S02 RFQ 36C26025Q0599_1 Rev 7-31-2025.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

687-25-3-547-0059

36C26025Q0599 07-21-2025

Danielle Carrico danielle.carrico@va.gov 08-05-2025 5:00pm PDT

36C260 NCO 20 Network Contracting Office

ATTN: V4CONT

1601 E. Fourth Plain Blvd Bldg.17, Suite B428 Vancouver WA 98661

X

561621

$25 Million

Net 30 N/A

X

Department of Veterans Affairs Jonathan M. Wainwright Memorial VAMC 77 Wainwright Drive Walla Walla WA 99362

36C260

NCO 20 Network Contracting Office

ATTN: V4CONT

1601 E. Fourth Plain Blvd Bldg.17, Suite B428 Vancouver WA 98661

Department of Veterans Affairs

FMS-VA-2(101)

Financial Services Center PO Box 149971 Austin TX 78714-9971

Walla Walla VAMC & Lewiston CBOC Fire Alarm Inspection, Testing, Maintenance and Repairs. Base Plus 2 Option Years See SOW.

Period of Performance:

Base Year: 8/15/25 - 8/14/26 Option Year 1: 8/15/26 - 8/14/27 Option Year 2: 8/15/27 - 8/14/28

IMPORTANT!! Contractors, please review section E.3 for quote submission requirements! Parts 1-3 are required.

Site visit and question information in section E.3. (pg. 76- 77)

X x 1

Danielle Carrico Contracting Officer

36C26025Q0599

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

SECTION C - CONTRACT CLAUSES

C.1 NOTICE OF HYBRID CONTRACT

C.2 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (NOV 2023) $

C.3 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (NOV 2023) ALTERNATE I (NOV 2021) &

C.4 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) $/&

C.5 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) $/&

C.6 VAAR 852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE (DEC 2022)

C.7 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018) $/&

C.8 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018) $/&

C.9 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) $/&

C.10 VAAR 852.246-71 REJECTED GOODS (OCT 2018) $/&

C.11 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (JAN 2025) (DEVIATION FEB 2025) $/&

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

D.1 WAGE DETERMINATION 2015-5561

D.2 WAGE DETERMINATION 2015-5519

ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 NOTICE OF HYBRID CONTRACT

E.2 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (SEP 2023) $/&

E.3 ADDENDUM TO FAR 52.212-1. ADDITIONAL QUOTE PREPARATION

INSTRUCTIONS, QUESTION SUBMISSION AND SITE VISIT INFORMATION

1. Quote Preparation Instructions:

2. Questions

3. Site Visit

E.4 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998) $/&

E.5 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021) $/&

E.6 52.204-29 FEDERAL ACQUISITION SUPPLY CHAIN SECURITY ACT

ORDERS—REPRESENTATION AND DISCLOSURES (DEC 2023) $/&

E.7 52.216-1 TYPE OF CONTRACT (APR 1984) $/&

E.8 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2021) $/&

E.9 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (MAY 2024) (DEVIATION

FEB 2025) $/&

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: TBD

b. GOVERNMENT: Contracting Officer 36C260

NCO 20 Network Contracting Office

ATTN: V4CONT

1601 E. Fourth Plain Blvd Bldg.17, Suite B428 Vancouver WA 98661

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award

Management, or [] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Monthly

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

https://www.tungstenautomation.com/products/einvoice-network

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

12.00 MO __________________ __________________

WWVAMC Fire Alarm Inspection, Testing and Certification

Contract Period: Base POP Begin: 08-15-2025 POP End: 08-14-2026 PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except Locksmiths) PRODUCT/SERVICE CODE: H212 - Equipment and Materials Testing - Fire Control Equipment

Lewiston CBOC Fire Alarm Inspection, Testing and Certification

Contract Period: Base POP Begin: 08-15-2025 POP End: 08-14-2026 PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except Locksmiths)

1.00 JB __________________ __________________

WWVAMC Building Reports (Base Only). See SOW.

Contract Period: Base POP Begin: 08-15-2025 POP End: 08-14-2026

WWVAMC Replacement of Vault Rope Tamper Switches to OS&Y

Tamper Switches (Base Only).

