BLDG 500 Renovate 3A 3B - Specs VOL 1 Issue for Bid - REV 07132021.pdf

Martinsburg, WV

BLDG 500 Renovate 3A + 3B

VOLUME A (1 & 2)

VOLUME B (3 & 4)

PROJECT MANUAL

BID DOCUMENTS

April 7, 2021

Volume 1 of 4

I, Gregory V. Nagel, am the Coordinating Professional on Project

Number 613-19-100 Bldg. 500 Renovate 3A at Martinsburg VA

Medical Center, Martinsburg, WV.

I hereby certify that the portion of this technical submission described below was prepared by me or under my direct supervision and responsible charge. I am a duly registered

Architect under the laws of the State of West Virginia.

I, Willis Conner, am the Coordinating Professional on Project

Number 613-19-100 Bldg. 500 Renovate 3A at Martinsburg VA

Medical Center, Martinsburg, WV.

I hereby certify that the portion of this technical submission described below was prepared by me or under my direct supervision and responsible charge. I am a duly registered

Professional Engineer under the laws of the State of West

Virginia.

Bldg. 500 - Renovate 3A 11-01-19 Project No. 613-19-100

00 01 10-1 Bid Documents April 7, 2021

DEPARTMENT OF VETERANS AFFAIRS

VHA MASTER SPECIFICATIONS

TABLE OF CONTENTS

Section 00 01 10

SECTION NO. DIVISION AND SECTION TITLES DATE

DIVISION 00 - SPECIAL SECTIONS

00 01 15 List of Drawing Sheets 07-15

DIVISION 01 - GENERAL REQUIREMENTS

01 00 00 General Requirements 12-18 01 01 10 FSS Fire Safety 01 01 20 IC Infection Control 01 08 14 Risk of TB to Contract Construction Worker s 01 32 16.15 Project Schedules (Small Projects – Des ign/Bid/Build 04-13 01 33 23 Shop Drawings, Product Data, and Samples 05-17 01 33 23.10 Submittal Register (For 95% deliverable ) 01 35 26 Safety Requirements 02-17 01 35 26.10 Construction Safety Forms 18-1917 01 42 19 Reference Standards 09-19 01 45 00 Quality Control 03-19 01 45 29 Testing Laboratory Services 11-18 01 57 19 Temporary Environmental Controls 01-11 01 58 16 Temporary Interior Signage 07-15 01 74 19 Construction Waste Management 09-13 01 81 13 Sustainable Construction Requirements 10-1 7 01 91 00 General Commissioning Requirements 10-15

DIVISION 02 – EXISTING CONDITIONS

02 41 00 Demolition 08-17 02 82 11 Traditional Asbestos Abatement 04-19 02 82 13.19 Asbestos Floor Tile and Mastic Abatemen t 09-15

DIVISION 03 – CONCRETE

03 30 53 (Short-Form) Cast-in-Place Concrete 02-16

DIVISION 04 – MASONRY

DIVISION 05 – METALS

05 12 00 Structural Steel Framing 11-18 05 50 00 Metal Fabrications 08-18 05 58 13 Column Cover

DIVISION 06 – WOOD, PLASTICS AND COMPOSITES

00 01 10-2 Bid Documents April 7, 2021

SECTION NO. DIVISION AND SECTION TITLES DATE

06 20 00 Finish Carpentry 08-16

DIVISION 07 - THERMAL AND MOISTURE PROTECTION

07 01 50.19 Preparation for Re-Roofing 02-16 07 21 13 Thermal Insulation 10-17 07 21 19 Spray Foam Insulation 07 54 23 Thermoplastic Polyolefin (TPO) Roofing 08- 16 07 81 00 Applied Fireproofing 10-17 07 84 00 Firestopping 02-16 07 92 00 Joint Sealants 10-17 07 95 13 Expansion Joint Cover Assemblies 02-16

DIVISION 08 - OPENINGS

08 11 13 Hollow Metal Doors and Frames 08-16 08 14 00 Interior Wood Doors 02-16 08 14 10 Bullet Resistant Wood Doors 08 17 10 Integrated Door Assemblies 02-16 08 31 13 Access Doors and Frames 02-16 08 42 29 Aluminum Entrances ICU Door 08 51 13 Aluminum Windows 02-16 08 71 00 Door Hardware 11-19 08 71 13 Automatic Door Operators 02-16 08 71 13.11 Low Energy Power Assist Door Operators 08-16 08 80 00 Glazing 10-15 08 88 16 Vision Control Window

DIVISION 09 – FINISHES

09 05 16 Subsurface Preparation for Floor Finishes 02-15 09 06 00 Schedule for Finishes 04-15 09 22 16 Non-Structural Metal Framing 06-18 09 29 00 Gypsum Board 06-18 09 30 13 Ceramic/Porcelain Tiling 09-15 09 51 00 Acoustical Ceilings 12-18 09 65 13 Resilient Base and Accessories 02-16 09 65 16 Resilient Sheet Flooring 05-18 09 65 19 Resilient Tile Flooring 05-18 09 67 23.50 Resinous (Epoxy Terrazzo) Flooring (RES -1 and RES-2) 07-14 09 72 16 Vinyl-Coated Fabric Wall Covering 10-15 09 91 00 Painting 01-16

DIVISION 10 – SPECIALTIES

10 14 00 Signage 10-15

10 21 23 Cubicle Curtain Tracks 05-15 10 25 13 Patient Bed Service Walls 08-18 10 26 00 Wall and Door Protection 10-15 10 26 20 Square Edge Panel System 10 28 00 Toilet, Bath, and Laundry Accessories 02-1 6

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SECTION NO. DIVISION AND SECTION TITLES DATE

10 44 13 Fire Extinguisher Cabinets 08-18

DIVISION 11 – EQUIPMENT

11 73 00 Ceiling Mounted Patient Lift System 01-17 11 73 10 Ceiling Mounted ICU Boom

DIVISION 12 – FURNISHINGS

12 24 00 Window Shades 08-17 12 31 00 Manufactured Metal Casework 05-15 12 32 00 Manufactured Wood Casework 09-15 12 36 00 Countertops 12-18

