01-23-26 FINAL RFI QAs 36C25726R0043 594A4-22-221 Renovate Halls and Walls DOM.pdf

RFI Questions and Answers 36C25726R0043 Bonham Halls and Walls

1. Power Plans – All Areas in Scope Please provide complete and updated power plans for all areas included in the electrical scope of work, including areas discussed during the site walkthrough that are not clearly reflected on the currently issued drawings.

Power plans should indicate receptacle locations, device types, circuiting, and any new or replacement electrical work.

Answer: See attachments.

B24 B wing 1st Fl Lighting Plan asbuilt (JPEG File) B24 B wing 2nd Fl Lighting Plan asbuilt (JPEG File) B24 B wing 1st Fl Auxiliary Plan asbuilt (JPEG File) B24 B wing 2nd Fl Auxiliary Plan asbuilt (JPEG File) B24 B wing 1st Fl POWER Plan asbuilt (JPEG File) B24 B wing 2nd Fl POWER Plan asbuilt (JPEG File) B24-B Wing Build Back Plans (pdf)

2. Receptacle Replacement – Areas A, B, and C Please confirm whether any additional receptacles are to be replaced in Areas A, B, and/or C beyond what is currently shown on the issued drawings.

Answer: See Attachments.

B24 B wing 1st Fl POWER Plan asbuilt (JPEG File) B24 B wing 2nd Fl POWER Plan asbuilt (JPEG File)

3. Updated Electrical Drawings – Added Scope Areas During the site walkthrough, it was stated that certain areas currently shown as “out of scope” (gray areas) on the drawings are now intended to be included.

Please provide updated electrical drawings reflecting all areas to be added to the scope and all associated electrical work.

Answer: See Attachment:

B24-B Wing Build Back Plans (pdf)

4. Area B – Electrical Scope Change Due to Water Damage During the walkthrough, it was noted that Area B has sustained water damage and that the electrical scope in this area may change. This is not reflected on the current drawings.

Please clarify:

• What electrical work is now included in Area B

• Whether revised drawings will be issued to reflect this updated scope

Answer: Some electrical components such as outlet and switch covers were disturbed to remove sheetrock damage, reference both Q/A response #1, #2, #3 and #8 attachments for affected locations. No other drawings will be issued.

5. Patient Bedrooms – Low-Level / Night Lighting Downlighting or night lighting in patient bedrooms was observed in the field but is not shown on the issued drawings.

Please clarify whether these fixtures are to be demolished, replaced, modified, or left in place.

Answer: Left in place.

6. Area A – Dining Room Lighting Quantity & Layout The drawings indicate four (4) existing 2x2 fixtures to be demolished in the dining room;

however, only two (2) fixtures were observed during the site visit.

Please clarify whether:

• Two additional fixtures are to be installed, or

• Only the two existing fixtures are to be addressed If additional fixtures are required, please provide layout dimensions and placement details.

Answer: Two additional fixtures are to be installed.

7. New Lighting – Layout & Dimensions For any new lighting included as part of the remodel scope, please provide:

• Fixture locations on the drawings

• Exact layout dimensions and measurements relative to walls, ceilings, or architectural features Answer: Refer to Sheets AE109 through AE116.

8. Emergency / Egress Lighting Clarification The drawings and legend do not clearly identify emergency and/or egress lighting locations.

Please clarify:

• Which fixtures are intended to be on emergency power

• Whether additional emergency lighting exists that is not currently identified

• Whether revised drawings will clearly label emergency lighting locations

• Whether the scope is limited to reconnecting existing emergency lighting, or if new/modified emergency lighting is required

Answer: Lighting fixtures are to be switched out and reconnected. See as-built lighting drawing attachments for additional clarifications.

B24 B wing 1st Fl Lighting Plan asbuilt (JPEG File) B24 B wing 2nd FL Lighting Plan asbuilt (JPEG File)

9. Motion / Occupancy Sensors

Please clarify the location and scope of motion or occupancy sensors, including any control requirements or integration with existing lighting systems.

Answer: See attachments within Q/A responses 1 and 2.

10. Level 1 – Area A – Lighting Controls Please clarify which switches control which lighting fixtures in Level 1, Area A, including any multi-way or special switching configurations.

Answer: See attachments within Q/A responses 1 and 2.

