36C24923B0007 0003.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 10

621-23-1-5622-0001

621-23-106

Department of Veterans Affairs Network Contracting Office 9 (90C)

NCO 9

1639 Medical Center Parkway, Suite 400 Murfreesboro TN 37129

90C

Network Contracting Office 9 Department of Veterans Affairs Network Contracting Office (90C) 1639 Medical Center Parkway Suite 400 Murfreesboro TN 37129

To all Offerors/Bidders

36C24923B0007

03-07-2023

X

X x

621-3630162-5622-854200-3220 23NR3JA16

X 1

The purpose of amendment 0003 is to answer all RFI questions submitted and revise the specifications.

See page 2 for details.

Please make sure you send your bids to diana.grube@va.gov.The bid opening is March 21, 2023 at 2:00 PM CT.

The call-in number is 1-872-701-0185 conference number 202610905#.

Diana K. Grube Contracting Officer

Questions and Answers 3/15/2023

Question 1 - In all Building Excerpts the roofing was not included in the Surveyors Scope of Work. Am I to assume there is no roof replacement on any building; just new joist and repairs and new TPO attached? balconies is free from Asbestos?

Answer: Excerpts of Asbestos Reports for Buildings: 15, 45,46 and 47

Roof replacement is limited to TPO on flat roof portions near scuttle and chimney and on the second story porches. Identified joist repairs are located in Bldg 15 on first floor in front and rear adjacent to gutters. Refer to included asbestos reports.

Question 2 - This Specification talks about clean rooms and washrooms for possible contamination of Asbestos. The siding on the existing buildings has negligible lead paint (according to surveyors report). The demolition of this existing siding will not cause any dust or particles. Is a clean room and washroom required?

Answer: The siding will be removed and placed in trash container and hauled to appropriate site accepting this material.

No, Asbestos removal is specified as part of the project. Any necessary Asbestos removal/mitigation is to be treated as Changed Conditions. Asbestos Specifications have been included as reference in the event that the contractor encounters Asbestos in adjacent materials during joist repair in Bldg 15 or tuckpointing/repair of existing foundations in buildings.

Question 3 - Division 33 are the Specifications for asphalt paving /seal coating. Is there a drawing showing the extent of paving ( tear out and replace ) or areas for seal coating only?

Answer: See F1 on Drawings G-003, A-002, A-007, A-012, and A-017. Paving is to repair small section where downspout extension crosses existing asphalt drive.

Question 4 - This section deals with the installation of Telecommunications. Is there a schematic drawing showing the runs and areas of new communication lines and fire alarms?

Answer: No new work is specified for communication lines or fire alarms; however, the replacement of wood siding and tuckpointing of foundation may require the removal and reinstallation of electrical, mechanical, and other disciplines.

Question 5 - Period of Performance states 245 days from NTP (Notice to proceed). I thought the time frame was 400 days from NTP as talked about on walk through. What is the duration of project? Will time extension be given for adverse weather days (documented) as exterior work will have to be performed in dry conditions with certain temperature conditions to meet manufacturer requirements.

Answer: The period of performance is 400 days. Any time extensions will be addressed when needed.

Question 6 - The bid package included drawings for above reference project G-001 thru A-022 for renovations of exterior elevations. The specifications under 00 01 15 said to include drawings L1,L2,L3 and 30-1,2,3,4,5,6. These drawings were not in the bid package. Where can these drawings be found as 00 01 15 states these drawings are to be incorporated into the

Contract. Are there any Interior renovations? (with exception of Tuck and Point in basement areas only) These drawings are critical to have a thorough understanding of project and for estimating purposes.

Answer: The scope of this project includes no interior renovations with the exception of tuckpointing to address water infiltration of the foundation. Reference to L-series drawings has been removed from Specification 00 01 15 List of Drawing Sheets.

Question 7 - While these drawings show photos and exterior elevations with general notes; it does not show what is behind the siding. On many photos taken there were many areas that showed rotting wood, mildew and mold and other unacceptable conditions. How are we to quantify unseen conditions that need repair, demo and replacement? Will this be performed on Time and Material Change Order?

Answer: This contract is a Firm-Fixed Price (FFP). Any unforeseen site conditions will be addressed at time of discovery.

Question 8 - Please clarify the duration of the project?, the specification packet say’s 400 calendar days, and in another document it states 245 calendar days.

Answer: Period of performance is 400 calendar days.