DIVISION 13 - SPECIAL CONSTRUCTION

DIVISION 14– CONVEYING EQUIPEMENT

14 92 00 Pneumatic Tub System

DIVISION 21- FIRE SUPPRESSION

21 08 00 Commissioning of Fire Suppression System 1 1-16 21 13 13 Wet-Pipe Sprinkler Systems 06-15

DIVISION 22 – PLUMBING

22 05 11 Common Work Results for Plumbing 07-16 22 05 23 General-Duty Valves for Plumbing Piping 09 -15 22 07 11 Plumbing Insulation 09-19 22 08 00 Commissioning of Plumbing Systems 11-16 22 11 00 Facility Water Distribution 11-19 22 13 00 Facility Sanitary and Vent Piping 09-15 22 40 00 Plumbing Fixtures 09-15 22 62 00 Vacuum Systems for Laboratory and Healthca re Facilities 09-15 22 63 00 Gas Systems for Laboratory and Healthcare Facilities 09-15

DIVISION 23 – HEATING, VENTILATING, AND AIR

CONDITIONING (HVAC)

23 05 11 Common Work Results for HVAC 08-17 23 05 12 General Motor Requirements for HVAC and St eam

Generation Equipment 08-17

23 05 41 Noise and Vibration Control for HVAC Pipin g and Equipment

02-15

23 05 93 Testing, Adjusting, and Balancing for HVAC 02-15 23 07 11 HVAC and Boiler Plant Insulation 02-15 23 08 00 Commissioning of HVAC Systems 11-16 23 09 23 Direct-Digital Control System for HVAC 09- 11 23 21 13 Hydronic Piping 08-17

00 01 10-4 Bid Documents April 7, 2021

SECTION NO. DIVISION AND SECTION TITLES DATE

23 31 00 HVAC Ducts and Casings 03-13 23 34 00 HVAC Fans 02-15 23 36 00 Air Terminal Units 02-15 23 37 00 Air Outlets and Inlets 02-15 23 40 00 HVAC Air Cleaning Devices 02-12 23 82 16 Air Coils 04-11

DIVISION 25 – INTEGRATED AUTOMATION

DIVISION 26 – ELECTRICAL

26 05 11 Requirements for Electrical Installations 01-16 26 05 19 Low-Voltage Electrical Power Conductors an d Cables 01-17 26 05 26 Grounding and Bonding for Electrical Syste ms 01-17 26 05 33 Raceway and Boxes for Electrical Systems 0 1-18 26 05 73 Overcurrent Protective Device Coordination Study 01-18 26 08 00 Commissioning of Electrical Systems 11-16 26 09 23 Lighting Controls 01-18 26 22 00 Low-Voltage Transformers 01-18 26 24 16 Panelboards 01-18 26 27 26 Wiring Devices 01-18 26 29 11 Motor Controllers 01-18 26 29 21 Enclosed Switches and Circuit Breakers 01- 17 26 41 00 Facility Lightning Protection 01-17

*26 43 13 Surge Protective Devices 01-17

26 51 00 Interior Lighting 01-18

DIVISION 27 – COMMUNICATIONS

27 05 11 Requirements for Communications Installati ons 09-19 27 05 26 Grounding and Bonding for Communications S ystems 06-15 27 05 33 Raceways and Boxes for Communications Syst ems 10-18 27 08 00 Commissioning of Communications Systems 11 -16 27 10 00 Control, Communication and Signal Wiring 0 6-15 27 11 00 Communications Equipment Room Fittings 06- 15 27 15 00 Communications Structured Cabling 01-16 27 51 16 Public Address and Mass Notification Syste ms 10-18 27 51 23 Intercommunications and Program Systems 06 -15 27 52 23 Nurse Call and Code Blue Systems 10-18

DIVISION 28 – ELECTRONIC SAFETY AND SECURITY

28 05 00 Common Work Results for Electronic Safety and Security 04-18 28 05 13 Conductors and Cables for Electronic Safet y and

Security 10-18

28 05 26 Grounding and Bonding for Electronic Safet y and Security

09-11

28 05 28.33 Conduits and Backboxes for Electronic S afety and Security

09-11

28 08 00 Commissioning of Electronic Safety and Sec urity Systems 11-16

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SECTION NO. DIVISION AND SECTION TITLES DATE

28 13 00 Physical Access Control System 10-11 28 23 00 Video Surveillance 09-11 28 26 00 Electronic Personal Protection System 09-1 1 28 31 00 Fire Detection and Alarm 10-11

