672-20-107 Construction SOW Updated 7-21-2023 (4 pages).pdf

Expand Interventional Radiology Suite

PROJECT NO: 672-20-107

CONSTRUCTION SCOPE OF WORK

1. GENERAL PROJECT DESCRIPTION:

1.1 This project will remodel and/or relocate, as required, the functions within the Interventional Radiology Suite (IRS) to significantly improve the patient flow, as per the “VA Space Planning Criteria”.

1.2 The project also includes the expansion of the IRS to establish an administrative area, a recovery bed area, and a nurse station. The new design will meet the space distribution requirements of a Patient Recovery Area and will correct the sq. ft.

current IRS deficit.

1.3 The construction will comply with VA design guides, standards and requirements, NFPA, and local and federal codes. The work will include demolition, all necessary environmental waste, civil, electrical, plumbing and mechanical engineering specialties as applicable as well as detailed phasing and construction coordination drawings. The Contractor will develop a well organized, practicable and complete construction phasing for the proposed project in order that the normal hospital operations will not be interrupted nor disturbed except by previous and timely coordination with VAMC Center Director through the Project Manager/Engineer.

Contractor shall include a detailed construction coordination plan with detailed construction phasing notes in the construction documents.

2. GENERAL AND TECHNICAL REQUIREMENTS:

2.1 The Contractor shall verify in detail the A/E design specifications and drawings that would be provided by VACHS.

2.2 The Contractor shall have and/or subcontract any other engineering and/or architectural discipline as necessary.

2.3 The Contractor and A/E shall perform all necessary site visits during the construction period services. The Contractor and A/E are required to perform all necessary inspection, survey and evaluation of the existing site and related utilities, systems and distribution system to produce a correct, complete and fully coordinated construction as per technical specifications, documents, drawings and cost estimates.

2.4 The Contractor will perform a well-organized, practicable and construction phasing for each proposed segregation area in order that the normal hospital operations will not be interrupted except by previous and timely coordination with VA staff through Project Manager at Facility Management Service.

2.5 The Contractor will coordinate all visits/ activities with the VACHS Project Manager or authorized representative. FMS Projects Section will assign an Engineering Technician to be of assistance during the construction period.

2.6 VA design standard, VA master specifications, design manuals, and/or other publications should be obtained at the following Internet address: TIL Catalog - Office of

Construction & Facilities Management (va.gov) or contact Standards Service at (202) 565- 6455, if necessary, for further help.

2.7 The Contractor will prepare a construction schedule in accordance with the requirements summarized herein and submit it to the Station’s Contracting Officer and the Project Manager for review and approval.

2.8 VA review process is general and related to the proper execution and accomplishment of the Contractor contract responsibilities.

2.9 The Contractor shall be available at all times during the construction periods to discuss any issue at the VACHS.

2.10 Contract documents shall meet or exceed the requirements of this document.

2.11 The Contractor is responsible for producing a complete construction in accordance with professional standard practices, VA criteria standard details, and construction standards.

2.12 Contract specifications supplement the drawings and describe the materials and methods of construction. Avoid conflicts with the drawings against the specifications and assure that all work is described clearly and completely. Refer to VA Master Specifications at page listed in paragraph 2.6 above.

2.13 It is imperative that all aspects of safety must be accomplished with each project’s phase as applicable.

2.14 Contractor shall keep the Project Manager and Contracting Officer informed at all times of the status and progress of the construction project.

2.15 QUALITY ASSURANCE/QUALITY CONTROL (QA/QC): The Contractor shall execute, and demonstrate that the project plans and specifications have gone through a rigorous construction process and coordination effort.

https://www.cfm.va.gov/til/catalog.asp https://www.cfm.va.gov/til/catalog.asp

2.16 Asbestos Abatement - Work will consists of providing all labor, equipment and material to conduct asbestos asbestos abatement plan; obtaining required Federal and State Government permits; removal and properly disposing of the material; and preparing and submitting close out documents in compliance with Federal and Local regulations.

2.17 Work to be performed will be limited to area described in the A/E drawing sheet number AD-100, which include abatement of the existing fireproofing, acoustic ceiling, and adjacent areas withing the project area. Work will be accomplished in two phases. The first phase will be to prepare and submit asbestos abatement plan and obtain the required permits. The second phase will be asbestos removal, disposition and preparation and submittal of closeout reports to the pertinent authorities.

2.18 Third Party – See attached separate specs for THIRD PARTY ASBESTOS ABATEMENT

INSPECTION AND CERTIFICATION

3.0 CONTRACTOR WORK AND RESPONSIBILITIES

3.1 Contract documents shall meet or exceed the requirements of this document.

3.2 The Contractor is responsible for producing a complete construction work according to the A/E set of drawings, design narrative/analysis, calculations, sample boards, and specifications in accordance with professional standard practices and VA criteria.

3.3 Contractor shall provide a checklist of all submittals, certifications, tests, and inspections required per drawing and specification section.

3.4 Contractor should visit the site before submitting his final proposal. Visits to the site shall be made by appointment with the VA Project Manager.

3.5 Contractor will generate meeting minutes during any meetings so that key decisions are recorded for future reference. Provide a copy of the meeting minutes via email to VA designee no later than 5 days after the meeting for approval. Minutes shall be reviewed and concurred by the VA Project Manager or designee.

3.6 The Contractor shall provide a competent construction work schedule, including a detailed cost and a construction phasing.

3.7 The Contractor shall coordinate and harmonize the construction phases of this project in order to sustain the full operation of the Main Hospital.

mailto:Lisa.Morales@va.gov

3.8 Contractor work shall be in accordance with the following, in order of precedence; changes in precedence require approval of the Project Manager:

3.8.1 Requirements summarized in this scope of work

3.8.2 Construction cost limit between $500,000 and $1,000,000.

3.8.3 Project construction period is set for 365 calendar days.

3.8.4 VA, Industry Standards and Federal Requirements and Regulation

3.8.5 UFAS, ADA and NFPA latest requirements

3.9 Contractor shall keep the project manager and Contracting Officer informed at all times of the status and progress of the project.

4.0 COST ESTIMATES

4.1 The Contractor shall provide a detailed Construction Cost Estimate. It should include the various categories of work involved, and the quantities and unit cost.

4.2 An accurate, well-developed estimate by the Contractor is a critical element and shall be thoroughly reviewed. The construction estimate shall be based on the anticipated start date of construction. It should include an escalation allowance, which is appropriate for the geographical area from the time that is prepared to the anticipated time of bidding. It should also take into account actual local market conditions to the extent possible for labor and material and allow for any undefined cost anticipated during the construction work.

5.0 QUALITY CONTROL AND ASSURANCE (QC/QA)

5.1 To reduce design errors and omissions, the contractor shall develop and execute a QC/QA plan that demonstrates the project plans and specifications have gone through a rigorous, thorough review and coordination effort.

5.2 Within 2 weeks of receipt of Notice to Proceed, the contractor will submit a detailed QC/QA plan describing each task that will be taken during the construction and the name of the Team member responsible for QC/QA.