36C24823R0162 Solicitation (BB 672-23-107).docx

36C24823R0162

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

OF

36C24823R0162 X 06-23-2023 672-20-107 36C248 Department of Veterans Affairs Network Contracting Office 8 (NCO 8) VA Caribbean HCS (Admin Bldg) #10 Calle Casia Suite #4M440 San Juan PR 00921-3201 ana.alvarado@va.gov

Ana G. Alvarado

(939) 321-0814 Project Title: Expand Interventional Radiology Suite (Bid Build Services) Project Location: VA Caribbean Healthcare System (VACHS), San Juan, P.R.

IAW FAR 36.204(e) the magnitude of construction VA project is: between $500,000 and $1,000,000.

NAICS: 236220 - Commercial and Institutional Building Construction. Size limitation is $39.5 Million.

Service Code: Y1DB - Construction of Laboratory and Clinics.

Project Description: The selected contractor shall provide all management, supervision, labor, material necessary to provide emergency backup to stand by power for motor control center at chiller plant at the VA Caribbean Healthcare System (VACHS).

THIS ACQUISITION IS SET-ASIDE 100% FOR SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS (SDVOSB) ONLY, UNDER THE AUTHORITY OF 38 U.S.C. PART 74. ANY PERSON(S) OR BUSINESS ENTITY SUSPECTED OF MISREPRESENTATION FOR THE PURPOSE OF THE SECURING A GOVERNMENT CONTRACT MAY BE CRIMINALLY INVESTIGATED AND PROSECUTED FOR FRAUD AGAINST THE UNITED STATES GOVERNMENT.

Offerors must be registered in SAM ( www.sam.gov ) and VISIBLE/CERTIFIED in SBA VetCert ( https://veterans.certify.sba.gov at the time of offer submission and prior to award to be considered an eligible SDVOSB concern.

SITE VISIT: An organized site visit has been scheduled. Refer to FAR 52.236-27 SITE VISIT (CONSTRUCTION) (FEB 1995) Alternate I (FEB 1995) for location, date, and time details.

The VACHS is a smoke free facility.

All Offeror must comply with all solicitation terms and conditions.

Please refer to solicitation 36C24823R00162 package for further requirements.

X X 52.211-10 X

VIA EMAIL

3:00 PM

(AST)

07-24-2023 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

S

EE PRICE SCHEDULE

36C248 Department of Veterans Affairs Network Contracting Office 8 (NCO 8) VA Caribbean HCS (Admin Bldg) #10 Calle Casia Suite #4M440 San Juan PR 00921-3201 Department of Veterans Affairs Financial Services Center P.O. Box 149971 Austin TX 78714-9971 Ana G. Alvarado

NCO815L3-0313

TABLE OF CONTENTS

The Department of Veteran Affairs (VA), Veterans Integrated Service Network (VISN) 8, VA Caribbean Healthcare System, Network Contracting Office 8 (NCO8) has a requirement for construction services for project titled “Expand Interventional Radiology Suite”, project number 672-20-107.

A.3 PRICE/COST SCHEDULE & ITEM INFORMATION

Construction Services for project 672-20-107 titled "Expand Interventional Radiology Suite" in accordance with contract terms and conditions.

Period of Performance: 365 calendar days.

Contract Period: Base POP Begin: 09-21-2023 POP End: 09-20-2024

PRINCIPAL NAICS CODE: 236220 - Commercial and Institutional Building Construction PRODUCT/SERVICE CODE: Y1DB - Construction of Laboratories and Clinics

Note: The POP Begin, and POP End are estimated dates. Upon notice to proceed issuance, dates will be updated through a modification.

A.4 DELIVERY SCHEDULE

10 Casia Street San Juan, PR 00921 3201

USA

(787) 641-7582 Ext. 110451 hiram.lopez@va.gov

Page 1 of Page 1 of

36C24823R0162

STATEMENT OF WORK

Page 1 of Page 1 of

EXPAND INTERVENTIONAL RADIOLOGY SUITE

PROJECT NO: 672-20-107

1. GENERAL PROJECT DESCRIPTION:

1.1. This project will remodel and/or relocate, as required, the functions within the Interventional Radiology Suite (IRS) to significantly improve the patient flow, as per the “VA Space Planning Criteria”.

1.2. The project also includes the expansion of the IRS to establish an administrative area, a recovery bed area, and a nurse station. The new design will meet the space distribution requirements of a Patient Recovery Area and will correct the sq. ft. current IRS deficit.