DIVISION 31 – EARTHWORK

DIVISION 32 – EXTERIOR IMPROVEMENTS

DIVISION 33 – UTILITIES

DIVISION 34 – TRANSPORTATION

DIVISION 48 – Electrical Power Generation

** Addendum No.1

Bldg. 500 – Renovate 3A 07-01-15

00 01 15 - 1 Bid Documents April 7, 2021

SECTION 00 01 15

LIST OF DRAWING SHEETS

Drawing No. Title

GENERAL

GI001 COVER SHEET

GI002 ABBREVIATIONS & SYMBOLS

GI003 ALTERNATE DEDUCTS

GI103 PARTIAL THIRD FLOOR PLANS – 3A, PHASING

GI104 THIRD FLOOR PLAN – 3A, LIFE SAFETY

GI203 CODE SUMMARY

HAZARDOUS

HA103 THIRD FLOOR PLAN – 3A, ABATEMENT

STRUCTURAL

SF002 GENERAL NOTES

SF003 SPECIAL INSPECTION REQUIREMENTS

SF101 3RD FLOOR FRAMING PLAN & LOW ROOF A

SF103 4TH FLOOR FRAMING PLAN A

SF501 STEEL SECTIONS, AND DETAILS

ARCHITECTURAL

AD103 THIRD FLOOR PLAN – 3A, DEMOLITION

AD401 WALL SECTION - DEMOLITION

AE103.1 PARTIAL THIRD FLOOR PLAN – 3A, ARCHITECT URAL

AE103.2 PARTIAL THIRD FLOOR PLAN – 3A, ARCHITECT URAL

AE106 PARTIAL SIXTH FLOOR ROOF PLAN – 3A

AE401 EXISTING EXTERIOR WALL SECTIONS & DETAILS

AE501 PARTIITON TYPES, MOUNTING HEIGHTS & DETAI LS

AE601 DOOR SCHEDULES, TYPES & DETAILS

AE701 TYPICAL DETAILS

AE702 TYPICAL DETAILS

AE703 TYPICAL DETAILS

AE801 THIRD FLOOR EXTERIOR WINDOW MODIFICATIONS

AI201 INTERIOR ELEVATIONS – 3A

00 01 15 - 2 Bid Documents April 7, 2021

AI202 INTERIOR ELEVATIONS – 3A

AI203 INTERIOR ELEVATIONS – 3A

AI204 INTERIOR ELEVATIONS – 3A

AI205 INTERIOR VIEWS

AF103 THIRD FLOOR FINISH PLAN – 3A

AJ103.1 PARTIAL FLOOR PLAN – 3A, POWER & SIGNAL

AJ103.2 PARTIAL FLOOR PLAN – 3A, POWER & SIGNAL

AC103 THIRD FLOOR REFLECTED CEILING PLAN – 3A

AC403 ENLARGED THIRD FLOOR REFLECTED CEILING PLANS –

3A

AW103 THIRD FLOOR PLAN - 3A, WAYFINDING

AW203 THIRD FLOOR PLAN – 3A, WALL PROTECTION

QH103.1 PARTIAL THIRD FLOOR PLAN – 3A, EQUIPMENT

QH103.2 PARTIAL THIRD FLOOR PLAN – 3A, EQUIPMENT

QH104 THIRD FLOOR EQUIPMENT SCHEDULE – 3A

QH105 PNEUMATIC TUBE RISER DIAGRAM

QH106 PARTIAL THIRD FLOOR PLAN – 3A, PNEUMATIC TUBE

FIRE PROTECTION

FP100 FIRE PROTECTION LEGEND

FP101 THIRD FLOOR PLAN - 3A, FIRE PROTECTION

PLUMBING

P100 PLUMBING LEGEND – 3A

PD101 THIRD FLOOR PLAN - 3A, PLUMBING DEMOLITION

PD102 THIRD FLOOR PLAN - 3A, PLUMBING UNDERFLOOR

DEMOLITION

PD103 THIRD FLOOR PLAN - 3A, MEDICAL GAS DEMOLITION

PG101 THIRD FLOOR PLAN - 3A, MEDICAL GAS

PP101 THIRD FLOOR PLAN - 3A, PLUMBING

PP102 THIRD FLOOR PLAN - 3A, PLUMBING UNDERFLOOR

PQ101 PLUMBING DETAILS

MECHANICAL

ML100 MECHANICAL GENERAL NOTES AND LEGEND

MD103 THIRD FLOOR PLAN – 3A, AIR DISTRIBUTION

DEMOLITION

00 01 15 - 3 Bid Documents April 7, 2021

MD113 THIRD FLOOR PLAN – 3A, HYDRONICS DEMOLITI ON

MH102 SECOND FLOOR INTERSTITIAL SPACE PLAN – 3A,

MECHANICAL

MH103 THIRD FLOOR PLAN – 3A, AIR DISTRIBUTION

MH104 ROOF PLAN – 3A, MECHANICAL

MP103 THIRD FLOOR PLAN – 3A, HYDRONICS

MI101 MECHANICAL DETAILS

MI102 MECHANICAL DETAILS

M1201 MECHANICAL CONTROL SCHEMATICS

MI301 MECHANICL SCHEDULES

ELECTRICAL

ES101 ELECTRICAL LEGEND

ED101 THIRD FLOOR PLAN - 3A, ELECTRICAL DEMOLITION

ES201 THIRD FLOOR PLAN - 3A, LIGHTING

ES301 THIRD FLOOR PLAN - 3A, POWER

ES302 ROOF PLAN - 3A, ELECTRICAL

ES401 THIRD FLOOR PLAN - 3A, SYSTEMS

ES501 ENLARGED PLANS

ES502 ENLARGED PLANS

ES601 POWER DISTRIBUITION RISER DIAGRAM AND DETAILS

ES701 ELECTRICAL SCHEDULES

ES702 PANELBOARD SCHEDULES

ES703 PANELBOARD SCHEDULES

ES801 TELECOMMUNICATIONS DETAILS

ES802 ELECTRICAL DETAILS

ES803 ELECTRICAL DETAILS

ES804 ELECTRICAL DETAILS

- - - END - - -

Bldg. 500 - Renovate 3A 12-01-18 i

Submission Bid Documents April 07, 2021

SECTION 01 00 00

GENERAL REQUIREMENTS

TABLE OF CONTENTS

1.1 SAFETY REQUIREMENTS

1.2 GENERAL INTENTION

1.3 STATEMENT OF BID ITEM(S)

1.4 SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR

1.5 CONSTRUCTION SECURITY REQUIREMENTS

1.6 OPERATIONS AND STORAGE AREAS

1.7 ALTERATIONS

1.8 DISPOSAL AND RETENTION

1.9 PROTECTION OF EXISTING VEGETATION, STRUCTURES, EQUIPMENT,

UTILITIES, AND IMPROVEMENTS

1.10 RESTORATION

1.11 PHYSICAL DATA

1.12 PROFESSIONAL SURVEYING SERVICES (NOT USED)

1.13 LAYOUT OF WORK (NOT USED)

1.14 AS-BUILT DRAWINGS

1.15 WARRANTY MANAGEMENT

1.16 USE OF ROADWAYS

1.17 COR'S FIELD OFFICE (NOT USED)

1.18 TEMPORARY USE OF MECHANICAL AND ELECTRICAL EQUIPMENT

1.19 TEMPORARY USE OF EXISTING ELEVATORS

1.20 TEMPORARY USE OF NEW ELEVATORS (NOT USED)

1.21 TEMPORARY TOILETS

1.22 AVAILABILITY AND USE OF UTILITY SERVICES

1.23 NEW TELEPHONE EQUIPMENT (NOT USED)

1.24 TESTS

1.25 INSTRUCTIONS

ii

Submission Bid Documents April 07, 2021

1.26 GOVERNMENT-FURNISHED PROPERTY

1.27 RELOCATED, EQUIPMENT AND ITEMS

1.28 STORAGE SPACE FOR DEPARTMENT OF VETERANS AFFAIRS EQUIPMENT

1.29 CONSTRUCTION SIGN

1.30 SAFETY SIGN

1.31 PHOTOGRAPHIC DOCUMENTATION

1.32 FINAL ELEVATION Digital Images (NOT USED)

1.33 HISTORIC PRESERVATION (NOT USED)

1.34 VA TRIRIGA CPMS (NOT USED)

1.35 TUBERCULOSIS TESTING

1.36 ELECTRONIC SUBMITTAL PROCEDURES

1.37 GENERAL ORDER OF PROCEDURE

1.38 SMOKE FREE CAMPUS

1.39 EXISTING AND NEW SPRINKLER SYSTEMS

01 00 00 -1 Bid Documents April 7, 2021

SECTION 01 00 00

GENERAL REQUIREMENTS

1.1 SAFETY REQUIREMENTS

Refer to section 01 35 26, SAFETY REQUIREMENTS for safety and infection control requirements.

