36C24526R0030.docx

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE

DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C24526R0030 X 02-27-2026 581-22-102 Department of Veterans Affairs Network Contracting Office 5 (NCO 5) 90C

NCO 5

1540 Spring Valley Dr.

Huntington WV 25704 Department of Veterans Affairs Huntington VAMC FMS Building 8 Attn: Aaron Morrison 1540 Spring Valley Drive Huntington WV 25704 Aaron Morrison 304-429- 6755 x2377 The contractor shall provide all resources necessary to accomplish a construction project titled "Upgrade Electrical Infrastructure Project 581-22-102" described per the provided specifications and drawings. The project scope includes but it is not limited to general construction, excavation, demolition, to renovate the current electrical and life safety system in order to bring the systems up to current electrical and safety codes to ensure a safe and reliable electrical infrastructure. Prior to commencing work, general contractor shall provide proof that an OSHA Certified "Competent Person" CP (29CFR 1926.20 (b) (2) will maintain a presence at the work site whenever the general or subcontractors are present.

Project Name: Upgrade Electrical Infrastructure Project Number: 581-22-102 Attachments: Drawings/Specifications, General Conditions, ICRA, Wage Determination, Brand Name Items, Evaluation Factors

The solicitation and any amendments are available electronically on the SAM Website (http: /www.sam.gov).

Offerors are cautioned that it is their responsibility to access the website for any amendments that may be issued under this solicitation. Pricing shall be submitted utilizing the proposal schedule included in the solicitation.

All requests for information about this solicitation must be in writing and received prior to 1:00 pm March 24, 2026 to allow for amendment issuance prior to offer due date. Requests for information shall be submitted via email to aaron.morrison@va.gov and include return contact information including email and telephone number.

VAAR 836.204 the magnitude for construction for this project is between $10,000,000 and $20,000,000.

It is strongly recommended that offerors send a representative to attend the site visit on March 10,2026 at 1 pm at the VA Medical Center, FMS Building 8, 1540 Spring Valley Drive Huntington, WV 25704. We will meet outside of the FMS Building. Individual site visits will not be conducted.

This is a 100% Service-Disabled Veteran Owned Small Business Set-Aside pursuant to 38USC 8127 (d) and PL 109-461.

The SDVOSB status must be verified prior to submitting a offer in accordance with VAAR 819.7003.

Contractors are reminded that they are responsible for obtaining required State and Local Licenses as well as the payment of local Business and Occupation (B&O) taxes.

DELIVER OFFERS TO: FMS Building 8 located at 1540 Spring Valley Drive, Huntington, WV 25704 Attn: Aaron Morrison by 1pm on April 29, 2026. Electronic submissions will not be accepted. A single award will be made to the responsive/ responsible offeror which demonstrates the best value to the government using the Tradeoff Method FAR 15.103-1. Award shall not be made until all required approvals have been obtained.

X x 52.211-10 X 1pm

EDT

04-29-2026 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER

THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

Bid Item 1 (BASE BID) $_____________________________________

19ACQ

Department of Veterans Affairs Network Contracting Office 5 (NCO 5) Satellite Office 1540 Spring Valley Drive Huntington WV 25704

PAYMENT WILL BE MADE BY

FSC e-Invoice Payment Invoice must be submitted electronically http://www.fsc.va.gov/einvoice.asp Invoice Setup Information 1-877-489-6135

LAURA TAWZER

CONTRACTING OFFICER

Table of Contents

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND BONDS

(a) Proposal materials consisting of drawings, specifications and contract forms may be obtained by general (prime) contractors interested in submitting bids/proposals direct to the Department of Veterans Affairs and by suppliers and subcontractors for their use in preparing sub-proposals for general (prime) contractors from the SAM website www.sam.gov under solicitation number 36C24526R0030. By registering at SAM, prime contractors, suppliers and subcontractors will have access to download plans, specifications and amendments.

(b) A Bid/Offer Guarantee is required for this solicitation. A bid/offer guarantee is required in an amount not less than 20 percent of the bid price but shall not exceed $3,000,000.00. Bid Bond is to be executed on a SF 24. Failure to furnish the required bid guarantee on the proper form and amount, by the time set for the opening of bids/proposals, will require rejection of the proposal in all cases except those listed in FAR 28.101-4, and may be cause for rejection even then.

