36C25819B0025-0002002.pdf

Request for Information (RFI) Log Renovate Building 31 Construction Project:

12 August 2019 Loma Linda, California VA Health Care System (605)

RFI

Number Date Question Answer

001. 17 July

When reviewing both the specifications and the finish schedule for this project I only find reference to Stontec 1/16” Mojave Beige. However there are four different Stontec systems- Stontec ERF, Stontec EFC, Stontec TRF and Stontec UTF all are different systems and yet all can have a 1/16”Mojave Beige flake broadcast. Could you please clarify the system that the VA is requesting for this project.

VA Standard is STONHARD 1/16” broad flake, Mojave Beige, TRF

002. 17 July

Stontec ERF, Stontec EFC, Stontec TRF and Stontec UTF all are different systems and yet all can have a 1/16”Mojave Beige flake broadcast as specified in Section 09 06 00. Will the VA clarify which system is to be supplied for this project?

VA Standard is STONHARD 1/16” broad flake, Mojave Beige, TRF

003. 17 July

Per Index of Drawings on Sheet CS, the following Sheets are missing: ED-101, ED-

101A, ED-102A, ED-

103A, ED-105A, ED-

105B, ED-106A; and the following Sheets that were included were not listed in the Index E-109, ED-102, ED-103B, ED-

105.

Cover sheet is updated per electrical sheet index received.

004. 17 July

RFP, Page 8 of 57, Conformance Standards, Item 2(a) mentions a USGBC LEED Certification effort. Will the VA confirm that this project will not be registered with the USGBC for LEED certification?

Project will not require LEED certification.

However, it is the intent to meet LEED standard as much as possible

005. 17 July

RFP, Page 8 of 57, Conformance Standards, Item 2(b) states that the Contractor will hire a Commissioning Agent for this project. Will the VA confirm that the Contractor will hire the Commissioning Agent (CxA) for this project?

Contractor will hire 3rd party commission agent.

006. 17 July

Will the VA clarify whether the Site Superintendent, if duly qualified, may also serve in the roles of the Site Safety & Health Officer and as the Contractor Quality Control manager, or will a separate individual be required for either of those two roles?

Superintendent or authorized representative may have multiple roles. Authorized representative must be specified in writing via submittal prior to beginning of construction.

007. 17 July

Section 01 00 00 – General Requirements, Sub-Part 1.2(D) states that the Testing Laboratory will be retained by the VA. Will

If required VA will retain.

the VA confirm that they will hire the Testing Laboratory under a separate contract for this project?

008. 17 July

Section 01 00 00 – General Requirements, Sub-Part 1.5(C) states that the contractor shall provide unarmed guards for this project. Will the VA confirm whether the Contractor must hire unarmed guards for this project, and if required, specify the types of radios and equipment to record guard rounds that must be purchased?

Guards will not be required

009. 17 July

Section 01 00 00 – General Requirements, Sub-Part 1.13(C-1) requires the Contractor to hire a Registered Land Surveyor or Civil Engineer to certify control points for this project. Since this project will take place in a building that has been constructed, will the VA clarify whether the Contractor will be required to hire a Registered Land Surveyor or Civil Engineer to certify lay outs for this project?

Registered Land Surveyor or Civil engineer to certify layouts will not be required.

0010. 17 July

Section 01 00 00 – General Requirements, Sub-Part 1.21(A) states that the Contractor will be required to pay for electricity at the prevailing rates for this project. Will the VA clarify whether the Contractor will be required to pay for construction electricity for this project?

Contractor will not be required to pay for construction electricity

0011. 17 July

Section 01 00 00 – General Requirements, Sub-Parts 1.28 & 1.29 requires the Contractor to furnish Construction and Safety Signs constructed of wood framing and mounted in the ground. Will the VA clarify if either a Construction or Safety signs will be required as specified?

Construction job board is required. Job board may be mounted within the construction area. Wood frame in the ground is not required if installed indoors.

Construction safety signs and necessary delineators will be required.

0012. 17 July

Section 01 00 00 – General Requirements, Sub-Part 1.31 requires the Contractor to engage a Professional Photographer to record images for this project.

Will the VA clarify whether in-house produced photographs will be acceptable, or must a Professional Photographer be hired?