Contract Period: Base

WWVAMC & Lewiston Repairs – Urgent & Non-Urgent

Billable Hourly Direct Labor Rate (Straight Time, Includes Subcontractors): $________ Estimated Quantity: 50 hours Unit of Issue: Hours Extended Price (A): $________

Billable Hourly Direct Labor Rate (Overtime Time, Includes Subcontractors): $_______ Estimated Quantity: 20 hours Unit of Issue: Hours Extended Price (B): $ _______

Material Markup Handling Rate: _________% Estimated Material & Subcontractor Material Costs: $15,000.00 Estimated Quantity: 15,000 Unit of Issue: Dollars Extended Price (C): $__________

Total Repair Line Item (A+B+C): $___________

Contract Period: Base

Contract Period: Option 1 POP Begin: 08-15-2026 POP End: 08-14-2027 PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except Locksmiths)

Contract Period: Option 1 POP Begin: 08-15-2026 POP End: 08-14-2027 PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except Locksmiths)

Estimated Quantity: 50 hours Unit of Issue: Hours Extended Price (A): $________

Billable Hourly Direct Labor Rate (Overtime Time, Includes Subcontractors): $_______ Estimated Quantity: 20 hours Unit of Issue: Hours Extended Price (B): $ _______

Material Markup Handling Rate: _________% Estimated Material & Subcontractor Material Costs: $15,000.00 Estimated Quantity: 15,000 Unit of Issue: Dollars Extended Price (C): $__________

Total Repair Line Item (A+B+C): $___________ Contract Period: Option 1

POP Begin: 08-15-2026 POP End: 08-14-2027

Contract Period: Option 2 POP Begin: 08-15-2027 POP End: 08-14-2028 PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except Locksmiths)

Contract Period: Option 2 POP Begin: 08-15-2027 POP End: 08-14-2028 PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except Locksmiths)

Estimated Quantity: 50 hours Unit of Issue: Hours Extended Price (A): $________

Billable Hourly Direct Labor Rate (Overtime Time, Includes Subcontractors): $_______ Estimated Quantity: 20 hours Unit of Issue: Hours Extended Price (B): $ _______

Material Markup Handling Rate: _________% Estimated Material & Subcontractor Material Costs: $15,000.00 Estimated Quantity: 15,000 Unit of Issue: Dollars Extended Price (C): $__________

Total Repair Line Item (A+B+C): $___________

Contract Period: Option 2 POP Begin: 08-15-2027 POP End: 08-14-2028

GRAND TOTAL

B.3 STATEMENT OF WORK (SOW)

A. Title: Fire Alarm Systems Testing and Maintenance Contract for Walla Walla VA Medical

Center

B. Background

1. The Walla Walla Veterans Administration Medical Center (WWVAMC) maintains 24 buildings and one VA leased clinic. 23 of the buildings are on a Honeywell system while building 86 and the VA leased clinic is on a Simplex system. The only services that will need to be provided to the VA leased clinic are inspection services. This contract consolidates fire alarm system inspection, testing, repair/maintenance, and recordkeeping to maintain compliance with VA directives, National Fire Protection Association (NFPA) codes, State and Federal requirements, and the Joint Commission (TJC) standards. It includes fire notification and fire detection.

C. Place of Performance

1. All work under this contract is to be performed at the following locations:

Walla Walla VA Medical Center, 77 Wainwright Dr, Walla Walla, WA 99362

1630 23rd Ave, Bldg 2, Lewiston, ID 83501

D. Scope

1. Contractor shall furnish all labor, travel, equipment, supplies, and materials required to perform a complete inspection, testing, maintenance and repair service of the systems in accordance with the frequency and procedures outlined in the most current edition of the Applicable publications below. This is the only service that will be provided for the VA leased clinic in Lewiston ID.

2. Catalogue all fire notification devices into TJC compliant building reports and replace all vault rope tamper switches to OS&Y type switches.