11. Device Covers Please confirm the required material and finish for device covers.

If stainless steel covers are only required in specific areas, please identify those locations.

Answer: Stainless steel in Dining Area and Ivory in all other spaces

12. Plumbing Fixtures – Sinks and Toilets Please confirm:

• The quantity of sinks and toilets to be reinstalled

• Whether fixtures will be provided by the VA or by the contractor

• If contractor-furnished, please provide fixture specifications Answer:

• Reinstall toilet and sink, provide new drinking fountains (see attached cut sheet).

• Install new ceramic tile, see attachment Ceramic Tile.

• See attached drawing B24-B Wing Build Back Plans.

13. Water Fountains

Please confirm:

• The number of water fountains to be reinstalled

• Whether they are VA-furnished or contractor-furnished

• If contractor-furnished, please provide specifications Answer:

• Provide new drinking fountains:

• Install new ceramic tile, see attachment see attachment Ceramic Tile.

• See attached drawing: B24-B Wing Build Back Plans.

14. Cabinet Quantity and Specifications

Please confirm the total number of cabinets to be installed and provide cabinet specifications.

Answer: This occurs in “Group Rooms” 1B-109 and 2B109. See attached

(7) B24-B Wing Build Back Plans and attached product sheet for casework.

15. Kitchenette Scope

Please clarify whether a new kitchenette is included in the scope of work.

If so, please provide drawings, specifications, and equipment requirements.

Answer: This occurs in “Group Rooms” 1B-109 and 2B109. See attached plans B24-B-Wing-Build Back Plans and attached product sheet for casework.

16. We respectfully request responses to these RFIs so that all bidders can fully understand the complete scope and submit accurate, comparable proposals. If revised drawings or an updated SOW will be issued, please advise accordingly.

Answer: See attachment B24 B wing build back plans.

17. How many new doors will be needed for this project. And will the doors be supplied by the VA?

Answer: Refer to door schedule on 100% Construction Documents, Sheets 24-AF113.1 and 24-AF113.2

18. Are we replacing both ceiling tile and grid? If only replacing the tile, is the tile supplied by the VA?

Answer: Tile only. Tile supplied by contractors.

19. Is there a need to have an abatement contractor for possible asbestos, lead, or any other contaminants?

Answer: No asbestos or specialized abatement is known or called out in the drawings.

See attached: B24 ACM report summary. No ACM finding is what we have.

20. Who is responsible for the purchase of corner/wall guards, handrails, window shades etc… and has the facility already approved the type of corner/wall guards, handrails, window shades?

Answer: Contractor is responsible for all new finishes unless otherwise noted.

21. Will there a SSHO required for this project? If so can the superintendent perform both duties?

Answer: Per 01 35 26 -10 SAFETY REQUIREMENTS

1.9 “SITE SAFETY AND HEALTH OFFICER” (SSHO) AND “COMPETENT PERSON”

“A. The Prime Contractor shall provide a minimum of one “Full-Time” SSHO at each project site, for each shift (with no other duties) that holds as current, a professional safety certification with at least 3 years of dedicated construction safety related experience.”

“C. The SSHO has to be a separate qualified individual from the prime contractor’s superintendent and /or quality control manager with duties only as the SSHO. “

22. On 24-AD101, keynote 5 references window shade removal, but is called out in locations on the drawings that do not seem to correlate with windows or shades. Is this keynote intended to identify some other components in the hallways to be demolished?

Answer: Window shade replacement exists only in “Room Annex

1A-133”. No patient rooms. Demolish and replace existing window sill and shade.

See floor plan sheet for new work.

23. Please confirm, is work in hallways to be permitted on both nights and weekends, or strictly limited to weekends only?

Answer: See Q/A response #26 Phasing Plan revisions, construction durations and timeline milestones. Night-shift work is preferred during “A” Wing renovation and will be permitted in B and C Wings with consideration to Domiciliary resident policies.

24. Is this project exempt from sales tax?

Answer:

Reference: Solicitation 36C25726R0043 - A.6 – V.T. C. A Tax Code 151.311

25. Will all hallways be required to remain as accessible paths of egress at all times? Is the contractor allowed to isolate entire work areas at a time, or only isolate one side of each hallway at a time to allow each zone to remain in operation throughout construction?

Answer:

All hallways must always remain accessible paths of egress. Isolate one side of each hallway to allow traffic and egress is permitted.