(c) The bidder/offeror to whom award is made will be required to furnish two (2) bonds, a Payment Bond to be executed on the SF 25A and a Performance Bond to be executed on the proper SF 25, each in the penal sum as noted in the General Conditions of the Specification. Copies of the SF 25 and SF 25A can be obtained upon application to the issuing office.

(d) Disclosure of the magnitude of construction: Between $10,000,000 and $20,000,000.

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

(e) Pricing shall be submitted utilizing the Bid Schedule, Continuation of Block 17 of SF-1442. Bidders/Offerors are urged to type or print pricing legibly.

(f) Offers are to be valid for 120 calendar days for acceptance. Any offers less than 120 calendar days will not be considered and will be rejected as non-responsive.

(g) A Bid/Offer Guarantee is required for this solicitation. A bid/offer guarantee is required in an amount not less than 20 percent of the bid price but shall not exceed $3,000,000.00. Bid Bond is to be executed on a SF 24. Failure to furnish the required bid guarantee on the proper form and amount, by the time set for the opening of bids/proposals, will require rejection of the proposal in all cases except those listed in FAR 28.101-4, and may be cause for rejection even then.

(h) A formal site visit is scheduled for this solicitation on March 10, 2026, at 1:00 p.m. EST.

(i) Technical Questions: Questions of a technical nature must be provided in writing and shall be submitted by prospective offerors to attention: Aaron Morrison. Questions shall be submitted only via e-mail to: aaron.morrison@va.gov . The subject line must read: 36C24526R0030 Technical Questions. Oral questions of a technical nature are not acceptable due to the possibility of misunderstanding or misinterpretation. All questions must be received no later than 1:00 p.m. EST, March 24, 2026. No telephone request will be honored. Any questions received after this time will NOT be considered and a response will NOT be given. All technical questions and Government responses will be posted on SAM in an amendment to the solicitation.

(j) The proposal’s due date is 1:00 p.m. EST, on April 29, 2026. Proposals can be mailed to the FMS Offices at the east end of Building 8 located at 1540 Spring Valley Drive, Huntington, WV 25704 Attn: Aaron Morrison.

Electrical Infrastructure Upgrade Project Number 581-22-102

EVALUATION PROCEDURES/PROPOSAL SUBMISSION REQUIREMENTS

A. INVITATION

The Government intends to award one (1) contract for the Huntington, WV Hershel “Woody” Williams VAMC This RFP Order Contract is a Service-Disabled Veteran Owned Small Businesses (SDVOSB) set-aside for NAICS code 238210 with under $19 million in size, as determined to be in the best interest of the Government for the geographic location identified as Southern West Virginia. This acquisition is a 100% Service-Disabled Veteran Owned Small Business (SDVOSB) Set-Aside. Any subsequent award will require firms to be registered in System for Award Management (SAM) (www.sam.gov) as a small business as well as Small Business Search https://search.certifications.sba.gov/.

1.1. This project involves Contractor services that includes installation and/or retrofit of 480v MCCs, MDPs, and Panelboards; installation of 34.5kV – 4.16kV transformers; installation of a lightening protection system; installation of a fire protection system; installation of various 480v transformers and switches; and existing protective relay setting adjustments. This project will require contractor services that provide electrical equipment installation, architectural additions, HVAC installation, lightening protection installation, fire protection installation, excavation, foundation installation, and fencing.

B. BASIS FOR CONTRACT AWARD: The Government will utilize the best value tradeoff source selection method conducted in accordance with FAR 15.103-1, Trade-Off approach: The Government anticipates awarding a firm fixed price single award contract as a result of this solicitation. The Government intends to select the best value offer based on a trade-off analysis per FAR 15.103-1 and based upon the following evaluation criteria: 1. Technical Capability, 2. Past Performance and 3. Price. All Subfactors are of equal importance. The non-price factors (1. Technical and 2. Past Performance), when combined, are significantly more important than 3. Price.