1.3. The construction will comply with VA design guides, standards and requirements, NFPA, and local and federal codes. The work will include demolition, all necessary environmental waste, civil, electrical, plumbing and mechanical engineering specialties as applicable as well as detailed phasing and construction coordination drawings. The Contractor will develop a well organized, practicable and complete construction phasing for the proposed project in order that the normal hospital operations will not be interrupted nor disturbed except by previous and timely coordination with VAMC Center Director through the Project Manager/Engineer. Contractor shall include a detailed construction coordination plan with detailed construction phasing notes in the construction documents.

2. GENERAL AND TECHNICAL REQUIREMENTS:

2.1 The Contractor shall verify in detail the A/E design specifications and drawings that would be provided by VACHS.

2.2 The Contractor shall have and/or subcontract any other engineering and/or architectural discipline as necessary.

2.3 The Contractor and A/E shall perform all necessary site visits during the construction period services. The Contractor and A/E are required to perform all necessary inspection, survey and evaluation of the existing site and related utilities, systems and distribution system to produce a correct, complete and fully coordinated construction as per technical specifications, documents, drawings and cost estimates.

2.4 The Contractor will perform a well-organized, practicable and construction phasing for each proposed segregation area in order that the normal hospital operations will not be interrupted except by previous and timely coordination with VA staff through Project Manager at Facility Management Service.

2.5 The Contractor will coordinate all visits/ activities with the VACHS Project Manager or authorized representative. FMS Projects Section will assign an Engineering Technician to be of assistance during the construction period.

2.6 VA design standard, VA master specifications, design manuals, and/or other publications should be obtained at the following Internet address: TIL Catalog - Office of Construction & Facilities Management (va.gov) or contact Standards Service at (202) 565-6455, if necessary, for further help.

2.7 The Contractor will prepare a construction schedule in accordance with the requirements summarized herein and submit it to the Station’s Contracting Officer and the Project Manager for review and approval.

2.8 VA review process is general and related to the proper execution and accomplishment of the Contractor contract responsibilities.

2.9 The Contractor shall be available at all times during the construction periods to discuss any issue at the VACHS.

2.10 Contract documents shall meet or exceed the requirements of this document.

2.11 The Contractor is responsible for producing a complete construction in accordance with professional standard practices, VA criteria standard details, and construction standards.

2.12 Contract specifications supplement the drawings and describe the materials and methods of construction. Avoid conflicts with the drawings against the specifications and assure that all work is described clearly and completely. Refer to VA Master Specifications at page listed in paragraph 2.6 above.

2.13 It is imperative that all aspects of safety must be accomplished with each project’s phase as applicable.

2.14 Contractor shall keep the Project Manager and Contracting Officer informed at all times of the status and progress of the construction project.

2.15 QUALITY ASSURANCE/QUALITY CONTROL (QA/QC): The Contractor shall execute, and demonstrate that the project plans and specifications have gone through a rigorous construction process and coordination effort.

3.0 CONTRACTOR WORK AND RESPONSIBILITIES

3.1 Contract documents shall meet or exceed the requirements of this document.

3.2 The Contractor is responsible for producing a complete construction work according to the A/E set of drawings, design narrative/analysis, calculations, sample boards, and specifications in accordance with professional standard practices and VA criteria.

3.3 Contractor shall provide a checklist of all submittals, certifications, tests, and inspections required per drawing and specification section.

3.4 Contractor should visit the site before submitting his final proposal. Visits to the site shall be made by appointment with the VA Project Manager.

3.5 Contractor will generate meeting minutes during any meetings so that key decisions are recorded for future reference. Provide a copy of the meeting minutes via email to VA designee no later than 5 days after the meeting for approval. Minutes shall be reviewed and concurred by the VA Project Manager or designee.

3.6 The Contractor shall provide a competent construction work schedule, including a detailed cost and a construction phasing.

3.7 The Contractor shall coordinate and harmonize the construction phases of this project in order to sustain the full operation of the Main Hospital.

3.8 Contractor work shall be in accordance with the following, in order of precedence; changes in precedence require approval of the Project Manager:

3.8.1 Requirements summarized in this scope of work

3.8.2 Construction cost limit between $500,000 and $1,000,000.

3.8.3 Project construction period is set for 365 calendar days.

3.8.4 VA, Industry Standards and Federal Requirements and Regulation

3.8.5 UFAS, ADA and NFPA latest requirements

3.9 Contractor shall keep the project manager and Contracting Officer informed at all times of the status and progress of the project.

