SOW r2 proj 554-23-103 Replace OR Booms.docx

Project 554-23-103 Replace OR Booms Replace OR Booms Project 554-23-103 Rocky Mountain Regional Veterans Affairs Medical Center (RMR VAMC)

1.0 - OBJECTIVE

The Department of Veteran’s Affairs has a requirement to provide all required engineering, supervision, labor, equipment, and materials to remove all existing light and equipment booms in seventeen (17) operating and procedure rooms and replace with new light and equipment booms. The project location is building 3 (D/F) at RMR VAMC, 1700 N. Wheeling St., Aurora CO 80045.

All Contractor-provided systems and components shall optimize performance and require low-maintenance. All Contractor-provided systems and components shall comply with applicable codes, be field tested, be fully functional, and be installed in accordance with manufacturer’s specifications.

2.0 – STATEMENT OF WORK

The contractor shall furnish labor, parts, supplies, and equipment necessary to remove all existing light and equipment booms and provide and install new light and equipment booms in 7 OR’s, 4 GI rooms, 2 ERCP room, 3 Minor Procedure rooms, and 1 Bronch room. Q below shall stand for quantity.

Project Management Coordinate with all departments, personnel, and contractor staff Schedule all deliveries Provide detailed project schedule before job start On-site supervision ORs #1 - #5 (rooms F3-228, F3-234, F3-242, F3-248, and F3-287) each room shall have Mount 1: Equipment Boom mounted in tandem combination (mounted from the same drop tube or spindle) with a light and a 32” single flat panel monitor arm Equipment Boom configuration Arm lengths: 1300mm top arm / 900mm articulating arm Up/down articulation of the service head? Yes Electric brakes Gases: (1) N2 with regulator, (1) CO2, (2) Vac High Voltage: (18) 120V outlets Low Voltage: (6) single-gang blank plates, (1) pass-through plate, (1) DVI connection, (1) SDI connection, (1) VGA connection, (1) S-Video connection, (1) composite video connection Cabling: include video cabling to connect low voltage video connections to the existing Stryker SPI 3 integration system Accessories: (2) suction canister slides, (3) large baskets, (2) small baskets Shelves: (3) 750mm wide shelves and (1) foot pedal accessory drawer Brakes and articulation controls: (1) integrated into one of the shelves and (1) on the back of the boom. Both brake releases to utilize capacitive touch Light and 32” single flat panel arm configuration:

Light arm length: horizontal arm length to be 1000mm Light handles must be able to control the light (on/off, brightness, spot size) from the sterile handle Light must be in-light-camera-ready Include camera in-light Flat panel arm length: horizontal arm to be 900mm Include video cabling to connect to the existing Stryker SPI 3 integration system Include green ambient light that can turn on independently Mount 2: same as Mount 1 Mount 3: Anesthesia Boom mounted in tandem combination (mounted from the same drop tube or spindle) with a light and 32” single flat panel monitor arm Anesthesia Boom configuration Arm lengths: 1300mm top arm / 900mm articulating arm Up/down articulation of the service head? Yes Electric brakes Gases: (2) O2, (1) N2O, (1) Med Air, (2) Vac, (1) WAGD High Voltage: (14) 120V outlets Low Voltage: (2) DVI connectors, (2) blank plates Cabling: include video cabling to connect low voltage video connections to the existing Stryker SPI 3 integration system Accessories: (2) suction canister slides, (4) Fairfield Accessory Rails (or equal) Brakes and articulation controls: (1) up/down control and (1) capacitive touch brake release Light and 32” single flat panel arm configuration:

Light arm length: horizontal arm length to be 1000mm Light handles must be able to control the light (on/off, brightness, spot size) from the sterile handle Light must be in-light-camera-ready Flat panel arm length: horizontal arm to be 900mm Include video cabling to connect to the existing Stryker SPI 3 integration system Include green ambient light that can turn on independently OR #6 (room F3-283) shall have Mount 1: match Mount 1 used in ORs #1 - #5 Mount 2: match Mount 2 used in ORs #1 - #5 Mount 3: match Mount 3 used in ORs #1 - #5 Mount 4: Perfusion Boom mounted in tandem combination (mounted from the same drop tube or spindle) with a 32” single flat panel monitor arm Perfusion Boom configuration Arm lengths: 1300mm top arm / 900mm articulating arm Up/down articulation of the service head? Yes Electric brakes Gases: (2) O2, (2) Med Air, (3) Vac, (1) CO2 High Voltage: (12) 120V outlets Low Voltage: (1) DVI connector, (6) blank plates, (1) pass through plate Cabling: include video cabling to connect low voltage video connections to the existing Stryker SPI 3 integration system Accessories: (1) universal tube accessory mount kit, (1) 7” GCX (or equal) channel with a stop, (2) suction canister slides, (1) large basket, (1) VESA monitor mount (dual arm, height adjustable), (4) Fairfield Accessory Rails (or equal), (1) CPU clamp, (1) foldable keyboard tray (dual arm, height adjustable) Brakes and articulation controls: (1) up/down control and (1) capacitive touch brake release 32” single flat panel arm configuration Arm length: horizontal arm to be 900mm Include video cabling to connect to the existing Stryker SPI 3 integration system OR #7 (room F3-275) shall have Mount 1: match Mount 4 for OR #6 Mount 2: Equipment Boom mounted in tandem combination (mounted from the same drop tube or spindle) with a light and 32” single flat panel monitor arm Equipment Boom configuration Arm lengths: 1300mm top arm / 900mm articulating arm Up/down articulation of the service head? Yes Electric brakes Gases: (1) N2 with regulator, (1) CO2, (2) Vac High Voltage: (18) 120V outlets Low Voltage: (5) single-gang blank plates, (2) pass-through plate, (1) DVI connection, (1) SDI connection, (1) VGA connection, (1) S-Video connection, (1) composite video connection Cabling: include video cabling to connect low voltage video connections to the existing Stryker SPI 3 integration system Accessories: (2) suction canister slides, (3) large baskets, (2) small baskets, (1) universal tube accessory mount kit, (1) 7” GCX (or equal) channel with a stop, (1) VESA monitor mount (dual arm, height adjustable) Shelves: (3) 750mm wide shelves and (1) foot pedal accessory drawer Brakes and articulation controls: (1) integrated into one of the shelves and (1) on the back of the boom. Both brake releases to utilize capacitive touch Light and 32” single flat panel arm configuration Light arm length: horizontal arm length to be 1000mm Light handles must be able to control the light (on/off, brightness, spot size) from the sterile handle Light must be in-light-camera-ready Flat panel arm length: horizontal arm to be 900mm Include video cabling to connect to the existing Stryker SPI 3 integration system Include green ambient light that can turn on independently Mount 3: Anesthesia Boom mounted in tandem combination (mounted from the same drop tube or spindle) with a 32” single flat panel monitor arm Anesthesia Boom configuration Arm lengths: 1300mm top arm / 900mm articulating arm Up/down articulation of the service head? Yes Electric brakes Gases: (2) O2, (1) N2O, (1) Med Air, (2) Vac, (1) WAGD High Voltage: (14) 120V outlets Low Voltage: (2) DVI connectors, (2) blank plates Cabling: include video cabling to connect low voltage video connections to the existing Stryker SPI 3 integration system Accessories: (2) suction canister slides, (4) Fairfield Accessory Rails (or equal) Brakes and articulation controls: (1) up/down control and (1) capacitive touch brake release 32” single flat panel arm configuration Flat panel arm length: horizontal arm to be 900mm Include video cabling to connect to the existing Stryker SPI 3 integration system Mount 4: Large Monitor Boom mounted in tandem with a single light Large Monitor Boom configuration Arm lengths: 1300mm top arm / 900mm articulating arm Up/down articulation of the service head? Yes Electric brakes High Voltage: (14) 120V outlets Low Voltage: (9) single-gang blank plates (2 of which includes a pull string through the boom), (1) pass-through plate Accessories: (1) monitor bracket that can hold up to a 60” monitor. Bottom of the bracket to have a pressure sensor that will raise when it detects that the monitor is touching a patient or piece of equipment.

Brakes and articulation controls: (2) up/down controls (one on the front of the monitor bracket and one on the back of the boom) and (2) brake releases (one on the front of the monitor bracket and one on the back of the boom that is capacitive touch) Will hold existing monitor up to 60 inches.

Single light configuration Light arm length: horizontal arm length to be 1000mm Light handles must be able to control the light (on/off, brightness, spot size) from the sterile handle Include green ambient light that can turn on independently Light must be in-light-camera-ready Include camera in-light Mount 5: Large Monitor Boom mounted in tandem with a single light and lead shield Large Monitor Boom configuration Arm lengths: 1300mm top arm / 900mm articulating arm Up/down articulation of the service head? Yes Electric brakes High Voltage: (14) 120V outlets Low Voltage: (9) single-gang blank plates (2 of which includes a pull string through the boom), (1) pass-through plate Accessories: (1) monitor bracket that can hold up to a 60” monitor. Bottom of the bracket to have a pressure sensor that will raise when it detects that the monitor is touching a patient or piece of equipment.