C. PREPARATION OF PROPOSALS AND REQUIREMENTS:

All proposals and Past Performance Questionnaires shall be submitted by the date and time specified in the solicitation or otherwise specified in any amendment issued thereafter. Proposals shall be submitted on Compact Disks (CDs) and in hard copy format. Proposals shall be submitted in two parts, a Technical Proposal including Past Performance and a Price Proposal. Your proposal will include one (1) CD and a one-sided original and two (2) copies of the Technical Proposal and must include the Technical Proposal including Past Performance and CPARS reports or other previous performance documents. A Price Proposal shall be provided separately on one (1) CD and a one-sided original. The Price Proposal shall be sealed in a single, labeled package, separate from the Technical Proposal. The CD must contain the exact information within the hard copy proposals. The Past Performance Questionnaires should be mailed or emailed directly to the Contracting Officer (CO) by the previous client completing the evaluation.

(1) All pages containing text shall be consecutively numbered on 8-1/2x11 inch paper format with margins of at least one inch, and created using a font no smaller than 12, in pdf or Word.

(2) The format used for the areas and factors below shall be strictly adhered to. All responses in the offeror’s package shall clearly indicate the applicable Evaluation Area, and Section, if applicable.

(3) It is the offeror’s responsibility to ensure the completeness of the proposal. The evaluation panel for the Government may evaluate solely on the information provided in the initial proposal and will not assume that an offeror possesses any capability that is not specifically identified in the proposal.

(4) Offerors are advised that award will be made on the basis of Best Value to the Government. Offers who do not propose to provide pricing for all line items in Block 17 of the SF1442 will not be considered for award.

(5) Please Note: Missing, incomplete, or ambiguous information could result in a low rating. The evaluation factors are listed below. It is intended that proposals be evaluated, and award made, without discussions with the offerors (other than communications conducted for purpose of minor clarification(s)), unless discussions are determined to be necessary. Failure to submit mandatory information for a factor, indicated by the word “shall”, will result in a lower rating for that factor, and the offer may be ineligible for award unless the Contracting Officer decides to hold discussions, and includes the offeror in the competitive range. Requested information, indicated by the word “should”, is not mandatory, but missing, incomplete, or ambiguous information may result in a lower rating for that factor.

(6) Proposals shall address the following information. Proposals on CDs shall be organized in Volumes: Volume Content for Each Volume shall be submitted as a separate folder. The file name of the updated volumes shall be “Company Name – Volume [Number] – DATE. Proposals shall provide the following:

CD 1:

VOLUME I: Admin/General:

1. Bid/Bond information from page above

a. A Bid Guarantee is required for this solicitation. A bid guarantee is required in an amount not less than 20 percent of the bid price but shall not exceed $3,000,000.00. Bid Bond is to be executed on a SF24.

2. LOS- Cert

a. Completed VAAR 852.219-75 VA Notice of Limitations on Subcontracting – Certificate of Compliance for Services and Construction Attachment.

3. Offerors whose proposal contains a Teaming Agreement must provide the following information at time of proposal:

a. Legal name of company that will be teaming with the bidding firm

b. Legal address of the company that will be teaming with the bidding firm

c. Duns & Bradstreet number of the company that will be teaming with the bidding firm

d. Copy of the System Award Management (SAM) document of the company that will be teaming with the bidding firm.

e. Bidding firm must submit a narrative identifying exactly how the Teaming Agreement will be written defining each party’s role in the preparation process and clearly defines separate roles for the proposed prime contractor and for the proposed subcontractor and how the proposed offeror intends to totally control contract performance. The teaming subcontractor must not have a role in contract management, particularly, a role where the teaming subcontractor employees are the key personnel. The narrative needs to contain the listing of team members, responsibilities of the team members, duration, and responsibilities of the team lead contractor. All bonds must be in the offeror’s name. Failure to provide complete narrative describe above at time of bid will be considered non-responsive and their bid will be rejected.

f. Prior to award, should the offeror with the best value offer indicate their proposal contains a Teaming Agreement, the offeror has ten (10) calendar days to provide a duly executed Teaming Agreement acceptable to the Contracting Officer once the offeror is notified in writing. Failure to provide a duly executed Teaming Agreement within the required ten (10) calendar day timeframe will result in non-responsive offer and rejection of that proposal.

Note for Joint Venture (JV) Offerors: In accordance with VAAR 852.219-73(f) joint ventures may be eligible so long as the joint venture meets the requirements of 13 C.F.R. 128.402. In order to comply with 13 C.F.R. 128.402(e) JV offerors must include in their Volume I a certification, signed by an authorized official of each partner to the joint venture, stating that the parties to the joint venture (1) have entered into a joint venture agreement that fully complies with paragraph (c) of 13 CFR § 128.402 and (2) will perform the contract in compliance with the joint venture agreement. Failure to submit the certification will render the offeror ineligible for award.