4.0 COST ESTIMATES

4.1 The Contractor shall provide a detailed Construction Cost Estimate. It should include the various categories of work involved, and the quantities and unit cost.

4.2 An accurate, well-developed estimate by the Contractor is a critical element and shall be thoroughly reviewed. The construction estimate shall be based on the anticipated start date of construction. It should include an escalation allowance, which is appropriate for the geographical area from the time that is prepared to the anticipated time of bidding. It should also take into account actual local market conditions to the extent possible for labor and material and allow for any undefined cost anticipated during the construction work.

5.0 QUALITY CONTROL AND ASSURANCE (QC/QA)

5.1 To reduce design errors and omissions, the contractor shall develop and execute a QC/QA plan that demonstrates the project plans and specifications have gone through a rigorous, thorough review and coordination effort.

5.2 Within 2 weeks of receipt of Notice to Proceed, the contractor will submit a detailed QC/QA plan describing each task that will be taken during the construction and the name of the Team member responsible for QC/QA.

INSTRUCTIONS TO OFFERORS AND EVALUATION FACTORS

I. GENERAL PROPOSAL INFORMATION

1. Solicitation, attachments, and any issued amendments will be posted at www.sam.gov. This is the only official location where these documents can be obtained and where updates are posted. No “hard copy” solicitation materials are available.

2. All references to “Bid” or “Bidder” shall be understood to mean “Offer” or “Offeror”.

3. MAGNITUDE OF THIS PROJECT: Between $500,000 and $1,000,000 in accordance with (IAW) FAR 36.204(e).

4. PROPOSAL DUE DATE: Standard Form (SF) 1442, block 13a (or as amended on SF 30), refers to proposals due date.

5. SITE VISIT: An organized site visit has been scheduled. Refer to FAR 52.236-27 Site Visit (Construction) (FEB 1995) Alternate I (FEB 1995) for location, date, and time details.

6. OFFER ACCEPTANCE PERIOD: Offers providing less than one-hundred and twenty (120) calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

7. REQUESTS FOR INFORMATION/QUESTIONS: Requests for Information (RFIs) or questions shall be submitted via email to ana.alvarado@va.gov by the Prime Offeror SDVOSB. Prime offerors should consolidate RFIs/questions from its team members and submit as one submission to the maximum extent practicable.

7.1. Offerors may submit RFIs or questions via email to ana.alvarado@va.gov at any time; however, RFIs or questions received after July 6, 2023 @ 3:00 PM (AST) may not be answered.

7.2. To easily identify all RFIs or questions for this project, email subject line shall be titled using the following format: RFI – SOLICITATION NUMBER – OFFEROR COMPANY NAME.

7.3. No telephone RFIs/Questions will be accepted.

8. SPECIFICATIONS AND DRAWINGS: All applicable specifications and drawings will be provided electronically along with the solicitation. No hard copies will be made available to offerors.

9. Any reference contained within contract specifications and/or drawings to the “VA Engineer”, “Resident Engineer”, “Senior Resident Engineer”, “Project Manager”, Contracting Officer Technical Representative, or their abbreviations are to be replaced with “Contracting Officer Representative (COR)”

10. SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS VERIFICATION: This solicitation is 100% set asides for verified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs). The award of this requirement shall not be delayed due to loss of SDVOSB verification. Proposals submitted by non-verified SDVOSBs shall be excluded from award consideration.

11. SDVOSB Verification: The Government will review SBA VetCert (https://veterans.certify.sba.gov) to confirm SDVOSB status verification for the submitted proposal. Evaluations will be performed on proposals submitted by verified SDVOSBs only. Subsequent confirmation of SDVOSB verification status will be performed for the apparent awardee.

12. LIMITATIONS ON SUBCONTRACTING (LOS) (Reference Contract Clause FAR 52.219-14 for further information): By submission of an offer and execution of a contract, the Offeror agrees that in performance of the contract, the concern will perform at least fifteen (15) percent of the cost of the contract, not including the cost of materials, with its own employees.

12.1. Completed VAAR 852.219-75 VA Notice of Limitations on Subcontracting - Certificate of Compliance for Services and Construction shall be submitted along with your price proposal. The completed VAAR 852.219-75 Certification will be submitted in a separate PDF document (do not combine/save with other documents). The completed Mandatory VAAR 852.219-75 Certification shall be named “Notice of Limitations Certification – SOLICITAITON NUMBER – OFFEROR COMPANY NAME”.

13. FUNDS: Funds are not presently available for this acquisition. The Government does not compensate offerors for proposals’ development. Award is subject to availability of funds, in accordance with FAR 52.232-18 Availability of Funds.