Brakes and articulation controls: (2) up/down controls (one on the front of the monitor bracket and one on the back of the boom) and (2) brake releases (one on the front of the monitor bracket and one on the back of the boom that is capacitive touch) Will hold existing monitor up to 60 inches.

Single light and lead shield configuration Lead shield arm length: horizontal arm to be 1100mm Lead shield type: Mavig (or equal), central axis rotation Light arm length: horizontal arm length to be 1000mm Light handles must be able to control the light (on/off, brightness, spot size) from the sterile handle Light must be in-light-camera-ready Include green ambient light that can turn on independently Mount 6: Equipment Boom Equipment Boom configuration (This Boom requires a new mounting structure and associated core drilling, new electrical power, new gas piping, and new data cabling) Arm lengths: 1300mm top arm / 900mm articulating arm Up/down articulation of the service head? Yes Electric brakes Gases: (1) N2 with regulator, (1) CO2, (2) Vac High Voltage: (18) 120V outlets Low Voltage: (5) single-gang blank plates, (2) pass-through plates, (1) DVI connection, (1) SDI connection, (1) VGA connection, (1) S-Video connection, (1) composite video connection Cabling: include video cabling to connect low voltage video connections to the existing Stryker SPI 3 integration system Accessories: (2) suction canister slides, (3) large baskets, (2) small baskets, (1) universal tube accessory mount kit, (1) 7” GCX (or equal) channel with a stop, (1) VESA monitor mount (dual arm, height adjustable) Shelves: (3) 750mm wide shelves and (1) foot pedal accessory drawer Brakes and articulation controls: (1) integrated into one of the shelves and (1) on the back of the boom. Both brake releases to utilize capacitive touch GI Rooms #1 - #4 (rooms D3-239, D3-241, D3-243, and D3-245) each shall have Mount 1: Equipment Boom mounted in tandem combination (mounted from the same drop tube or spindle) with a 32” single flat panel monitor arm that will hold an existing Olympus 26” monitor Equipment Boom configuration Arm lengths: 1300mm top arm / 900mm articulating arm Up/down articulation of the service head? Yes Electric brakes Gases: (2) O2, (2) Med Air, (2) Vac, (1) CO2 High Voltage: (18) 120V outlets Low Voltage: (7) single-gang blank plates (2 of which includes a pull string through the boom), (1) pass-through plate Accessories: (1) universal tube accessory mount kit, (1) 7” GCX (or equal) channel with a stop, (2) suction canister slides, (2) large baskets, (2) small baskets, (2) cord wraps, (1) shelf that is pole-mounted and hinged, (1) CPU clamp, (1) VESA monitor mount (dual arm, height adjustable), (1) GCX (or equal) mounting kit with GCX (or equal) channel Cabling: (4) SDI cables Shelves: (3) 750mm wide shelves (1) 1000mm wide shelf for scope prep Brakes and articulation controls: (1) integrated into one of the shelves and (1) on the back of the boom. Both brake releases to utilize capacitive touch Single flat panel configuration Arm length: horizontal arm to be 1000mm Include video cabling to connect to the existing Olympus system ERCP 1 Room (room D3-212) shall have Mount 1: Anesthesia Boom mounted in tandem combination (mounted from the same drop tube or spindle) with a dual flat panel monitor arm to hold existing Olympus 26” monitors Anesthesia Boom configuration Arm lengths: 1300mm top arm / 900mm articulating arm Up/down articulation of the service head? Yes Electric brakes Gases: (2) O2, (1) N2O, (1) Med Air, (2) Vac, (1) WAGD High Voltage: (14) 120V outlets Low Voltage: (3) blank plates-one of which includes a pull string through the boom Accessories: (2) suction canister slides, (4) Fairfield Accessory Rails (or equal) Brakes and articulation controls: (1) up/down control and (1) capacitive touch brake release Flat panel arm configuration Arm lengths: horizontal arm to be 1000mm Include video cabling ERCP 2 Room (room D3-208) shall have Mount 1: Equipment Boom mounted in tandem combination (mounted from the same drop tube or spindle) with a 32” single flat panel monitor arm Equipment Boom configuration Arm lengths: 600mm top arm / 600mm bottom arm Up/down articulation of the service head? No Electric brakes Gases: (2) O2, (2) Med Air, (2) Vac, (1) CO2 High Voltage: (18) 120V outlets Low Voltage: (7) single-gang blank plates (2 of which includes a pull string through the boom), (1) pass-through plate Accessories: (1) universal tube accessory mount kit, (1) 7” GCX (or equal) channel with a stop, (2) suction canister slides, (2) large baskets, (2) small baskets, (2) cord wraps, (1) shelf that is pole-mounted and hinged, (1) CPU clamp, (1) VESA monitor mount (dual arm, height adjustable), (1) GCX (or equal) mounting kit with GCX (or equal) channel Cabling: (4) SDI cables Shelves: (3) 750mm wide shelves (1) 1000mm wide shelf for scope prep Brakes and articulation controls: (1) integrated into one of the shelves and (1) on the back of the boom. Both brake releases to utilize capacitive touch Minor Procedure Rooms #1 - #3 (rooms D3-229, D3-231, and D3-233) each shall have Mount 1: Single light w/ 1200mm horizontal arm and needs to have the same specs as the lights going in the ORs Bronch Room (room D3-206) shall have Mount 1: Equipment Boom mounted in tandem combination (mounted from the same drop tube or spindle) with a light AND tandem-mounted to two 32” single flat panel monitor arms that will hold existing Olympus 26” monitors Equipment Boom configuration Arm lengths: 1300mm top arm / 900mm articulating arm Up/down articulation of the service head? Yes Electric brakes Gases: (2) O2, (2) Med Air, (2) Vac High Voltage: (18) 120V outlets Low Voltage: (7) single-gang blank plates (2 of which includes a pull string through the boom), (1) pass-through plate Accessories: (1) universal tube accessory mount kit, (1) 7” GCX (or equal) channel with a stop, (2) suction canister slides, (2) large baskets, (1) VESA monitor mount (dual arm, height adjustable), (1) foldable keyboard tray (dual arm, height adjustable) Cabling: (4) SDI cables Shelves: (3) 750mm wide shelves, (1) 1000mm wide shelf for scope prep Brakes and articulation controls: (1) integrated into one of the shelves and (1) on the back of the boom. Both brake releases to utilize capacitive touch Light configuration horizontal arm length to be 1000mm and needs to have the same specs as the lights going in the ORs Light must be in-light-camera-ready Include green ambient light that can turn on independently Single flat panel configuration (x2) Arm length for single flat panel 1: horizontal arm to be 1000mm Arm length for single flat panel 2: horizontal arm to be 900mm Include video cabling for each single flat panel arm to connect to the existing Olympus system Interim Infection Control Provide a complete ICRA plan Provide and Install Infection Control per the ICRA plan for ORs