VOLUME II TECHNICAL EVALUATION

EVALUATION CRITERIA: The Technical Factor is comprised of the below subfactors, which are of equal importance. Proposals from offerors that failed to meet the minimum requirements – including a material failure to conform with the instructions set forth below – may be deemed unacceptable and will not be further considered.

SUBFACTOR 1 Management/Project Experience: The Offeror shall demonstrate relevant projects that show the following abilities: Ability to perform “Hot Work” at the 480v level; Ability to install and/or retrofit 480v MCCs, MDPs, and Panelboards; Ability to install and/or retrofit 480v MCCs, MDPs, and Panelboards; Ability to install 34.5kV – 4.16kV transformers; Other work will include installation of a lightening protection system, installation of a fire protection system, installation of various 480v transformers and switches, and existing protective relay setting adjustments. The Offeror shall provide the following information for at least 3 projects similar in scope carried out within the past five (5) years:

(1) Project titles, location and brief description including the building use (Medical Facility, etc.).

(2) List project owner with name and telephone number of owner’s point of contact. List project Prime Contractor and Major Subcontractors with name and telephone number of contact person(s). Note each firm and managing persons (project manager, superintendent, foreman as the case may be) also proposed for this solicitation.

(3) Narrative explaining knowledge of and approach to the electrical construction installation and demolition process. Including but not limited to, mobilization, submittals, scheduling, challenges, change orders, duration, and extensions.

(4) Project Statistics including start and completion dates (original vs. actual) for electrical construction; cost (with brief explanation of what is included in the cost).

(5) Contractor shall furnish information for at least three projects performed within the past five years.

Evaluation Criteria - Management/Project Experience: The Government will evaluate this subfactor to evaluate offerors relevant experience. Offerors must submit at least three projects within the last five years which adequately demonstrate the ability to perform the work discussed above.

SUBFACTOR 2 Project Personnel Experience (Specialized Experience and Technical Competence): The Offeror shall demonstrate the electrical construction experience performed within the past 5 years on projects similar in scope by proposed key project personnel. In addition, proposed Key Personnel shall meet the following minimum experience, education, training and certification requirements defined below. (Note if one individual is proposed for more than one position listed and describe how ultimate selection will be made.):

• Senior Project Manager:

· Proposed candidates shall have a minimum of 5 years’ experience in electrical construction project management.

• Quality Control Manager:

· Proposed candidates shall have a minimum of 5 years’ experience as a Quality Control Manager and specialized education/training in electrical construction quality control.

• Site Superintendent:

· Proposed candidate shall have a minimum 3 years’ experience in electrical construction site supervision with a high school diploma and be a U.S. citizen.

(1) Resume. Describe work experience with projects that were completed within the last five years, were medical facilities and the company (by name) they worked for when involved in the project. Also, indicate the relative amount of time or number of electrical construction projects the individual has experienced.

(2) Individual experience relevant to this project. An indication of which (if any) projects submitted under company experience (above) the individual participated in and what the individual’s responsibility was for that project.

(3) Roles and Responsibilities that the individual will hold regarding this contract/project team, description of duties and what percentage of the individual’s time would be committed to the project during the construction phases.

(3) Education and Training. Describe job related educational experience including degrees, certificates etc. and granting institutions. The proposed candidates shall meet the minimum experience, education, training or certificate requirements defined below.

Evaluation Criteria - SUBFACTOR 2 Project Personnel Experience: The Government will evaluate this subfactor to ensure the proposed key personnel meet the minimum requirements above. Additional experience and/or additional relevant education or training will receive additional consideration.

SUBFACTOR 3 – Management Approach: The Offeror shall provide the following information to demonstrate management approach:

(1) Project Delivery Philosophy

a. Provide a narrative describing elements for successful partnering, communication, commitment and conflict resolution.

(2) Organization and controls. Safety Plan, Quality Assurance/Quality Control Plan.

a. Provide project organizational chart and narrative for this project.

i. Include team members submitted under Project Personnel Experience above. Clearly describe the prime responsible firm (or firms if a J/V) and individuals as well as the roles and responsibilities of individuals proposed as consultants and sub-contractors.

b. Provide a list all consultants and all proposed major subcontractors, including telephone number, address, and name of contact.

c. Describe safety program, quality assurance and quality controls to provide a successful project on time.

d. The Government will additionally ensure offerors have EMR score of at less than 1.0. Firms with an EMR score of above 1.0 will be found to be technically unacceptable.

