Concrete RFIs Responses.pdf

Conduct Concrete and Civil Site Repairs RFI’S.

1-I have a workers’ compensation waiver, but I am bidding a VA construction project in Colorado. I need a letter confirming whether Great White Construction LLC has an EMR assigned. If no EMR exists because of the waiver or insufficient payroll history, please state that on agency or carrier letterhead. I also need to know what workers’ compensation/employer liability coverage I would need if I send employees to Colorado.

If your company does not have enough records for 3 years of EMR or OSHA report just send a letter justifying that.

2-Concrete Repair Method: Please confirm whether concrete repair locations identified on the repair maps may be completed by full removal and replacement in lieu of slab jacking/leveling where applicable.

Generally, the leveling repair methodology has been left to the contractor to decide, with Attachment B

Repair List stating the VA’s expected use conditions for the warranty period.

3-Sink/Depressed Area: Please clarify the intended extent of repair for the sink/depressed area, specifically whether the Contractor is expected to excavate unsuitable material to competent subgrade or whether a defined excavation depth is required.

The Government does not expect any excavation, just a fill of the sink/depressed area and surface restoration.

4-Material Testing: Please confirm whether Contractor-provided third-party material testing is required and, if so, the required testing frequency for concrete and compacted fill.

The Government will not require material testing for this project.

5-Can you verify that there are requirements for a full time onsite supervisor and a dedicated SSHO for the Concrete and Civil Site Repair project?

The superintendent, SSHO, and QC may all be the same individual.

6-Section 01 00 00 – General Requirements: This section is referenced on page 7 of the solicitation but does not appear among the posted documents. Could the Government please provide this specification section?

See revised specifications set with 01 00 00 included.

7-Map 32 – Self-Compacting Fill: Please confirm the approved self-compacting fill material for the two sink pits shown on Map 32, including any applicable strength, gradation, compaction, or performance requirements.

See new Attachment F.

8-Attachment C – Precast Concrete Planters: Please confirm whether an equivalent product to the specified Petersen P96X30X36 planter is acceptable. If so, please provide the applicable equivalency and acceptance criteria.

This is not an AT/FP solution and therefore does not have specific crash requirements. After a handful of ambulance strikes and bumps to the spandrel glass, this planter solution is intended to prevent damage to the glass nearby the ED entrance. Therefore, these planters are intended to be aesthetically pleasing and weigh enough to not be easily moved or tipped over by a vehicle and be sturdy enough to withstand incidental ambulance bumps. Planters need to be placed, no bollard or anchor requirements. Attachment C is provided as an example only; contractors may select an equivalent planter that meets the intentions stated above and the spacing found in Attachment C.

9- SOW 21.0 sets 90 calendar days from NTP, including material and submittal lead time, and SOW 4.0 notes 2-4 weeks for PIV badging. With award likely in late fall, does the Government expect concrete placement during winter months? Will days lost to cold weather (per SOW 15.0 postponement language) be added to the 90-day period, or should offerors price cold-weather placement and protection?

Government will not issue formal notice to proceed until submittals are approved, PIV cards are issued and materials arrive to the station from them we will start counting down the 90 days, 10-Liquidated damages. SOW 15.0 refers to "the penalty provision outlined above," but we could not find a liquidated damages or penalty clause in the solicitation. Please confirm whether liquidated damages apply and, if so, the daily rate. Liquidated damaged does not apply to this contract.

11-Wage determination. The attached wage determination is CO20260015, Building construction type.

The scope is exterior sidewalk, curb, concrete, and drainage work. Please confirm Building is the intended construction type, or advise if a Heavy or Highway determination will be incorporated. Since the job is in a Hospital we should consider wage determination for Building.

12-Irrigation. SOW 2.0 requires the contractor to coordinate and complete an irrigation remedy where repairs affect irrigation lines. Can the Government provide irrigation as-builts or identify which repair locations are known to involve irrigation, so offerors can price this consistently?

Attachment G is provided for reference only.

13-Underground utilities. Will the VA locate private on-campus utilities (irrigation, site lighting, communications, storm) before excavation, or is the contractor responsible for a private locate service?

FMS is not currently planning on flagging the grounds prior to excavation. Available documentation varies by location and the COR will work with the contractor to review any available information or knowledgeable personnel.

14-Testing. Spec 01 45 00 and SOW 10.0 reference testing and inspection. Will the Government provide and pay for third-party concrete and compaction testing, or should the contractor carry testing in its price?

If the contractor carries it, please confirm the required tests and frequency.

Concrete testing or compaction testing is not required for this project.