1.2 GENERAL INTENTION

A. Contractor shall completely prepare site for building operations, including demolition and removal of existing structures, and furnish labor, materials, equipment, management, supervision, tools, and all other necessary resources to construct the project as required by drawings and specifications. The contractor is responsible to perform a site survey and investigation to satisfy themselves as to the extent of the work. The place of work is located at Martinsburg VA Medical

Center, Martinsburg, West Virginia. Refer to Scope of Work for

Performance period days.

B. Visits to the site by Offerors shall be as specified in solicitation provision.

C. Offices of Nagel Architects + Engineers, as Architect-Engineers, shall render certain technical services during construction. Such services shall be considered as advisory to the Government and shall not be construed as expressing or implying a contractual act of the Government without affirmations by Contracting Officer or his duly authorized representative.

D. Before placement and installation of work subject to tests by testing laboratory retained by Department of Veterans Affairs, the Contractor shall notify the COR in sufficient time to enable testing laboratory personnel to be present at the site in time for proper taking and testing of specimens and field inspection. Such prior notice shall be not less than three work days unless otherwise designated by the COR.

E. All employees of general contractor and subcontractors shall comply with VA security management program and obtain permission of the VA police, be identified by project and employer, and restricted from unauthorized access.

01 00 00 -2 Bid Documents April 7, 2021

1.3 STATEMENT OF BID ITEM(S)

A. BID ITEM 1, GENERAL CONSTRUCTION: As provided in the contract documents this project will engage a Contractor to furnish all labor, tools, material, equipment, and supervision to Renovate 3A of Building 500.

Work includes general construction, alterations, necessary removal of existing structures and construction, millwork, permanently mounted equipment, interior finishes, and certain other items.

Construction Completion Time: 540 Calendar days.

B. BID ITEM 2, DEDUCT ALTERNATE 1. Perform all work stated in Bid Item 1, except deduct Inpro type cladded wood doors. Change to wood veneer doors with additional stainless steel guards and armor-plating.

C. BID ITEM 3, DEDUCT ALTERNATE 2. Perform all work stated in Bid Item 2, except deduct all signage.

Construction Completion Time: 540 Calendar days.

D. BID ITEM 4, DEDUCT ALTERNATE 3. Perform all work stated in Bid Item 3, except deduct the Resinous floor in the corridors and install Sheet vinyl All other Resinous flooring remains in Bid Item 3.

Construction Completion Time: 540 Calendar days.

E. BID ITEM 5, DEDUCT ALTERNATE 4. Perform all work stated in Bid Item 4, except deduct Patient Lift motors and Slings. Tracks for the patient lifts are not deducted.

Construction Completion Time: 540 Calendar days.

F. BID ITEM 6, DEDUCT ALTERNATE 5. Perform all work stated in Bid Item 5, except deduct boom support structure and purchase of the boom equipment and replace with head wall system similar to elevation detail shown on sheet 1/AI201 of ‘Renovate 3B – Volume B’. Total quantities of utilities at headwall shall match those shown on booms being deducted as well as those currently shown on headwalls.

Construction Completion Time: 540 Calendar days.

G. BID ITEM 7, DEDUCT ALTERNATE 6. Perform all work stated in Bid Item 6, except deduct ‘Renovate 3A-Volume A’. This will not include any

01 00 00 -3 Bid Documents April 7, 2021 mechanical, piping and electrical work occurring above ceilings necessary for completion of the ‘Renovate 3B Volume-B’ scope of work.

Construction Completion Time: 540 Calendar days.

1.4 SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR

A. Specifications and Drawings shall be available electronically. Drawings and contract documents shall be obtained from the website where the solicitation is posted. Additional copies shall be at Contractor's expense.

1.5 CONSTRUCTION SECURITY REQUIREMENTS

A. Security Plan:

1. The security plan defines both physical and administrative security procedures that shall remain effective for the entire duration of the project.

2. The General Contractor is responsible for assuring that all sub-contractors working on the project and their employees also comply with these regulations.

B. Security Procedures:

1. General Contractor’s employees shall not enter the project site without appropriate badge. They shall also be subject to inspection of their personal effects when entering or leaving the project site.

2. Before starting work the General Contractor shall give one week’s notice to the Contracting Officer Representative (COR) so that security arrangements can be provided for the employees. This notice is separate from any notices required for utility shutdown described later in this section.

3. No photography of VA premises is allowed without written permission of the Contracting Officer Representative (COR).

4. VA reserves the right to close down or shut down the project site and order General Contractor’s employees off the premises in the event of a national emergency. The General Contractor shall return to the site only with the written approval of the Contracting

Officer.

01 00 00 -4 Bid Documents April 7, 2021

5. Contractors shall obtain ID badges in accordance with Medical Center

Memorandum (MCM) 05-04 Personnel Suitability and Security

Procedures. They shall also be subject to inspection of their personal effects when entering or leaving the project site.

Step 1: (Upon notice of award)

Contractor shall complete Contract Security Services Request (Form

#1), listing all employees that shall be performing work under the contract. Contract Security Verification Request Supplemental (Form

#1b) shall be filled out and attached if Form #1 does not provide enough space. Once completed, this form shall be submitted to the

VHA Service Center (VSC) Personnel Security Office via password protected or encrypted email to VSCSecurity@va.gov

Step 2: (Upon notice of award, same time as Step 1)

Within five business days of Contractor receiving Notice of Award, each contract employee listed on Form #1 shall take the

Contractor/Employee Fingerprinting request (Form #2) and two forms of ID to their nearest VA facility to have their fingerprints submitted and the bottom portion of Form #2 completed by the fingerprinting official. Fingerprint appointments should be made through the COR or the local VA facility. Completed SAC forms shall be faxed or mailed directly to the VSC Personnel Security Office the same day the contractor employee is fingerprinted.

