36C25923R0033_1.docx

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C25923R0033 X 554-23-103 36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village

CO

80111 ilze.karklins-powers@va.gov

Ilze Karklins-Powers 307-433-3727 The contractor shall furnish all labor, equipment, materials and supervision to complete the following project at the Rocky Mountain Regional Medical Center located at 1700 N Wheeling Street, Aurora, CO 80045.

Project: 554-23-103 Replace OR Booms

This is a competitive requirement set aside 100% for a Service Disable Veteran Owned Small Business (SDVOSB).

Magnitude of Construction: $2,000,000 to $5,000,000

The NAICS code for this project is 236220 with a size standard of $45M.

A pre-bid site visit shall be held on February 14, 2023 at 3 PM MT. All interested Contractors shall meet at the following location: in front of the Patriot Brew Coffee Shop on the campus of RMR VAMC - please bring a hard hat and reflective vest.

Cut off for submission of RFIs/Questions shall be COB February 16, 2022. All RFIs/Questions must be emailed to: ilze.karklins-powers@va.gov. Please include the solicitation number 36C25923R0033 on the subject line.

All bidders must submit a bid guarantee as part of their bid package. Additionally, the Awardee must be able to obtain the necessary level of Performance and Payment Bonds.

Submission of bids: All bids shall be submitted via email to: ilze.karklins-powers@va.gov no later than March 6, 2023 at 1:00 PM MT.

X 52.211-10 X 13:00

MST

03-06-2023 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village

CO

80111 Department of Veterans Affairs Financial Service Center PO Box 149971 Austin

TX

78714-9971

Table of Contents

A.3 Statement of Work

Page 1 of Page 1 of Replace OR Booms Project 554-23-103 Rocky Mountain Regional Veterans Affairs Medical Center (RMR VAMC)

1.0 - OBJECTIVE

The Department of Veteran’s Affairs has a requirement to provide all required engineering, supervision, labor, equipment, and materials to remove all existing light and equipment booms in seventeen (17) operating and procedure rooms and replace with new light and equipment booms. The project location is building 3 (D/F) at RMR VAMC, 1700 N. Wheeling St., Aurora CO 80045.

All Contractor-provided systems and components shall optimize performance and require low-maintenance. All Contractor-provided systems and components shall comply with applicable codes, be field tested, be fully functional, and be installed in accordance with manufacturer’s specifications.

2.0 – STATEMENT OF WORK

The contractor shall furnish labor, parts, supplies, and equipment necessary to remove all existing light and equipment booms and provide and install new light and equipment booms in 7 OR’s, 5 GI rooms, 1 ERCP room, 3 Minor Procedure rooms, and 1 Bronch room.