Contractor personnel to comply with standard infection control procedures General Labor Carefully remove existing booms, surgical lights, flat panels, and wall control panel-place in VA designated storage location.

Backpull phone/data cables (coordinate with hospital IT department) Haul off debris to hospital designated onsite area or offsite if required Structural Design, fabricate and install intermediate structural supports Q36 Install provided mounting plate Q36 Electrical Disconnect existing power to the booms, surgical lights flat panels Install provided box for new surgical lights Install back box for new wall control at existing wall control location Install provided UDM mini box Reconnect existing power to boxes and booms Plumbing/Med Gas Disconnect existing med gas hoses from each boom Relocate med gas plumbing as necessary to new booms Install provided med gas riders for new boom med gas hoses at each boom location Test and certify med gas system Finish Work Patch and paint damage caused by renovation team Haul off all debris to hospital designated onsite area or offsite if required Schedule Complete detailed schedule presented prior to work completion All work be completed in a single phase, during normal working hours, with 1 OR room down at a time. For access and to schedule construction in other procedure rooms coordinate with the COR to produce an acceptable construction schedule.

Required Salient Features Equipment must be compatible with current Stryker OR Integration system Ability to control the lights, in-light cameras, and monitors from the current Stryker OR Integration system Surgical Lights

Allows for complete control of the light from touch panel or by voice

In-Light Cameras (quantity seven)

Equipment must be compatible with current Stryker device control system “Plug and Play” capability with surgical lights Equipment Management Booms

Gas hose assemblies must meet UL1331 standards Triple Redundant ground system Must have a single mounting location for multiple boom, light and flat panel combinations Arms (vertical & horizontal) customizable for VA OR needs In-field replaceable service head Provide three different shelving options Large monitor mount must be able to hold monitors up to 60” and to articulate vertically Large monitor mount has an integrated pressure sensor to detect and initiate vertical articulation if the frame comes in contact with the patient or another device Universal Display Mounts

