PreProposal Conf Minutes.pdf

PreProposal Conference 36C26124R0035

February 18, 2025, at 10:00AM PST.

All a endees were instructed to input their name, company, and contact informa on into the mee ng chat for records purposes.

Slide 3 - All a endee were reminded all informa on is made available on SAM.gov, to include any and all a achments and Amendments.

Slide 4 - This is a bundled requirement suppor ng all of the NCO 21 Area of Responsibility. There are many regula ons that apply and are cited in the solicita on. Please note, it is the responsibility of the offeror to review, understand, and familiarize themselves with the applicable regula ons. All clauses and provisions incorporated into the solicita on as “by reference” can be found online in full text.

The proposed contract is limited to Veteran Small Business Cer fica on, VetCert, verified SDVOSB concerns. Vendors must be VetCert cer fied at the me of submission of the proposal and at award. This is a source selec on procurement IAW FAR 15.101-1 requiring both Technical and Price proposals. The procurement consists of one solicita on with the intent to award mul ple Indefinite Delivery/Indefinite Quan ty contracts.

Slide 5 – This Solicita on is a for a Mul ple Award Construc on Contract (MACC). As stated in the solicita on, this MACC is to establish one Group, with a Minimum of two awardees. The aggregate value of this MACC acquisi on shall not exceed $600,000,000.00.

The period of performance (POP) for all contracts resul ng from this solicita on shall consist of a two (2) year base period and three (3) one-year op on periods. The guaranteed minimum amount for each resultant award is $2,000.00 for the life of the contract, inclusive of op ons. The minimum ordering limit per task order is $2,000.00. The maximum ordering limit per task order is $10,000,000.00. There is an awardee ceiling of $50,000,000.00 for the life of the contract, but as clarified in Amendment 0001, the government reserves the right to increase the ceiling as needed.

Slide 6 – Contrac ng Officer read the Scope of Work as stated in the Solicita on.

Slide 7 – NCO 21 loca ons are iden fied but a complete list with addresses is located on page 11 of 124.

Slide 8 – POP: Award is an cipated for May/June, with the period of performance being July 1, 2025, through June 30, 2026, (first year) July 1, 2026, through June 30, 2027 (2nd) Op ons beginning from July 1, 2027, through June 30, 2030, as stated in the Solicita on. Liquidated Damages clause is included and will be addressed at the Task Order Level. Construc on Warranty: A endees are referred to bullet 39 on page 24 for all informa on with regard to warranty requirements.

Slide 10 - All instruc ons to Offerors can be found beginning on page 46. Please note that when preparing your proposal, you should assume that the Government has no prior knowledge of you, your company, or any of your experience. All Proposals must be valid for a minimum 220 days. Please see the Page size and forma ng requirements as stated for each specific sec on. As stated in the Solicita on, all Offerors must provide in their PHASE I- PROPOSAL the TEHNICAL PROPOSAL and the

ADMINISTRATIVE VOLUME.

All PROPOSALS SHALL be emailed to Contrac ng Officers, Priscilla Murray at priscilla.murray@va.gov and Mr. Corey Kline at corey.kline3@va.gov. A endees were reminded to review current government responses to Amendments 001 and 002 for clarifica ons on any ques ons submi ed that pertain to the submission of documents.

Slide 12 - Evalua on of Factors can be found on page 54 of 124.

Slide 13 - This is a two-phase evalua on process as stated in the solicita on. Phase I: In Phase I, the Offerors will submit, and the Government will evaluate the Administra ve volume and Factors 1 through

3. The Government will then short list the most qualified Phase I Offerors to compete for the MACC in Phase II. The short list is not to be construed as discussions nor will the remaining offerors be considered a compe ve range. Those Offerors that do not make the short list will be no fied upon the conclusion of Phase I. In Phase II of the two-phase selec on procedure, the short-listed offerors will submit a proposal for Factor 4, which includes a Seed Project. All Seed project informa on will be provided via an Amendment upon the comple on of Phase I no fica ons.

Slide 14 - This is a FAR 15 Acquisi on as stated in the solicita on. The Basis of Award is Trade Off In Accordance with FAR 15 the rela ve Order of importance for each phase is as stated in the solicita on.

Slide 15 - A endees were directed to page 56 of the Solicita on. Contrac ng Officer provided a recap of the items required for Factor 1. A endees were told to submit their EMR. The EMR, or equivalent, shall be no older than twelve (12) months. Contrac ng Officer reminded a endees to review the Amendments. In this case Amend 0001 Ques on and Answer 1 clarifies that documenta on of an offeror’s EMR from the Na onal Council on Compensa on Insurance (NCCI) is also acceptable.

Cer fica on- The cer fica on should be wri en on company le erhead and signed by the principal of the company. If submi ng a proposal as a JV, please ensure the cer fica on is signed by the principal of each company that is a member of the JV.

Technical Approach to Safety- Describe the plan that the Offeror will implement to evaluate safety performance of poten al subcontractors, as a part of the selec on process for all levels of subcontractors. The Safety narra ve shall be limited to two (2) pages.

Slide 16 – A endees were instructed to refer to page 58 of the Solicita on. Contrac ng Officer further clarified and referred a endees to see Amendment 0001 as a clarifying ques on was asked with regard to the 50% performed, described above. Further, Contrac ng Officer stated a endees are not to alter the Construc on & Design Experience Project Data Sheet with the excep on of expanding the individual blocks on the form; however, total length for each project data sheet shall not exceed two (2) double-sided pages (or four (4) single-sided pages).

Slide 17 – Contrac ng Officer referred a endees to page 60 of the Solicita on and clarified that pursuant to Amendment 0001, all PPQ should be sent directly to the Contrac ng Officers iden fied on the Solicita on.

Slide 18 – Contrac ng Officer read the slide itself, sta ng the Phase II Factor 4 (Seed Project) is only for those who are short listed. The seed project informa on will be distributed to the short-listed offerors via an amendment to the solicita on as stated in the solicita on.

Slide 19 – Contrac ng Officer stated all ques ons are to be submi ed in wri ng and will be answered via Amendments made available to all via SAM.gov. A endees were instructed to submit all ques ons quickly, as due to approaching deadline, the RFI deadline will be set in the following Amendment.

Further, a endees were reminded to acknowledge all Amendments in their proposal.

Two ques ons were asked during the conference by a endees.

1. Will the slide deck be made available?

Answered: The slide deck will be made available with the mee ng minutes.

2. Can You speak to CPARS again?

Answered: Unsure of what specifically is requested, please submit your ques on in wri ng.

This concludes the PreProposal Conference Mee ng Minutes.

Mee ng Concluded at 10:22AM PST

A achments:

Atch 1. A endees Roster

Atch 2. Slide Deck