NOTE: Approved temporary floor coverings may be required for areas missing tile.

26. Please confirm, will it be required that the contractor complete all work in each wing / phase prior to moving onto the next wing?

Answer: See below Phasing Plan revisions, construction durations and timeline milestones for a 210-day construction duration that includes weekdays and weekends.

• Renovate “B” Wing 1st and 2nd floors with eighty-five (85) day work duration.

• Renovate “A” Wing 1st and 2nd floors with a sixty-three (63) day work duration. (This work period allows for SPACE ACTIVATIONS and transition of residents from C Wing into B Wing.) ”A” Wing work hallways, passageways and egress doors must always remain accessible.

• Renovate “C” Wing 1st and 2nd floors with a sixty-two (62) day work duration.

NOTE: Project operations and construction timelines will be strictly managed.

27. Will the VA require any downtime between phases to allow for relocation of staff and equipment? If so, how much downtime should the contractor anticipate between phases, for bidding purposes?

Answer: See Q/A response #26 Phasing Plan revisions, construction durations and timeline milestones.

28. Can the VA confirm no asbestos or hazardous material is present in any work area requiring demolition as part of this contract?

Answer: See Q/A response #19.

29. Is the contractor responsible for any testing or monitoring for asbestos or hazardous material prior to beginning demolition in work areas?

Answer: No asbestos or hazardous material abatement anticipated or called out in drawings. If any material is suspected of hazardous material contractor must report it.

See Q/A response #19.

30. If any asbestos or hazardous material is discovered, requiring abatement, will this be addressed through a change order as additional scope, not included within the base bid?

Answer: Yes. See Q/A response #19.

31. Is it required that the SSHO, QCM, and superintendent positions must each be filled by separate individuals? Or can a single individual hold multiple of these roles simultaneously?

Answer: Per 01 35 26 -10 SAFETY REQUIREMENTS

1.9 “SITE SAFETY AND HEALTH OFFICER” (SSHO) AND “COMPETENT PERSON”

“A. The Prime Contractor shall provide a minimum of one “Full-Time” SSHO at each project site, for each shift (with no other duties) that holds as current, a professional safety certification with at least 3 years of dedicated construction safety related experience.”

“C. The SSHO has to be a separate qualified individual from the prime contractor’s superintendent and /or quality control manager with duties only as the SSHO. “

32. If the intention is that all work is to be performed on weekends only, as noted in the phasing plans, the POP of 180 calendar days only allows approximately 50 workdays.

Would the VA consider extending the POP if the project is intended to be done on weekends only?

Answer: See Q/A response #26 Phasing Plan revisions, construction durations and timeline milestones. General phasing plan for 210-day construction duration includes weekdays and weekend work.

33. Will bedrooms be occupied during construction? How many of the bedrooms will the contractor be permitted to access at a time?

Answer: B Wing and C Wing construction areas on both 1st and 2nd floors will be turned over at each phase of the project with no resident occupancy. For additional clarifications. See Q/A response #26 Phasing Plan revisions, construction durations and timeline milestones.

34. Is the door cladding thickness .040 or .060?

Answer: .040

35. Period of Performance Discrepancy. The solicitation references a 180-calendar-day period of performance, while Section 01 00 00 references a 730-calendar-day total performance period. Please confirm the correct contractual Period of Performance.

Answer: See Q/A response #26 Phasing Plan revisions, construction durations and timeline milestones. General phasing plan for 210-day construction duration includes weekdays and weekend work.

36. Liquidated Damages Please confirm the liquidated damages rate per calendar day, if applicable, as FAR 52.211-12 is included but no dollar amount is identified.

Answer: FAR 52.211-12 is removed. A revised, conformed solicitation is provided.

37. Phasing and Occupancy Constraints Please confirm whether any daytime work will be permitted in non-patient areas, or if all work must occur during night shifts as described in the specifications.

38. After-Hours Labor Premiums Should bidders include night, weekend, and holiday labor premiums in the base bid, and will these costs be considered reasonable during evaluation?

39. Infection Control Risk Assessment (ICRA) Please confirm whether the VA will provide a project-specific ICRA classification or if the contractor is required to establish this independently.

Answer: COR will provide Class IV ICRA and downgrade when and where appropriate.

40. Temporary Barriers and Negative Air Please confirm whether temporary barrier removal and reinstallation between phases is included in the base scope and whether barriers must remain in place continuously.