3. Provide inspection and testing on the Fire Alarm System

i. Initial Inspection and Test. Perform a full initial inspection and test of each device on the fire alarm system in accordance with the most recent edition of NFPA 72, National Fire Alarm Code.

1. Testing Frequencies from NFPA 72 shall be used.

2. Testing Methods from NFPA 72 shall be used.

ii. Duties include inspecting and testing all associated devices to comply with annual and 4-year requirements.

iii. Contractor shall provide a technician on-site within four (4) hours of notification if an urgent issue is found preventing the fire alarm from functioning per NFPA 72 26.3.8.

VHABOICarriD Underline

iv. Services include but are not limited to the performance inspection, testing, of a variety of fire alarm and notification systems, equipment and components such as manual alarm devices, smoke and heat detectors, remote and graphic annunciators, main fire alarm panel and components, speakers and other audible and visual devices, voice alarm system, wiring circuits and junctions, all other alarm, detection and control and ancillary devices, door holders, elevator recalls, duct detectors, smoke and fire dampers and emergency power operations.

E. APPLICABLE PUBLICATIONS: The publications listed below shall be followed when engaging in any work required by this contract. There are specific references called out, but it is still expected that any requirements of these codes are followed. The most current edition of these standards shall be applicable.

1. National Fire Protection Association (NFPA):

• NFPA 70 National Electric Code

• NFPA 72 National Fire Alarm Code

• NFPA 80 Fire Doors and Other Opening Protectives (Fire Dampers)

• NFPA 96 Ventilation Control and Fire Protection of Commercial Cooking

Operations

• NFPA 101 Life Safety Code

• NFPA 105 Smoke Doors and Other Opening Protectives (Smoke

Dampers)

2. Factory Mutual Approved Guide (FM)

3. Underwriters’ Laboratories, Inc. (UL)

4. Fire Protection Equipment Directory

5. The Joint Commission (TJC) Environment of Care Manual

F. Notification/Coordination

1. Upon award the Contracting Officer (CO) may designate a Representative (COR) to supervise the work performed for the duration of this contract. However, in no event, will any understanding, agreement, modification, change order, or other matter deviating from the terms of the contract between the contractor and any person other than the CO be effective or binding upon the Government, unless formalized by proper contractual documents executed by the CO, prior to completion of this contract. A copy of this designation shall be furnished to the Contractor.

2. Government will provide inspection and testing due dates at the beginning of the award and subsequent option years. Contractor shall review inspection and testing due dates and provide an estimated yearly schedule to the COR within 10 calendar days after award or within 10 calendar days after each exercised option year. The estimated yearly schedule is subject to COR approval. The Contractor shall provide the COR a finalized schedule for each task 30 days before the intended inspection and testing to confirm the scheduled date is still acceptable.

3. The Contractor and any Subcontractor shall report to the COR when arriving to perform any service under this requirement, including repairs only at the Walla Walla location. The contractor shall call the COR and coordinate with the clinic manager when arriving at the VA clinic. Check-in/out is mandatory at VA Police to obtain temporary badge. When the service is completed, the Contractor and any Subcontractor shall check out with the COR as well.

4. The Contractor shall coordinate with the Subcontractor directly for any tasks associated with SOW. It is the responsibility of the Contractor to ensure Subcontractor performs all work in accordance with the SOW.

G. Testing Periodicity

1. This contract establishes a fresh start periodicity for fire alarm system testing and maintenance. Initially every device requiring annual testing shall have been tested once. Every device requiring semi-annual testing shall have been tested twice; and every device requiring quarterly testing shall have been tested four times. These tests shall meet The TJC requirements of annual tests being conducted plus or minus 30 days from the last annual test; Plus, or minus 20 days for semiannual tests;

10 days plus or minus for quarterly required tests. Contractor shall verify the correct operation and shall make all necessary repairs to the system. All test methods shall follow applicable publications and shall be documented.