Question 9 - There is notes in the testing report about some asbestos being found in some glazing in windows, on bld 15 ect. Are we to remove and remediate all glazing or encapsule and paint over it?

Answer: Windows have been replaced in Bldg 15, and the 2022/3 asbestos report provided no longer lists windows.

Question 10 - Is there a gutter alternate other than copper?

Answer: Gutters must be copper.

Question 11 - Just to confirm, is this a Davis Bacon project with certified payroll?

Answer: Correct, the current Davis-Bacon Act WD# TN20230191 is attached to the solicitation.

Question 12 - Is there a finish detail for the new tpo flat roof, the material seems to be tucked underneath the corner boxes that support the rail? Or is it your intention to remove them place membrane then replace the rail boxes?

Answer: The intent is to remove and reinstall or replace the rail boxes based on the condition of the existing wood.

Question 13 - Are we to apply any water proofing materials to the insides of the basement block walls, water intrusion has obviously happened and we are replacing some joist in those areas?

Drawing G-002 General note 13 calls for concealed wood to be fire rated.

Answer: No, the scope of work does not include applying water proofing materials to the insides of the basement block walls. Concealed wood does not need to be fire-rated.

Question 14 - Is all replaced sheathing (under the siding ) to be fire rated?

Answer: No; however, wood that is exposed to the elements should be severe-weather treated lumber.

Question 15 - Is all framing for columns to be fire rated?

Answer: No, however, it should be severe-weather treated lumber.

Question 16 - Drawing G-002 General note 14 calls for termite inspection and protection.

There are no specifications. Is this within the scope of work? If yes, can the Government please provide scope and specifications?

Answer: See revised specifications. Inspect all exterior and interior wood for signs of termite infestation and termite damage.

Question 17 - The extent of treatment needed (for active infestations) cannot be determined until after the inspection. Will the treatment be handled with a CO as a latent condition?

Answer: If termites are present upon inspection, then the treatment will be handled as a Changed Condition or Government responsibility.

Question 18 - Key note 2 for Bldgs. (key notes are identical for all Bldgs) tuckpointing. For bidding purposes is including an allowance of an average of 1,200 sq. ft. for both interior and exterior tuckpointing per a bldg. (with the exception of the stairs and chimney which is addressed in key note 3) acceptable? If NO. Can the Government please identify extent of tuckpointing on the interior (it wasn't clear on the site visit where water infiltration has occurred.

Answer: Yes.

Question 19 - Rotten wood replacement with like material: What species of wood is the existing trim /molding? If the species of wood is unknown on the existing trim /molding. for bidding purposes can the Government please supply an acceptable species?

Answer: Cedar, red oak, or a similar wood if severe-weather treated lumber; Contractor to submit for COR approval.

Question 20 - Rotten wood replacement of 44 degree plank wall sheathing: There is no way of knowing the extent of rotten sheathing until the siding is removed. Can the Government please provide a sq ft allowance to be included in our proposal? If answer is no. Will this be address with a CO for a latent condition?

Answer: No. It will be addressed as Changed Condition.

Question 21 - Key note 8 for Bldgs. (key notes are identical for all Bldgs). Joist replacement allowance: Does the 40 LF of joist replacement refer to key note 5 2nd floor porch? If answer is no, where is note 8 to be applied?

Answer: No; Keynote 8 refers to Bldg 15, where joist damage in both corners of the front and rear of the building has been identified on the first floor adjacent to gutters/downspout.

Question 22 - If answer is no, There is no way of knowing the extent of rotten joist until the roofing is removed. Can the Government please provide a LF allowance to be included in our proposal?

Answer: Do not include an allowance for second story balcony/porch joist replacement.

Question 23 - Band of vertical plank above horizontal siding below roof line. Is this band of vertical plank and associated molding to be fully replaced or only repaired and repainted?

Answer: Repaired and repainted.

Question 24 - Drawing A-021 detail F1 asphalt pavement: Is asphalt pavement included in the scope of work other than for reference in case of contractor damage? If it is in scope can the government please provide location and quantity?

Answer: Asphalt pavement patching is required where the installation of downspout extensions require removal of existing asphalt.

Question 25 - Key note 9 for Bldgs. (key notes are identical for all Bldgs) and drawing A-021 detail C1 down spout shoe. key note 9 appears to call for PVC shoe and piping and detail C1 on A-021 is unreadable but appears to show a cast shoe and other pipe material. Can the Government please provide a basis of design for the shoe and confirm pipe material?