1. Project Management

1. Coordinate with all departments, personnel, and contractor staff

1. Schedule all deliveries

1. Provide detailed project schedule before job start

1. On-site supervision

1. ORs #1 - #6 Replacement Equipment (rooms F3-228, F3-234, F3-242, F3-248, F3-283, and F3-287)

2. Tandem Equipment Boom, Surgical Light, Dual Flat Panel Q12

2. Tandem Anesthesia Boom, Surgical Light, Single Flat Panel Q6

1. OR #7 Replacement Equipment (room F3-275)

3. Tandem Equipment Boom, Surgical Light, Dual Flat Panel Q1

3. Tandem Large Monitor Carrier Boom, Surgical Light Q1

3. Tandem Equipment Boom, Single Flat Panel Q1

3. Tandem Anesthesia Boom, Single Flat panel, Lead Shield Q1

3. Tandem Aesthesia Boom, Single Flat Panel Q1

1. OR #7 Additional Video and Monitoring package

4. Video Upgrade Kit

4. DVI Extender repair kits Q2

4. DVI extender power supply Q2

4. 75’ DC Extension Cord

4. Cable Assy Hardware

4. 4K Display Package

4. 26” LED Display and display cover

4. Mounting hardware

4. Installation and Engineering Services

1. Five (5) GI Rooms Replacement Equipment (rooms D3-239, D3-241, D3-243, D3-245, and D3-212)

5. Tandem Equipment Boom, Single Flat Panel Q5

1. One (1) ERCP Room Replacement Equipment (room D3-208)

6. Tandem Equipment Boom, Dual Flat Panel Q1

1. Three (3) Minor Procedure Rooms Replacement Equipment (rooms D3-229, D3-231, and D3-233)

7. Surgical Light Q3

1. One (1) Bronch Room Replacement Equipment (room D3-206)

8. Tandem Equipment Boom, Dual Flat Panel Q1

1. Interim Infection Control

9. Provide a complete ICRA plan

9. Provide and Install Infection Control per the ICRA plan for ORs

9. Contractor personnel to comply with standard infection control procedures

1. General Labor

10. Remove existing booms, surgical lights, and flat panels

10. Remove wall control panel

10. Backpull phone/data cables (coordinate with hospital IT department)

10. Haul off debris to hospital designated onsite area or offsite if required

1. Structural

11. Design, fabricate and install intermediate structural supports Q36

11. Install provided mounting plate Q36

1. Electrical

12. Disconnect existing power to the booms, surgical lights flat panels

12. Install provided box for new surgical lights

12. Install back box for new wall control at existing wall control location

12. Install provided UDM mini box

12. Reconnect existing power to boxes and booms

1. Plumbing/Med Gas

13. Disconnect existing med gas hoses from each boom

13. Relocate med gas plumbing as necessary to new booms

13. Install provided med gas riders for new boom med gas hoses at each boom location

13. Test and certify med gas system

1. Finish Work

14. Patch and paint damage caused by renovation team

14. Haul off all debris to hospital designated onsite area or offsite if required

1. Schedule

15. Complete detailed schedule presented prior to work completion

15. All work be completed in a single phase, during normal working hours, with 1 OR room down at a time

1. Required Salient Features

16. Equipment must be compatible with current Stryker OR Integration system

1. Ability to control the lights, in-light cameras, and monitors from the current Stryker OR Integration system

16. Surgical Lights

2. Allows for complete control of the light from touch panel or by voice

16. In-Light Camera’s

3. Equipment must be compatible with current Stryker device control system

3. “Plug and Play” capability with surgical lights

16. Equipment Management Booms

4. Gas hose assemblies must meet UL1331 standards

4. Triple Redundant ground system

4. Must have a single mounting location for multiple boom, light and flat panel combinations

4. Arms (vertical & horizontal) customizable for VA OR needs

4. In-field replaceable service head

4. Provide three different shelving options

4. Large monitor mount must be able to hold monitors up to 60” and to articulate vertically

4. Large monitor mount has an integrated pressure sensor to detect and initiate vertical articulation if the frame comes in contact with the patient or another device

16. Anesthesia Booms

16. Universal Display Mounts

6. Include a protective cover that shields monitor cables and provides a smooth, clean surface

6. Include 4K-ready cabling that is pre-wired in production and that can connect to the existing Stryker integration system

16. 26” LED Surgical Display Monitor

16. 32” 4K Surgical Display

3.0 – GENERAL

The Dept. of Veterans Affairs (VA) requires strict adherence to the Code of Federal Regulations (CFR) 29, Part 1910 and 1926. This includes the requirement that the Contractor have a “Competent Person” on the job at all times. The Competent Person must have a 30-hour Occupational Safety and Health Administration (OSHA) card. All Contractor employees, on site, shall have a ten (10) hours OSHA construction safety training certificate, at a minimum. Documentation of these requirements shall be submitted and approved prior to performing the work.

This entire project shall conform to 100% of all VA standards and specifications, OSHA, AIA Construction Guidelines, Joint Commission Environment of Care Standards, and applicable building codes.