Answer: Yes, this is a “Turnkey project”.

41. Utility Interruptions Please confirm whether any planned utility outages are anticipated or if the contractor should assume zero outages and include all temporary utilities in the base bid.

Answer: Currently, there are no planned utility outages.

42. Third-Party Testing and Inspections

Please provide a list of required third-party inspections and testing requirements, or confirm the contractor is responsible for determining all required inspections.

Answer: Contractor is responsible for determining all required inspections and drawings and specification requirements.

43. Door and Frame Deductive Alternates Please confirm how deductive alternates for door frames and doors should be reflected in the Price Breakdown Worksheet.

Answer: Deductive Alternates B and C are not applicable. The quantity of doors is reflected in the revised statement of work and are in the construction drawings and specifications.

44. Hollow Metal Door Frame Reuse Please clarify whether surface repairs and refinishing of reused hollow metal frames are permitted under Deductive Alternate No. 1 Answer: No.

45. Flooring Substrate Conditions

Please confirm whether existing floor substrates should be assumed suitable for new resilient flooring or if leveling and prep should be included in the base bid.

Answer: Leveling and prep should be included in the base bid.

46. Hazardous Materials

Please confirm whether a hazardous materials survey exists and how unforeseen abatement will be handled if discovered during construction Answer: Asbestos’ abatement determination would lead to a change order. All other identified materials that are called out for removal in the construction documents will be removed at contractor expense. See Q/A response #19.

47. Window Treatments Please confirm quantities, type, and whether window shades are manual or motorized.

Answer: 1 for each window in room “Room Annex 1A-143” should be type Solar Manual Roller Shade, 3% openness; Color: White/Bone With White Fascia.

48. Communication Boards Please provide specifications, quantities, and mounting requirements for communication boards included in the scope.

Answer: Remove communications boards from scope. The statement of work is updated.

49. Electrical Scope Please confirm whether electrical work is limited to fixture replacement or includes circuit and panel modifications.

Answer: If the drawings and specifications do not indicate circuit and panel modifications there are none.

Note: during pre-bid walk only two ceiling lights were observed in the central dining room, and four lights are called out in the drawings and must be installed.

Note: relevant Specifications anticipated for this work include:

DIVISION 26 – ELECTRICAL

26 05 11 Requirements for Electrical Installations 11-22 26 05 19 Low-Voltage Electrical Power Conductors and Cables 11-22 26 05 26 Grounding and Bonding for Electrical Systems 11-22 26 05 33 Raceway and Boxes for Electrical Systems 11-22 26 09 23 Lighting Controls 11-22 26 27 26 Wiring Devices 11-22 26 51 00 Interior Lighting 11-12

50. Construction Staging and Laydown

Please confirm approved staging, laydown areas, delivery windows, and whether off-site staging is permitted.

Answer: Approved staging and laydown areas are behind Building #9 Engineering, locations depicted below. Off-site staged materials cannot be invoiced for, properly stored on-site materials can be invoiced. Material deliveries must be processed through the front entrance of Building #24 and back dock entrance. Any other material delivery points or temporary staging areas around the facility must be approved by the COR.

51. Document Management System Please confirm whether an ‘approved equal’ to Submittal Exchange must be submitted for approval at bid time or post-award.

**Answer (Network Contracting Office-17):

All materials provided will meet or exceed the performance and quality standards outlined in the VA Master Specifications (PG-18-1). If there is any specific material in question, reference the specific inquiry for a precise response.

52. Pricing Transparency Requirements Please confirm whether subcontractor pricing breakdowns are required only in the Price Volume or also within the Price Breakdown Worksheet.

Answer:

• (A.3 Price/Cost Schedule) is the total offer price.

• (Attachment-Price Breakdown Worksheet) captures the pricing breakdown.

53. Differing Site Conditions Please confirm that differing site conditions discovered post-award will be handled in accordance with FAR 52.236-2.

Answer: Differing site conditions will be handled in accordance with 52.236-2 Differing Site Conditions (Deviation Aug 2025).

54. Updated Price/Cost Schedule Please confirm if an updated Price/Cost schedule will be provided with Deductive Alternate 1- & 2-line items.