Photographer is not required

0013. 17 July

Section 01 00 00 – General Requirements, Sub-Part 1.33 requires the Contractor to pay the project subscription to use “Submittal Exchange” for this project. Will the VA clarify whether an alternative document control platform that is known to be compatible with the VA computer system be acceptable for this project? If not, will the VA provide a Sole Source Justification & Approval for requiring “Submittal Exchange” for this project?

Submittal exchange is not a requirement.

Contactor must provide access to system that they intend to use.

0014. 17 July

Section 01 35 26 – Safety Requirements, Sub-Part 1.4(g-2) requires the Contractor to hire a Certified Safety

Daily Safety inspections are required to be conducted by an inspector that is qualified to conduct safety inspections. 3rd Party inspector is not required.

Specialist or CSHT who “may be required” for this project. In order to determine the project costs, will the VA clarify whether a 3-party CSP or CSHT will be required for this project, and if so, what the duties and inspections will entail in detail?

0015. 17 July

Section 01 35 26 – Safety Requirements, Sub-Part 1.13 requires that all contract employees are to have Tuberculosis Screening within 90 days prior to assignment for this project. Will the VA confirm that this will be required for this project?

Yes this is a requirement. Contractor pays for screening.

0016. 17 July

Section 01 45 00 – Quality Control, Sub- Part 3.4(C) requires additional personnel above the CQC personnel specified elsewhere. These include Architects and Engineers or Construction Professional with 5-years’ experience in all categories except Environmental which requires that the Contractor hire a Graduate Environmental Engineer. These additional personnel positions are required to be on the job site whenever work in their area of expertise is being performed. Will the VA clarify whether all of these costly requirements will be enforced for this project, including the hiring of a

Contractor must have accessibility to the referenced disciplines. Direct hire is not a requirement.

Graduate Environmental Engineer?

0017. 17 July

Section 07 84 00 – Firestopping, Sub-Part 1.08(C) appears to require a 3rd-party inspector to review all fire rated penetrations.

Will the VA clarify whether this will be a requirement for this project?

3rd Party inspector for fire penetrations will not be required. All penetrations shall be inspected by VA COR prior to being covered/enclosed in any wall or ceiling.

0018. 17 July

Sheet Q601 depicts several rooms where “Telephone, desk, wall, all lines are required” is listed and is marked “CC” / Contractor Furnished / Contractor Installed. Will the VA explain and clarify what this equipment contains? Are these telephones that the Contractor must supply and install? If so, will the VA provide an exact specification?

Contractor is required to install any built in case work, power, phone and data lines. VA will provide telephones.

0019. 17 July

Sheet Q601, Reception 1B-203 calls for a MO100 Wide Screen LCD Display that is “CC”. Will the VA describe this piece of equipment and also provide a specification?

See provided specifications

0020. 19 July

Based upon our past experience at the Loma Linda VA, we have come to the understanding that despite the fact that the plans and specifications do not have a sole source justifications included for any of the specialty low voltage systems included with the RFP, the VA will refuse and/or make it extremely difficult to get

Preferred Vendors are

Access Control and CCTV- Security Solutions

Nurse Call – TRL

Fire Alarm- Apple Valley

DDC – Andover controls must be used.

any vendor that is not one of their existing preferred vendor approved for use even when they are using materials that meet the specifications and have all of the qualifications required by the specifications. With the understanding that the VA wants to use their preferred existing vendor/subcontractors to do the work for the Access Controls, CCTV, Nurse Call, Fire Alarm, Direct Digital Controls, will the VA publish the names and contacts for the subcontractors/vendors for the specialty low voltage systems that they will not allow open competition for, we are specifically speaking about: Access Controls, CCTV, Nurse Call, Fire Alarm, Direct Digital Controls.

0021. 19 July

Sheet MH 301 general note B says the “for existing system, put one set of VAV’s/T-Stat tied to new Andover relay and then tie into the IDF as above”. General note C says “existing BMS shall be switched over to Andover”, I want to confirm the scope of work, does the VA wants to take out the entire existing Siemens control system and replace it with Andover, or just replace the existing VAV T-Stats with Andover T- Stats and tie them into

The siemens components will be removed and replaced with Andover. The head end of the systems needs to be relocated out of the IT room located on the 2nd floor. The new location can be on the roof in proper nema enclosure mounted onto the north side of the existing air handler.

the new Andover control relay?