Include a protective cover that shields monitor cables and provides a smooth, clean surface Include 4K-ready cabling that is pre-wired in production and that can connect to the existing Stryker integration system 32” 4K monitor specifications (quantity 22)

178 degree viewing angle On-screen user interface with shortcut buttons Compatible with Stryker integration systems, allowing for control of the monitor from the Stryker touch panel or by voice

3.0 – GENERAL

The Dept. of Veterans Affairs (VA) requires strict adherence to the Code of Federal Regulations (CFR) 29, Part 1910 and 1926. This includes the requirement that the Contractor have a “Competent Person” on the job at all times. The Competent Person must have a 30-hour Occupational Safety and Health Administration (OSHA) card. All Contractor employees, on site, shall have a ten (10) hours OSHA construction safety training certificate, at a minimum. Documentation of these requirements shall be submitted and approved prior to performing the work.

This entire project shall conform to 100% of all VA standards and specifications, OSHA, AIA Construction Guidelines, Joint Commission Environment of Care Standards, and applicable building codes.

The Contractor shall be responsible for the health and safety of their own employees. The VA will inform the Contractor of any hazards such as designated permit confined spaces, electrical hazards, etc. which may affect Contractor employees. The Contractor must take precautions appropriate for the safety of their employees as well as provide equipment necessary for these actions. Contractor employees will notify the VA Representative before entering a designated permit required confined space, so precautions can be taken in advance of the work.

The Contractor shall hold harmless and indemnify the Government against any and all liability, claims, and costs of whatsoever kind and nature for injury to or death of any person or persons and for loss or damage to any property occurring in connection with, in any way incident to, or arising out of the occupancy, use, service, operation or performance of work under the terms of the contract, resulting in whole or in part from the negligence acts or omissions of the Contractor, any Subcontractor, or any employee, agent, or representative of the Contractor or Subcontractor

The Contractor is responsible for protection of existing finishes, and VA property, furnishings, fixtures, and equipment (FF&E), located in the areas where demolition, construction, preventative maintenance, and repair work is being performed, as well as along paths of travel to and from these areas. Both exterior and interior finishes and property must be maintained. The Contractor is liable for any damage to VA property during the course of the contract. Any damage to existing finishes must be repaired by the Contractor to equal or greater quality than existing finishes. All tasks accomplished by the Contractor personnel will be performed to preclude damage or disfigurement of government-owned FF&E and architectural or building structures. Contractor will report any damage or disfigurement to these items when caused by the Contractor’s personnel and will perform repairs or replace government-owned equipment, fixtures, furnishings, grounds and architectural or building structures to their previously existing condition.

4.0 – PROJECT MANAGEMENT

Based on the above list of work items, the Contractor selected must complete, maintain, and submit the following documentation and managerial requirements:

· Construction schedule including sequencing, phasing, and durations.

· The schedule will be provided to the COR within ten (10) working days after Notice to Proceed (NTP).

· Coordinate and follow a phasing schedule. The phasing schedule must be approved by the Contracting Officer’s Representative (COR). Work by others in the construction site requires the Contractor to perform tasks during specific time periods as directed by the COR.

· Obtain VA identification Personal Identity Verification (PIV) badges for all employees. Contractor to consider lead-time for badge procurement.

· Manage job-site access and security.

· Implement and maintain required ICRA and ILSM measures.

· Follow all required safety protocols.

5.0 – SUPPORTING DOCUMENTS

Contractor shall be required to field verify current conditions and accuracy of most current documentation, construction drawings and specifications.

6.0 – CODE & REGULATION COMPLIANCE

The Contractor shall comply with the public laws and statutes including all changes and amendments of federal, state, and local environmental statutes and regulations in effect of date of issuance of this delivery order, including, the applicable portions of the documents cited in the basic contract and below.

· National Fire Protection Association (NFPA):

· NFPA 99-2015 Healthcare Facilities Code

· NFPA 101 – Life Safety Code

· International Code Council (ICC): IBC: International Building, 2015

· Building Officials and Code Administrators International (BOCA), 1999

· International Conference of Building Officials (ICBO): UBC 1997: Uniform Building Code

· 29 CFR 1910 Occupational Safety and Health Standards

· 29 CFR 1926 Safety and Health Regulations for Construction

· Federal Occupational Safety and Health Act (OSHA)

· Underwriters Laboratories

· 2018 International Plumbing Code

· SBCCI Standard Plumbing Code

7.0 – SUBMITTALS

Contractor shall submit the following prior to beginning scope of work:

· Project schedule with sequencing, durations, phasing, and cost loading within 10 working days of NTP, and monthly with invoices.