H. Deliverables

1. Reports/Binders

i. Deliver the final report to the COR no more than 30 days after completion of inspection and testing. This will be in electronic format as well as hard copy for insertion to binder for each building. Create and maintain these binders.

ii. Complete an inspection form for each service as the inspection and test on each system is completed. A description of the system conditions, description of corrected measures needed and any other special notes (tests conducted and maintenance work that may need to be performed) shall be noted on the form. The service technician signs and submits this form to the COR.

iii. Indicate the probable continuance of the condition of each system until the next test in this report.

iv. All services under this contract shall conform with the National Fire Protection Agency (NFPA), Occupational Safety and Health Administration (OSHA), and Original Equipment Manufacturer standards and specifications.

v. Report the results of inspections and tests in accordance with applicable local regulations.

vi. Provide 1 copy of report to building owner, for deficiency correction. The building owner located at:

1. Jonathan M. Wainwright Memorial VA Medical Center

77 Wainwright Drive, Walla Walla, WA 99362

2. POC: To be provided after award

2. Generation of TJC Compliant Building Reports/Equipment Inventory (line item 0003, base year only):

i. Develop a master inventory of the fire protection devices and submit to the

COR within 120 calendar days of contract award. All items shall be recorded and accounted for to maintain a record of each item and its location within the facility as required and/or mandated for inspections and record submittals.

The VA shall review for 2 weeks and return to the contractor who shall be required to make any corrections noted. During Inventory the fire alarm devices shall be identified if the device on a recall list and if so, COR shall be notified for replacement of recalled device.

ii. All fire alarm devices, including visual and audible signaling devices and door hold-open devices must be bar coded and inventoried in a non-proprietary database within 120 days of the commencement of the contract. The barcoded inventory of devices becomes the property of the VA and will be delivered in both paper and electronic format upon demand and at the termination of the contract period.

iii. All buildings and devices will require barcoding prior to initial testing only during the base year. The individual device bar code labels shall be scanned when the device is tested, and label information included on the test reports.

iv. Any new buildings added during the term of the contract shall require barcoding of all devices and inclusion in the inventory database prior their initial inspection.

v. Annotate any changes, updates, and/or removal of any system/equipment items on the red-line inventory during each incident. Provide a revised inventory report with semi-annual updates.

vi. Current listing of all items and its location shall always be maintained, and revised copies shall be emailed to the designated COR/ACOR for updating with each binder as required. Each bidder shall be responsible for scheduling a site visit to determine exact locations and quantities of the devices to be maintained.

3. Replacement of Vault Rope Tamper Switches to OS&Y Tamper Switches (line item 0004, base year only)

i. Furnish all labor, travel, equipment, supplies, and materials required to perform a complete replacement of vault rope tamper relays notification devices to OS&Y tamper relays. Replace the relays in accordance with NFPA 70 and 72 for electrical and life safety compliance. This deliverable will only occur during the base year of the contract.

4. Maintenance Quality Control Audits

i. When required by the Government, the inspector shall perform a maintenance quality control audit. Detail requirements shall be listed in the request for service from the Ordering Official and Authority Having Jurisdiction.

I. Urgent Repairs, Non-Urgent Repairs and Parts Rider (Line Item 0005, 1003 and 2003)

1. The requirement includes Time-and-Material (T&M) line item for base and each option year for Urgent Repairs, Non-Urgent Repairs and Parts Rider for the fire alarm systems in accordance with NFPA standards. These line items shall not be used for any regular scheduled inspections, testing, deliverables, other associated tasks or any re-work/corrections due to Contractor’s deficiencies on scheduled items.

2. This requirement excludes any work that is covered by the Warranty of the Fire Alarm System. This work is done at the expense of the Warranty Contractor.

3. The labor rate shall be a flat, hourly rate to cover the entire effort and shall be burdened to include:

i. Direct production labor hour functions only. Direct production labor hours are hours of skilled labor at the journeyman level expended in direct production.