VHA Service Center (VSC)

6100 Oak Tree Blvd #500

Independence, OH 44131

Fax: (216)447-8025

VSCSecurity@va.gov

Contractor shall inform the COR/CO when fingerprinting has been completed for each contract employee.

Step 3: (As soon as possible) mailto:VSCSecurity@va.gov

01 00 00 -5 Bid Documents April 7, 2021

Each individual working on the contract or the contractor POC shall complete the VHA Service Center PIV Sponsorship (Form #3) for each employee, in its entirety, and return to VSC Security Office as soon as possible, either via fax, encrypted email or password protected documents. Upon receipt of this form and final results of fingerprinting confirmation, the VHA Security Service Center shall send an email notification to the Contractor’s POC and the CO authorizing contract employees to proceed with obtaining their required non-PIV security badge. Upon receipt of this confirmation, notify COR so they shall schedule an appointment for PIV badging.

Only the individual whose name appears on the badge can pick up that badge from the badging office.

6. For working outside the “regular hours” as defined in the contract, The General Contractor shall give 3 days notice to the Contracting

Officer so that security arrangements can be provided for the employees. This notice is separate from any notices required for utility shutdown described later in this section.

7. Contractor is solely responsible for keeping the job site secure at all times, even during working hours. The job site shall be secured in such a manner to prohibit patients, staff and unauthorized personnel from entering the work site.

8. No photography of VA premises is allowed without written permission of the Contracting Officer.

9. VA reserves the right to close down or shut down the project site and order General Contractor’s employees off the premises in the event of a national emergency. The General Contractor shall return to the site only with the written approval of the Contracting

Officer.

C. Guards (NOT USED)

C. Key Control:

1. The General Contractor shall provide duplicate keys and lock combinations to the Contracting Officers Representative (COR) and

Medical Center police for any locked storage area, office or storage trailer, and any other locks installed by permission of the COR at

01 00 00 -6 Bid Documents April 7, 2021 the project site. The purpose of security inspections of every area of project including tool boxes and parked machines and take any emergency action.

2. The General Contractor shall turn over all permanent lock cylinders to the VA locksmith for permanent installation. See Section 08 71

00, DOOR HARDWARE and coordinate.

D. Document Control:

1. Before starting any work, the General Contractor/Sub Contractors shall submit an electronic security memorandum describing the approach to following goals and maintaining confidentiality of

“sensitive information”.

2. The General Contractor is responsible for safekeeping of all drawings, project manual and other project information. This information shall be shared only with those with a specific need to accomplish the project.

3. Certain documents, sketches, videos or photographs and drawings shall be marked “Law Enforcement Sensitive” or “Sensitive

Unclassified”. Secure such information in separate containers and limit the access to only those who shall need it for the project.

Return the information to the Contracting Officer upon request.

4. These security documents shall not be removed or transmitted from the project site without the written approval of Contracting

Officer.

5. All paper waste or electronic media such as CD’s and diskettes shall be shredded and destroyed in a manner acceptable to the VA.

6. Notify Contracting Officer and Site Security Officer immediately when there is a loss or compromise of “sensitive information”.

7. All electronic information shall be stored in specified location following VA standards and procedures using an Engineering Document

Management Software (EDMS).

a. Security, access and maintenance of all project drawings, both scanned and electronic shall be performed and tracked through the

EDMS system.

01 00 00 -7 Bid Documents April 7, 2021

b. “Sensitive information” including drawings and other documents shall be attached to e-mail provided all VA encryption procedures are followed.

F. Motor Vehicle Restrictions

1. Vehicle authorization request shall be required for any vehicle entering the site and such request shall be submitted 24 hours before the date and time of access. Access shall be restricted to picking up and dropping off materials and supplies.

2. Separate permits shall be issued for General Contractor and its employees for parking in designated areas only.

1.6 OPERATIONS AND STORAGE AREAS

A. The Contractor shall confine all operations (including storage of materials) on Government premises to areas authorized or approved by the Contracting Officer. The Contractor shall hold and save the

Government, its officers and agents, free and harmless from liability of any nature occasioned by the Contractor's performance.

B. Temporary buildings (e.g., storage sheds, shops, offices) and utilities shall be erected by the Contractor only with the approval of the

Contracting Officer and shall be built with labor and materials furnished by the Contractor without expense to the Government. The temporary buildings and utilities shall remain the property of the

Contractor and shall be removed by the Contractor at its expense upon completion of the work. With the written consent of the Contracting

Officer, the buildings and utilities shall be abandoned and need not be removed.

C. The Contractor shall, under regulations prescribed by the Contracting

Officer, use only established roadways, or use temporary roadways constructed by the Contractor when and as authorized by the Contracting

Officer. When materials are transported in prosecuting the work, vehicles shall not be loaded beyond the loading capacity recommended by the manufacturer of the vehicle or prescribed by any Federal, State, or local law or regulation. When it is necessary to cross curbs or sidewalks, the Contractor shall protect them from damage. The

Contractor shall repair or pay for the repair of any damaged curbs, sidewalks, or roads.

01 00 00 -8 Bid Documents April 7, 2021

D. Working space and space available for storing materials shall be as determined by the COR.

E. Workers are subject to rules of Medical Center applicable to their conduct.

F. Execute work in such a manner as to interfere as little as possible with work being done by others. Keep roads clear of construction materials, debris, standing construction equipment and vehicles at all times.

G. Execute work so as to interfere as little as possible with normal functioning of Medical Center as a whole, including operations of utility services, fire protection systems and any existing equipment, and with work being done by others. Use of equipment and tools that transmit vibrations and noises through the building structure, are not permitted in buildings that are occupied, during construction, jointly by patients or medical personnel, and Contractor's personnel, except as permitted by COR where required by limited working space.