15-Bagged concrete. The note after SOW 5.0 allows bagged mixes with written COR approval. Can offerors assume bagged mix is acceptable for small, isolated repairs when pricing, subject to the substitution submittal after award?

Yes, the allowance is intended to cover bagged mix use on the smaller patches/repairs.

16-SOW 7.0 reporting. SOW 7.0 calls for a "full report of completed piping" and a redline of

"completed routing of piping." Please confirm whether this applies to this project (for example, drainage or irrigation piping) or is carried over from another SOW.

The specific text is carried over from a previous SOW however redline drawings are still appropriate updates with respect to drainage and sidewalk widening/extensions to name a few.

17- Repair list and defined quantities

SOW 2.0 and 5.0; Attachment A, drawing 00.LS.100; solicitation 4.34. The SOW requires all repairs in

Attachments A and B, but Attachment B is not included in the provided package. Please issue the complete Repair List keyed to map callouts 1 through 52, with repair descriptions, dimensions, quantities, units, and limits. Identify which quantities are fixed for the base price, which require field verification, and the contractual process for authorizing changes to repair limits or quantities after award.

Attachments A, B, C, D, and E appear to be available on the solicitation as of 9/28/2026 on SAM.GOV.

18- Complete project specifications and supporting documents

SOW 5.0; specifications table of contents; 01 45 00, 3.2 and 3.7; solicitation 4.34.

Please provide Section 01 00 00 General Requirements, which is listed but not included in the specification volume, and any applicable referenced Sections 01 33 23, 01 45 29, and 01 45 35. Please also issue the project PCRA and NEPA/GEMS review. Identify which unedited specification alternatives, blank selections, and design-build provisions apply, and provide project-specific selections where they affect pricing or performance

01 00 00 General Requirements added to the specifications set.

19- NAICS classification and special trade construction requirements

SF 1442 and price schedule; FAR 52.219-14; VAAR 852.219-73 and 852.219-75. Please confirm that this procurement, assigned NAICS 238110, Poured Concrete Foundation and Structure Contractors, is classified as construction by special trade contractors for limitation-on subcontracting purposes. Section

4.31 selects the special trade construction certification. Please confirm that the 75 percent limit on payments to firms that are not similarly situated applies, excluding material costs, and identify any separate prime-only self-performance requirement or worksheet calculation that must also be satisfied.

Yes this requirement uses NACIS 238110 special trades. As per RFO 52.219-14 (c ),(4) Limitations on

Subcontracting.

(4) Construction by special trade contractors, it will not pay more than 75 percent of the amount paid by the Government for contract performance, excluding the cost of materials, to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor's 75 percent subcontract amount that cannot be exceeded.

20-Superintendent and Project Manager requirements

Reference: SOW 4.0, 7.0, and 18.1; FAR 52.236-6; 01 45 00, 3.1.

Please confirm whether the Project Manager and onsite Superintendent may be the same qualified individual. Must the Superintendent be a direct employee of the prime, or may an approved subcontractor superintendent or foreman serve under the prime's authority? Identify minimum experience, required personnel submittals, and alternate coverage. Confirm required presence during all shifts and whether attendance is required during curing, procurement, or submittal periods when no field work occurs.

Project Manager and onsite Superintendent can be the same person provided they have the appropriate qualifications. Furthermore, for this project the Superintendent is allowed to triple hat as SSHO and

QCM. The Project Manager and Superintendent is a direct employee of the prime and is expected to be onsite when active work is taking place in the field.

21- Dedicated SSHO and controlling safety qualifications

SOW 3.0, 4.0, and 17.0; 01 35 26, 1.9 and 1.10.

The SOW describes onsite OSHA-30 supervision, while Section 01 35 26 requires a full-time SSHO with no other duties, separate from the Superintendent and QCM. Please confirm the staffing basis bidders must carry and whether any combined-role arrangement will be permitted by amendment. Clarify the controlling experience and certification requirements, including the inconsistent phrase "five (3) years," first aid/CPR requirements, approved alternate coverage, and whether the SSHO must be a prime employee or may be an approved safety consultant

For this project the superintendent may also be the SSHO and QCM. The spec phrase should be ‘five (5) years’. The SSHO may be an approved safety consultant, but the superintendent must be a prime employee.

22-Quality Control Manager and combined duties.

Reference: SOW 19.0; 01 45 00, 3.2 through 3.6.