The Contractor shall be responsible for the health and safety of their own employees. The VA will inform the Contractor of any hazards such as designated permit confined spaces, electrical hazards, etc. which may affect Contractor employees. The Contractor must take precautions appropriate for the safety of their employees as well as provide equipment necessary for these actions. Contractor employees will notify the VA Representative before entering a designated permit required confined space, so precautions can be taken in advance of the work.

The Contractor is responsible for protection of existing finishes, and VA property, furnishings, fixtures, and equipment (FF&E), located in the areas where demolition, construction, preventative maintenance, and repair work is being performed, as well as along paths of travel to and from these areas. Both exterior and interior finishes and property must be maintained. The Contractor is liable for any damage to VA property during the course of the contract. Any damage to existing finishes must be repaired by the Contractor to equal or greater quality than existing finishes. All tasks accomplished by the Contractor personnel will be performed to preclude damage or disfigurement of government-owned FF&E and architectural or building structures. Contractor will report any damage or disfigurement to these items when caused by the Contractor’s personnel and will perform repairs or replace government-owned equipment, fixtures, furnishings, grounds and architectural or building structures to their previously existing condition.

4.0 – PROJECT MANAGEMENT

Based on the above list of work items, the Contractor selected must complete, maintain, and submit the following documentation and managerial requirements:

· Construction schedule including sequencing, phasing, and durations.

· The schedule will be provided to the COR within ten (10) working days after Notice to Proceed (NTP).

· Coordinate and follow a phasing schedule. The phasing schedule must be approved by the Contracting Officer’s Representative (COR). Work by others in the construction site requires the Contractor to perform tasks during specific time periods as directed by the COR.

· Obtain VA identification Personal Identity Verification (PIV) badges for all employees. Contractor to consider lead-time for badge procurement.

· Manage job-site access and security.

· Implement and maintain required ICRA and ILSM measures.

· Follow all required safety protocols.

5.0 – SUPPORTING DOCUMENTS

Contractor shall be required to field verify current conditions and accuracy of most current documentation, construction drawings and specifications.

6.0 – CODE & REGULATION COMPLIANCE

The Contractor shall comply with the public laws and statutes including all changes and amendments of federal, state, and local environmental statutes and regulations in effect of date of issuance of this delivery order, including, the applicable portions of the documents cited in the basic contract and below.

· National Fire Protection Association (NFPA):

· NFPA 99-2015 Healthcare Facilities Code

· NFPA 101 – Life Safety Code

· International Code Council (ICC): IBC: International Building, 2015

· Building Officials and Code Administrators International (BOCA), 1999

· International Conference of Building Officials (ICBO): UBC 1997: Uniform Building Code

· 29 CFR 1910 Occupational Safety and Health Standards

· 29 CFR 1926 Safety and Health Regulations for Construction

· Federal Occupational Safety and Health Act (OSHA)

· Underwriters Laboratories

· 2018 International Plumbing Code

· SBCCI Standard Plumbing Code

7.0 – SUBMITTALS

Contractor shall submit the following prior to beginning scope of work:

· Project schedule with sequencing, durations, phasing, and cost loading within 10 working days of NTP, and monthly with invoices.

· Site Specific Safety Plan (SSSP) with an emphasis on, but not limited to, demolition, installation, and safety.

· Submit to VA Safety staff for review within 10 working days after issuance of NTP.

· Include a detailed description of how the work will be performed and be submitted with sketches, supporting documents, submittals etc.

· Detail fire, construction, and health-related safety measures.

· Listing safety training records for all employees expected on site.

· Include detailed Job-Safety-Analysis (JSA) or Activity Hazard Analysis (AHA) or Job Hazard Analysis (JHA) for all tasks associated with Statement of Work (SOW)

· Wait for approved by VA Safety staff prior to start of construction activities. Allow 10 working days for approval. Correct if necessary.

· Construction Demolition Removal / Handover Plan.