(3) Ability to perform

a. Provide the offeror's expected available bonding capacity. Include the offeror's expected workload and availability of adequate staff listed under Project Personnel Experience to manage this project.

b. Include project schedule information for projects carrying over into the following year, pending projects, and indicate the relative impact of this project.

Evaluation Criteria: SUBFACTOR 3 – Management Approach: The Government will evaluate this subfactor to ensure the offeror has adequate organizational controls and an ability to perform projects on the scale and complexity required in the current effort. The Government will additionally ensure offerors have EMR score of at less than 1.0. Firms with an EMR score of above 1.0 will be found to be technically unacceptable

SUBFACTOR 4 – Risk Management: The Offeror shall provide the following information to demonstrate adequate risk management:

(1) Determine potential risks to worker safety and health, including high-risk activities, hazardous operating environments. Provide historical data on incidents and management of similar projects.

(2) Provide a narrative describing safety risk mitigation strategies, emergency response plans, safety training programs and monitoring systems.

(3) Likelihood of poor quality or non-conformance to specifications and how risks are managed. Provide the offeror's quality control processes and history of addressing quality issues.

(4) Provide a plan to address subcontractor non-performance and the management of it – including delays, poor workmanship and safety violations. Assess ability to detect and manage these subcontractor related risks.

(5) Risk Management – Provide a narrative describing the overall approach, process for identifying, assessing and mitigating risk across all project phases. How does the Offeror manage risks and how has the Offeror successfully mitigated adverse impacts in past projects.

Evaluation Criteria - SUBFACTOR 4 – Risk Management: The Government will evaluate this subfactor to ensure the Offeror has sufficient risk management processes in place to identify and address issues associated with similar efforts.

SECTION 2. PAST PERFORMANCE:

The past performance evaluation factor results in an assessment of the Offeror’s ability to comply with past performance solicitation requirements and demonstrates to the Government that there is a reasonable expectation that the Offeror will successfully perform the required effort. The evaluation will consider both the relevance and recency (within the past 5 years) of past projects or contracts similar in scope. The Government defines relevancy as projects or contracts of similar size, scope and complexity. The offeror must have 5 years of experience to be considered. The offeror must provide at least 3 projects in the last 5 years that are closely related to this project work and those providing more projects closely related to this project work will be rated more highly. The following information shall be provided for each project:

(1) Information:

Project Title:

Contract Number:

Contract Value:

Firm or Agency Name and Address:

Firm or Agency POC Name, Phone and Email Address:

A Narrative Describing the Work Performed:

(2) Past Performance Ratings: Offeror’s reference related to the project listed in Part 1 information above will be asked to rate individual elements of the performance. Use the attached forms in the Attachments: Past Performance Questionnaire.

This information shall be provided by the contractor via Past Performance Questionnaire attached and shall be provided by offerors with their proposals or otherwise provided by references not later than the date and time specified in the solicitation for receipt of proposals. Part 1 shall be completed by the offeror and Part 2 shall be completed by the offeror’s reference. The completed past performance questionnaires shall be mailed or emailed to the designated contract specialist. If the contractor has no past performance history of projects that are similar in size and scope of the task orders associated with this proposed solicitation, the contractor shall indicate this in his or her proposal.

(3) From the past performance provided Contractor shall include a description of their quality control program for each project with the name of the person responsible for QA/QC.

(4) From the past performance the Contractor shall describe the firm’s organization for each project and provide an organization chart showing the management structure and the supervisors and foremen that worked on the project.

Evaluation Criteria: Past Performance. The information presented by the vendor, together with information from other sources available to the Government, will be the basis for evaluation under this factor. As part of this evaluation, VA will consider the relevancy of the projects submitted, to include the size and scope. The Government may evaluate present and past performance information by using data independently obtained from other Government or commercial sources, including, but not limited to: Government databases and personal business experience with the offeror.