Please confirm that the CQC System Manager may also serve as Superintendent, as permitted by Section

01 45 00, 3.4.B, and whether that individual must be a direct prime employee. Confirm required experience, current USACE/NAVFAC CQM certification for the manager and alternate, and whether certification may be obtained within 90 days after award. Identify additional civil, structural, and materials QC personnel required for this scope, onsite coverage, and required plans, three-phase inspections, and reporting.

For this project the superintendent may also be the SSHO and QCM. The superintendent must be a prime employee but the QCM or SSHO does not need to be a prime employee.

23- Construction drawings and design responsibility

SOW 2.0 and 7.0; Attachments A, C, D, and E; 01 45 00, 1.1 and 1.3.

Please provide dimensioned construction details and available as-built information for the repairs, including elevations, drainage tie-ins, wall sections, and bollard foundations. The attachments include conceptual information, and the QC specification addresses both design-bid-build and design-build work.

Please identify whether contractor responsibility is limited to field verification and shop drawings or includes civil/structural design, calculations, and documents sealed by a Colorado licensed professional engineer. Identify the designer responsible for resolving missing construction details.

The repair means and methods are generally left to the contractor to decide in their proposal and subsequent construction activities within reason. The attachments identify known issues with the locations and the remediations FMS would like to see. With respect to drainage remediations, FMS does not expect these repairs to completely fix the issues but the identified repair should reduce the severity of the issue so that FMS Grounds can continue incremental repairs within funding constraints.

24- Sidewalk leveling and localized repair acceptance.

SOW 1.0 and 2.0; Attachments A and B; 32 05 23.

Please identify the locations to receive slab lifting/leveling, grinding, patching, or full removal and replacement. For leveling, define permitted grout or polyurethane systems, slab eligibility, maximum lift, void filling, injection-hole repair, and required warranty. For each repair method, provide final elevation, accessible-route, drainage, and surface tolerances. Clarify the pricing and authorization basis if a slab designated for leveling is found cracked, unstable, or unsuitable for that repair.

Slab replacement vs lifting/leveling determination is left to the contractor. Repairs and/or replacement work shall match existing where applicable. Warranty period is specified in the contract.

25- Slab thickness reinforcement and base preparation

Reference: Attachment E, SD320523-18; 31 20 11, 3.2 and 3.4; 32 05 23, 2.2 and 3.2 through 3.4.

Attachment E shows 4-inch concrete in the joint detail and 6-inch minimum concrete in the typical section. Please identify the controlling thickness for each sidewalk, curb transition, and vehicle crossing location. Provide reinforcement and dowel requirements, subbase gradation and compacted depth, and the extent of existing base that may remain. Resolve the specification's 95 or 100 percent subbase compaction selection and identify the applicable test method.

FMS has provided the as-built information and other details it has available in the attachments provided.

For the details and information that is unavailable, with COR approval the contractor shall match existing to the greatest reasonable extent.

26 Joint filler sizes and joint construction details

Reference: Attachment E, joint detail and Notes 2, 3, and 7; 32 05 23, 2.6 and 3.5 through 3.8. Attachment

E labels 1/4-inch expansion-joint filler in the detail, while Note 2 requires 1/2-inch filler. Please confirm the correct width and provide joint sealant, recess, backer, and isolation requirements. Clarify the layout of approximately 15-foot contraction joints, 6-foot scored joints, and 60-foot expansion-joint intervals.

Provide dowel/tie-bar sizes, spacing, embedment, and anchorage at existing slabs and curb/gutter repairs where required.

FMS has provided the as-built information and other details it has available in the attachments provided.

For the details and information that is unavailable, with COR approval the contractor shall match existing to the greatest reasonable extent.

27 Concrete classes and packaged repair mixes

Reference: SOW 5.0 note; Attachment E; 32 05 23, 2.5.

Please identify the required concrete class, air content, strength, and exposure requirements for each repair type, including curbs, sidewalks, wall/foundation repairs, and planter supports. The SOW permits packaged mixes subject to written approval. Please identify which repair types may use packaged concrete or proprietary repair mortar, the required performance documentation and testing, and whether volumetric mixing or rapid-strength products will be accepted for small, dispersed repairs.

FMS has provided the as-built information and other details it has available in the attachments provided.

For the details and information that is unavailable, with COR approval the contractor shall match existing to the greatest reasonable extent.

28 Drainage grades and measurable completion criteria

Reference: SOW 1.0; Attachment A grading note; 31 20 11, 3.4.

Please provide the limits, proposed spot elevations, drainage paths, and discharge points for each drainage or grading repair. Attachment A references a minimum 2 percent slope away from foundations, while

Section 31 20 11 requires 5 percent over 10 feet at building walls. Please identify the controlling condition at each location and how it transitions to accessible walks. Define acceptance criteria for ponding and drainage, and identify any new drains, piping, structures, or outlet modifications included in the base scope.