14. BONDS: Performance Bonds (SF25) and Payment Bonds (SF25A) are required. Offeror must refer to SF1442 Block 12a for Payment and Performance Bond requirements. Refer to FAR 52.228-15 for additional information on applicability.

15. OFFER GUARANTEE (BID BOND) (SUBMIT WITH PRICE PROPOSAL): Offeror must refer to SF1442 Block 13b (Bid Bond) requirement. Per FAR Clause 52.228-1 Bid Guarantee, the amount of the bid guarantee shall be 20 percent of the bid price or $3,000,000, whichever is less. NOTE: A legible electronic copy of the original is acceptable. The bid bond will be submitted with Price Proposal in a separate PDF document (do not combine/save with other documents) and shall be named “BID BOND – SOLICITATION NUMBER – OFFEROR COMPANY NAME”.

16. SAFETY AND ENVIRONMENTAL RECORD (SUBMIT WITH PRICE PROPOSAL): Offerors shall submit with their proposal a completed Attachment 05 - Safety or Environmental Violations and Experience Modification Rate (EMR) Form, which supplies the Government information pertaining to your firm’s past Safety and Environmental record. A submitted Attachment 05 represents a certification of your firm’s past Safety and Environmental record identifying serious, willful, or repeat violations from OSHA or any EPA violations within the last 3 years. Please attach explanation for any violations.

16.1. All Offerors shall submit information regarding their current Experience Modification Rate (EMR) equal to or less than 1.0. This information shall be obtained from the offeror’s insurance company and be furnished on the insurance carrier’s letterhead and included with the completed Attachment 05.

16.2. Self-insured contractors or other contractors that cannot provide their EMR rating on insurance letterhead must obtain a rating from the National Council on Compensation Insurance, Inc. (N1CCI) by completing/submitting ERM-6 Form and providing the rating on letterhead from NCCI. Include this letter with the completed Attachment 05. Note: Self-insured contractors or other contractors that cannot provide EMR rating on insurance letterhead from the states or territories of CA, DE, MI, NJ, ND, OH, PA, WA, WY, and PR shall obtain their EMR rating from their state-run worker’s compensation insurance rating bureau and include this letter with the completed Attachment 05.

16.3. A Determination of Responsibility will be accomplished for the apparent awardee prior to processing the award. The information provided, along with other information obtained from Government systems, such as the OSHA and EPA online inspection history databases will be used to make the Determination of Responsibility. Offerors with an EMR greater than 1.0 will be considered ineligible and will not be evaluated.

17. VETS-4212, Federal Contractor Veterans’ Employment Report (SUBMIT WITH PRICE PROPOSAL): Offerors are required to provide verification of their submission of the annual form VETS-4212 (https://www.dol.gov/agencies/vets/programs/vets4212). This verification shall be the emailed confirmation of receipt notification sent to the offeror after successful submission of their report.

18. PERFORMANCE PERIOD: Refer to SF1442, Block 11, for performance period. Performance period shall be commenced upon receipt of written Notice to Proceed (NTP) performed in concurrent or sequential phases as indicated or required.

19. WAGE DETERMINATION: The prevailing Wage Determination for Puerto Rico is not applicable for this contract. The Davis-Bacon Act (DBA) does not apply to federal construction contracts in Puerto Rico, and the U.S. Virgin Islands or other territories. However, some related Acts which provide federal assistance to local Government bodies in these territories do require the payment of prevailing wage rates.

20. E-VERIFY SYSTEM: Companies awarded a contract with the federal government shall enroll in E-Verify within 30 days of the contract award date. They shall also begin using the E-Verify system to confirm that all their new hires and their employees directly working on federal contracts are authorized to legally work in the United States. E-Verify is an Internet-based system that allows an employer, using information reported on an employee's Form I-9, to determine the eligibility of that employee to work in the United States. There is no charge to employers to use E-Verify. (FAR 52.222-54).

21. Section 743(a)(3) of Division C of Public Law 111-117: Companies awarded a contract with the federal government shall comply with the annually reporting requirements of 52.204-14, Service Contract Reporting Requirements and 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts. Note that the contracting officer shall make the contractor’s failure to comply with the reporting requirements a part of the contractor’s performance information under FAR Subpart 42.15.

22. Daylight Savings Time: No Daylight-Saving time is observed in Puerto Rico. Puerto Rico is located in Atlantic Standard Time (AST).