55. Restroom 1B104 - Please provide revised scope of work.

Answer: See Attachment: B24-B Wing Build Back Plans

56. Group Room 1B109 - Please provide revised scope of work.

Answer: See Attachment B24-B Wing Build Back Plans.

57. Please provide updated plumbing fixture replacement/reinstall scope of work.

Answer: Reinstall toilet and sink, provide new drinking fountains (see attached cut sheet), install new ceramic tile (see attached image of label for tile) (see attached drawings for B24 Build Back Plans)

58. Please provide similar scope adjustments on level 2 B wing.

Answer: See Attachment: B24-B Wing Build Back Plans

59. Notes state to preserve existing ceiling in corridor areas but all other areas that show lay-in ceilings nothing is noted whether the ceiling is to be removed and replaced or if its existing to remain. Please confirm how to properly address all ceilings.

Answer: This applies to painted “artwork” ceiling tiles.

60. How will we get materials in and out of the buildings on each floor?

Answer: Contractor will utilize either the front entrance and/or the back dock and double doors leading to main entrance A Wing work area. Elevators may be used if kept clean. B and C Wing construction area entry points will be at the rear or side of the buildings. NOTE: Assume strict enforcement of ICRA and dust control measures between building access points and construction areas.

61. On sheet 24-GC103, will the orange areas labeled "Trailer & Small Storage, Large

Container Storage" be considered our staging areas?

Answer: Yes. See Q/A response #50 for more clarifications. "Trailer & Small Storage area is by the main road, visible to public and less secure and not recommended.

62. Will all three building be vacant during construction?

Answer: See Q/A response #26 Phasing Plan revisions, construction durations and timeline milestones.

63. If buildings are unoccupied during construction what ICRA rating do we need to comply with?

64. If buildings are occupied during construction what ICRA rating do we need to comply with?

65. Our door vendor can provide Acrovyn doors but also has questioned whether the VA would be open to an equal quality product that Inpro makes for the same application.

Would the VA consider the Inpro option? I've attached a technical data sheet for reference.

Answer: Not in consideration.

66. Can we also get a copy of the sign-in sheet from the job walk?

Answer: Site Visit sign in sheet is provided.

67. The solicitation states the contractor shall complete the work within 180 calendar days after notice to proceed. Since the work will take place in 2 phases, will the Government consider extending the duration of the project in order to perform the work for both phases.

Answer: See Q/A response #26 Phasing Plan revisions, construction durations and timeline milestones. General phasing plan for 210-day construction duration including weekdays and weekend work.

68. Per the site visit, it’s our understanding the VA would like the contractor to perform the scope of work in a different phasing than what is shown on sheets GC101 and GC102.

Can the VA please provide us with the new phasing plan required for this project?

69. During the site visit there were a significant number of areas where the gypsum board was missing; including areas marked as no work in contract. Will the VA provide us with the extent of this work and locations on the plans so we can properly bid the work?

If the extent of the work and locations cannot be provided, with the VA carry an allowance or contingency amount for this work?

Answer: See Attachment: B24-B Wing Build Back Plans

70. In the event of a conflict, please advise us on what the order of precedence is for this project.

71. Please confirm all furniture will be moved out by the VA prior to beginning work.

Answer: All furniture will be removed by VA.

72. Please advise if weekend work will be allowed for this project.

73. Has the Government conducted an ACM and lead survey for the renovation areas. If so, can a report be provided?

74. There were areas where drinking fountains, plumbing fixtures, ceramic tile and other work had been removed under a previous contract. Will this work be reinstalled prior to this project or will the drawings be revised to include this scope under this project?

Answer: Reinstall toilet and sink, provide new drinking fountains (see attached cut sheet), install new ceramic tile (see attached image of label for tile)(see attached drawings for B24 Build Back Plans)

75. Please clarify the lay-in ceiling scope. It is not clear as to whether the ceiling is to be replaced or to remain or a combination of both. For example:

a. Sheets, AD109 & AE110 assign keynote 1 ( Preserve existing ceilings, TYP.) to some spaces, but not all. Are we to replace the ceilings in areas not assigned keynote 1?

Answer: This applies to painted “artwork” ceiling tiles.

76. Sheet AD101, please clarify the item assigned keynote 5. This keynote is for replacing the existing window sill and shade, however these items appear to be cameras or other types of devices.