· Site Specific Safety Plan (SSSP) with an emphasis on, but not limited to, demolition, installation, and safety.

· Submit to VA Safety staff for review within 10 working days after issuance of NTP.

· Include a detailed description of how the work will be performed and be submitted with sketches, supporting documents, submittals etc.

· Detail fire, construction, and health-related safety measures.

· Listing safety training records for all employees expected on site.

· Include detailed Job-Safety-Analysis (JSA) or Activity Hazard Analysis (AHA) or Job Hazard Analysis (JHA) for all tasks associated with Statement of Work (SOW)

· Wait for approved by VA Safety staff prior to start of construction activities. Allow 10 working days for approval. Correct if necessary.

· Construction Demolition Removal / Handover Plan.

· Inspection reports, manufacturer approval certificates, and warranties.

· Penetration, live work, or hot work permits as necessary.

· Manufacturer and construction warranties as noted in specifications or where applicable.

· SOV – Schedule of Value. The schedule will be provided to COR 10 working days prior to start of the work.

· Material Submittals – Submit for COR approval

· Physical and electronic Redline (As-Built) drawings of the completed work.

Technical literature and/or descriptions of all materials, equipment and tools proposed for use by the Contractor shall be submitted to the Contracting Officer (CO) or his/her designee for approval prior to contract start and whenever a change is required. All Contractor-furnished materials, equipment and tools used shall be standard products all manufacturers regularly engaged in the production of such items. The Contractor shall secure all materials. The Government assumes no liability for loss of or damage to Contractor-owned property held upon Government premises.

Contractor shall submit hours worked, full report of completed structural, piping, and electrical which shall include: location, hours worked, the full name of Contractor’s employees on site, and digital photographs before and after work is completed. Reports shall be submitted within one day upon completion of work performed. Contractor will provide a completed redline drawing of the completed work. Reports shall be provided in hard copy as well as in an agreeable and compatible electronic format such as, but not limited to, pdf or Microsoft Word.

8.0 – ELECTRONIC/ DIGITAL DELIVERABLES

Provide an electronic set of required documents (Report, Summary Report, Handwritten Notes) in a PDF format on USB or CD or other approved means. An electronic copy of redline drawings of the completed work in the latest AutoCAD version or other approved format.

9.0 – RESOURCES

The Government will not furnish any resources for the fulfillment of the work required under this contract other than electricity for area where work is being conducted. Under this contract, the Contractor must provide all tools, equipment, materials, transportation, professional expertise, personnel, supervision, and for testing and maintenance required for completion of this contract.

Contractor shall provide all necessary parts and equipment to complete the objective of this contract in accordance with manufacturer specifications. All new equipment including parts and labor shall be preapproved by the COR.

The Contractor shall instruct his/her personnel in utilities conservation practices. The Contractor shall be responsible for operating under conditions which preclude the waste of utilities which shall include but not necessarily be limited to:

10.0 – TECHNICIAN/INSPECTOR QUALIFICATIONS

The Government reserves the right to accept or reject Contractor’s staff for safety violation, lack or required training, or other cause. Documented prior the work, Contractor shall provide staff throughout the contract qualified to perform work on plumbing systems. The Contractor shall notify the Government within 3 business days if it intends to replace a staff member. At the time of notification, the Contractor shall submit all required certifications for all personnel working on the contract. In the event new, or replacement, personnel become involved in the contract, the Contractor must submit all required certification. Additions or changes in personnel require written approval of the Government. The Contractor shall have a back-up staff available in the event the primary staff is unable to perform his/her duties.

The Contractor will ensure their personnel and Subcontractor personnel meet the privacy standards as set forth by HIPPA (Health Insurance Portability and Accountability Act of 1996) with respect to personal and confidential information that they may come upon, while contract work is being performed.

11.0 – PERSONNEL ASSIGNMENTS

The Contractor shall assign the appropriate quantity and type of personnel to successfully complete all functions specified in this SOW within the designated period of performance and required sequencing/ phasing. The Contractor shall maintain throughout the life of this contract, a current list of laborers, tradesmen, technicians, superintendents, etc. and their credentials available for inspection by the Government at any time.

The Contractor shall specify a Project Manager who will have responsibility for performance of contract services. The Project Manager shall be competent to supervise all aspects of contract and shall be available on-site during performance of contract work. The Contracting Officer shall be notified in writing of the name of the Project Manager and of changes in personnel appointed to fulfill this function.