FMS does not expect identified repairs to completely fix the issues but the identified repair should reduce the severity of the issue so that FMS Grounds can continue incremental repairs within funding constraints.

Map #7: perform remediation as specified in revised Attachment B.

Map #18: install drain between Bldg B lambs tongues and Concourse downspout. Trench drain pipe outlet to swale south of Bldg B. Attachment H shows sufficient gradient (1%) exists to allow for drain pipe to daylight at swale.

Map #28: perform remediation as specified in revised Attachment B.

29-Subsurface conditions and additional excavation

Reference: 31 20 11, 1.3 through 1.6 and 3.2; 31 23 19; FAR 52.236-2.

Please provide available geotechnical information and known conditions involving unsuitable soil, voids, rock, buried concrete, groundwater, or settlement at the repair locations. Identify the excavation and soil-replacement depths to include in base pricing and any anticipated dewatering. Clarify required notification and authorization for conditions exceeding the defined repairs, and whether bidders should provide unit prices for approved additional excavation, imported fill, or dewatering.

FMS has provided the as-built information and other details it has available in the attachments provided.

Conditions exceeding defined repairs shall be discussed with COR and CO.

30 Utility locating and irrigation repair boundaries

Reference: SOW 2.0; FAR 52.236-9; 02 41 00; 31 20 11.

Please provide available underground utility and irrigation plans, identify who will locate

VAowned/private lines, and state whether GPR, potholing, or other verification is required before excavation or drilling. For irrigation remedies, identify affected zones, required relocation details, shutdown coordination, and testing. Please distinguish protection/restoration associated with the listed repairs from correction of pre-existing defects or system upgrades outside the repair limits, and identify the process for authorizing such additional work.

Underground utility: see Attachment J

Irrigation remedies: see RFI 28.

31-Emergency Department planter quantities and installation

Reference: Attachment C, 03.PLAN.100 and basis-of-design product sheet.

Please confirm the base quantity and final layout of planter barriers and whether the gray alternate barrier position represents additional units or relocation of base units. Confirm whether the illustrated 96 by 30 by 36-inch Petersen unit or an approved equal is a freestanding landscape barrier or must meet a specified vehicle-impact rating. Provide any required anchorage, support slab/foundation, drainage, lifting access, and installation details, including temporary protection while units are placed.

Barrier quantity is dependent on dimensions of approved barrier. The placements in Attachment C are intended to limit spacing to 4’ to provide for gurney passage and for Grounds crew equipment passage.

Refer to RFI8 above for additional information.

32 Landscape scope and maintenance responsibilities

Reference: Attachment C; 31 20 11, 3.5; 32 90 00, 1.10, 1.11, 2.2 through 2.8, and Part 3.

Please identify required planter fill, drainage media, soil depth, plant species, quantities, and irrigation.

Define turf, planting-bed, mulch, and topsoil restoration limits at all repairs, including sod versus seed and seasonal completion provisions. Section 32 90 00 includes a two-year plant/turf warranty, while

Section 31 20 11 assigns sod responsibility to the Resident Engineer after acceptance. Please clarify contractor watering, maintenance, replacement, and warranty obligations following acceptance.

For this project with COR approval, the contractor shall place planters with final locations determined by planter dimensions and required maximum passageway spacing. At a future time and not included as a requirement in this project, FMS Grounds will handle the details with respect to planter fill. For turf repair sections less than 100sf the contractor shall fill with compact topsoil and FMS Grounds will reseed;

for turf repair sections greater than 100sf the contractor shall sod the area with a sod mixture of 50%

Regenerate tall fescue / 25% maestro tall fescue / 16% Hampton Kentucky bluegrass / 8% Fullback

Kentucky bluegrass.

33 Rebounding bollard product and performance requirements

Reference: Attachment D; SOW 2.0.

Attachment D illustrates typical 42-inch-high rebounding bollards without a product schedule. Please provide required quantities and locations, diameter, finish, reflective markings, manufacturer/model or performance criteria, and any impact/rebound rating. Clarify whether units are surface-mounted, embedded, or removable; provide anchoring and foundation details. Identify whether all units are new installations and whether any existing posts or temporary barriers must be removed or relocated.

Please also refer to Attachment A and B for rebounding bollard locations. Bollards may be surface mounted. Stone wall adjacent to bollard locations need repairs/rebuild due to vehicle damage and shall be rebuilt to accommodate the selected bollard as needed.