Direct production is defined as work performed by a qualified craftsman that is directly related to the alteration, modification, or repair of the item or system identified as needing alteration, modification, or repair. The following functions are identified as direct production: fire alarm technicians, plumbers, electricians and/or skilled or general laborers.

ii. Non-production labor hours (whether charged directly or indirectly by contractor's accounting system) shall be for labor in support of production functions. For purposes of this SOW requirement, support functions are defined as functions that do not directly contribute to the alteration, modification, or repair of the item or system identified as needing alteration, modification, or repair. Necessary support functions should be priced into the burdened rate for production labor hours. Examples of support functions include: Testing, Quality Assurance (inspection), Engineering (support), Planning (including involvement of craft foreman/journeyman in planning a task), Estimating (including determination of necessary materials and equipment needed to perform a task), Material Handling, Set-up (moving tools and equipment from shop to ship to perform a task), Fire Watch, General Labor (including general support of journeyman tasks), Cleaning (including debris pickup and removal), Surveying, Security, Transportation, and Supervision.

iii. For clarification purposes, this section also applies to any Subcontractor labor hours used. Markup material rates may not be used on subcontractor labor hours.

4. Urgent Repairs: Upon COR notification of an urgent repair, the Contractor shall respond within four (4) hours (any day, 24 hours/7 days a week) to resolve.

i. For urgent repairs only, up to two (2) hours of travel reimbursement is authorized per response, if used/applicable. Contractor shall be required to demonstrate travel number of hours up to the two (2) hour threshold (for example, if Contractor is only 30 minutes away, only one (1) hour of travel time should be reimbursed). Any additional labor hours are based on time of check-in/out of each technician at the facility, which is mandatory.

ii. For urgent repairs specifically, the Contractor shall respond within four (4) hours and then troubleshoot the issue within four (4) hours. Not to Exceed (NTE) for troubleshooting labor hours is four (4) hours per event (including travel hours) unless approved by the CO or COR in advance. Contractor may also invoice up to two (2) hours of travel reimbursement in addition to the four (4) hours. If approval was NOT received in advance, the Contractor shall only charge four (4) hours for troubleshooting on invoicing. There is no NTE for materials. If the issue is more complex and cannot be resolved without additional parts and troubleshooting, see section

5. procedures below (CFR). Contractor should also notify the COR and obtain approval.

1. These statements are not to be construed as the Contractor’s approval to exceed the line item ceiling price. See below procedures in section I.7.

5. Non-Urgent Repairs and Parts Rider: Upon request and approval of the COR, the Contractor shall perform non-urgent repairs for fire alarm systems to NFPA standards. The COR will provide an initial Condition Found Report (CFR) – see Appendix A, with general details for the Contractor to complete.

i. The COR will communicate to the Contractor if normal and/or after hours work hours shall be used for each request. See section L for hours.

1. If normal work hours are requested by the COR, the Contractor shall only invoice for these hours unless the work overlaps into after hours and Contractor receives in advance approval from the COR to continue work at the after hours rate.

2. If the COR requests repairs during normal work hours and Contractor chooses to begin work before or after hours, only the normal work hour rate shall be invoiced.

3. If COR has requested normal work hours and Contractor has a logical reason why work should begin after hours (i.e. safety, shutdown coordination), these facts will be communicated to the COR.

Contractor must receive advance approval from the COR to use after hours rate.

ii. No travel reimbursement is authorized on non-urgent repairs or parts rider.

Labor hours are based on time of check-in/out of each technician at the facility, which is mandatory.

iii. Upon Contractor’s receipt of a CFR, the Contractor shall submit the following information on the CFR to the COR before work is approved to begin:

1. Contractor information, including Contractor POC and contact information.

2. Location information for deficiency.

3. Information explaining the deficiency.

VHABOICarriD Cross-Out

4. Recommendation for either repair, replacement, or no action.

5. Detailed cost breakdown, including:

a. Labor costs; number of direct labor hours, straight time and overtime; broken down by specific direct production labor category.

b. Material costs; broken down by a detailed bill of materials identifying description of materials, quantity of materials, cost of materials, and source of materials.

c. Subcontractor costs; individually broken out and priced along with the actual subcontractor quotes.

d. Lump sums will not be acceptable, including subcontractor lump sums.