· Inspection reports, manufacturer approval certificates, and warranties.

· Penetration, live work, or hot work permits as necessary.

· Manufacturer and construction warranties as noted in specifications or where applicable.

· SOV – Schedule of Value. The schedule will be provided to COR 10 working days prior to start of the work.

· Material Submittals – Submit for COR approval

· Physical and electronic Redline (As-Built) drawings of the completed work.

Technical literature and/or descriptions of all materials, equipment and tools proposed for use by the Contractor shall be submitted to the Contracting Officer (CO) or his/her designee for approval prior to contract start and whenever a change is required. All Contractor-furnished materials, equipment and tools used shall be standard products all manufacturers regularly engaged in the production of such items. The Contractor shall secure all materials. The Government assumes no liability for loss of or damage to Contractor-owned property held upon Government premises.

Contractor shall submit hours worked, full report of completed structural, piping, and electrical which shall include: location, hours worked, the full name of Contractor’s employees on site, and digital photographs before and after work is completed. Reports shall be submitted within one day upon completion of work performed. Contractor will provide a completed redline drawing of the completed work. Reports shall be provided in hard copy as well as in an agreeable and compatible electronic format such as, but not limited to, pdf or Microsoft Word.

8.0 – ELECTRONIC/ DIGITAL DELIVERABLES

Provide an electronic set of required documents (Report, Summary Report, Handwritten Notes) in a PDF format on USB or CD or other approved means. An electronic copy of redline drawings of the completed work in the latest AutoCAD version or other approved format.

9.0 – RESOURCES

The Government will not furnish any resources for the fulfillment of the work required under this contract other than electricity for area where work is being conducted. Under this contract, the Contractor must provide all tools, equipment, materials, transportation, professional expertise, personnel, supervision, and for testing and maintenance required for completion of this contract.

Contractor shall provide all necessary parts and equipment to complete the objective of this contract in accordance with manufacturer specifications. All new equipment including parts and labor shall be preapproved by the COR.

The Contractor shall instruct his/her personnel in utilities conservation practices. The Contractor shall be responsible for operating under conditions which preclude the waste of utilities which shall include but not necessarily be limited to:

10.0 – TECHNICIAN/INSPECTOR QUALIFICATIONS

The Government reserves the right to accept or reject Contractor’s staff for safety violation, lack or required training, or other cause. Documented prior the work, Contractor shall provide staff throughout the contract qualified to perform work on plumbing systems. The Contractor shall notify the Government within 3 business days if it intends to replace a staff member. At the time of notification, the Contractor shall submit all required certifications for all personnel working on the contract. In the event new, or replacement, personnel become involved in the contract, the Contractor must submit all required certification. Additions or changes in personnel require written approval of the Government. The Contractor shall have a back-up staff available in the event the primary staff is unable to perform his/her duties.

The Contractor will ensure their personnel and Subcontractor personnel meet the privacy standards as set forth by HIPPA (Health Insurance Portability and Accountability Act of 1996) with respect to personal and confidential information that they may come upon, while contract work is being performed.

11.0 – PERSONNEL ASSIGNMENTS

The Contractor shall assign the appropriate quantity and type of personnel to successfully complete all functions specified in this SOW within the designated period of performance and required sequencing/ phasing. The Contractor shall maintain throughout the life of this contract, a current list of laborers, tradesmen, technicians, superintendents, etc. and their credentials available for inspection by the Government at any time.

The Contractor shall specify a Project Manager who will have responsibility for performance of contract services. The Project Manager shall be competent to supervise all aspects of contract and shall be available on-site during performance of contract work. The Contracting Officer shall be notified in writing of the name of the Project Manager and of changes in personnel appointed to fulfill this function.

12.0 – ACCEPTANCE STANDARDS

The VA reserves the right to dispute completion of contract scope if contract work is found not in accordance with manufacturer recommendations, is not satisfactorily executed, or if the system is not properly tested and inspected to achieve certification. All work completed by the Contractor must be reviewed and approved by the VA.