12.0 – ACCEPTANCE STANDARDS

The VA reserves the right to dispute completion of contract scope if contract work is found not in accordance with manufacturer recommendations, is not satisfactorily executed, or if the system is not properly tested and inspected to achieve certification. All work completed by the Contractor must be reviewed and approved by the VA.

13.0 – SAFETY AND FIRE PREVENTION

Comply with the following safety and fire prevention principles and regulations.

a. Precaution shall be exercised at all times for the protection of all persons on the site and government property. These precautions shall include, but not be limited to, the installation of adequate safety guards and protective devices for all equipment and machinery, whether used in the performance of work or permanently installed as part of the work. Contractor shall comply with all applicable laws relating to safety precautions.

b. The Contractor shall immediately correct any fire and safety deficiencies caused by his/her personnel. If the Contractor fails or refused to correct deficiencies promptly, the CO may issue an order stopping all or any part of the work and hold the Contractor in default of the contract.

c. The Contractor shall comply with applicable Federal, State, and local safety and fire regulations and codes which are in effect at the beginning of the contract. The Contractor shall keep abreast of and comply with changes in these requirements and codes applicable to the contract. The requirements include but are not limited to, those found in Federal and State OSHA statutes and regulations, such as applicable provisions of Title 29, CFR Parts 1910 and 1926. Contractor is solely responsible for determining the legal requirements that apply to activities, and shall ensure safe and healthful working conditions for its employees

d. The Contractor’s personnel shall follow applicable facility policies concerning fire/disaster programs.

e. All materials and equipment will be removed from the facility or stored properly at the end of the workday and secured during the workday. Under no circumstances will the Contractor allow for any equipment to be left unattended for any length of time.

f. The Contractor shall comply with all applicable Federal, State, and local legal requirements regarding workers health and safety.

g. Contractor shall assume the responsibility to guard against causing of fires and/or explosions and to protect Government Property.

h. The Contractor shall perform the work in a manner consistent with the area security and fire safety regulations especially regarding exits and exit way access. Utility shutdowns shall not compromise security, communication, or fire safety for occupants.

i. No flammable liquids shall be stored or used in the Medical Center.

j. The necessary number and appropriate types of portable fire extinguishers are required per NFPA 10 and NFPA 241. Contractor shall keep certification on site at all times of extinguisher inspections.

k. The Contractor shall request from the COR a permit for all live work, cutting, welding, soldering, and permit required confined space entry. All permits shall be prominently displayed during all construction. Allow 10 working days for approval.

l. All necessary precautions shall be taken by the Contractor to prevent accidental operation of any existing smoke detectors or sprinkler heads.

m. The Contractor shall assume responsibility of environmental protection of all material storage.

13.1 - ENVIRONMENTAL PROTECTION

Comply with the following environmental protection principles and regulations.

a. In order to provide for abatement and control of all environmentally hazardous materials arising from demolition and/or construction activities, the Contractor shall comply with all applicable environmentally hazardous material control and abatement and all applicable provisions of the Corps of Engineers’ Manual EM 385-1-1, “General Safety Requirements” as well as the specific requirements stated elsewhere in the Contract Documents.

b. The Contractor is responsible for daily cleanup of all areas affected by its work. Areas in use or affected shall be returned to condition in which they were turned over or initially found. VA Housekeeping shall not be dispatched for cleaning associated with Contractor work.

c. Contractor shall use freight elevators for transmission of materials and personnel. Contractor shall take every precaution in preserving the elevators, including the hoist way and lobby doors, interior finishes, and shall conduct all good practices in observing lifting and motor components tolerances. Any damage incurred to any elevator component due to negligence will be repaired at expense of the Contractor, within the workday of incurred damage.

14.0 – WORK STANDARDS AND ICRA/ILSM

Work site shall be free of debris and returned to original condition upon completion of demolition and construction, preventative maintenance, or repairs.

All work is to be performed in areas used daily by facility clients and staff. Contractor will take suitable measures to control all material and equipment to produce a minimum of interference in facility routine. All work shall be performed in a safe and prudent manner.

Contractor shall so perform all work as to offer the least possible obstruction and inconvenience to staff and the public and shall have under construction no greater amount of work than can be completed promptly and properly with due regard to the rights of staff and the public. Any person the COR may deem incompetent or disorderly shall be promptly removed from the facility and not be allowed to return for the duration of the agreement.