23. Payment of Municipality Taxes in Puerto Rico: The Contractors shall be responsible for all Municipality Taxes also known as “Arbitrios Municipales” and patents for all construction projects, when a proposal is submitted to the Department of Veterans Affairs, VA Caribbean Healthcare System, Puerto Rico. Each Contractor shall make an assessment with the “Centro de Recaudaciones e Ingresos Municipales” known as “CRIM” from the Commonwealth of Puerto Rico. The Contractors shall be responsible to find out the applicable municipality construction taxes and patents where the construction project will be performed with each local Government offices (i.e., San Juan, Ponce, Mayaguez, etc.). If the Contractor fails to include the applicable municipality construction taxes and patents with their proposed cost/price proposal, the Contractor will be solely responsible for the omitted cost/price.

24. Puerto Rico Christmas Bonus Law: Puerto Rico Christmas Bonus Law No. 148 of June 30, 1969, as amended, is applicable to all businesses working in Puerto Rico.

II. PROPOSAL PREPARATION AND EVALUATION INFORMATION

PROPOSAL PREPARATION INSTRUCTION

1. PROPOSAL PREPARATION INSTRUCTION:

1.1. The submission of the documentation specified below will constitute the Offeror’s acceptance of the terms and conditions of the RFP, including attachments and any issued amendments.

1.2. To assure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein.

1.3. In order for proposals to receive full consideration for award, offerors should ensure that the information furnished in support of the proposal is factual, accurate, and complete, and directly responds to the requirements of this solicitation.

1.4. These instructions prescribe the format for the proposal and describe the approach for the development of proposal data. Also, are designed to ensure the submission of necessary information to provide for the understanding and comprehensive evaluation of proposals.

PROPOSAL SUBMISSION

2. PROPOSAL SUBMISSION:

2.1. All proposals shall be submitted by the Prime Offeror SDVOSB no later than (NLT) closing date and time specified in SF1442, Block 13a. (or as amended on SF 30) via email at ana.alvarado@va.gov. NO OTHER FORMS OF SUBMISSION WILL BE ACCEPTED.

2.2. Your proposal shall be submitted as portable data files (pdf), and documents submitted shall be no larger than 10 Mega Bytes (MB) in size. Send document in separate files as deem necessary. The offeror is responsible to verify that the Government has received the proposals.

2.3. Undeliverable emails due to an offeror’s proposal size, using wrong email address, or else, is not the responsibility of the Government.

2.4. To be considered and accepted as timely the proposal must be received in its entirety prior to the deadline. Failure to provide a proposal in its entirety prior to the deadline will render the proposal noncompliant.

CONTRACT AWARD

3. CONTRACT AWARD:

3.1. It is the Government’s intent to award one (1) firm-fixed price contract resulting from this solicitation to the responsible offeror whose proposal, conforming to the solicitation, is fair and reasonable, and has been determined to be the most advantageous to the Government, non-price, price, and other factors considered. The proposals must conform to the solicitation requirements and judged to represent the best value to the Government. The source selection process will utilize FAR 36 and FAR 15 to evaluate proposals and award the contract.

3.2. Intent for No Discussions: Offerors are hereby advised that the Government intends to evaluate proposals and award a contract without conducting discussions with offerors. Therefore, the offeror’s initial proposal should contain the offeror’s best terms from a cost or price and technical standpoint. The Government reserves the right to contact offerors and/or hold discussions if the Contracting Officer determines them to be necessary. Offerors are cautioned that discussions may not be conducted, and Offerors should not assume that they will have an opportunity to revise their proposals after submission.

3.3. All evaluation factors other than price, when combined, are approximately equal to price. As differences in factor ratings and relative advantages and disadvantages become less distinct, difference in price may become the discriminating factor in determining the most advantageous offer. Conversely, as differences in price become less distinct, differences in ratings and relative advantages and disadvantages between offers are determinative.

PROPOSAL REQUIREMENTS AND FORMATTING

4. PROPOSAL REQUIREMENTS AND FORMATTING:

4.1. Proposals shall be typewritten, with fonts no smaller than 10 points, with page layout no smaller than ½” top, bottom and ½” side margins, single space, paginated, portrait mode or letter size paper; except charts may be displayed in landscape mode.

4.2. Solicitation forms requiring to be completed shall be typewritten with fonts no smaller than 9 points.

4.3. No hyperlinks or electronic media will be allowed or considered.

4.4. Any conceptual drawings, one-line diagrams, etc. included in your proposal, shall be submitted as portable data files (pdf).

4.5. Strongly recommend formatting your technical proposal factor by factor, as listed in the solicitation. Stick to the page limits.