13.0 – SAFETY AND FIRE PREVENTION

Comply with the following safety and fire prevention principles and regulations.

a. Precaution shall be exercised at all times for the protection of all persons on the site and government property. These precautions shall include, but not be limited to, the installation of adequate safety guards and protective devices for all equipment and machinery, whether used in the performance of work or permanently installed as part of the work. Contractor shall comply with all applicable laws relating to safety precautions.

b. The Contractor shall immediately correct any fire and safety deficiencies caused by his/her personnel. If the Contractor fails or refused to correct deficiencies promptly, the CO may issue an order stopping all or any part of the work and hold the Contractor in default of the contract.

c. The Contractor shall comply with applicable Federal, State, and local safety and fire regulations and codes which are in effect at the beginning of the contract. The Contractor shall keep abreast of and comply with changes in these requirements and codes applicable to the contract. The requirements include but are not limited to, those found in Federal and State OSHA statutes and regulations, such as applicable provisions of Title 29, CFR Parts 1910 and 1926. Contractor is solely responsible for determining the legal requirements that apply to activities, and shall ensure safe and healthful working conditions for its employees

d. The Contractor’s personnel shall follow applicable facility policies concerning fire/disaster programs.

e. All materials and equipment will be removed from the facility or stored properly at the end of the workday and secured during the workday. Under no circumstances will the Contractor allow for any equipment to be left unattended for any length of time.

f. The Contractor shall comply with all applicable Federal, State, and local legal requirements regarding workers health and safety.

g. Contractor shall assume the responsibility to guard against causing of fires and/or explosions and to protect Government Property.

h. The Contractor shall perform the work in a manner consistent with the area security and fire safety regulations especially regarding exits and exit way access. Utility shutdowns shall not compromise security, communication, or fire safety for occupants.

i. No flammable liquids shall be stored or used in the Medical Center.

j. The necessary number and appropriate types of portable fire extinguishers are required per NFPA 10 and NFPA 241. Contractor shall keep certification on site at all times of extinguisher inspections.

k. The Contractor shall request from the COR a permit for all live work, cutting, welding, soldering, and permit required confined space entry. All permits shall be prominently displayed during all construction. Allow 10 working days for approval.

l. All necessary precautions shall be taken by the Contractor to prevent accidental operation of any existing smoke detectors or sprinkler heads.

m. The Contractor shall assume responsibility of environmental protection of all material storage.

13.1 - ENVIRONMENTAL PROTECTION

Comply with the following environmental protection principles and regulations.

a. In order to provide for abatement and control of all environmentally hazardous materials arising from demolition and/or construction activities, the Contractor shall comply with all applicable environmentally hazardous material control and abatement and all applicable provisions of the Corps of Engineers’ Manual EM 385-1-1, “General Safety Requirements” as well as the specific requirements stated elsewhere in the Contract Documents.

b. The Contractor is responsible for daily cleanup of all areas affected by its work. Areas in use or affected shall be returned to condition in which they were turned over or initially found. VA Housekeeping shall not be dispatched for cleaning associated with Contractor work.

c. Contractor shall use freight elevators for transmission of materials and personnel. Contractor shall take every precaution in preserving the elevators, including the hoist way and lobby doors, interior finishes, and shall conduct all good practices in observing lifting and motor components tolerances. Any damage incurred to any elevator component due to negligence will be repaired at expense of the Contractor, within the workday of incurred damage.

14.0 – WORK STANDARDS AND ICRA/ILSM

Work site shall be free of debris and returned to original condition upon completion of demolition and construction, preventative maintenance, or repairs.

All work is to be performed in areas used daily by facility clients and staff. Contractor will take suitable measures to control all material and equipment to produce a minimum of interference in facility routine. All work shall be performed in a safe and prudent manner.