0022. 19 July

Project Schedule Specification 01 32

16.15.1.3 Contractor’s

Consultant. This specification indicates that the VA expects the contractor to hire an outside consultant to prepare the project schedule. Can the contractor utilize a current member of the project team (Project Manager) to prepare and update the project schedule instead of hiring a consultant to prepare the schedule?

Outside consultant for project scheduling is not required.

0023. 19 July

Site Safety and Health Officer (SSHO), Specification 01 35 26 1.7, assuming that the SSHO is otherwise qualified, will the SSHO be allowed to perform other duties on the project such as superintendent and quality control manager?

Yes

0024. 19 July

Specification 01 45 00.3.4.B CQC Systems Manager: This paragraph does not state weather or not the CQC System manager can have more than one duty. Will the CQC System Manager be allowed to be the SSHO and superintendent on this project?

Yes

0025. 19 July

Specification 01 45 00.3.4.B CQC Systems Manager: says the CQC system manager is required to be a PM or SRE, we are unable to find a definition of these abbreviations in the

Project Management (PM), Site Reliability Engineering (SRE)

Yes

RFP. Will the VA please provide a clarification as to what these initials mean and how the contractor is to achieve this requirement? Will the VA accept a individual who poses the Corp of Engineers Quality Control certificate and five years of experience as the CQC System manager?

0026. 19 July

Specification 01 45 00.3.4.C identifies a long list of specialty quality control staff member, such as electrical engineer, mechanical engineer, civil engineer, structural engineer, low voltage, architect ect, and this specification section goes on to say that all of these people need to be directly employed by the general contractor or a specified technical company and that each of these specialty quality control staff members must be physically present at the construction site during work on the specialized personnel’s area of responsibility. If we are going to be required to have multiple specialty quality control staff member onsite whenever any trade person is working, it is going to drive the cost up substantially. As an example, the electrician is normally on the jobs site from the first day to the last day of the job with short beak during

Contractor must have accessibility to the referenced disciplines. Direct hire is not a requirement. Onsite at all times for the referenced disciplines is not a requirement.

the drywalling & Painting phase. To meet this specification as written we would need to have an electrical engineer on the jobs site every day for probably 30 weeks.

Will the VA allow the CQC system manger to perform the day to day quality control monitoring and only require specialty quality control staff to come out to do inspections prior to covering a specific scope of work and perhaps just prior to starting up a system?

0027. 19 July

Is the VA going to require a separate Superintendent, separate CQC Systems manager and separate SSHO, or will one person be allowed to wear all three hats, or at minimum will the VA allow one staff member to perform two duties?

Multiple Duties are allowed. The individual in this position at a min must have completed the 30-hour OSHA training course. Submittal of course certificate will be required. All training is contractor’s responsibility

0028. 19 July

It appears as if specification section 01 35 26 Safety has recently been update and in paragraph 1.9.B it says that a board Certified Safety Professional (CSP) or a Construction Safety and Health Technician (CHST) must conduct monthly site safety inspections. Will the VA confirm that the monthly inspection cannot be performed by the qualified SSHO assigned to the project?

Safety inspections can only be performed by qualified individual. The individual performing the inspection must have completed the OSHA 30-hour training course. Submittal of course certificate will be required. All training is contractor’s responsibility

0029. 19 July

In specification section 07 84 00.1.5.B says the fire stopping “Installer

Yes qualifications: a firm that has been approved by FM Global according to FM Global 4991 per equivalent UL” Will the VA allow the contractor to use its own personnel to install the fire stopping if they are certified by the manufacture of the fire stopping or is the VA going to require the contractor to hire a third party fire stopping contractor?

0030. 19 July

In specification section 07 84 00.1.5.C “Inspector Qualifications:

Contractor to engage a qualified inspector to perform inspections and final reports” Will the VA allow the contractors quality control systems manager to perform the fire stopping inspections instead of having to hiring an outside company to do the fire stopping inspections?