The Government may contact references and contact parties other than those identified by the offeror, and information received may be used in the evaluation of the offeror’s Past Performance. The evaluation will take into account Past Performance information regarding predecessor companies, key personnel who have relevant experience, or subcontractors that will perform major or critical aspects of the requirement when such information is relevant to this acquisition. If multiple subcontractors are provided for the same discipline, the government will use the lowest rated subcontractor in the evaluation. The Government reserves the right to obtain and evaluate Past Performance information from any source it deems appropriate.

The Past Performance evaluation will take into account the recency and relevancy of the past performance submissions as discussed above and Offerors will be assigned an overall confidence rating based on the Government’s expectation the Offeror will successfully accomplish the current requirements.

SECTION 3 PRICE:

CONTRACT PRICING: Pricing shall be submitted utilizing the Bid Schedule, Continuation of Block 17 of SF-1442. Bidders/Offerors are urged to type or print pricing legibly.

Evaluation Criteria: Price will be evaluated for reasonableness using one or more of the techniques set forth in FAR Part 15.404-1(b).

A Determination of Responsibility will be accomplished for the apparent awardee prior to processing the award. The above information, along with other information obtained from Government systems, such as the OSHA and EPA online inspection history databases will be used to make the Determination of Responsibility. Failure to affirm being within the guidelines above may result in a determination of “Non-Responsibility” for the bidder/offeror. Failure to submit this information may result in a determination of “Non-Responsive” for the bidder/offeror. NOTE: Any information received by the Government that would cause for a negative Determination of Responsibility may make the bidder/offeror ineligible for award.

All bidders/offerors shall meet reporting requirements to be in compliance with VETS 4212 as outlined within the solicitation and as prescribed in FAR 52.222-37.

Failure to furnish the required information will be considered as Non-Responsive and will be cause for rejection.

An award will be made with reasonable promptness to the responsible offeror, whose proposal, conforming to the RFP, which demonstrates the best value to the government using the Tradeoff Method FAR 15.101-1. Award shall not be made until all required approvals have been obtained.

All respondents must be registered in the System Award Management System (SAM) data base at time of proposal submittal. Offerors must be verified in the Department of Veterans Affairs (VA), Center for Veterans Enterprise (CVE) at https://search.certifications.sba.gov/ at time of proposal offering in accordance with Veterans Affairs Acquisition Regulation (VAAR) Subpart 819.7003(b) . Any offeror not CVE or SAM verified at time of bid submittal will be disqualified and bid will be rejected.

Infection Control Requirements.

Prior to issuance of the notice to proceed an approved Infection Control Risk Assessment (ICRA) plan must be submitted and approved. The plan will be strictly enforced to also include the completion of infection control training.

FAR DEVIATION FEB 2025 Instructions:

“System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Examples include 52.222-25, Affirmative Action Compliance, and paragraph (d) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services. Contracting officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.”

36C24526R0030

Page 1 of

Page 1 of

STATEMENT OF WORK 581-22-102

A. GENERAL INFORMATION

Title of Project: Upgrade Electrical Infrastructure

1. PROJECT OVERVIEW

1.1 PURPOSE:

The Department of Veterans Affairs (VA) intends to upgrade the electrical infrastructure at the Hershel “Woody” Williams VA Medical Center, 1540 Spring Valley Dr., Huntington, WV 25705. Parts of the electrical infrastructure have been identified as obsolete or overloaded and causing safety concerns for the individuals at the VA Medical Center. This project renovates the current electrical and life safety system to bring the systems up to current electrical and safety codes to ensure a safe and reliable electrical infrastructure.

2. SCOPE OF WORK

2.1 GENERAL:

Provide all labor, materials, supplies, tools and equipment, supervision, excavation, demolition, project management, and construction services necessary for the project. The contractor is to conduct all necessary testing with reports along with support commissioning activities. All work detailed in drawings and specifications shall be performed. The contractor shall submit Request for Information’s to clarify any work or foreseen issues during the bid phase.

2.2 SYSTEM SELECTION – ARCHITECTURAL:

Work to be done as part of the scope of this project will include minor remodeling as needed to support mechanical and electrical improvements noted elsewhere. All design work and architectural improvements will be performed in compliance with VA Standards and PG-18-1.

Campus Wide: Correct electrical room door swings (towards egress) where required.

Building 1S: Basement - Add new removable bollards in Warehouse (RM BB110) in front of doors to Electrical Room BB110C.

Building 2: Ground Floor - Add new door and partition as needed in RM GD111 for creation of a new electrical room.