6. Name and signature of contractor employee providing cost estimate to the Government.

iv. CFR information provided directly to the Government from the subcontractor will not be considered and constitutes a contract discrepancy.

v. After request and approval is received by the COR, Contractor shall respond within 24 hours when the parts are on hand to fix the found conditions. If parts are not on hand, the contractor shall respond within 48 hours to fix the found conditions unless otherwise approved by the COR.

vi. Contractor shall closely monitor actual work performed. If actual work exceeds CFR estimate by more than 5%, the Contractor shall notify and receive approval from the COR to continue. Any major changes and daily status shall also be communicated to the COR as work is performed.

6. Invoicing Procedures for As-Needed Repairs, Unscheduled Work and Parts Rider.

i. Contractor shall at its best control all labor and material costs associated with urgent and non-urgent repairs and parts rider.

ii. Contractor shall submit documentation to the COR that shows a completed

CFR (non-urgent and parts rider requirements only) and complete invoice breakdown of work actually performed. Documentation shall include the following information in a standardized format: task description, location, day and time of hours worked, number of hours worked, normal work and/or after hours rate, itemized materials used and material markup and subcontractor breakdown and subcontractor markup as applicable. All material pricing must be supported with separate receipt copies, as applicable. Material may include any applicable taxes, shipping, setup fees, etc. but these shall be itemized on the receipt.

iii. Contractor is responsible for tracking and certifying all labor hours are true and correct at submission.

iv. Government has the right to reject any incomplete, inaccurate and lump sum labor and material pricing breakdowns submitted as part of T&M Documentation. Government has the right to audit Contractor’s submission for inaccuracies, abuse and request corrections. Contractor shall provide any necessary corrections within 10 business days and resubmit to the COR.

Government may use observation, CCTVs, visitor log-in/out records, etc. to verify labor hours records are true and correct. In the event of lack of consensus on T&M Documentation that cannot be resolved between COR and Contractor, the Contracting Officer shall review all documentation and make final decision.

7. Contractor shall not exceed the ceiling price as identified on each line item except at their own risk. Contractor shall monitor T&M line items and report to COR when additional funding may be required for future urgent and non-urgent repairs.

The Contractor does not have approval to exceed the ceiling price with the exception of authorized CO approval either with verbal authorization and/or a modification processed in advance. Once additional funding is received, the CO may process a modification, to be mutually agreed upon, to increase the line item.

J. Inspection and Acceptance Criteria

1. The COR is responsible for monitoring and inspecting work performed under this contract is in accordance with the Statement of Work.

2. Maintenance and Repair Inspections. The Government reserves the right to make any test or inspection it deems necessary to make sure that all performance requirements are being maintained.

3. The Contractor and COR will work together to resolve deficiencies. Work not completed or not acceptable under general industry standards cannot be certified for payment.

K. Standards and Qualifications

1. Fire Alarm Testing and Maintenance

i. All Fire Alarm Technicians shall have the experience and training to perform the work and hold a current license for installation of the systems involved.

The must be certified by the National Institute for Certification in Engineering Technologies (NICET).

ii. Number of Employees. The Contractor shall always have available a sufficient number of capable and qualified employees to enable the contractor to properly, adequately, and safely perform all work required under the terms of this contract.

iii. Fire Alarm Systems Engineering Technicians. Fire Alarm Systems technicians performing contract work shall meet NFPA 72's qualifications and hold at least a NICET Level 2 (Associate Engineering Technician) in Fire

Protection Engineering Technology, Fire Alarm Systems. Additionally, the Technician must have experience in the past five years in fire alarm system testing, repair, maintenance, installation, and related activities of buildings and equipment comparable to the buildings and equipment covered by this contract.

iv. Addressable Systems. Technicians modifying the fire alarm control panel of systems shall be factory trained and currently certified for the operating system, including software version, of the fire alarm system, and shall provide documentation of this certification per NFPA 72.

v. Licenses & Permits. Contractor and subcontractor personnel engaged in the activities specified by this contract shall be also required to possess certificates of training, licenses, and permits as required by the state, county, parish, city, and other local jurisdictions when the alarm system is installed in a facility covered by such state, county, parish, city, and other local jurisdictions.