The Contractor shall comply with an Infection Control Risk Assessment (ICRA) which will be developed with the COR and the Infection Control Practitioner. The Contractor shall comply with Interim Life Safety Measures (ISLM) which will be developed with the COR and the Safety Office. Multiple ICRA’s may be necessary to address specific risks at various stages of the project and must be approved prior to proceeding on each phase.

15.0 - HAZARDOUS MATERIAL REPORTING

Comply with the following hazardous material reporting principles and regulations.

a. The Contractor shall maintain hazardous material inventories and safety data sheets (SDS) for all hazardous materials (as defined in CFR 1910.120, 40 CFR’s 355, 370, & 372) to be stored and used on this Medical Center. Hazardous materials must be inventoried when received and at the project’s completion. The amounts used shall be maintained for the project duration, and for the calendar year (ending 31 December).

b. Hazardous Materials Inventories, Safety Data Sheets and material quantities used shall be submitted to the CO for approval.

c. In the event of a hazardous spill, Contractor shall immediately notify the COR. The Contractor shall be solely responsible for the expense of any cleanup of such spill, and the cleanup shall be in accordance with the applicable provisions of 40 CFR Part 761.

d. Asbestos Containing Material (ACM) should not present in the workspace. If the Contractor locates suspected ACM, the Contractor shall contact the COR immediately for further direction. If any suspected ACM is disturbed or becomes friable, the construction site shall be shut down until abatement can be performed, after which the job site shall be reopened for continued work.

16.0 – HOURS OF WORK

With preapproved exceptions, as needed or as required, the hours of work shall take place during the normal business hours of 7:00 AM and 4:00 PM, Monday through Friday, Federal Holidays excluded. Weekend, after-hour, and Federal holiday work is permitted with a request in writing submitted beforehand. Allow 10 working days for approval. Off hours, as needed or as required, are not to billed as overtime. Federal Holidays and any other day declared a federal holiday by the President of the United States are defined below.

If a holiday falls on Sunday, the following Monday will be observed as the National Holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a National Holiday by the U.S. Government.

All work shall be scheduled and performed within the dates and times approved by the COR, in conjunction with the department occupying the space served by this equipment and in conjunction with work performed by others within the construction site.

17.0 - BADGES AND PARKING

Contractor must acquire PIV badge for all staff onsite prior to work beginning. While on VA Facilities official I.D. badges shall be worn continuously. Failure of the background check may result in specific personnel being disallowed to work on VA premises and the Contractor will need to provide replacement personnel.

It is the responsibility of the Contractor’s personnel to park in the appropriate designated parking areas. The designated parking area will be specified by COR upon award of contract. While performing under this contract, all vehicles used by the Contractor shall be locked and the keys removed when not in use. This is intended to protect the Contractor’s property and the safety of the patients at the Medical Center.

18.0 – QUALITY CONTROL

The Contractor shall have a quality control program to assure the requirements of this contract are provided as specified. The Contractor and COR will inspect the work. Deficiencies will be noted and corrected. Any damage done by the Contractor will also be noted and corrected by the Contractor within a time period specified by the COR. Damage causing an immediate impact on the environment of the hospital shall be corrected immediately.

19.0 – ACCEPTANCE STANDARDS

Completed work will be to the entire satisfaction of the VA. The COR shall be the sole judge as to its acceptability. Any work not acceptable to the COR, shall be immediately, at Contractor’s own expense, refashioned to an acceptable level.

20.0 – KEYS

a. Keys: The COR shall provide the Contractor access to all buildings and rooms required in the provisions of this contract. The Contractor shall notify the COR when leaving these areas.

b. Clearances/Access Controls: Contractor and all personnel shall comply with the security clearances or access controls of areas within the Medical Center. If the Contractor must obtain access to areas that require special security precautions, obtain permission from the COR prior to access.

21.0 – MEETINGS

Pre-Bid meeting and site walk will be held at a date and time specified by the COR to review the scope of work, site conditions, and work requirements with perspective contractors, and to provide answers to any questions. Contractor and/or Sub-contractors are encouraged to attend the pre-bid meeting before submitting a bid. The date and time of this walkthrough will be determined by the CO and COR. Contractor and/or Subcontractors shall be responsible for directing any clarification requests that arise at the pre-bid walkthrough to the CO prior to the bidding of the work.

22.0 – PERIOD OF PERFORMANCE

Government intends to issue NTP immediately after kickoff meeting with Contractor. The period of performance for this contract is three hundred and sixty-five (365) calendar days. The period of performance includes fourteen (14) days anticipated to complete initial administrative tasks.

revision 2, February 15, 2023, S.P.M.