1. Do not store materials and equipment in other than assigned areas.

2. Schedule delivery of materials and equipment to immediate construction working areas within buildings in use by Department of

Veterans Affairs in quantities sufficient for not more than two work days. Provide unobstructed access to Medical Center areas required to remain in operation.

3. Where access by Medical Center personnel to vacated portions of buildings is not required, storage of Contractor's materials and equipment shall be permitted subject to fire and safety requirements.

H. Contractor shall perform all work in or adjacent to VA occupied areas in such a manner to ensure:

1. Protection of patients and personnel in occupied areas from the hazards and dust associated with a construction environment.

I. Phasing:

The Medical Center shall maintain its operation 24 hours a day 7 days a week. Therefore, any interruption in service shall be scheduled and coordinated with the COR to ensure that no lapses in operation occur.

It is the CONTRACTOR'S responsibility to develop a work plan and

01 00 00 -9 Bid Documents April 7, 2021 schedule detailing, at a minimum, the procedures to be employed, the equipment and materials to be used, the interim life safety measure to be used during the work, and a schedule defining the duration of the work with milestone subtasks. The work to be outlined shall include, but not be limited to:

To ensure such executions, Contractor shall furnish the COR with a schedule of approximate phasing dates on which the Contractor intends to accomplish work in each specific area of site, building or portion thereof. In addition, Contractor shall notify the COR two weeks in advance of the proposed date of starting work in each specific area of site, building or portion thereof. Arrange such phasing dates to ensure accomplishment of this work in successive phases mutually agreeable to

COR and Contractor, as follows:

J. Building No. 500 Renovate 3A shall be vacated by Government in accordance with above phasing beginning immediately after date of receipt of Notice to Proceed and turned over to Contractor.

K. When an area is turned over to Contractor, Contractor shall accept entire responsibility including upkeep and maintenance therefore:

1. Contractor shall maintain a minimum temperature of 4 degrees C (40 degrees F) at all times, except as otherwise specified.

2. In areas affected where owner still occupies during construction, the contractor shall maintain a minimum temperature required by the

VA TIL Guidelines. Contact COR for further information.

3. Contractor shall maintain in operating condition existing fire protection and alarm equipment. In connection with fire alarm equipment, Contractor shall make arrangements for pre-inspection of site with Fire Department or Company (Department of Veterans Affairs or municipal) whichever shall be required to respond to an alarm from Contractor's employee or watchman.

L. Utilities Services: Maintain existing utility services for Medical

Center at all times. Provide temporary facilities, labor, materials, equipment, connections, and utilities to assure uninterrupted services.

Where necessary to cut existing water, steam, gases, sewer or air pipes, or conduits, wires, cables, of utility services or of fire protection systems and communications systems (including telephone), 01 00 00 -10 Bid Documents April 7, 2021 they shall be cut and capped at suitable places where shown; or, in absence of such indication, where directed by COR.

1. No utility service such as water, gas, steam, sewers or electricity, or fire protection systems and communications systems shall be interrupted without prior approval of COR. Electrical work shall be accomplished with all affected circuits or equipment de-energized.

When an electrical outage cannot be accomplished, work on any energized circuits or equipment shall not commence without a detailed work plan, the Medical Center Director’s prior knowledge and written approval. Refer to specification Sections 26 05 11, REQUIREMENTS FOR ELECTRICAL INSTALLATIONS, 27 05 11 REQUIREMENTS FOR

COMMUNICATIONS INSTALLATIONS and 28 05 00, COMMON WORK RESULTS FOR

ELECTRONIC SAFETY AND SECURITY for additional requirements.

2. Contractor shall submit a request to interrupt any such services to

COR, in writing, 7 days in advance of proposed interruption. Request shall state reason, date, exact time of, and approximate duration of such interruption.

3. Contractor shall be advised (in writing) of approval of request, or of which other date and/or time such interruption shall cause least inconvenience to operations of Medical Center. Interruption time approved by Medical Center shall occur at other than Contractor's normal working hours.

4. Major interruptions of any system shall be requested, in writing, at least 15 calendar days prior to the desired time and shall be performed as directed by the COR.

5. In case of a contract construction emergency, service shall be interrupted on approval of COR. Such approval shall be confirmed in writing as soon as practical.

M. Abandoned Lines: All service lines such as wires, cables, conduits, ducts, pipes and the like, and their hangers or supports, which shall be abandoned but are not required to be entirely removed, shall be sealed, capped or plugged at the main, branch or panel they originate from. The lines shall not be capped in finished areas, but shall be removed and sealed, capped or plugged in ceilings, within furred spaces, in unfinished areas, or within walls or partitions; so that

01 00 00 -11 Bid Documents April 7, 2021 they are completely behind the finished surfaces. Remove all unused hangers and supports.

N. To minimize interference of construction activities with flow of

Medical Center traffic, comply with the following:

1. Keep roads, walks and entrances to grounds, to parking and to occupied areas of buildings clear of construction materials, debris and standing construction equipment and vehicles. Wherever excavation for new utility lines cross existing roads, at least one lane shall be open to traffic at all times with approval.

2. Method and scheduling of required cutting, altering and removal of existing roads, walks and entrances shall be approved by the COR.

O. Coordinate the work for this contract with other construction operations as directed by COR. This includes the scheduling of traffic and the use of roadways, as specified in Article, USE OF ROADWAYS.

1.7 ALTERATIONS

A. Survey: Before any work is started, the Contractor shall make a thorough survey with the COR and a representative of VA Supply Service, of areas of building in which alterations occur and areas which are anticipated routes of access, and furnish a report, signed by all three, to the Contracting Officer. This report shall list by rooms and spaces:

1. Existing condition and types of resilient flooring, doors, windows, walls and other surfaces not required to be altered throughout affected areas of building.

2. Existence and conditions of items such as plumbing fixtures and accessories, electrical fixtures, equipment, venetian blinds, shades, required by drawings to be either reused or relocated, or both.

3. Shall note any discrepancies between drawings and existing conditions at site.

4. Shall designate areas for working space, materials storage and routes of access to areas within buildings where alterations occur and which have been agreed upon by Contractor and the COR.

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B. Any items required by drawings to be either reused or relocated or both, found during this survey to be nonexistent, or in opinion of COR, to be in such condition that their use is impossible or impractical, shall be furnished and/or replaced by Contractor with new items in accordance with specifications which shall be furnished by Government.