34 Wall reconstruction and bollard foundations

Reference: Attachment D photographs and conceptual wall repair notes; 31 20 11; 32 05 23. Please define the wall demolition/reconstruction length and height at each bollard location, including caps, segmental wall units or masonry, footing, reinforcement, backfill, and drainage. Confirm the required match to existing materials and treatment of units that cannot be salvaged. Provide the structural attachment detail showing how bollard loads are supported and whether independent concrete foundations are required, together with any delegated engineering requirements.

The contractor shall propose a layout for COR approval and shall complete the necessary repairs to integrate the bollards with wall reconstruction. Final wall dimensions are dependent on bollard selection and any potential wall adjustments to accommodate bollard placement.

35 Concrete finishes painting and pavement markings

Reference: SOW 2.0; Attachments A and B; 09 91 00; 32 05 23, 3.18 and 3.20; 32 17 23.

Please identify locations and quantities requiring special aggregate, colored/textured concrete, painted curbs or bollards, restriping, or other markings. Provide finish/color references and marking widths, layouts, and limits, including restoration beyond the immediate concrete patch where a complete marking must be replaced. Confirm where the specified concrete protective coating applies and whether any existing campus sealer or finish must be matched.

FMS has provided the as-built information and other details it has available in the attachments provided.

For the details and information that is unavailable, the contractor shall match existing to the greatest reasonable extent.

36-Exterior ICRA and interim life safety measures

Reference: SOW 4.0 and 13.0; bidding ICRA permit, Level II; 01 35 26, 1.14 and 1.15.

Please confirm that Level II is the pricing basis for the exterior repairs and identify any locations requiring higher controls. Provide the project-specific PCRA/ILSM measures, affected air intakes and doors, and required protection. Clarify which Level II HVAC isolation/rebalancing, sticky-mat, enclosed debris-container, and cleaning provisions apply outdoors, whether any TAB or indoor containment is required, and who operates or modifies the VA HVAC systems during these controls.

ICRA Level II controls are in place given the scale and scope of the project however the Infection Control service recognizes that many of these controls are not practical or applicable given the nature and locations of the project. The Government expects dust control and cognizance of [and possible mitigations with respect to] building air intakes to be the primary (but not limited to) ICRA considerations. If any air intake adjustments are needed, the COR can coordinate with FMS and the contractor. Other Level II controls will be enforced if, for example, a worker covered in dust were to enter the hospital buildings to use hospital facilities.

37 Phasing traffic access and concrete curing closures

Reference: SOW 2.0, 4.0, 13.0, and 15.0; Attachment C; 32 05 23, 3.19 and 3.23.

Please provide required phasing, maximum concurrent repair areas, and closure limits for sidewalks, entrances, ambulance routes, and vehicle lanes. The concrete specification prohibits traffic for at least seven days; please confirm permitted closure durations and required temporary accessible routes or bridging. Identify work that must occur outside the stated weekday hours, traffic-control/flagging requirements, notice periods, and any restrictions on staging, truck access, lifting, or delivery at the

Emergency Department.

Given the scale and variety of this effort, closure limits are on a case-by-case basis. Generally, the contractor should self-limit the number of areas worked simultaneously based on what they assess they can adequately maintain proper control over. The contractor should not expect full closure of either North or South entrances for wall/bollard installation, nor should the contractor expect full closure of the emergency entrance for planter placement. Partial lane closures near the worksites are acceptable for worker safety and work site delineation. The contractor shall obtain COR approval for a planter installation procedure that maintains Emergency Department access. Afterhours work may be required if the contractor cannot devise construction/installation methodologies that allow operations to continue at a reasonable tempo. The COR will coordinate with hospital operations where applicable.

38 Testing inspections and laboratory responsibilities

Reference: 01 45 00, 3.2 and 3.7; 31 20 11; 32 05 23, 3.21.

Please identify contractor-funded testing versus VA-retained testing and issue the required test/inspection schedule. State frequencies and acceptance criteria for subgrade/subbase density, concrete slump/air/strength, packaged mixes, and pedestrian slip resistance, including minimum sampling for small separate pours. Identify any special inspections for anchors, foundations, or walls, required laboratory approvals, and whether each repair requires a separate inspection or test mobilization.

The Government will not require laboratory material testing for this project. Contractors are encouraged to consider internal testing and/or inspection to ensure delivered concrete meets your intended repair characteristics. In general, FMS is seeking concrete repairs to match existing.