Building 6: First Floor - Add new door and partition as needed in Housekeeping RM 6105 for separation of housekeeping from electrical panels.

Building 12: Ground Floor - Electrical panel 12-RPN-B in basement/crawlspace (Mechanical Room GA108C) below pharmacy and transformer with disconnect switch in Room GA108 to be relocated to hallway at top of stairs (New Electrical Room GA108A). Create new electrical room at this location with doors and walls upgraded to a 1-hour fire rating.

Building 23R: First Floor - Coordinate details for new mechanical cooling systems as shown on the design drawings.

Building 51: Install an indoor cage in Bldg. 51 (Pesticide Building) to provide access for electrical personnel to the electrical gear. A cage gate will provide access to the pesticide main building area. The eyewash station will be moved to the pesticide area of the building. A sink is to be installed with the eyewash station.

2.3 SYSTEM SELECTION – MEP (MECHANICAL):

Building 23R Room G03:

This space is considered a satellite electrical room with internal heat gain. With outside air temperatures exceeding maximum space temperatures during peak summer heat mechanical cooling will need to be installed and operate during the peak summer hours. Refer to drawings about equipment selection and scope of work.

Design information was obtained from the HVAC Design Manual – November 1, 2017, rev November 1, 2021 ‘dmHVAC06-Table.xls’ on the VA TIL.

Additional Design findings:

Transformer heat dissipation to be estimated at a rate of 3% of the anticipated actual peak demand. Rated nameplate capacity shall not be used for equipment heat gain.

Mechanical cooling can be provided in one of the following ways:

Use economizer cycle or exhaust ventilation in mild weather.

Provide a dedicated mechanical cooling unit using chilled water or refrigerant direct expansion (DX) as the cooling medium. Cooling shall be available on demand.

Provide minimum outdoor air in the mechanical cooling mode.

Avoid installing mechanical cooling units within the electrical room to prevent possible damage due to water leakage and/or overflow of condensate drain pans.

Provide thermostatically controlled heating system only if the space heat gain cannot offset the design heat load.

The current equipment heat gain dissipated to the room is larger than the design heat load, so a heating mode will not be required.

Provide a DDC sensor to monitor the space temperature and initiate local and remote alarms in the event space temperature exceeds 95⁰F with a local control loop.

Direct Expansion Requirements:

Equipment selection shall comply with the minimum Energy Efficient Ration outlined in the latest version of ASHRAE Standard 90.1.

Refrigerant piping layout shall be reviewed and approved by the equipment manufacturer. Filter-driers are required, if they are not installed at the factory, they shall be field installed.

Select two compressors in parallel, where feasible, in place of a single compressor to facilitate part load operation and provide partial redundancy. With two compressors serving a single DX coil, provide intertwined coil circuiting to facilitate refrigerant flow through the entire coil even with one compressor in operation.

Chlorofluorocarbon (CFC)-based refrigerants shall not be used in new construction or equipment. Utilize refrigerant types that have an ozone depletion potential (ODP) of zero (ex. R-134a, R-410a, R-407c, etc.)

Louvers or transfer diffusers will need to be installed to meet the air change requirements.

Building 51: Relocate existing eyewash and install new sink per plans and specifications.

Design information was obtained from the HVAC Design Manual – November 1, 2017, rev November 1, 2021 ‘dmHVAC06-Table.xls’ on the VA TIL.

With outside air temperatures exceeding maximum space temperatures during peaksummer heat mechanical cooling will need to be installed and operate during the peak summer hours.

2.4 SYSTEM SELECTION – MEP (ELECTRICAL):

This project shall upgrade the existing electrical infrastructure and equipment to comply withVA electrical systems requirements. Construction will comply with plans, specifications and applicable VA design guides. The VA has provided recommended actions for each item as indicated in the SOW; further general requirements for each item have been provided in the SOW. Contractor to notify VA of any existing electrical code issues found and not noted on this project.

ELECTRICAL SCOPE OF WORK:

Campus Wide:

Replace and upgrade existing lightning protection system.

Install load monitoring meters.

Install Type 2 Surge-Protective Devices where required.

Install ground rods and appropriate grounding where required. I/S grounding to metal sheathed buildings if required.

Label all electrical rooms, MCCs, Panelboards, Motors, Disconnects, and all electrical and mechanical rooms that have electrical equipment and are not currently labelled. This is to include any room numbers that need corrected.