4.6. Proposals which merely restate the requirement or state that the requirement will be met, without providing supporting rationale, are not sufficient and will not be considered an appropriate response. It is the offeror’s responsibility to insure the completeness of the proposal.

4.7. Offers that do not propose to perform all the work required by the solicitation will not be considered.

4.8. Proprietary Data: Each page of the offeror’s proposals must be reviewed and marked as to proprietary data content by the offeror in strict compliance with FAR 52.215-1. Also, see FAR 3.104-4. A single blanket statement at the front of the proposal is not acceptable. Failure to mark every page will subject the proposal to public release through Freedom of Information Act (FOIA) requests.

4.9. Proposals submitted in response to this solicitation shall be signed by the SDVOSB 51% owner and dated.

TECHNICAL PROPOSAL PREPARATION INSTRUCTIONS

5. TECHNICAL PROPOSAL PREPARATION INSTRUCTIONS: The following must be included in the offeror’s technical proposal:

TECHNICAL PROPOSAL:

(a) Cover Page with: Solicitation Number, Project Title and Project Number, Company Information (company name, principal point of contact, email, address, phone numbers (including area code), Unique Entity Identifier (UEI) number, Cage code, etc.)

(b) Table of Contents

(c) Required Submittals for Factor 1 – Relevant and Recent Past Performance

(d) Required Submittals for Factor 2 – Technical Approach

(e) Required Submittals for Factor 3 – Project Schedule

(f) Required Submittals for Factor 4 – Key Personnel

*** TECHNICAL PROPOSAL SHALL NOT INCLUDE PRICING DATA ***

PRICE PROPOSAL PREPARATION INSTRUCTIONS

6. PRICE PROPOSAL PREPARATION INSTRUCTIONS: The following must be included in the offeror’s Price Proposal:

(a) Cover Page with: Solicitation Number, Project Title and Project Number, Company Information (company name, principal points of contact, email, address, phone numbers (including area code), Unique Entity Identifier (UEI) number, Cage code, etc.)

(b) Table of Contents

(c) Signed SF 1442 by the SDVOSB, with Blocks 14-20C completed including acknowledgement of any Amendments issued.

(d) Completed Price Schedule.

(e) Price Proposal Breakdown to support price proposed.

(f) Verification of the annual form VETS-4212, Federal Contractor Veterans’ Employment Report. (Refer to General Information Section, paragraph 17 for details.)

(g) Copy of current SBA VetCert SDVOSB certification (https://veterans.certify.sba.gov).

(h) Completed Experience Modification Rate (EMR) Form shall be submitted in a separate PDF document (do not combine/save with other documents).

(i) Bid Bond-SF24 “legible scan copy in pdf format” The bid bond will be submitted in a separate PDF document (do not combine/save with other documents) and shall be named “BID BOND SOLICITATION NUMBER – OFFEROR COMPANY NAME”. (Refer to General Information Section, paragraph 15 for details).

(j) Completed Mandatory (LOS) Certification: Completed Mandatory (LOS) Certification VAAR 852.219-75 VA Notice of Limitations on Subcontracting - Certificate of Compliance for Services and Construction shall be submitted in a separate PDF document (do not combine/save with other documents). (Refer to General Information Section, paragraph 12.1 for details).

7. The proposed prices will be analyzed for fairness and reasonableness. The Government may use various price analysis techniques and procedures to make a price reasonableness determination. Include copy of the Pricing Schedule of the solicitation. Provide a detailed price breakdown for the purpose of evaluating price. The breakdown shall separately at a minimum but not limited to (this is not an all-inclusive breakdown list, DO NOT limit your breakdown to this list) include the following cost elements: Labor (Direct & Indirect), Materials, Material Markups, Material Overhead, Equipment, Subcontractor Cost, Other Direct Costs, Overhead Expenses, Indirect Cost, General & Administrative (G&A) expenses, and Profit. While developing your price proposal please make sure to include all applicable taxes, and government stamps cost.

8. NOTE: Price breakdown shall be indicative of showing at least 15 percent of the cost of the contract performance incurred for personnel will be spent on the concern's employees or the employees of other eligible service-disabled veteran-owned small business concerns in accordance with VAAR 852.219-73.

9. PRICE EVALUATION: The Government will initially review pricing independently from the factor evaluation. Price is not rated but will be analyzed for fairness and reasonableness.

III. EVALUATION FACTORS FOR AWARD

The evaluation factors consist of Factor 1 – Relevant and Recent Past Performance, Factor 2 – Technical Approach, Factor 3 – Project Schedule, Factor 4 – Key Personnel. Each factor shall have equal importance.

