RFIs Electrical Infrastructure Project Huntington VAMC-Davenergy Final Copy .pdf

Electrical Infrastructure Project 36C24526R0030 RFIs Huntington VAMC

1. Please provide contact name and information for the contractor that supports the fire alarm system for the campus.

o This is shown on drawing FA-001 General Note 17.

2. Please provide Panel Schedules with breaker sizes and quantities.

o Panel schedules, including breaker sizes and quantities, will be provided. The

Contractor is responsible for verifying that the provided panel schedules accurately reflect existing field conditions and for returning all equipment to normal operation upon completion.

3. Please provide MCC Schedules with breaker sizes, starter sizes, and quantities.

o The Contractor shall be responsible for identifying and documenting all MCC breaker sizes, starter sizes, quantities, and any additional equipment required. The Contractor shall also be responsible for restoring all MCC equipment to normal operation upon completion of the work.

4. Please provide contact name and information for the contractor that supports the Lightning Protection system for the campus.

o Currently there is none.

5. Are any certifications required for the lightning protection system?

o Refer to SECTION 26 41 00 FACILITY LIGHTNING PROTECTION and RFI 30 response.

6. Please verify if RPC-1D is to be replaced. There is conflicting information. See EP- 913, ED-913, EP-306, and ED-306.

o Panel RPC-1D is not to be replaced on this project. Panel was added to additional obsolete panel list due to panel and parts discontinuation.

7. Please verify scope for panel 12-RPN-2A. Not shown on risers.

o Panel 12-RPN-2A is not to be replaced on this project. Panel was added to additional obsolete panels list due to panel and parts discontinuation.

8. Please verify if LPE-BA is to be replaced. There is conflicting information. See ED- 907, EP-907, EP-301, and ED-301.

o The internal NEHB components of panel LPE-BA shall be replaced with the manufacturer's provided retrofit kit.

9. Please provide the location for transformer 2_2-LA-B-A. Shown on riser EP-918.

o Existing transformer 2_2-LA-B-A location is in BD106aS shown on ED-301 as “30KVA XFMR” next to panel “2-LA-B-A”.

10. Will this project be tax exempt? If so, will the government provide a certificate o This project will not be tax exempt.

11. Is attendance at the site visit mandatory before the 24th for proposal eligibility?

What's the process to get authorized for the visit as I intend to walk the project.

o Attendance is not mandatory but recommended. The process and contact information is detailed in the solicitation.

12. If mandatory, must prime contractors attend, or can an authorized subcontractor attend on behalf of the team?

o The site visit is not mandatory. An authorized subcontractor can attend on behalf of the team.

13. Will there be additional site visit opportunities if scheduling conflicts arise?

o No there will not be additional site visit opportunities.

14. Can the VA provide more details on required phasing to maintain continuous hospital operations during infrastructure upgrades?

o The Contractor shall be solely responsible for developing, coordinating, and implementing all required phasing, outage sequencing, and temporary power arrangements necessary to maintain continuous hospital operations during infrastructure upgrades. Where electrical panels cannot be relocated adjacent to panels being replaced, temporary electrical panels shall be provided; panels requiring insert replacements shall likewise be supported by temporary panels to minimize downtime. All outages shall be minimized, coordinated with the VA Medical Center, and performed only during VA‑approved outage windows, with uninterrupted operation of critical, essential, and life‑safety systems maintained at all times. All temporary power systems, phasing measures, coordination efforts, and any associated cost or schedule impacts shall be included in the Contractor’s scope, contract price, and project schedule.

15. Are there defined outage windows for tie-ins to existing electrical systems, and what are the constraints on shutdown durations?

o Work that requires outages will be done after normal work hours and will have prior approval from the COR. As mentioned during the walk down, NEHB panel replacement will only be done during evening hours and only two per evening will be allowed with each having a dedicated crew.

16. Are as-built drawings and existing load studies available for review?

o Not sure what as-built drawings are being referenced, but all available drawings can be reviewed on site. A load study is available for review.

17. Has a recent arc flash or coordination study been completed, and will it be provided?

o Yes

18. What level of coordination has already occurred with the serving utility for the 34.5kV to 4.16kV transformation upgrades?

o The existing 34.5 kV primary service is protected by VA‑owned medium‑voltage switching equipment. At this time, no coordination has been performed with the serving utility for the 34.5 kV to 4.16 kV transformer upgrades. Any required coordination, notifications, approvals, or sequencing with the serving utility associated with this work shall be the responsibility of the Contractor.

19. Are there known long-lead utility components or approvals that should be accounted for?

o The three main transformers are scheduled for replacement as part of this project. Transformers of this size typically have a long lead time.

20. Are there any brand-name or sole-source equipment requirements not explicitly identified in the solicitation?

o NEHB breaker interiors are to be built by Square D; load meters are by SEL;

fire alarm system components will be Edwards brand.

21. Has the VA identified any long-lead equipment that may impact schedule or procurement strategy?

o The three main transformers are scheduled for replacement as part of this project. Transformers of this size typically have a long lead time.

22. Can the VA provide additional guidance on infection control requirements for this project, particularly related to work in occupied spaces?

o ICRA requirements are provided on drawings G-003, AS101, & AS102. Work in occupied spaces will be done outside of normal work hours.

23. Will Interim Life Safety Measures (ILSM) be required, and if so, to what extent?

o Interim Life Safety Measures (ILSM) shall be implemented as required based on the scope, phasing, and impact of the work on hospital operations and life‑safety systems. The Contractor shall be responsible for coordinating with the VA Medical Center, Facilities Engineering, Safety, and Infection Control to determine the extent of ILSM required and for developing and implementing an approved ILSM plan where applicable. All temporary life‑safety provisions, monitoring, signage, fire watch, interim protection measures, coordination efforts, and any associated cost or schedule impacts necessary to maintain full life‑safety compliance during construction shall be included in the Contractor’s scope, contract price, and project schedule.

24. The solicitation indicates an extended period of performance. Is the VA expecting phased turnover or milestone-based completion of specific infrastructure components?

o With the exception of the medium voltage transformer work, the VA would anticipate phased turnover of the project based on an approved phasing plan.

25. Are there liquidated damages associated with outages or delays impacting hospital operations?

o There are no liquidated damages.

26. Can the VA confirm the relative weighting of technical approach, past performance, and price under the Best Value tradeoff?

o Please refer to the instructions in the solicitation.

27. For Section 2: Past Performance, please confirm whether CPARS evaluations may be submitted in lieu of completing the Past Performance Questionnaire included in the solicitation.

28. For Section 2: Past Performance, please confirm whether previously completed past performance questionnaires may be submitted in lieu of completing the Past Performance Questionnaire included in the solicitation.

29. Please confirm font no smaller than 10, can be used for headers/footers, tables/charts, and resumes.

o Correct

30. Additionally, please advise if there are any known risks, expectations, or lessons learned from prior projects at this facility that are not explicitly outlined in SAM.gov but would be beneficial for offerors to consider.

o The lightning protection system installed must meet MFPA 780 requirements and need to be UL certified under UL 96A.

o All removed circuit breakers in equipment being replaced (NEHB panels, MCC, MDP, ect.) are to be turned over to the VA.

o Note that other large projects are scheduled to be under construction during the period of time that this project will be underway. Expect issues with congestion.