Answer: Keynote 5 DEMOLISH AND REPLACE EXISTING WINDOWSILL & SHADE (note for shades, this applies to windows with external shades, the resident rooms have integrated blinds within the windows, so no shade requirement for these.) Keynote 5 markups for shades and windowsills in the hallways are erroneously marked – and to be ignored.

• See Q/A response 17 and 77 for the only external window shade replacement.

• Window shade replacement exists only in “Room Annex 1A-133”. No patient rooms.

77. Sheet AD102 and AD103: please clarify the window shade requirement for keynote 5. Is this related to blinds or curtains?

a. If blinds: it appears these windows have an integral blind within the window assembly. Please advise what the intent is when the keynote calls to remove it. If replacement is required, are we to install surface mounted blinds or also within the window assembly?

b. If curtains: Please advise us on what type of curtain is required to be reinstalled?

Answer: Window shade replacement exists only in “Room Annex 1A-133”. No patient rooms.

78. During the site visit it was mentioned that new casework would be required for the breakroom. Please advise us if the plans will be revised to include this scope.

Answer: This occurs in “Group Rooms” 1B-109 and 2B109.

See attachment: B24-B-Wing-Build Back Plans.

See attachment product sheet for casework.

79. Is there a target start date for this project?

Answer: As soon as possible once project is awarded.

80. Are we responsible for moving furniture?

Answer: All furniture will be removed by VA.

81. When can we expect to see updated marked plans with additional scope of work from the recent water loss?

Answer: See attachment: B24-B Wing Build Back Plans.

82. Are we to provide the artwork wall coverings or just to install?

Answer: Contractors are to provide all finishes and products unless otherwise noted as existing or GFE.

83. Tax Exemption

Question: Is this project exempt from sales tax? If so, will the VA provide a tax exemption certificate for material purchases?

Answer: See Q/A response #24.

84. Submittal Platform Question: Will the VA permit the use of Procore or an equivalent construction management software platform for submittals and project communications?

Answer: Yes.

85. Stored Material Payment Question: Will payment applications be accepted for materials stored on-site or in a bonded off-site warehouse?

Answer: Payment applications can be submitted for materials stored on-site.

86. Economic Price Adjustment Clause Question: Will the Government consider including an Economic Price Adjustment (EPA) clause to address significant fluctuations in material pricing?

Answer: The Economic Price Adjustment (EPA) clause does not apply to this solicitation. This procurement will result in a Firm-Fixed-Price (FFP) contract; therefore, it is the Offeror’s responsibility to account for potential cost fluctuations, including significant price increases, in their proposal. In a FFP contract, the contractor assumes the maximum risk and full responsibility for all costs, profit, or loss.

87. Tariff-Based Price Escalation

Question: If tariffs are imposed on materials (e.g., steel, wood) after bid submission but before award, will the Government allow a price escalation even if the materials remain Buy American–compliant?

Answer: Offerors are incumbent to consider that tariffs could affect price escalation when preparing their proposals. This procurement will result in a Firm Fixed Price (FFP) contract, and the Government will not allow for price escalation. Under an FFP contract, the contractor assumes maximum risk and full responsibility for all incurred costs, profit, or loss.

88. Contractor Badging / PIV Process Question: Will the Government provide detailed requirements for contractor badging?

Please clarify the PIV process, including documentation, background checks, and estimated processing time.

Answer: The awarded General Contractor will be required to provide badges with company name, personnel names and face image photographs (like a driver’s license) for all contractors working within the Domiciliary.

NOTE: Both contractor badging and OSHA 10/30-hour safety cards will be inspected periodically throughout construction by COR.

89. Notice to Proceed (NTP) How soon after contract award does the Government anticipate issuing the official Notice to Proceed?

Answer: The Notice to Proceed (NTP) is issued within 10 days to commence after the Construction Kick Off Meeting and after government's acceptance of required bonds, insurance, and other prerequisites.

90. Bid Validity Duration

Will the Government consider reducing the required bid validity period (e.g., to 60 days) to account for inflation and contractor pricing risk?

91. Project Duration

Can the Government confirm the stated contract duration is accurate, considering phased access and execution requirements?

92. CPARS and PPQs Can we use CPARS instead of PPQs?

Answer:

(Solicitation Page 13) Factor 2- Past Performance (ii)

“Offerors are cautioned that the Government will review available past performance data available in the Contractor Performance Assessment Reporting System (CPARS).