Contractor shall so perform all work as to offer the least possible obstruction and inconvenience to staff and the public and shall have under construction no greater amount of work than can be completed promptly and properly with due regard to the rights of staff and the public. Any person the COR may deem incompetent or disorderly shall be promptly removed from the facility and not be allowed to return for the duration of the agreement.

The Contractor shall comply with an Infection Control Risk Assessment (ICRA) which will be developed with the COR and the Infection Control Practitioner. The Contractor shall comply with Interim Life Safety Measures (ISLM) which will be developed with the COR and the Safety Office. Multiple ICRA’s may be necessary to address specific risks at various stages of the project and must be approved prior to proceeding on each phase.

15.0 - HAZARDOUS MATERIAL REPORTING

Comply with the following hazardous material reporting principles and regulations.

a. The Contractor shall maintain hazardous material inventories and safety data sheets (SDS) for all hazardous materials (as defined in CFR 1910.120, 40 CFR’s 355, 370, & 372) to be stored and used on this Medical Center. Hazardous materials must be inventoried when received and at the project’s completion. The amounts used shall be maintained for the project duration, and for the calendar year (ending 31 December).

b. Hazardous Materials Inventories, Safety Data Sheets and material quantities used shall be submitted to the CO for approval.

c. In the event of a hazardous spill, Contractor shall immediately notify the COR. The Contractor shall be solely responsible for the expense of any cleanup of such spill, and the cleanup shall be in accordance with the applicable provisions of 40 CFR Part 761.

d. Asbestos Containing Material (ACM) should not present in the workspace. If the Contractor locates suspected ACM, the Contractor shall contact the COR immediately for further direction. If any suspected ACM is disturbed or becomes friable, the construction site shall be shut down until abatement can be performed, after which the job site shall be reopened for continued work.

16.0 – HOURS OF WORK

With preapproved exceptions, as needed or as required, the hours of work shall take place during the normal business hours of 7:00 AM and 4:00 PM, Monday through Friday, Federal Holidays excluded. Weekend, after-hour, and Federal holiday work is permitted with a request in writing submitted beforehand. Allow 10 working days for approval. Off hours, as needed or as required, are not to billed as overtime. Federal Holidays and any other day declared a federal holiday by the President of the United States are defined below.

If a holiday falls on Sunday, the following Monday will be observed as the National Holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a National Holiday by the U.S. Government.

All work shall be scheduled and performed within the dates and times approved by the COR, in conjunction with the department occupying the space served by this equipment and in conjunction with work performed by others within the construction site.

17.0 - BADGES AND PARKING

Contractor must acquire PIV badge for all staff onsite prior to work beginning. While on VA Facilities official I.D. badges shall be worn continuously. Failure of the background check may result in specific personnel being disallowed to work on VA premises and the Contractor will need to provide replacement personnel.

It is the responsibility of the Contractor’s personnel to park in the appropriate designated parking areas. The designated parking area will be specified by COR upon award of contract. While performing under this contract, all vehicles used by the Contractor shall be locked and the keys removed when not in use. This is intended to protect the Contractor’s property and the safety of the patients at the Medical Center.

18.0 – QUALITY CONTROL

The Contractor shall have a quality control program to assure the requirements of this contract are provided as specified. The Contractor and COR will inspect the work. Deficiencies will be noted and corrected. Any damage done by the Contractor will also be noted and corrected by the Contractor within a time period specified by the COR. Damage causing an immediate impact on the environment of the hospital shall be corrected immediately.

19.0 – ACCEPTANCE STANDARDS

Completed work will be to the entire satisfaction of the VA. The COR shall be the sole judge as to its acceptability. Any work not acceptable to the COR, shall be immediately, at Contractor’s own expense, refashioned to an acceptable level.

