opening dimension for door located between Column line M and M.9 sheet S-101B2. | See snip below for dimension of gate in chiller enclosure - field verify clearance. |
| 111 | Please provide dimensions for all existing equipment detail F5 sheet S-101B2. | Final equipment sizes are to be coordinated with Mechanical supplier during submittals. The basis of design equipment is located on Sheets M601 and M602 for reference. |
| 112 | Will the contractor be allowed to stage formwork and other necessary materials for the installation of the new chiller foundation in the grassed area outside of the chiller MEP enclosure? | Any staging outside of the designated construction staging area would have to be coordinated and approved by the COR on a temporary basis. |
| 113 | Will the contractor be allowed to utilize a small crane on the existing drive/ parking at the exterior mep area in the event that there is not enough room to move it through the existing opening? | Crane locations will need to be coordinated with the COR. |
| 114 | Will the contractor be allowed to close off the existing walkway outside of the new space on the 2nd floor to install ICRA and finishes related to the new tie in of the spaces? | Refer to Sheet GI201 for ICRA requirements - Coordinate installation of ICRA with COR. |
| 115 | Note 4 sheet S-001 Modifications to existing construction states that we are to use high pressure water spray to clean all existing surfaces. There will be modifications to the existing concrete for the installation of steel. Can another method be used in lieu of high spray water? | Bid project to follow method described in Construction documentation. Other methods can be proposed to COR as RFI during construction. |
| 116 | Will shoring be needed for cutting small openings such as detail E1 sheet S201? | Contractor is to have licensed engineer to determine where temporary shoring or bracing is required and what that will consist of . See note 14 S-001. |
| 117 | Is there are reason that the columns located at the mechanical yard are not shown on Sheet S-601 column schedule? | The column Schedule on S-601 is for new column locations only. |
| 118 | Are all column plates at existing roof assumed to be exposed and free of concrete once existing roof is removed? | Existing original drawings, Structural drawingsnote 9 / S-102F and Arch sections A-351 indicate that there is existing concrete deck over steel structure on the section of roof where the addition is to be constructed. |
| 119 | Will there be any paint removal or prep required for attachment of new columns to existing columns at the 2nd floor? | Refer to sheet S-201 for typical details of attachment of new columns to existing structure. |
| 120 | Please provide existing reflected ceiling plan for the installation of new beams- note 56 sheet S-104F | Refer to Addendum 1 - existing drawing IN-1.02R-6 is provided for reference of existing ceiling types. |
| 121 | I do not see new Handrail (HR) or Wall Guard (WG) called out on the Finish Plan on sheet IN102F. Please revise to show the locations where handrails and wall guards will be required. | Handrails to be shown in areas labeled WFT-4 as reflected on IN502. Handrails and wall guards are in Corridor C2-97 shown on F1/IN102F |
| 122 | Will all of the Infusion Casework be provided by the VA? | Refer to Equipment Key on A-400's and Q sheets for equipment by JSN number - VV is VA provided &VA installed, CC is Contractor provided & Contractor installed |
| 123 | Will the contractor be responsible for assembly and installation of the Infusion Casework? | Refer to Equipment Key onA-400's and Q sheets for equipment by JSN number - VV is VA provided &VA installed, CC is Contractor provided & Contractor installed |
| 124 | Will the contractor be able to use submittal exchange for the submittal process? | Refer to 01 33 23 and 01 33 24 for electronic submittal processes (01 33 23 1.7 D |
| 125 | What will the contractor’s role be in commissioning if any is required? | Refer to 01 91 00 for General Commissioning requirements. 01 91 00 1,10 for Contractor's responsibilities |
| 126 | Is the contractor required to cover the cost for the special inspections as well? | Refer to 01 00 00 1.21 A - All testing shall be by certified testing laboratories and Third-Party Inspection subcontracted by |
the General Contractor per Section 01 45 29, TESTING LABORATORY SERVICES.
| 127 | The glass and glazing spec covers several types of glass including fire resistant glass. The plans do not indicate which type of glass is required for this project and the specification includes several different types of glass without making any indication as to which type is required. Please clarify what type of glass and glazing is required? | Refer to Addendum 1 for updated glazing info. |
| 128 | Please clarify if the contractor has to provide a delegated design for the Aluminum framed storefronts or if there is a basis of design product that we can match? | Per 08 41 13 - Design calculations and drawings are to be provided for Storefront system as part of the submittal process. |
| 129 | The basis of design for the new Aluminum Windows is to match existing, please provide manufacturer and model for the existing windows that we are to match | GC is to investigate existing windows in the field. New windows are to match in frame dimensions, general profile, material, color and glazing color/transparency. |
| 130 | The solicitation references preparing a “technical approach (thought process) to accomplishing the construction of the Electronic Healthcare Record Management (EHRM) Infrastructure Upgrades project”. This was clearly an error, however the subsequent questions pertain to the EHRM project. Will the VA provide new technical approach questions or should the contractor respond to only those pertinent to the SOW? | This has been Amended |
| 131 | Is the use of temporary plastic wall panels (such as STARC panels) acceptable? | Temporary pre-manufactured walls are acceptable for ICRA walls, Provided they provide the separation for fire rating and infection control required. |
| 132 | Regarding above ceiling work in occupied areas, will this need to be conducted during WHEN hours? | See section 01 00 00 1.2 I for contract work hours. See also RFI #82. |
| 133 | Regarding work within existing corridors, can temporary containment be used to block off segments or will work need to be conducted within an ICRA booth? | ICRA requirements are dynamic based on the type of work taking place and the area nearby. Coordinate with COR and VA Infection Control for any ICRA requirements not shown in bid documents. |