The Government reserves the right to consider past performance information from any available source and may contact customers other than those identified by the Offeror when evaluating past performance.”

Yes, CPARS is the official government database for federal contract performance, it is the preferred method for past performance.

93. Previous PPQs If PPQs are required, can we use previously completed PPQs (from prior submissions or projects)?

Answer: Past Performance Questionnaires (PPQs) are also valid evidence of past performance for projects without CPARS record, serving as supplementary performance feedback to demonstrate capability.

PPQs must demonstrate the Offerors past work experience is sufficient to the project scope, size and complexity. The PPQ must prove to the government that your past work is relevant to the new requirement.

94. SSHO, QCM, and Superintendent Roles (Triple Hatting) May one individual serve in dual or multiple roles (SSHO, QCM, Superintendent) if fully qualified. If not, may the Superintendent also serve as SSHO?

Answer: No. See Q/A response #21 and #31.

95. Room Schedule shows 1B-126 & 1B-127 to have accent LVP-2 but plans do not show accent LVP, please confirm.

Answer: All bedrooms to be typical and same. For this instance, refer to the room Schedule.

96. Room Schedule shows 1B-C02B to get LVP-1 however plans are light greyed out of scope in this area, please confirm.

Answer: 1B-C02B is not in contract, for this instance refer to plans.

97. Room Schedule shows 1C-133 to get flooring, however plans are light greyed out of scope in this area, please confirm.

Answer: 1C-133 is not in contract, for this instance refer to plans.

98. Room Schedule shows 1C-C04 Corridor to get RB-2 base, this is not typical as all corridors have RB-1, please confirm.

Answer: Remove RB-2 from project. Use RB-1 for all spaces. The Statement of Work has been updated to reflect this.

99. Room Schedule shows 2B-118 through 2B-126 to get RB-1, this is not typical as all bedrooms get RB-2, please confirm.

Answer: Remove RB-2 from project. Use RB-1 for all spaces. The Statement of Work has been updated to reflect this.

100. Please confirm if all existing doorways are to get transitions, no details in plans for transitions.

Answer: Transitions are required where changes in flooring type occur.

101. Spec Manual does not mention Ceramic Scope Section, please confirm details (Waterproofing, Grouts, etc) Answer: Ceramic scope of work is very minimal. These submittal items details and approvals will be determined after award.

102. Spec Manual does not mention Attic stock, please confirm if it is not needed on this project.

Answer: 10%

103. Spec Manual is vague for floor protection, is 100% floor protection coverage needed on this project?

Answer: 100% floor protection coverage is recommended. GC is responsible for facility damages under their care during construction.

104. What are the device colors and cover plates going back with (stainless plate, ivory device, red EM device) Answer: Stainless steel in Dining Area and Ivory in all other spaces.

105. Can we have a power plan for counts. All devices that were wet (area B) must be replaced.

Answer: See Q/A responses #1 and #2 “As-Builts attachments” for counts.

106. Wall washers in Corridor 1A-C03, open to second floor, so location or revision needed (no ceiling to add them to At 3 ‘ off wall is there. Need clarification.

Answer: Wall Washer are no longer required

107. What are the colors supposed to be for the devices and cover plates to be installed? Please advise.

Answer: Stainless steel in Dining Area and Ivory in all other Spaces.

108. Do the Superintendent, SSHO and QC Manager need to be 3 separate individuals?

Answer: Yes. See Q/A response #21 and #31.

109. Can the period of performance be extended after award once the material/equipment lead times are confirmed due to current market conditions for the equipment for this project?

Answer: Yes, if valid evidence supports it.

110. Please provide the site visit attendee sign- in sheet.

Answer: The site visit sign-in sheet is provided.

111. Please confirm whether asbestos or lead is present on this project, and if so, provide the relevant documentation.

112. Does this project require phasing?

Answer: Yes. See Q/A response #26 Phasing Plan revisions, construction durations and timeline milestones.

113. Is this project tax exempt?

Answer: See Q/A response #24.

114. When do you anticipate on site work starting?

Answer: The Notice to Proceed (NTP) officially authorizes work to commence after contract award and the government's acceptance of required bonds, insurance, and other prerequisites.

115. Are third party inspections required?

116. Is permitting required?

Answer: Bonham city permitting is not required.