20.0 – KEYS

a. Keys: The COR shall provide the Contractor access to all buildings and rooms required in the provisions of this contract. The Contractor shall notify the COR when leaving these areas.

b. Clearances/Access Controls: Contractor and all personnel shall comply with the security clearances or access controls of areas within the Medical Center. If the Contractor must obtain access to areas that require special security precautions, obtain permission from the COR prior to access.

21.0 – MEETINGS

Pre-Bid meeting and site walk will be held at a date and time specified by the COR to review the scope of work, site conditions, and work requirements with perspective contractors, and to provide answers to any questions. Contractor and/or Sub-contractors are encouraged to attend the pre-bid meeting before submitting a bid. The date and time of this walkthrough will be determined by the CO and COR. Contractor and/or Subcontractors shall be responsible for directing any clarification requests that arise at the pre-bid walkthrough to the CO prior to the bidding of the work.

22.0 – PERIOD OF PERFORMANCE

Government intends to issue NTP immediately after kickoff meeting with Contractor. The period of performance for this contract is three hundred and sixty-five (365) calendar days. The period of performance includes fourteen (14) days anticipated to complete initial administrative tasks.

A.4 PRICE/COST SCHEDULE

ITEM INFORMATION

554-23-103 Replace OR Booms PRINCIPAL NAICS CODE: 236220 - Commercial and Institutional Building Construction PRODUCT/SERVICE CODE: Z2DA - Repair or Alteration of Hospitals and Infirmaries

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

PART I - INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS

PART I/SECTION A – REQUEST FOR PROPOSAL

I.1A JOINT VENTURES

If submitting an offer as a joint venture as defined by P.L. 109-461 AND Department of Veterans Affairs I.L. 049-06-4, http://www.vetbiz.gov/library/jtventure.pdf , an offeror must provide a copy of the joint venture agreement specific to the project that is consistent with the percentage of required work and net proceed. Additionally, the offeror must provide a breakdown or labor of which is to be performed by the SDVOSB firm and that which is performed by the small business joint venture firm and that which is sub-contracted. All Joint Ventures will be required to be registered and verified as an entity in VETBIZ prior to award.

I.2A SELECTION PROCEDURES

This acquisition will be a competitive acquisition utilizing FAR Part 15 source selection employing tradeoff source selection procedures. By submission of its offer, the offeror accedes to all solicitation requirements, including terms and conditions, representations, and certifications. All such offers shall be treated equally except for their prices and performance records. Failure to meet a requirement may result in an offer being determined non-compliant. It is the intent of the Government to award without discussions; however, the Government will reserve the right to have discussions if such are needed.

I.3A PRE-PROPOSAL SITE VISIT

See SF 1442, Block 10 and FAR Provision 52.236-27, Site Visit (Construction) of this solicitation. Please leave extra time to complete COVID-19 screening process when entering the building.

I.4A SELECTION CRITERIA

This acquisition will utilize the tradeoff process in accordance with FAR 15.101-1. This process permits tradeoffs between non-cost factors and cost/price and allows the Government to accept other than the lowest priced proposal or other than the highest rated proposal to achieve a best value contract award based on established evaluation criteria. Inherent in this process is the necessity to make tradeoffs considering the non-cost strengths and weaknesses, risks, and the cost (or price) offered in each proposal.

The source selection process will be conducted utilizing FAR part 15.101-1 Trade-off Process Source Selection Procedures with Special Standards of Responsibility. Offers will be evaluated using the following evaluation factors:

Factor 1 – Past Performance Factor 2 – Price

In addition to the general standards of responsibility found at FAR 9.104-1, in accordance with FAR 9.104-2, the special standards of responsibility described below apply to this procurement. Offerors who fail to meet any special standard of responsibility may not be eligible to receive contract award.

Past performance will be evaluated on a basis of significantly more important than, cost or price.