FACTOR 1 - RELEVANT AND RECENT PAST PERFORMANCE

(No page limit)

1) The offeror shall submit a minimum of three (3) and a maximum of five (5) past performance projects that required same or similar work in size and scope of this project and have been completed or substantially complete (at least 50% completed), within the past five (5) years of the issuance date of this solicitation. This may include a past performance from a sub-contractor. Note: Any teaming or proposed sub-contractor arrangement you are submitting as part of the proposal for evaluation must remain intact through contract completion. Completed letter of commitment for key Subcontractor is required. See Attachment 06.

2) Two (2) projects must have been performed in an active healthcare environment. At least (1) one of the projects submitted must be valued at greater than $900,000. At least two (2) shall be greater than $500,000.

3) The Contractor must have a proved experience of at least ten years (10 yrs.) in management of construction projects of similar or major complexity to this one.

4) Provide the following information for each project:

a) Completed Past Performance Survey Sheet, included at Attachment 12.

b) **Completed Past Performance Questionnaire (PPQ), include at Attachment 11.

**If CPARS submission is used to validate past performance, it will be the most recent evaluation in the system (i.e., for projects submitted as completed, the final 100% completed CPARS will be provided). The Government reserves the right to check the CPARS submitted to verify the accuracy.

5) Past Performance will be evaluated based on information provided and any other past performance information obtained by the Government such as but are not limited to past performance information retrieved through the Past Performance Information Retrieval System (PPIRS), including Contractor Performance Assessment Reporting System (CPARS), including Federal Awardee Performance and Integrity Information System (FAPIIS), and may contact customers other than those identified by the Offeror when evaluating past performance.

6) While the Government may elect to consider data from other sources, the burden of providing detailed, current, accurate and complete past performance information rests with the Offeror and the government is under no obligation to check other sources and/or may not contact all the identified POCs.

7) If the Offeror is unable to obtain a completed PPQ from a client for a project(s) before proposal closing date, the Offeror shall complete and submit with the proposal the first page of the PPQ, which will provide contract and client information for the respective project(s). (Past Performance Questionnaire (PPQ) – Attachment 11).

8) Offerors should follow-up with clients/references to ensure timely submittal of questionnaires. If the client requests, questionnaires may be submitted directly to the Government’s point of contact ana.alvarado@va.gov. Offerors shall specify which PPQ if any will be submitted by client with a valid and accurate email and telephone number information.

9) Subcontractor’s Consent: Past performance information pertaining to a subcontractor cannot be disclosed to the prime offeror without the subcontractor’s consent. Provide, with proposal, a letter of consent from referenced subcontractors authorizing release of their past performance information for this requirement. See sample included at Attachment 10.

10) In the case of an Offeror without a record of relevant past performance or for whom information on past performance is not available, the Offeror may not be evaluated favorably or unfavorably on past performance.

NOTE: The Government will perform an independent determination of relevancy of the data provided or obtained. The Government will consider the currency and relevance of the information, source of the information, context of the data, and general trends in contractor performance. The rating for this factor will be expressed as a degree of confidence in the Offeror’s ability to successfully accomplish the contract requirements.

· The Government may place greater importance on projects that most closely resemble the project identified in this solicitation, depending upon overall role and relevancy considerations.

· The Government may place greater importance on projects performed as a prime contractor than as a subcontractor, depending upon overall role and relevancy considerations.

· The Government may place greater importance on projects that were performed at an active VA hospital, depending upon overall role and relevancy considerations.

· The rating for this factor will be expressed as a degree of confidence in the Offeror’s ability to successfully accomplish the contract requirements.

FACTOR 2 - TECHNICAL APPROACH

(30-page maximum)

(1) In a narrative format, diagrams and/or drawing, describe in detail how the offeror intends to meet or exceed all performance areas stated in the solicitation/statement of work/attachments that are related to Project 672-20-107, Expand Interventional Radiology Suite. Provide technical methods and procedures that reflect a construction approach unique to the site and facility. NOTE: Vague, general narratives that include the restatement of the Statement of Work will be rated less favorably.

(2) Schedule and minimizing downtime are crucial. Describe a plan to complete the project in a timely manner without causing disruptions to facility operations, especially during normal business hours. Also, describe actions to be taken by the offeror if completion of work is anticipated to fall behind schedule. It is critical to the VA mission that services remain intact with minimal disruption.

