S02 589A7-21-700 EHRM Wichita-Pre Bid Presentation.pdf

J A N U A R Y 1 4 , 2 0 2 2

PROJECT 589A7-21-700

EHRM Infrastructure Upgrades - Robert J. Dole VA Medical Center - Wichita, KS

Pre-Bid Site Walk

AGENDA

Introductions

Overview of Project

Project Challenges

Bid Documents Available for use

Bidding Procedures & Close Date

Site Walk

Existing Telecom Room Building 1

INTRODUCTIONS

PROJECT TEAM

VA team –

Department Of Veterans Affairs

VA Medical Center

4101 South 4th Street

Leavenworth, KS 66048

913.946.1126

Sean P. Jackson, Contracting Officer

Sean.Jackson@va.gov

Jon Lutmer – Contracting Specialist

Nicholas Howard – Primary COR

Chris Berry – Day to day Project Oversight

New Telecom room location – Building 2

Triple C Team –

Mat Perkins, AIA – Vice President

Kevin Luke, PE – Engineering Dept Quality Manager

Shannon Pollard Maden, AIA – Architect/Project Manager

Kristy McDermott, NCIDQ – Interior Designer

OVERVIEW OF PROJECT

Project Introduction To prepare the VA campus for EHRM Upgrades, main campus of Robert J. Dole VA Medical Campus will require a near-complete re-cabling of the main hospital and associated buildings.

This project will include all materials and labor to replace all telecommunications cable, outlets, and associated equipment for buildings in this project at the Robert J. Dole VA Medical Campus.

Multiple buildings on campus include Buildings B1, B1A, B1B, B1C, B2, B3, B4, B5, B5B, B6, B7, B11, B12, B13, B16, B19, B20, B21, B26, B29, B34, B59, B60, B61, and B62.

The scope also includes replacement of all fiber optic cabling, conduit and providing new conduit, fiber and manholes serving the buildings' Telecommunications Rooms (TR) in accordance with the drawings and specifications.

Contractor is to coordinate with the Fiber Installer:

Janice Bowers - CHC Consulting 785-806-2828

Areas of work include:

• 25 buildings on campus

• New Fiber Service to all buildings

• New Technology rooms and equipment

• New MEP systems for TR’s

• New Security (PACS) devices

• See Specifications and drawing packages for site and each building.

• ACM/Lead abatement is required, and third-party oversight is mandatory throughout the abatement process.

• The cost of which is part of the contractor's scope. An abatement plan shall be submitted prior to mobilization.

• Third party inspections are required as stated in specification 01 00 00 general requirements.

Cost is paid by Contractor

• Each building shall be a separate CLIN as identified in specification 01 00 00 general requirements. Construction Cost Estimate Breakdowns are provided for each CLIN (Appendix

A to the General Requirements 01 00 00)

• The contractor shall adhere to all Infection Control (ICRA) requirements and shall submit plans prior to mobilization.

• All site activities shall be coordinated with the COR throughout the duration of the project.

• This project must be CERNER compliant per the EHRM program directive.

A commissioning plan and commissioning agent resume shall be submitted with contractor bids.

Commissioning will be phased by building.

• See 01 91 00

• The commissioning agent (CA) shall be a third-party Entity, shall be a professional engineer (PE) experienced, certified and approved by the VA COR. All costs associated with commissioning shall be born By the

Contractor.

• The contractor shall conduct a commissioning plan review at the construction kick off meeting and shall identify roles and

Responsibilities of all individuals. All contact information shall be provided at that time.

New Telecom room location – Building 3

Drawing packages are broken out separately for site and each building.

Some packages are in multiple pdf’s to meet download sizes.

Total of:

• 21 building packages

• 1 site package

• 1 specification (in multiple downloads)

Each package is organized similarly with general information, then information for each discipline.

Architecture sheets show new TR room locations.

At the end of each discipline is a sheet showing Basis of Design equipment items.

For Example - FX900, M900, E900 and

T900 series sheets.

Project Challenges

Project challenges

• The work for all (21) buildings and site work shall be completed in a maximum of 425 days. This will require working on multiple buildings simultaneously with multiple crews to achieve the overall construction period duration for the entire project.

• The entire project must be completed and commissioned prior to the “Go-Live” date for the Cerner software. The station has identified the follow sequence of buildings in terms of priority to be completed.

1. Group 1 (Most Critical) – Buildings 1 & 1B, 3, 5 & 5B, 26, 29, 34, 60, 62

2. Group 2 – Buildings 2, 4, 7, 19, 59, 61

3. Group 3 (Least Critical) – Buildings 6, 11, 12, 13, 16, 20, 21

• Based on the approved schedule by the VA COR (and based on approved Project Schedule and Phasing plan submittals), multiple buildings shall be renovated simultaneously to meet Construction Schedule requirements.

• However, any required shutdowns shall be limited to one at a time to minimize the impact on Facility

Operations.

Project challenges

• The buildings and site shall remain occupied and functional throughout the project.

• All construction is to be performed in one phase during normal working hours as much as feasible. Off-hours premium time is included for noise abatement and utility shutdowns only.

• Shutdowns shall be limited to 8 hours maximum and scheduled for minimal interference with hospital operations.

New Telecom room location – Building 5

Bidding Documents Available For Use

Bidding Documents Available for Use

• Basis of Design Documents Available for bidding @ Sam.gov:

(https://Beta.sam.gov/) o Construction Drawings o Specifications

• Specifications

• Drawing packages per Building and Site

• Bid form Template (excel file with tabs)

• The error when opening drawing pdfs on

Adobe Acrobat or Adobe Reader is a graphic issue with a stamp signature. It Does Not affect any information needed for bidding.

Bidding Documents Available for Use

• Bid form Template (excel file with tabs)

• Bids shall identify CLIN 01 – CLIN 22 as separate bid line items. See 01 00 00

Appendix A “Sample Bid Form” for format.

• Bids will not be reviewed if they are not formatted per the attached template in

Appendix A.

Bid Procedures and Close Date

Bidding Procedures and Close Date

• Bids Due: February 4, 2022 – 2:00 CST

• emailed to sean.jackson@va.gov and jonathan.lutmer@va.gov

A bid guarantee in the amount of 20% of the bid price is required and must be submitted with your proposal submission.

After award of the contract a Payment Bond and a Performance Bond in the amount of 100% of the contract value are due prior to a Notice to Proceed Letter being issued

• Technical Questions due: January 21, 2022 – 2:00 CST

• All technical questions must be submitted in writing to the issuing office via email to:

sean.jackson@va.gov and jonathan.lutmer@va.gov

• No hard copies of the solicitation or drawings will be provided; and telephone requests or questions will NOT be accepted.

• The subject line must read: "589A7-21-700 – ERHM Infrastructure Upgrades”

Updates and Amendments will be posted to: sam.gov

Join us for a Site Walk