Install line up “fed from” labelling, where required.

Install new One Line Diagrams and Kirk Key Interlock Schemes in Electrical Rooms as required.

Buildings 1, 1A, 1S, 1W, & 2:

Replace 55 obsolete 480v NEHB Panelboards per design drawings. Square D panel interiors to be manufactured to fit existing panel exteriors.

Buildings 1, 1S, 23R:

Replace 4 480v Motor Control Centers and 2 480v Main Distribution Panels to correct under rating issues.

Buildings 1S, 2, 4, 20, 21, 23R, & 34:

Replace 9 panels to correct under rating issues.

BLDG 2: Basement - Relocate transformer, panel boards and switches in room BD106a to new electric room BD111B to mitigate code violations.

BLDG 5: RM 5114 and RM 5514 - Relocate panelboards to hallways to move them out of the housekeeping closets to mitigate code violations.

BLDG 12: Basement and 1rst Floor – Relocate Panel 12-RPN-B in Basement Mechanical Room GA108C and transformer and disconnect switch in 1rst Floor room GA108 to new electric room 1rst Floor GA108A (previous Mechanical Room GA108C stair landing) to mitigate code violations.

BLDG 17: Replace existing 208/120v, 60A panel board to mitigate code violations.

BLDG 26: Outside area - Replace existing 3 main 34.5kV/4.16kV transformers. Install required foundations and oil containment system. Correct fence grounding if required.

Inside – Test original 52F-3A breaker and repair for use as spare if required.

2.5 SYSTEM SELECTION – FIRE ALARM:

The existing Fire alarm requires upgrading to the most current hardware and software per the VA guidelines. These systems shall be upgraded per the manufacturer recommendations and processes. All fire protection design will follow the latest edition of the following codes: NFPA 101 Life Safety Code, VA Fire Protection Design Manual, and International Building Code. NFPA code states that a fire alarm system in a health care facility cannot be turned off longer than 4 hours. After 4 hours a fire watch program must be implemented. By phasing the cutover of panels one by one and building by building a fire watch program will not be required.

Existing Edwards brand EST-3 fire alarm panels shall be upgraded to EST-4 fire alarm panels. This includes all panels, subpanels, and annunciators. The Edwards EST-3 has integral components that can be reused in the new EST-4 panels. These shall be migrated as the upgrade takes place on a panel-by-panel basis. All batteries will be replaced. This is due to the existing batteries needing to continue to support the EST-3 panel until the EST-4 panel is active. Batteries in the EST-4 must be operational the moment it becomes active, so the reuse of the batteries is not an option. None of the existing annunciators can migrate from the EST-3 to the EST-4. This will result in all existing annunciators will be upgraded to new units. The existing system has an emergency communication system in place. This system shall be integrated into the EST-4 panel upgrade. This system utilizes speakers in devices such as horn strobes and is also tied into the existing overhead paging system. No material changes are anticipated to this leg of the system. Existing back cans, power supplies, and tie cables between panels shall be reused unless damaged. Current cabling that tie panels together is suitable for reuse to all existing panel locations. The tie cables are as follows: Multimode fiber is currently installed between the fire alarm panels creating a fire alarm network. Copper cable is between the existing “FireWorks” PC and the closest existing fire alarm control panel. All other cables are copper including cable between the fire alarm annunciators and the fire alarm control panels.

Phasing:

There will be a phased upgrade to the entire fire alarm system campus wide. The phasing will fall into 2 distinct sections.

Phase 1: Phase 1 will be the installation of the required mechanical components (panels) and infrastructure and any tie cables temporary and/or new. The EST-4 panels will be “temporarily mounted or supported” at the EST-3 panel location. Connections to the existing fiber tie cables will be joined. The reusable components will be removed from the EST-3 and placed into the EST-4. The EST-3 panel will be removed, and the EST-4 panel mounted into its place. Installation of the new “Fireworks” PC and software shall be completed. Reuse of the panel doors will be done on a panel-by-panel basis.

Phase 2: Phase 2 will consist of integrating the new panels on a building-by-building basis. Following the integration of these panels there will be a 100% system test for the building integrated. The final portion of Phase 2 is the training, certification, and commissioning of the system in its entirety. Last is a 100% test of all panels and components, as a final close out of the project.