Provided the contract work is changed by reason of this subparagraph B, the contract will be modified accordingly with contract.

C. Re-Survey: Thirty days before expected partial or final inspection date, the Contractor and COR together shall make a thorough re-survey of the areas of buildings involved. They shall furnish a report on conditions then existing, of resilient flooring, doors, windows, walls and other surfaces as compared with conditions of same as noted in first condition survey report:

1. Re-survey report shall also list any damage caused by Contractor to such flooring and other surfaces, despite protection measures; and, shall form basis for determining extent of repair work required of

Contractor to restore damage caused by Contractor's workers in executing work of this contract.

D. Protection: Provide the following protective measures:

1. Wherever existing roof surfaces are disturbed they shall be protected against water infiltration. In case of leaks, they shall be repaired immediately upon discovery.

2. Temporary protection against damage for portions of existing structures and grounds where work is to be done, materials handled and equipment moved and/or relocated.

3. Protection of interior of existing structures at all times, from damage, dust and weather inclemency. Wherever work is performed, floor surfaces that shall remain in place shall be adequately protected prior to starting work, and this protection shall be maintained intact until all work in the area is completed.

1.8 DISPOSAL AND RETENTION

A. Materials and equipment accruing from work removed and from demolition of buildings or structures, or parts thereof, shall be disposed of as follows:

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1. Reserved items which shall remain property of the Government are identified by attached tags or noted on drawings or in specifications as items to be stored. Items that remain property of the Government shall be removed or dislodged from present locations in such a manner as to prevent damage which would be detrimental to re-installation and reuse. Store such items where directed by COR.

2. Items not reserved shall become property of the Contractor and be removed by Contractor from Medical Center.

3. Items of portable equipment and furnishings located in rooms and spaces in which work is to be done under this contract shall remain the property of the Government. When rooms and spaces are vacated by the Department of Veterans Affairs during the alteration period, such items which are NOT required by drawings and specifications to be either relocated or reused shall be removed by the Government in advance of work to avoid interfering with Contractor's operation. 4.

PCB Transformers and Capacitors: The Contractor shall be responsible for disposal of the Polychlorinated Biphenyl (PCB) transformers and capacitors. The transformers and capacitors shall be taken out of service and handled in accordance with the procedures of the Environmental Protection Agency (EPA) and the

Department of Transportation (DOT) as outlined in Code of Federal

Regulation (CFR), Titled 40 and 49 respectively. The EPA's Toxic

Substance Control Act (TSCA) Compliance Program Policy Nos. 6-PCB-6 and 6-PCB-7 also apply. Upon removal of PCB transformers and capacitors for disposal, the "originator" copy of the Uniform

Hazardous Waste Manifest (EPA Form 8700-22), along with the Uniform

Hazardous Waste Manifest Continuation Sheet (EPA Form 8700-22A) shall be returned to the Contracting Officer who shall annotate the contract file and transmit the Manifest to the COR.

a. Copies of the following listed CFR titles shall be obtained from the Government Printing Office:

40 CFR 261........Identification and Listing of Hazardous Waste

40 CFR 262........Standards Applicable to Generators of Hazardous

Waste

01 00 00 -14 Bid Documents April 7, 2021

40 CFR 263........Standards Applicable to Transporters of

Hazardous Waste

40 CFR 761........PCB Manufacturing, Processing, Distribution in

Commerce, and use Prohibitions

49 CFR 172........Hazardous Material tables and Hazardous

Material Communications Regulations

49 CFR 173........Shippers - General Requirements for Shipments and Packaging

49 CRR 173........Subpart A General

49 CFR 173........Subpart B Preparation of Hazardous Material for

Transportation

49 CFR 173........Subpart J Other Regulated Material; Definitions and Preparation

TSCA..............Compliance Program Policy Nos. 6-PCB-6 and 6-

PCB-7

1.9 PROTECTION OF EXISTING VEGETATION, STRUCTURES, EQUIPMENT, UTILITIES, AND

IMPROVEMENTS

A. The Contractor shall preserve and protect all structures, equipment, and vegetation (such as trees, shrubs, and grass) on or adjacent to the work site, which are not to be removed and which do not unreasonably interfere with the work required under this contract. The Contractor shall only remove trees when specifically authorized to do so, and shall avoid damaging vegetation that shall remain in place. If any limbs or branches of trees are broken during contract performance, or by the careless operation of equipment, or by workers, the Contractor shall trim those limbs or branches with a clean cut and paint the cut with a tree-pruning compound as directed by the Contracting Officer.

B. The Contractor shall protect from damage all existing improvements and utilities at or near the work site and on adjacent property of a third party, the locations of which are made known to and shall be known by the Contractor. The Contractor shall repair any damage to those facilities, including those that are the property of a third party, resulting from failure to comply with the requirements of this contract or failure to exercise reasonable care in performing the work. If the

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Contractor fails or refuses to repair the damage promptly, the

Contracting Officer shall have the necessary work performed and charge the cost to the Contractor.

C. Refer to Section 01 57 19, TEMPORARY ENVIRONMENTAL CONTROLS, for additional requirements on protecting vegetation, soils and the environment. Refer to Articles, "Alterations", "Restoration", and

"Operations and Storage Areas" for additional instructions concerning repair of damage to structures and site improvements.

1.10 RESTORATION

A. Remove, cut, alter, replace, patch and repair existing work as necessary to install new work. Except as otherwise shown or specified, do not cut, alter or remove any structural work, and do not disturb any ducts, plumbing, steam, gas, or electric work without approval of the

COR. Existing work to be altered or extended and that is found to be defective in any way, shall be reported to the COR before it is disturbed. Materials and workmanship used in restoring work, shall conform in type and quality to that of original existing construction, except as otherwise shown or specified.

B. Upon completion of contract, deliver work complete and undamaged.

Existing work (walls, ceilings, partitions, floors, mechanical and electrical work, lawns, paving, roads, and walks) disturbed or removed as a result of performing required new work, shall be patched, repaired, reinstalled, or replaced with new work, and refinished and left in as good condition as existed before commencing work.