Answer: Roof drain should be 6” PVC that extends 25’ that daylights.

Question 26 - Drawing A-022 is illegible. Can the Government please provide a better copy of A-022?

Answer: See revision: A-022 deleted; details condensed on A-021.

Question 27 - Allowances would the Government consider adding line item pricing as part of the bid proposal for undefined and or latent conditions I.E. wall sheathing, joist replacement in excess of allowance on drawings, etc?

Answer: No.

Question 28 - Spec 02 82 13.19 Asbestos Floor Tile and Mastic Abatement: Is Asbestos Floor Tile and Mastic Abatement within the scope of work?

Answer: Asbestos Specifications have been included as reference in the event that the contractor encounters Asbestos in adjacent materials during joist repair or tuckpointing/repair of existing foundations. Any necessary Asbestos removal/mitigation is to be treated as Changed Conditions. No Asbestos removal is specified as part of the project.

Question 29 - Spec 02 83 33.13 Lead-Based Paint Removal and Disposal section "3.4 LEAD- BASED PAINT REMOVAL A. Remove paint within areas indicated on drawings completely exposing substrate. Minimize damage to substrate." Most historical renovations only call for removal of lose and peeling down to well adhered paint. Can the Government. Please clarify if total removal is required?

Answer: Total removal of lead-based paint on the foundation is necessary for tuckpointing and mortar repair. Lead-based paint removal on the siding is not required since all siding is to be removed as construction waste, placed in a trash container, and hauled to a site that accepts such construction waste. If adjacent wood, such as doors, contains lead-based paint, then remove only lose and flaky paint.

Question 30 - Spec 01 35 26.1.9.B states that monthly inspections are required by a third-party Certified Safety Professional (CSP). Are these monthly inspections required?

Answer: Yes.

Question 31 - If the monthly inspections are required, can they be performed by our Corporate Safety Officer?

Answer: Yes. Safety officer does not have to be third-party; however, safety officer cannot be the site superintendent.

Question 32 - General New Work note on sheet G-002 #14 calls for termite inspection and protection. Is this required?

Answer: Note 14 on Sheet G-002 calls for termite inspection and protection; see attached specifications.

Question 33 - If termite protection is required, please specify the method of protection (i.e. soil injection, bait treatments, wood treatments, etc)?

Answer: See Specifications 31 31 16 Termite Control; means and methods to be determined by contractor.

Question 34 - There are trees and shrubs which are against and/or nearly against the foundation walls of some of the buildings. To perform brick work at these areas the trees and/or shrubs will need to be cut back significantly or removed entirely. Please provide direction.

Answer: Shrubs/trees adjacent to the buildings are to be removed entirely. Disturbed ground to be reseeded with tall fescue/red fescue mix; avoid rye.

Question 35 - Several plan sheets call for the downspouts to be connected to storm drainage leaders and drained to daylight. Without a site plan to scale, we cannot accurately estimate these quantities. Please provide a site plan for each building to scale.

Answer: Scaled drawings are not available.

Question 36 - None of the elevations for takeoff have a scale. Without a drawing to scale we cannot accurately estimate the scope of work. Please provide a scale for the elevations.

Answer: No scaled drawings are available.

Question 37 - Note #5 on the building elevation sheets calls for 550 sf of roofing roof decking and roof joist to be replaced. This qty works for roofing and roof decking but does not work for roof joists. Please provide an assumed lf or number of joists to be replaced. Otherwise, we can only estimate replacement of all joists, which certainly is not needed.

Answer: See Note #8, which applies to only Bldg 15 addresses joist replacement/repair (approximately 40 LF). Note #5 applies to roof decking and TPO (approximately 550 SF).

Question 38 - Note #6 on the building elevation sheets calls for replacement of 100 lf of wood guardrail, columns and column bases on the second story balcony. These items are vastly different and the cost to replace a 10’ column and 10’ of guard rail is vastly different. This note cannot be estimated. Please provide an estimated qty of each of these items to be replaced. How much wood on the columns is to be replaced.? How much handrail is to be replaced? How much wood on column bases is to be replaced?

Answer: Replace wood guardrail on first and second story (approximately 180 LF). Replace all damaged and rotten wood on columns (approximately 150 LF) on first story and rotten boxes on second story (approximately 100 LF).

Question 39 - Note #7 on the building elevation sheets calls for replacement of 150 lf of columns and column bases on the porch. These items are vastly different and the cost to replace a 10’ column and 10’ of guard rail is vastly different. This note cannot be estimated. Please provide an estimated qty of each of these items to be replaced. How much wood on the columns is to be replaced.? How much handrail is to be replaced? How much wood on column bases is to be replaced?