39 Notice to proceed approvals and seasonal execution

Reference: SF 1442, Item 11; SOW 7.0, 15.0, 16.0, and 21.0; 01 45 00, 3.2.

The 90-calendar-day period includes submittals and material lead time, and SF 1442 requires performance to begin within 10 calendar days of NTP. Badges may take 2 to 4 weeks. Please identify the anticipated

NTP date and clarify the required start milestone relative to accepted safety/QC plans and badges.

Confirm expected winter execution, required cold-weather protection, and how weather rescheduling and season-sensitive planting or coatings will be administered within the stated completion period. Formal

NTP will be provided after all submittals, and PIV process is completed.

40 Water staging and concrete washout provisions

Reference: SOW 8.0; 31 20 11, 3.5.F; 01 35 26, 1.15.

The SOW states that only electricity is furnished, while the earthwork specification describes VA provided water for sod. Please confirm available water for dust suppression, concrete work, cleanup, and landscape establishment, including connection points, backflow requirements, and charges. Identify approved locations for equipment/material storage, waste containers, spoil stockpiles, and contained concrete washout, or confirm that these facilities and all water must be provided offsite or by the contractor.

Water is available for contractor usage, please see added General Specification. Connection points and backflow requirements vary by location across campus. RMRVAMC does not have options for storage, waste containers, spoils, or washout.

41 Fixed price basis and material markup provision

Reference: Price schedule, CLIN 0001; SOW 8.0; solicitation 4.32; 31 20 11, 1.5.

Please confirm that CLIN 0001 is a single firm-fixed-price construction amount. SOW 8.0 limits parts pricing to 10 percent above contractor cost and requests cost verification, while the earthwork specification describes cubic-yard measurement for payment. Clarify whether these provisions apply to base work, separately authorized changes, or another payment basis, and whether any unit-price schedule or material cost breakdown must accompany the proposal.

The cubic-yard numbers were provided as estimated volumes for fill of the depression sizes since the VA is not able to safely provide an accurate measurement nor were contractors able to view the hole sizes during the walkthrough.

42 Bid guarantee and post award protection requirements

Reference: SF 1442, Items 10, 12, and 13; proposal requirements, pages 16-17; solicitation 4.28.

The solicitation requires a 20 percent bid guarantee and references both alternate payment protection under 52.228-13 and performance/payment bonds under 52.228-15. Please confirm the postaward protection required for the anticipated award amount, applicable forms and amounts, and the 10-day submission requirement. Clarify the acceptable electronic bid-bond/signature format because the proposal instructions request a digital bid bond with a wet signature. The government requires pre award bid bods

20% Per RFO 28.101-1 and 28-101-3 (a): Authority of an attorney-in-fact for a bid bond.

(a) Any person signing a bid bond as an attorney-in-fact shall include with the bid bond evidence of authority to bind the surety.

43 Required proposal forms and subcontracting worksheets

Reference: Solicitation 2.1, proposal requirements; 4.31 and 4.34.

Please provide the listed Past Performance Questionnaire, S22 LOS Certification, Prime and

Subcontractor Construction Breakdown, and Self-Performed and Subcontracted Worksheet. Confirm which forms must be returned with the offer and where they belong within the specified three attachment email format. Please provide one consistent submission checklist and confirm the correct proposal email address, as the instructions contain both comma and period punctuation in the address.

Please go through the solicitation and attachments in SAM.Gov, the PPQ need to be responded by previous COR, customer or reference who your company did the work for , include the ratings. This information needs to be provided before solicitation closed (all documents need to be filled out: PPQs, CPARS, LOS , Prime and Subcontractor Construction Breakdown, and self-performed calculations).

Proposals need to be submitted to Elia-Laritza.Ruiz-Manzo@va.gov

44- Supplemental site access and time to price clarifications

SF 1442, site visit and question/proposal deadlines; SOW 2.0; Attachment A.

Please advise whether a supplemental coordinated site walkthrough or current photographs keyed to the repair list can be provided to verify the dispersed repairs and Emergency Department access. After the complete Repair List and material clarifications are issued, please allow sufficient time to obtain comparable subcontractor and supplier quotations. If necessary, extend the October 30, 2026, proposal deadline and identify the revised deadline by amendment.

For the moment we do not anticipate the need to extend the deadline for proposals.

45- Concrete Planter Quantities and Specifications

Please confirm the required quantity, dimensions, spacing, material specifications, and mounting requirements for the concrete planters identified in Item 11. The drawings indicate approximately 90 linear feet of planter coverage; however, the final number of planters is unclear. Will the Government furnish the planters, or must the contractor supply them?