117. Drawing sheet 24-GC100 mentions two deductive alternates that are not shown on RFP page A.3 Price/Cost Schedule. Please clarify and/or provide an updated price schedule.

Answer: Deductive Alternates A and B are not applicable; no adjustments to the schedule price is made.

118. Keynote 5 is assigned to every corridor and renovation area on this sheet. This appears to be an error since the note is specific to a wall area. Please confirm keynote 5 is not applicable to every wall as assigned on sheet 24-AE102 and is only assigned to one wall in corridor A1-C02 across from staff 1A-113.

Answer: Remove decorative wall coverings and decorative acoustical panels from project. The Statement of Work has been updated to reflect this.

119. Keynote 5 is assigned to one (1) wall in corridor A1-C02 across from staff 1A- The keynote refers to decorative acoustical panels (30”x6’) and refers to detail 6/AF109, however this detail is for the art wall covering (WT-2) in A1-115. If we are using elevation 6/AF109 as a reference, can the Government advise how many 30”x6’ panels will be required in corridor A1-C02?

120. Keynote 5 refers to the finish plans and finish schedule for more information, however we were unable to find any information on the plans and specs regarding the basis of design or specification requirements for the decorative panels. Can the Government provide more information regarding these decorative acoustical wall panels?

121. SF1442 block 10 states, “All Offerors shall submit a Bid Guarantee with their proposal.” Furthermore, RFP page 11 states, “Offerors shall provide confirmation of the bid bond delivery via email to Contract Specialist, cassandra.king@va.gov, and Contracting Officer, Horacio Fernandez, horacio.fernandez@va.gov, prior to the closing date and time.” Since this response is an electronic submission via email, can the government please clarify whether an original hard copy of the bid bond must be provided? If so, please confirm the bid bond should be shipped to the address listed in Block 8 of the SF 1442.

Answer: A electronic certified copy is provided via electronic submission. The original hard copy of the bid bond is not required to be delivered to the address listed in Block 8 of the SF 1442.

122. Within the Evaluation Factors for Award, Factor 2 – Past Performance states, “The Government will assess the relative risks associated with an Offeror's likelihood of success in fulfilling the solicitation's requirements as indicated by that Offeror's record of past performance. In this context, “Offeror” refers to the proposed prime contractor.” However, the same section states, “The Government will conduct a performance risk assessment based on the quality, relevancy, and recency of the Offeror's past performance, as well as that of its major subcontractors, as it relates to the probability of successful accomplishment of the required effort.

Can the government please clarify if offerors are allowed to include past performance of major subcontractors for consideration in Factor 2?

Answer: The Offeror’s relevant past performance will be reviewed as well as evidence of the Offerors use of major subcontractor involvement as it relates to the probability of the Offerors successful accomplishment of the required effort.

123. Several clauses, including FAR 52.209-7 (b), FAR 52.209-13(b) and 852.219-75, are referenced separately on RFP pages 9 and 10. However, these clauses are all included as part of the Representations and Certifications, required by paragraph 6 on page 10 of 94 and included on RFP pages 31 to 43.

Please clarify if it is acceptable for offerors to complete these clauses as part of our Representations and Certifications submission or if separate responses are required for each clause.

Answer: Separate responses are required.

124. A.4 Proposal Preparation Instructions, Past Performance Project History, item i) states, “A narrative description detailing the project scope related to piping and drainage work.” Based on the description included in SF1442 Block 10, this project includes “construction services to renovate and upgrade finishes for Domiciliary hallways and patient rooms…including floors, walls, door jamb finishes, corner/wall guards, handrails, windowsills, window treatments (shades), communication boards, and associated interior lighting.

Can the government please clarify whether piping and drainage are required features for past performance projects?

Answer: This is corrected in the conformed solicitation.

Attachments

(1) Consolidated asbuilts 1-8

(9) B24-B-WING -Build Back Plans 1(pdf)

(10) Drawing 24 AF102 (Corrected) (pdf)

(11) Armstrong Flooring-Biome Montaine Uluru 1(pdf)

(12) Ceramic Tile (pdf)

(13) Forge Planning Guide (pdf)

(14) Pinnacle Rubber Wall Base (pdf)

(15) Specification (Haze Tile-5T037) (pdf)

(16) Water Fountain (pdf)

(17) B24 ACM Report Summary (pdf)

(18) RFI 65 Question_Palladium Doors (pdf)