Yes

0031. 23 July

Plan page PL-111 lists FC-1 faucet with SK-2 sink at all locations. This faucet is not compatible with this sink. The SK-2 sink is a clinic sink, not a hand sink. Please verify the faucet’s and sinks to be used for this project.

FC-1 is the correct faucet. Case work sinks will be stainless steel. Wall mount sinks will be SK-

1. See provided spec for stainless steel.

0032. 23 July

Fixture schedule lists FV-1 for the toilet flush valve; the product number given is for a retro fit sensor only.

Please provide product number and or spec for the flush valve, and verify if all toilets require the same valve.

Sloan

Model # EBV-89A-M

Product Code# 0325105

0033. 23 July

Plan page PL-111 general note #1 calls for venturi ball valves to be used at all sinks. Per detail on plan page #PL- 201, this is not compatible with the faucets called for.

Please advise.

Venturi ball valves are not required.

0034. 23 July

There's no service faucet called out for the mop sink in the janitor’s room. Please provide product number and or spec.

Chicago Faucet- Manual Faucet 540-

LD897SWXFABCP

0035. 23 July

SOW calls for an electric water heater at the 1st floor. There is no location given on the plans, and no product listed on the fixture schedule. Please advise.

(E)EWH-1 in EMS-2217 will be serving the 1st floor build out; no additional EWH will be installed for this project

0036. 23 July

Plan page PL-111 calls for a hot water return pump, a hot water injector port, a circuit solver, and a flow meter.

There are no products spec’d or listed, and there is no detail for this equipment. More information is required.

HW return pump: 15 HP, 15 gpm, rated for high temperature Hot water injector port: Millipore Sigma model # Z204013, or similar Circuit solver: Model # CS-2-140, or similar

0037. 23 July

Plan page PL-111 calls for an auto flush valve with a 2” drain. There are no products listed or spec’d, and there is no detail for this equipment.

More information is required.

Sloan

Model # EBV-89A-M

Product Code# 0325105

0038. 23 July

Plan page PL-111 it is unclear as to if any waste and vent pipe is existing below and above the floor. Are we to assume that all piping shown on the plan is required as new for this project?

ee "M&P DWG.pdf" dated 08/22/2014 for existing work

0039. 23 July

Plan page PL-201 shows a detail for a floor drain. Plan Page PL-111 does not call out any floor drains. Please verify that every toilet area, and both emergency eyewash stations will require floor drains. Please provide product or spec.

No floor drains in this scope of work

0040. 23 July

The plan page PL-111 call for SK-2 sinks in all locations. Plan page Q101 interior drawings show some sinks are counter mounted, and some sinks appear to be a wall hung type.

Please verify types and quantities for sinks.

FC-1 is the correct faucet. Case work sinks will be stainless steel. Wall mount sinks will be SK-

1. See provided spec for stainless steel.

0041. 23 July

Plan page PL-201 shows a detail for the emergency eye wash shower. Please provide product or spec, for the eye wash station as well as the mixing valve required?

Guardian is preferred eye wash station.

0042. 23 July

Plan page PL-111 shows two electric drinking fountains, one appears to be in existing area, please confirm quantity for this project, and if existing walls are to be opened to add the fountain?

Yes the fountain located in the first floor elevator lobby will need to be installed.

0043. 23 July

The cancer center basis of design: calls for SCH- 40 PVC for waste and vent piping, below ground and above ground, please verify.

SCH-40 PVC is not authorized. See https://www.tylerpipe.com/products/catalog/ For proper pipe type.

0044. 23 July

The cancer center basis of design: does not list a pipe material for the cold and hot water. Please verify type of pipe and jointing procedures?

Type L copper with soldered joints

0045. 23 July

Plan page PL-111 in regards to the water plan, in area B there are several locations of water lines going up to the second floor. This area of the second floor is existing and not within the scope of work, are these risers existing? Please confirm new water lines, and existing water lines.

See "M&P DWG.pdf" dated 08/22/2014 for existing work

0046. 23 July

Plan page PL-111 shows four hose bibs on the existing exterior wall of the first floor. There is no product called for or spec’d. There is no detail for installation into existing exterior wall.

Please provide.

Hose bibs have been installed. They are not required for this project.