(3) Describe any technical difficulties that may be encountered in a project of this type. Provide a narrative of preventative measures or potential solutions to overcome these issues that are included in the offeror’s proposal.

FACTOR 3 - PROJECT SCHEDULE

(10-page maximum excluding the proposed “draft” project schedule)

Submit a preliminary (CPM) Critical Path Method schedule for the construction satisfying the requirements of this project. A practicable schedule showing the order in which the Offeror proposes to perform the work, and the dates on which the Offeror contemplates starting and completing the several salient features of the work (acquiring materials and equipment, mobilization, demolition, installation, commissioning, etc.). The schedule shall be in the form of a progress chart (Gantt chart) of suitable scale to indicate appropriately the percentage of work scheduled for completion by any given point during the period. Most importantly, indicate length of downtime required for any utilities affecting the operation of other parts of the facility on the schedule. The schedule shall show key milestone dates and switchover and start-up of equipment. The schedule is not included in the page limit. The proposed “draft” project schedule shall not exceed the project duration stated on the solicitation and include divisions of work required to successfully complete the project. Note that LIN 0001 work shall be completed within 365 calendar days from the notice to proceed (NTP) issuance.

Identify the tasks required to execute the project, being as detailed as possible using a work breakdown structure to breakdown the tasks into manageable elements in the logical order of execution.

(1) The Offeror will provide a written commitment as to the time frame (number of days after receipt of the notice to proceed) within which the Offeror will guarantee completion. The maximum anticipated completion of this project is indicated in the solicitation.

(2) Identify the time for each task.

(3) Set start and finish times.

(4) Calculate the slack.

(5) Determine intermediate phases and total project duration.

(6) Clearly identify the critical path.

FACTOR 4 - KEY PERSONNEL

(50 pages max. excluding Commitment for Key Personnel letters)

1. Identify key personnel to be assigned to the project, to include principal managers, and technical personnel, prime contractor’s project manager, onsite supervisor with overall site responsibility, superintendent of the contractor's own forces, manager of subcontracts, quality control manager and the project scheduler who will be directly responsible for the day-to-day design and construction activities.

2. Provide biographical data for key personnel for both the design and build portions of the work (Refer to Key Personnel Resume Form – Attachment 10). Biographical data shall include name of individual, company position/title, years with the company, name of the company, work, and educational background (degree(s)/Year/Specialization), Active registration (if any) number and state, type of registration (P.E., LEED, etc.) and position that the individual will hold regarding this contract and describe key personnel specific experience and qualifications relevant to this project along with a completed Letter of Commitment for Key Personnel (Attachment 08).

3. The project engineer of record shall be licensed to practice in the Commonwealth of Puerto Rico under local law requirements. Submit a copy of Commonwealth of Puerto Rico valid professional Engineer.

4. The personnel shall have the experience and technical competence in the type of work required for this project including, where appropriate, experience in energy conservation, pollution prevention, waste reduction, and the use of recovered materials.

5. The Project Manager and Project Superintendent by the contractor shall have a proved experience of at least ten years (10 yrs.) in management and supervision of project of similar or major complexity to this one.

6. The personnel experience list of projects must include project name, location, brief description, and responsibilities.

7. Provide unequivocal letters of commitment from all proposed key personnel not currently employed by the team members.

EVALUATION CRITERIA, FACTOR 4 – KEY PERSONNEL: The Government will evaluate the strengths, weaknesses, and any deficiencies, if any in the Key Personnel to successfully execute the project and assign one combined technical and risk rating for this factor. All requirements for this factor shall be met by the closing date of Phase Two submission.

PRICE EVALUATION

(No page limit)

PRICE EVALUATION: The Government will initially review pricing independently from the factor evaluation. Price is not rated but will be analyzed for fairness and reasonableness. The Government may use various price analysis techniques and procedures to make a price reasonableness determination.

The proposed prices will be analyzed for fairness and reasonableness. Include copy of the Pricing Schedule of the solicitation. Provide a detailed price breakdown for the purpose of evaluating price. The breakdown shall separately at a minimum but not limited to (this is not an all-inclusive breakdown list) include the following cost elements: Labor (Direct & Indirect), Materials, Material Markups, Material Overhead, Equipment, Subcontractor Cost, Other Direct Costs, Overhead Expenses, Indirect Cost, General & Administrative (G&A) expenses, and Profit. While developing your price proposal please make sure to include all applicable taxes, and government stamps cost.

- - - END OF EVALUATION FACTORS AND PRICE EVALUATION - - -

INSTRUCTIONS, CONDITIONS…