| 134 | Sheet IF102F references much of the casework as “Not in Contract”. Will the VA provide and install all casework for this project? | Refer to Equipment Key on A-400's and Q sheets for equipment by JSN number - VV is VA provided &VA installed, CC is Contractor provided & Contractor installed |
| 135 | Please clarify if the required schedule contained within volume I will count against the volume's 20-page limit? | The required schedule contained within volume I will not count against the volume's page limit. |
| 136 | Will the VA please provide a copy of the secondary site visit sign-in sheet? | Included in Amendment |
| 137 | Please clarify if a superintendent can be a dual hat to cover the requirements of SSHO? | See 01 00 00 1.2 E 1 B - the Site Safety and Health officer shall be a separate qualified individual from the Prime Contractor's Superintendent or CQC manager. |
| 138 | If no to the question above, will the SSHO need to be full-time for this project? | Refer to 01 35 26 1.7 for SSHO requirements |
| 139 | Please clarify if a superintendent can be a dual hat to cover the requirements of QA/QC? | See 01 00 00 1.2 E 1 C - CQC manager shall be a separate qualified individual from the Prime Contractor's Superintendent or Site Safety and Health officer. |
| 140 | If no to the question above, will the QA/QC need to be full-time for this project? | Refer to 01 45 00 for Quality Control Personnel requirements |
| 141 | Can a superintendent be a triple hat to cover the requirements of SSHO and QA/QC? | See 01 00 00 1.2 E 1 B & C. |
| 142 | Who is responsible for the terminal clean of the project area? | Final cleaning is to be performed per 01 35 26 1.12 I |
| 143 | Who is responsible for contracting the commissioning agent? | Refer to 01 91 00 for General Commissioning requirements. 01 91 00 1.2 A and 1.9 for VA's responsibilities and 1.10 for Contractor's responsibilities |
| 144 | Will an envelope consultant be required for this effort? | No Envelope commissioning is included for this project, |
| 147 | Attachment 13 (Limitations on Subcontracting) refers to an awarded contract under solicitation number 36C77623R0078. Would the VA please provide an updated form referencing 36C77623R0103? | See Attachment Limitations on Subcontracting |
| 148 | Regarding the formatting requirements for the Technical Proposal Volume, the VA stipulates the following: “A page is defined as each face of an 8.5 X 11-inch sheet of paper with 1-inch margins around the page perimeter containing information. All information (except for document numbers, page numbers, etc.) shall be provided in an image area of 7 X 9 inches.” Will the government clarify if information should be presented in a 7x9-in area or 5x9-in area (accounting for the 1-inch margins)? | 7X9-inches |
| 149 | Please confirm that the VA requires steel erection and crane lifts to occur during WHEN hours? | response in process and will be answered on separate amendment |
| 150 | Will the VA provide all the Modular Pharmacy Systems furniture for this project? | Refer to Equipment Key on A-400's and Q sheets for equipment by JSN number - VV is VA provided &VA installed, CC is Contractor provided & Contractor installed |
| 151 | Will the VA furnish and install all furniture shown on sheet IF102F for this project? | Refer to notes on IF sheets for reference only. Also refer to Equipment/Furniture Legend on Q-102 for graphic representation of VV and CC items on Equipment plan. |
| 152 | Are existing soil reports for the parking areas available? | response in process and will be answered on separate amendment |
| 153 | Will a power coordination study be required? If so, this will entail all existing switchgear information has to be provided at bid time to ascertain the order of magnitude to provide an accurate estimate of this cost. | Yes, please refer to sheet E-601 and E-602 General Notes C. |
| 154 | Will 3 phase power be available to the contractor during construction? | Refer to 01 00 00 1.20 E for contractor's use of temporary Electrical. |
| 155 | Will the Temporary power be utilized for any mechanical equipment commissioning? Or as the spec’s state for conditioning environments during construction. | Refer to 01 00 00 1.20 E for contractor's use of temporary Electrical. |
| 156 | Will the contractor be responsible for T-power costs from the power company? The specifications appear to state that the owner has an existing T-power system currently available. | Refer to 01 00 00 1.20 E for contractor's use of temporary Electrical. |
| 157 | Are there any site T-power taps we can utilize for GC and MEP offices? | response in process and will be answered on separate amendment |
| 158 | AHU-10 requires temporary power; is there power near this location? See Dwg. GI-100 | Please omit. AHU-10 does not apply this project. |
| 159 | Dwg. GI 102F detail F1 indicates a proposed telecom room (future) how much work is related to revising this area of relocation of power and systems? | Please see sheet EP102F and EY102F |
| 160 | What are the electrical requirements between the BMS in the mechanical penthouse and the Lighting control panel in the electrical room? | response in process and will be answered on separate amendment |
| 161 | Please identify any Nurse call master station box in wall requirements? | response in process and will be answered on separate amendment |
| 162 | Please confirm there are enough licenses available for the Access Control additions. | response in process and will be answered on separate amendment |
| 163 | Please confirm there are enough licenses available for the CCTV additions. | response in process and will be answered on separate amendment |
| 164 | Please confirm there is enough space on the existing nurse call server for new design. | response in process and will be answered on separate amendment |
| 165 | Under Project Scope, it outlines the phasing requirements for the project. It states that the project phases will be done in a start to finish fashon ""each phase will be completed in its entirety, for all disciplines, from demolition to final punch walk and acceptance by the VA, prior to the commencement of subsequent phases." Further, it states "phases 2A and 2B will be completed concurrently." In addition, after each phase section (1-3), it states "work to be performed concurrently with phase 1" with it also stating there will be two (2) weeks between phases 2A and 2B. Please clarify phase requirements ambiguity and if the phases will be done in a start to finish manner or in a concurrent manner. | Duplicate. See RFI #3 response for clarification. |
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