After award the contractor will provide a material submittal with their selected/proposed planter, the final number of planters required depend on the size of the approved units. 4’ spacing between the planters will be required for gurneys and Grounds equipment.

46- Item 18, Drainage Pipe and Underground Utility Conflicts

Please confirm the proposed route, pipe specifications, installation depth, required slope, and final discharge location for the approximately 60 linear feet of 8-inch drainage pipe identified in Item 18.

Please also confirm whether underground utility drawings or utility clearance information are available, and how unforeseen utility conflicts or required relocations will be addressed.

See RFI #28.

47- Item 28, Concrete V-Pan Drainage Solution

For Item 28, please confirm whether the installation of two concrete V-pans, approximately 50 feet and 60 feet long and 2 feet wide, is an acceptable solution to the identified drainage issue. If not, please provide the required design, installation details, and applicable drainage specifications.

48- Item 32, Sinkhole Conditions and Remediation Scope

Item 32 appears to involve substantial subsurface settlement or sinkhole conditions. Please provide any available geotechnical reports, investigation findings, engineering recommendations, or repair details defining the required remediation. Is the contractor expected to include complete sinkhole remediation in its base bid? If the full extent of subsurface conditions cannot be established before bidding, will the

Government provide a defined allowance, estimated quantities, or another pricing mechanism?

FMS has provided the as-built information and other details it has available in the attachments provided.

Attachment A provides estimated quantities for the fill needed, if the contractor determines these quantities are too low the contractor shall initiate a discussion with the COR and CO.

49- Item 52a, Additional Concrete Repair Areas

Please clarify the extent of additional concrete repairs associated with Item 52a. Are these additional areas included in the base contract scope, and can the Government provide specific locations, dimensions, and estimated quantities? If additional repairs are identified after award, please confirm how those repairs will be authorized and compensated.

See revised Attachment B. If new repair locations are identified after award a modification may be added if the Government agrees to repairs. If existing repair locations need additional work for unforeseen site conditions, conversations with the COR and CO should be initiated as soon as the issues becomes known.

50- Unforeseen Subsurface Conditions

If excavation or demolition reveals unforeseen subsurface conditions, including unsuitable soils, voids, buried obstructions, or underground utility conflicts not shown in the solicitation documents, how should the contractor proceed? Please clarify whether such conditions will be evaluated for a contract modification and what documentation or approval is required before additional work proceeds.

Additional RFIs: Contractor exclusions and execution requirements

Unforeseen subsurface conditions shall be discussed with the COR and CO on a case-by-case basis.

51- Permit Requirements

Please identify all permits required for the proposed concrete, demolition, and drainage improvements.

Are any permits already held by the Government, or is the contractor responsible for obtaining and paying for all required permits?

The VA will handle coordination and permitting with the City and Anshutz.

52- Soil Testing and Compaction Requirements

Please confirm whether soil testing, subgrade compaction testing, or geotechnical inspections are required. If required, please provide the applicable testing standards, frequency, acceptance criteria, and clarification of whether testing will be furnished by the Government or the contractor.

Soil testing, subgrade compaction, and geotechnical inspections are not required.

53- Concrete Testing and Acceptance

Please clarify the required concrete testing and inspection procedures, including compressive-strength testing, slump testing, air-content testing, and any other required quality-control measures. Will the

Government provide independent testing services, or must the contractor include these costs in its bid?

While the Government is not requiring concrete testing for this project, the contractor shall consider their own internal testing and inspection procedures to ensure the delivered material will match existing and perform to the expected use cases over the warranty period.

54- Underground Utility Locating Responsibilities

Please confirm whether the Government will provide current underground utility drawings and arrange for private utility locates within the VA Medical Center campus, or whether the contractor is responsible for coordinating and paying for these services. Please identify any additional utility clearance procedures required before excavation.

See Attachment J.

55- Irrigation Systems and Landscape Restoration

If existing irrigation lines, sprinkler systems, or landscaping are encountered within the work areas, is the contractor required to relocate, repair, or restore those systems? Please identify the anticipated extent of this work and whether it should be included in the base bid.

See Attachment H.

56- On-Site Water Availability

Please confirm whether the contractor will be permitted to use existing on-site water sources for concrete work, dust control, and site preparation. If water is available, please identify any associated fees, access restrictions, or required backflow-prevention equipment.

Water is available for contractor usage, please see added General Specification. Connection points and backflow requirements vary by location across campus.

57- Drainage Structures and Installation Requirements

Please clarify the required scope and quantities for drainage improvements, including catch basins, French drains, curb inlets, and related underground piping. Are complete installation details, invert elevations, and approved drainage discharge locations available for all drainage work areas?