0047. 29 July

Will the VA confirm that this project will be performed M-F normal business hours?

Most of the work will be performed during normal business hours. However, any work that will create excessive noise may be required to be performed after patient visiting hours, at night or on the weekend.

0048. 29 July

Will the VA confirm that there will not be an IT Room on the first floor, only the one currently located on the 2nd floor?

Only IT room will be on the second floor

0049. 29 July

Drawings E-0001 Symbols legend shows voice & data symbols.

How many jacks per?

Usually VA has 4

(GRAY, BLUE, WHITE

AND YELLOW).

See Specification Provided

0050. 29 July

The Mechanical drawings call for Andover Controls. We understand that the VA here is not allowing anything but Andover.

The current controls at Cancer Center are Siemens. Will the VA require the entire Building 31 to be

The existing Siemans control system will be replaced with Andover. Contractor to provide new schedule converted to Andover Controls? If so, will the VA provide the requisite drawings and schedules to convert the entire building from Siemens controls to Andover controls?

0051. 29 July

We understand that the VA has and exclusive contract with Security Solutions for all Division 28 Security / Alarm systems. Will the VA confirm that only Security Solutions is allowed to work on these systems? Will the VA provide a Justification & Approval designating Security Solutions as a Sole Source Provider?

Yes

0052. 29 July

Will the VA confirm whether or not Stonhard is the Sole Source provider for the resinous flooring for this project?

Stonehard is the VA standard.

0053. 29 July

There is currently no waste vent piping extending from the first floor, through the second floor and up to the roof. We understand the 2nd floor will be occupied during this project. Will the VA describe the means and methods, phasing, and special requirements needed to run vent piping through the second floor?

See "M&P DWG.pdf" dated 08/22/2014 for existing work and existing vent tie-ins

0054. 1 August

What are the hours of work for this project?

Normal business hours are 0600-1630.

However, any work that will create excessive noise may be required to be performed after patient visiting hours, at night or on the weekend.

0055. 1 August

Can 2nd floor renovation work be performed during normal work

Most of the work will be performed during normal business hours. However, any work that will create excessive noise may be hours or will that scope of work need to be performed nights and weekends?

required to be performed after patient visiting hours, at night or on the weekend.

0056. 1 August

The phasing plan on Drawing PH-01 does not indicate if second floor work is to be performed prior to or concurrently with 1st floor.

2nd Floor work is to be performed prior to 1st floor. Intent is to have 2nd floor pharmacy BOD prior to work beginning work on 1st floor.

0057. 1 August

What is the width and height of both the front and rear entrances?

Front entrances cleared opening is 61X87.

Side door cleared opening is 32X81.

0058. 1 August

Which entrance will be used for construction accessibility?

See Drawing

0059. 1 August

Please provide plan showing location of temporary fencing.

See 'Construction Limits Note'. Final extents shall be determined by owner.

0060. 1 August

Will the VA remove all furniture and equipment from second floor area of work prior to construction start?

VA will Remove free standing equipment

0061. 1 August

Will the VA remove all items currently being stored in the first floor shell prior to construction start?

Yes

0062. 1 August

Is roof under warranty? If so, provide the company and contact information.

See Provided Cut Sheet

0063. 1 August

Please provide second floor ceiling demo plan.

Second Floor Ceiling Demolition plan is provided.

0064. 1 August

Project documents include a signage specification but not a signage schedule or details. Please provide.

See Drawing

0065. 1 August

Please provide window dimensions and counts for existing windows to receive window shades?

VA will install window shades

0066. 1 August

Please provide a specification for the lockers.

Specification Provided

0067. 1 August

Please provide a specification for Acrovyn

See Provided Cut Sheet wall panels shown on the corridor elevations on AE401, AE402 and AE403. The wall protection specification only covers corner guards.

0068. 1 August

Please provide plans and specifications for sprinkler system.

Drawings and Specifications are provided.

0069. 1 August

What is the height from floor to deck for both the 1st and 2nd floors?

Floor to Floor is 15'-0" for both floors.

0070. 1 August

How deep underground is the existing storm drain?

Invert elevation identified is per available record drawings. Exact elevation is not known.