Past Performance Evaluation For Factor 1, based on the evaluation of all recent and relevant past performance for an offeror, an overall performance confidence rating shall be assigned. The performance confidence ratings are defined below:

Note: In the case of an offeror without a record of past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance. Therefore, the offeror shall receive an unknown confidence (neutral) performance confidence rating.

(a) Aspects of Past Performance Evaluation. The past performance evaluation is an assessment based on the offeror’s record of relevant and recent past performance information that pertain to the products and/or services outlined in the solicitation requirements. There are two aspects of the past performance evaluation.

Adverse past performance is defined as past performance information that supports a less than satisfactory rating on any evaluation element or any unfavorable comments received from sources without a formal rating system.

Factor 1-Past Performance

(a) Solicitation Submittal Requirements:

Offerors shall provide a maximum of five (5) recent and relevant projects (as defined below) to demonstrate their ability to perform the proposed work identified within the Specifications, drawings, and Statement of Work. If a completed Contractor Performance Assessment Reporting System (CPARS) evaluation is available, it shall be submitted. The Government will evaluate past performance based upon sources available to the contracting officer that may include Past Performance Information Retrieval System (PPIRS), Federal Awardee Performance and Integrity Information System (FAPIIS) and Electronic Subcontract Reporting System (eSRS). IF THERE IS NOT A PAST PERFORMANCE EVALUATION IN PPIRS or FAPPIIS, then the offeror shall submit Past Performance Questionnaires (PPQ) for each project. Offerors shall not incorporate by reference into their proposal PPQs previously submitted for other RFPs. However, this does not preclude the Government from utilizing previously submitted PPQ information in the past performance evaluation. If the offeror is unable to obtain a completed PPQ from a client for a project(s) before proposal closing date, the offeror shall complete and submit with the proposal the first page of the PPQ, which will provide contract and client information for the respective project(s). The Government may make reasonable attempts to contact the client noted for that project(s) to obtain the PPQ information. However, offerors should follow-up with clients/references to help ensure timely submittal of questionnaires. If the client requests, questionnaires may be submitted directly to the Government’s point of contact, Ilze Karklins-Powers, ilze.karklins-powers@va.gov .

Recency – a recent project is defined as being completed within five years of the due date of this solicitation.

Relevant – includes performance of efforts in a project of renovation or remodeling of general construction in operating and procedure rooms in an active medical facility that are similar or greater in scope, magnitude, and complexity than the effort described in this solicitation.

Offerors are cautioned to submit enough information in the format specified in the solicitation. Offerors may be asked to clarify certain aspects of their proposal (for example, the relevance of past performance information) or respond to adverse past performance information to which the offeror has not previously had an opportunity to respond. Adverse past performance is defined as past performance information that supports a less than satisfactory rating on any evaluation element or any unfavorable comments received from sources without a formal rating system. Communication conducted to resolve minor or clerical errors will not constitute discussions and the contracting officer reserves the right to award a contract without the opportunity for proposal revision.

(b) – Basis of Evaluation:

The contracting officer shall review recent and relevant performance information on each offeror based on past efforts provided by the offeror and may obtain data independently from other government and commercial sources. Past performance regarding predecessor companies, key personnel who have relevant experience, or sub-contractors that will perform major or critical aspects of the requirement will not be considered as highly as past performance information for the principal offeror. Offerors with no past performance history or the offeror’s performance record is so limited that no confidence assessment rating can be reasonably assigned shall receive the rating "Unknown Confidence," meaning the rating is treated neither favorably nor unfavorably.

The Government will consider the currency and relevance of the information, the source of the information, context of the data, and general trends in the Contractor’s performance. This evaluation is separate and distinct from the Contracting Officer’s responsibility determination. The assessment of the offeror’s past performance will be used as a means of evaluating the offeror’s probability to successfully meet the requirements of the RFP.

Initially offers shall be ranked according to price, including any option prices if applicable. The lowest price offer’s past performance shall be evaluated to determine its performance confidence rating.

If the lowest priced evaluated offer is judged to…