vi. Documentation. The Contractor shall provide to the Contracting Officer

Representative (COR) or Contracting Officer Designee documentation of the certificates of training, licenses, and permits for all new employees not later than seven (7) days prior to that person beginning work under the terms of this contract. licenses, permits, and bonds are current and valid. All offers must include documentation and proof of the above certifications and qualifications for each employee.

vii. Honeywell Manufacturer Authorization. The Contractor must provide certifications or OEM designation letters proving it or its subcontractors are an authorized: 1) Notifier distributor. Technicians must be trained by Notifier.

viii. Simplex Manufacturer Authorization. The Contractor must provide certifications or OEM designation letters proving it or its subcontractors are an authorized: 1) Simplex distributor. Technicians must be trained by Simplex. Due to the bulk of this contract being a Honeywell system, the contractor must be able to provide services for the simplex system through subcontracted or other means if the contractor does not have authorization to be a Simplex distributor.

ix. Damage to Fire Alarm System. Any damage to the fire alarm or associated equipment (e.g. fans, elevators, generators, pumps) caused by normal testing shall be repaired by the Contractor at no additional cost to the Government.

At its discretion, the Government may have representatives present to witness any or all such tests. All costs associated with this damage shall be borne by the Contractor.

L. Work Hours

1. Normal Work Hours are defined as Monday through Friday from 8 a.m. to 4:30 p.m., excluding federal holidays or as otherwise arranged with the COR. The COR will communicate with the Contractor if work, inspection, testing, repair, etc. is able to be scheduled during normal work hours.

2. After Hours. The Contractor shall be required to perform some work, inspection, test, and repair outside the normal working hours of the building occupants or due to emergency conditions. Any scheduled work that is disruptive to the tenants during the quarterly and semi-annual tests (testing audible devices, elevator testing, fan shutdown, etc.) shall be performed after the building occupant's normal working hours for the following buildings: 48, 49, 86, 140, 143, 145, and 74. The facility intends to coordinate with the Safety Office to schedule the annual testing for these buildings alongside required fire drills. During the kickoff meeting, the Contractor shall submit a weeklong window when the annual testing for these buildings shall occur for coordination purposes.

3. The holidays observed by the Federal Government are New Year's Day, Martin

Luther King Day, President's Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day.

Also, any other day declared by the President of the United States to be a national holiday.

M. Risk Control

1. The Contractor shall comply with all applicable Federal, State, and local laws and regulations to include responsibility to conform by current Occupational, Safety, Health Administration (OSHA) & Environmental Protection Agency (EPA) regulations while working on this facility. Contractor shall comply with Walla Walla VA safety, security, and screening requirements.

2. Without additional expense to the Government, all Contractors’ shall obtain all licenses, and permits required to perform work under this contract.

3. Contractor is responsible for all reports required or requested by Federal, State and

Local ordinances that pertain to any duties contained in the contract.

4. All Contractor employees must wear a reflective vest or suitable substitute.

5. All equipment operators shall yield to all pedestrians and traffic. All carts, ATV’s and low speed vehicles must have Slow Vehicle Signs/symbols prominently displayed on them.

6. Contractor shall take all precautions necessary to protect persons and property from injury or damage during the performance of this contract. Contractor shall be responsible for any injury to any Contractor’s representative, or others, as well as for any damage to any personal or public property that occurs during the performance of this contract that is caused by the Contractor’s fault or negligence.

7. Asbestos: Fire System maintenance and repair may impact asbestos containing materials (ACM). ACM is often found in sprayed-on fireproofing (on ceiling slabs and support beams); insulation (on pipes, valves, boilers) and within wall materials. The Government shall inform the Contractor of any known ACM in an individual building.

If the Contractor must disturb materials he suspects may contain ACM, the Contractor shall immediately report it to the Contracting Officer Representative (COR) or Contracting Officer Designee, and the Contracting Officer Representative

(COR) or Contracting Officer Designee will investigate and instruct the Contractor how to avoid an airborne asbestos exposure.