0071. 1 August

Can diesel powered equipment be used for earthwork/compaction on the first floor? If so, will the use of the equipment be limited to nights/weekends?

No

0072. 1 August

Can propane equipment be used for the earthwork/compaction on the first floor? If so, will the use of the equipment be limited to nights/weekends?

No

0073. 1 August

The equipment schedule lists telephones as Contractor furnished and Contractor installed. Ordinarily the user purchases and installs phone system/equipment and connects to comm/data lines installed by Contractor. If VA wants Contractor to furnish and install phone system, please provide specs.

VA will furnish phones

0074. 1 August

Please provide size/spec of “wide screen LCD display” Contractor is to furnish and install in Reception

See Provided Specification

1B-203 per Equipment Schedule.

0075. 1 August

Is the cubicle curtain track specified different than the “Barrier Free Privacy Curtain Rod”? If so, please provide spec and location(s) of the “Curtain Rod”.

This is the same "Barrier Free Lifts" CTRSS System used throughout the campus.

0076. 1 August

Specifications have been provided for Lab Equipment (refrigerators, safety cabinets) however the Equipment Schedule lists these as “existing”. Please verify if contractor is to provide new or if existing is to be re-installed.

See attached notes

0077. 1 August

Specification was provided for Laboratory Fume Hood. Fume hoods are not listed on the Equipment Schedule. Mechanical drawings call for “new fume hood” and “relocated fume hood”. Please clarify if contractor is to install new or existing fume hood(s) and their location(s).

One fume hood will be contractor provided and one fume hood will be reused. Contractor to relocate hood.

0078. 2 August

Instructions to bidders refers to VA Form 10091 and the W-9 form we have been working for the VA for years; are these required to be resubmitted and cc: with our proposal for verification? - please advise.

Yes

0079. 5 August

Can Fire Alarm wires be free air ran above the T-grid or will entire runs need to be concealed in EMT conduit?

No, all fire runs shall be in red conduit. In addition all other wires shall be in conduit and color coded as well.

0080. 7 August

For Single line diagram Dwg # E600, we are not able to understand which feeders are existing and which feeders are new. Can you Provide information regarding the Existing feeders to remain and new feeders to be provided.

New Feeders: 1) ATS to Panel "EMDP";

2)Panel " EMDP" to Existing Panel "1HXA"; 3) Panel " EMDP" to Existing Panel "RXA"; 4) Panel " EMDP" to Existing Panel "EMSB"; 5) Panel "IL" to new Panel "1LC"; 6) Panel "ESMB" to new Panel "2HX"; 7) Panel "EMSB" to new transformer "T2"; 8) transfprmer "T2" to Existing Panel "1XL". All remaining feeders are existing.

0081. 9 August

The Resilient Sheet Pattern Legend on I101 and I102 lists Level 2 with SV3 and SV4. Second Floor Flooring Plan on I102 labels the sheet vinyl as SV1-2. Please clarify flooring and it’s location(s).

Second Floor is SV3-4 which matches existing flooring. Legend is correct, labels for 2nd floor were incorrect. Note that Work Area 2C- 125 is SV3.

0082. 12 August

Please clarify which of the plumbing lines are new and which are existing.

See "M&P DWG.pdf" dated 08/22/2014 for existing work

0083. 12 August

Are all underground utilities in place with the exception of the new storm drain shown on

CG101?

Yes

0084. 12 August

Are the MA, O2 and MV lines shown in gray existing?

See "M&P DWG.pdf" dated 08/22/2014 for existing work

0085. 12 August

Are the new pluming, MA, O2 and MV lines limited to the ones shown in color?

See "M&P DWG.pdf" dated 08/22/2014 for existing work

0086. 12 August

Will the VA please confirm that all telecommunication data cabling is to be run to the 2 floor IT-2 room?

Please confirm that all necessary racks, switches and patch panels ect are already there and that the contractor will just need to terminate our cable to the existing equipment.

“All telecommunication data cabling shall be run to the 2 floor IT-2 room. Contractor to investigate available racks, switches and patch panels etc. Contractor to provide required additional racks, switches and patch panels etc.”

0087. VA Add Pass Through Windows Pass through windows shall be Terra Universal 0088.

0089.

0090.

0091.

0092.