C. At Contractor's own expense, Contractor shall immediately restore to service and repair any damage caused by Contractor's workers to existing piping and conduits, wires, and cables, of utility services or of fire protection systems and communications systems (including telephone) which are not scheduled for discontinuance or abandonment.

1.11 PHYSICAL DATA

A. Data and information furnished or referred to below is for the

Contractor's information. The Government shall not be responsible for any interpretation of or conclusion drawn from the data or information by the Contractor.

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1. The indications of physical conditions on the drawings and in the specifications are the result of site investigations.

B. Subsurface conditions have been developed by core borings and test pits. Logs of subsurface exploration are shown diagrammatically on drawings.

C. A copy of the soil report shall be made available for inspection by bidders upon request to the Contracting Officer at the VA Medical

Center, and shall be considered part of the contract documents.

D. Government does not guarantee that other materials shall not be encountered nor that proportions, conditions or character of several materials shall not vary from those indicated by explorations. Bidders are expected to examine site of work and logs of borings; and, after investigation, decide for themselves character of materials and make their bids accordingly. Upon proper application to Department of

Veterans Affairs, bidders shall be permitted to make subsurface explorations of their own at site.

1.12 PROFESSIONAL SURVEYING SERVICES (NOT USED)

1.13 LAYOUT OF WORK (NOT USED)1.14 AS-BUILT DRAWINGS

A. The contractor shall maintain two full size sets of as-built drawings which shall be kept current during construction of the project, to include all contract changes, modifications and clarifications.

B. All variations shall be shown in the same general detail as used in the contract drawings. To ensure compliance, as-built drawings shall be made available for the COR review, as often as requested.

C. Contractor shall deliver two approved completed sets of as-built drawings in the electronic version (scanned PDF) to the COR within 15 calendar days after each completed phase and after the acceptance of the project by the COR.

D. After the acceptance of the project by the VA COR, contractor shall provide two sets (hard copy) of “as-built” drawings. Contractor shall also provide to VA COR a CD containing electronic copies of all “as-built” drawings. VA COR shall review the “as-built” drawings and electronic CAD files to verify all work is in accordance with the

01 00 00 -17 Bid Documents April 7, 2021 contract documents. Scanned drawings converted to AutoCAD dwg files are unacceptable. All files shall be vector format.

E. The “as-built” drawings shall indicate the following and their accurate location: Walls, Doors, Windows, Ceilings, Equipment, Ductwork, Piping, Fixtures, Sensors, Piping diagrams, Conduits, Receptacles, Circuit

Identification, Ceiling Mounted Items, Data, Switches, Lighting, Panels, Utilities, Roads, Buildings, Structures, Structural Members, and System Accessories as installed / modified under this project.

F. Paragraphs A, B, C, D and E shall also apply to all shop drawings.

1.15 WARRANTY MANAGEMENT

A. Warranty Management Plan: Develop a warranty management plan which contains information relevant to Warranty of Construction in accordance with contract in at least 30 days before the planned pre-warranty conference, submit four sets of the warranty management plan. Include within the warranty management plan all required actions and documents to assure that the Government receives all warranties to which it is entitled. The plan shall be in narrative form and contain sufficient detail to render it suitable for use by future maintenance and repair personnel, whether tradesman, or of engineering background, not necessarily familiar with this contract. The term “status” as indicated below shall include due date and whether item has been submitted or was approved. Warranty information made available during the construction phase shall be submitted to the Contracting Officer for approval prior to each monthly invoice for payment. Assemble approved information in a binder and turn over to the Government upon acceptance of the work. The construction warranty period shall begin on the date of the project acceptance and continue for the product warranty period. A joint 4 month and 9 month warranty inspection shall be conducted, measured from time of acceptance, by the Contactor and the Contracting Officer.

Include in the warranty management plan, but not limited to, the following:

1. Roles and responsibilities of all personnel associated with the warranty process, including points of contact and telephone numbers within the company of the Contractor, subcontractors, manufacturers or suppliers involved.

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2. Furnish with each warranty the name, address and telephone number of each of the guarantor’s representatives nearest project location.

3. Listing and status of delivery of all Certificates of Warranty for extended warranty items, to include roofs, HVAC balancing, pumps, motors, transformers and for all commissioned systems such as fire protection and alarm systems, sprinkler systems and lightning protection systems.

4. A list for each warranted equipment item, feature of construction or system indicating:

a. Name of item.

b. Model and serial numbers.

c. Location where installed.

d. Name and phone numbers of manufacturers and suppliers.

e. Name and phone numbers of manufacturers or suppliers.

f. Names, addresses and phone numbers of sources of spare parts.

g. Warranties and terms of warranty. Include one-year overall warranty of construction, including the starting date of warranty of construction. Items which have extended warranties shall be indicated with separate warranty expiration dates.

h. Starting point and duration of warranty period.

i. Summary of maintenance procedures required to continue the warranty in force.

j. Cross-reference to specific pertinent Operation and Maintenance manuals.

k. Organizations, names and phone numbers of persons to call for warranty service.

l. Typical response time and repair time expected for various warranted equipment.

5. The plans for attendance at the 4 and 9-month post construction warranty inspections conducted by the government.

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6. Procedure and status of tagging of all equipment covered by extended warranties.

7. Copies of instructions to be posted near selected pieces of equipment where operation is critical for warranty and/or safety reasons.

B. Performance Bond: The Performance Bond shall remain effective throughout the construction period.

1. In the event the Contractor fails to commence and diligently pursue any construction warranty work required, the Contracting Officer shall have the work performed by others, and after completion of the work, shall charge the remaining construction warranty funds of expenses incurred by the Government while performing the work, including, but not limited to administrative expenses.

2. In the event sufficient funds are not available to cover the construction warranty work performed by the Government at the contractor’s expenses, the Contracting Officer shall have the right to recoup expenses from the bonding company.

3. Following oral or written notification of required construction warranty repair work, the Contractor shall respond in a timely manner. Written verification shall follow oral instructions. Failure to respond shall be cause for the Contracting Officer to proceed against the Contractor.

C. Pre-Warranty Conference: Prior to contract completion, and at a time designated by the Contracting Officer, the Contractor shall meet with the Contracting Officer to develop a mutual understanding with respect to the requirements of this section. Communication procedures for

Contractor notification of construction warranty defects, priorities with…