Answer: Replace wood guardrail on first and second story (approximately 180 LF). Replace all damaged and rotten wood on columns (approximately 150 LF) on first story and rotten boxes on second story (approximately 100 LF).

Question 40 - Note #10 on the building elevation sheets calls for all exterior to be painted.

Without a scaled elevation we cannot estimate the quantity of painting. Please provide a scaled drawing.

Answer: Scaled drawings are not available.

Question 41 - Note #12 on the building elevation sheets calls for exterior signage to be removed and reinstalled. Are these building signs, post and panel signs, etc? Please identify the specific signs to be remove/reinstalled.

Answer: These signs are plastic or wood signs that vary in size as shown in the photos of the building exteriors: each building’s building number on a column/siding in front and rear;

authorized personnel only signs on Bldg 46 front columns; and, AED sign on Bldg 47 siding.

Question 42 - Do these signs need to be set in concrete footings?

Answer: No. These signs are plastic or wood signs as shown in the photos of the building exteriors: each building’s building number on a column/siding in front and rear; authorized personnel only signs on Bldg 46 front columns; and, AED sign on Bldg 47 siding.

Question 43 - Is the exterior paint lead? If so, does it need to be abated?

Answer: Yes; see answer to RFI #42 below.

Question 44 - If exterior lead paint needs to be abated, please define the level of abatement. Is it scraping loose paint and sealing, is it chemical striping to bare wood, etc?

Answer: Removal of lead-based paint on the foundation is necessary for tuckpointing and mortar repair. Lead-based paint removal on the siding is not required since all siding is to be removed as construction waste, placed in a trash container, and hauled to a site that accepts such construction waste. If adjacent wood, such as doors, contains lead-based paint, then remove only loose and flaky paint.

Question 45 - It is our understanding that all work is on the exterior of the building, however the spec 02 82 11 identifies asbestos floor tile to be abated. Where is this floor tile located?

Answer: Asbestos Specifications have been included as reference in the event that the contractor encounters Asbestos in adjacent materials during joist repair in Bldg 15 or tuckpointing/repair of existing foundations. Any necessary Asbestos removal/mitigation is to be treated as Changed Conditions. No Asbestos removal is specified as part of the project.

Question 46 - The spec 02 82 11 does not identify a building with abatement, only qtys of asbestos floor tile. What buildings is this work located?

Answer: Asbestos Specifications have been included as reference in the event that the contractor encounters Asbestos in adjacent materials during joist repair in Bldg 15 or tuckpointing/repair of existing foundations. Any necessary Asbestos removal/mitigation is to be treated as Changed Conditions. No Asbestos removal is specified as part of the project.

Question 47 - The plans call for windows to be cleaned. However, there is references in the ACM reports to asbestos window caulk. If we are not removing or renovating windows, why is this report included?

Answer: Asbestos Specifications have been included as reference in the event that the contractor encounters Asbestos in adjacent materials during joist repair in Bldg 15 or tuckpointing/repair of existing foundations. Any necessary Asbestos removal/mitigation is to be treated as Changed Conditions. No Asbestos removal is specified as part of the project.

Question 48 - It is unclear whether or not there is any asbestos or lead work. There are several reports included with the bid docs which identify lead and asbestos but there is no clear indication if any abatement is needed. Please very clearly define if and where any abatement work is required for this project.

Answer: Refer to provided reports. Removal of lead-based paint on the foundation is necessary for tuckpointing and mortar repair. Lead-based paint removal on the siding is not required since all siding is to be removed as construction waste, placed in a trash container, and hauled to a site that accepts such construction waste. If adjacent wood, such as doors, contains lead-based paint, then remove only lose and flaky paint. Asbestos Specifications have been included as reference in the event that the contractor encounters Asbestos in adjacent materials during joist repair in Bldg 15 or tuckpointing/repair of existing foundations. Any necessary Asbestos removal/mitigation is to be treated as Changed Conditions. No Asbestos removal is specified as part of the project.

Question 49: Will you be posting the sign-in sheet?

Answer: See attached.

See attached document: Sign In Site Visit 621.23.106 Restore Ext Qtrs Bldgs (16 Feb 2023).

See attached document: Specifications 621_23_106 3.3.23.

See attached document: Drawings 621-23-106 Amendment 3.3.2023.