58- Site Access, Phasing, and Operational Restrictions

Please confirm whether concrete repairs may be performed during normal business hours and whether any work must occur during evenings, weekends, or restricted access periods. Are there specific requirements for maintaining pedestrian access, ADA-compliant temporary routes, ambulance access, and uninterrupted VA facility operations?

Given the scale and variety of this effort, closure limits are on a case-by-case basis. Generally, the contractor should self-limit the number of areas worked simultaneously based on what they assess they can adequately maintain proper control over. The contractor should not expect full closure of either North or South entrances for wall/bollard installation, nor should the contractor expect full closure of the emergency entrance for planter placement. Afterhours work may be required if the contractor cannot devise construction/installation methodologies that allow operations to continue at a reasonable tempo.

The COR will coordinate with hospital operations where applicable.

59- Concrete Design and Repair Standards

Please confirm the required concrete strength, reinforcement, thickness, joint spacing, subgrade preparation, and finish specifications for sidewalks, curbs, driveway aprons, and drainage improvements.

Please also clarify which CDOT concrete classifications, if any, apply to each repair type.

FMS has provided the as-built information and other details it has available in the attachments provided.

For the details and information that is unavailable, the contractor shall match existing to the greatest reasonable extent.

60- PPQ

The government has indicated a requirement for two past hospital projects over $100,000 to be completed. Does the government intend to reject bids that don't meet this requirement? Can this requirement be removed? The requirement is to provide past performance experience using the attachment in the solicitation “ PAST PERFORMANCE QUESTIONNAIRE” this form needs to be filled with the railings provided by previous customers COS where your company performed the work, the magnitude for this project should be over $100,000 , and no the requirement can not be removed.

61- Superintendent and QC: Can one person "triple hat" as Superintendent, SSHO, and QC Manager?

Yes

62-: Duration: Can the period of performance be extended after award once the material/equipment lead times are confirmed due to current market conditions for the equipment for this project? See answer in question 9.

63- Clarification of Concrete Repair Scope and Evaluation Criteria: the current scope of work specifies concrete patching and repairs. However, localized patching may provide a shorter service life than complete removal and replacement of the affected concrete sections.

Understood

64- Evaluation Criteria: Does the Government intend to award based primarily on the lowest technically acceptable price, or will long-term durability, service life, and overall lifecycle costs be considered in evaluating proposals? Please see evaluation criteria in the Solicitation RFO 52-212-2

65-Alternative Repair Methods: Would the Government consider revising the scope of work to permit complete removal and replacement of deteriorated concrete where such an approach would provide a more durable, long-term solution, despite a higher initial cost?

The Government will not be revising the scope but that does not prevent the contractor from proposing remove and replacement where they deem it viable.

66-Scope Confirmation: Does the Government intend to maintain the existing concrete patching requirements as specified, prioritizing lower initial costs, or would it consider an alternative approach that improves longevity and reduces future maintenance requirements?

The Government will not be revising the scope but that does not prevent the contractor from proposing remove and replacement where they deem it viable.

67-Please clarify whether offerors should price the existing patchwork scope exclusively or whether a more comprehensive concrete replacement solution may be proposed for consideration.

The Government will not be revising the scope but that does not prevent the contractor from proposing removal and replacement where they deem it viable.

68- Are we to assume any curb and gutter repairs that are on public roads will require coordination and permitting from the City?

The VA will handle coordination and permitting with the City and Anshutz.

69- Do you require any civil engineering from the contractor to verify the remediation design? Or are we to size all corrections per the attachment B?

No, the Government is not requiring civil engineering from the contractor.

70- Do the planter bollards need to meet PSRDM requirements for ability to stop a vehicle?

No. See response to RFI 8.

71- Is there a specified number of drains you need in the new concrete pad? Is the concrete pad to serve as a surface drain as well, sloping the whole pad towards the swale?

See RFI #28.

72- Confirm that the Superintendent can cover the SSHO role as long as they meet requirements.

Please see answer in questions 20, 21 and 61.

73- Confirm Superintendent can cover the CQC system manager onsite as well as superintdent roles due to the small size of this project.

Please see answer in questions 20, 21 and 61.

74- Is there a limit to the number of areas that could be demoed at one time for replacement? Example can we demo multiple sidewalk sections at once to pour them back all at once. What is the limit, if any, that the VA has for this work?

The contractor should self-limit the number of areas worked simultaneously based on what they assess they can adequately maintain proper control over.