8. Lead -Based Paint: Fire System maintenance and repair may impact lead-based paint. The Government shall inform the Contractor of any known lead-based paint in an individual building. If the Contractor must disturb materials he suspects may contain lead-based paint, the Contractor shall immediately report it to the Contracting Officer Representative (COR) or Contracting Officer Designee, and Contracting Officer Representative (COR) or Contracting Officer Designee will investigate and instruct the Contractor how to avoid lead-based paint contamination.

9. Fire Alarm System Operability: Ensure that the fire alarm system is always maintained operable except while being tested or repaired. It is essential that the contractor carefully schedule with the COR all non-emergency shutdowns of the fire alarm system and that back up protection be provided by the contractor (arrangement of additional personnel stationed at the fire alarm system control panel) any time that the fire alarm system is out of service. In addition, regardless of the duration of the shutdown, the affected portion of the system shall be tested to ensure that the protection has been restored.

10. Housekeeping. The Contractor shall leave areas where he performs work neat, clean and orderly.

11. Safety Data Sheets. The Contractor shall provide current Safety Data sheets (SDS) for all hazardous materials brought into the building. This information will be provided to the Building Manager

12. All damage done by the Contractor shall become the Contractor’s responsibility and expense.

13. Contractor and/or Sub-contractor shall not have any history of previous safety violations at the Walla Walla VA campus.

N. Security Requirements

1. Following contract award, the Contractor is required to present a list of personnel and their qualifications, to include a contract manager that will supervise the performance of this contract to the Contracting Officer. All supervisory Contractor personnel shall be able to communicate well with the COR or designee. All Contractor employees are subject to current Medical Center Directives applicable to their conduct.

O. Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI).

1. Not applicable

P. Contract Administrator

1. The Contractor shall establish processes and assign appropriate resources to effectively administer the requirement. The Contract Administrator shall respond to Government requests for contractual actions in a timely fashion and take immediate action to correct any deficiencies found. The Contractor shall have a single point of contact between the Government and Contractor personnel assigned to support the contract. An alternate point of contact may be assigned at the approval of the Contracting Officer. The Contract Administrator shall attend Quarterly Meetings as described below.

2. Contract Administrator shall in-person attend Annual Inspection and supervise any contractor or subcontractor personnel. Contract Administrator shall meet with COR while on-site to discuss any pertinent inspection information, deficiencies, and/or future coordination items.

3. Contract Administrator shall be the main POC for Repairs, Unscheduled Work and Parts Rider work unless an Alternative POC is approved by the COR. The Contract Administrator will respond promptly to CFR and emergent requests and coordinate all aspects of the work diligently with any Contractor or Subcontractor personnel while informing the COR daily of status and coordinating further approval as applicable.

4. Contract Administrator shall ensure all submitted invoices are correct and verifiable in accordance with invoices procedures outlined.

5. The Contract Administrator and/or assigned alternate shall be able to communicate well with the COR or designee and respond within one (1) business day to COR and/or CO inquiries.

6. Deliverable: Contractor shall provide Contract Administrator name, email, direct phone information and resume at quote submission and three (3) business days after change of personnel to the Contracting Officer and COR.

Q. Meetings

1. Quarterly meeting: A quarterly meeting shall be scheduled by the Contractor to discuss any upcoming schedule, deliverables, quality control, etc. The date and time of the quarterly meeting is at the approval of the COR. Contract Administrator, other Contractor representatives and applicable Subcontractor representatives may attend virtually or in-person. Attendees will include COR, Walla Walla VAMC representative(s), Contracting Specialist and/or Contracting Officer. A separate MS Team (or equivalent) link shall be available for applicable non-present attendees.

R. Miscellaneous

1. Government does not pay for services not received.

Appendix A

SECTION C - CONTRACT CLAUSES

C.1 NOTICE OF HYBRID CONTRACT

This is a Firm-Fixed-Price, Time-and-Materials type contract.

The following symbols will appear next to the applicable clauses and provisions throughout this document.

$ = applicable to Fixed-Price line items only.

@ = applicable to Cost-Reimbursement line items only.

& = applicable to Time-and-Material/Labor-Hour line items only.

C.2 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (NOV 2023) $

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212- 5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt,…