36C24223Q1082.docx

SUBJECT*

ALBANY BOILER-CHILLER PLANTS CHEMICAL TREATMENT (VA-24-00002448)

GENERAL INFORMATION

Network Contracting Office 2 James J. Peters VA Medical Center 130 West Kingsbridge Road Bronx NY 10468-3904

POINT OF CONTACT*

Contracting Officer Clifford S. Harrison Clifford.Harrison@va.gov

718.584.9000 Ext.4680

PLACE OF PERFORMANCE

113 Holland Avenue

Albany NY

ADDITIONAL INFORMATION

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

DESCRIPTION

Combined Synopsis/Solicitation Notice

COMBINED SYNOPSIS/SOLICITATION: ALBANY BOILER-CHILLER PLANTS CHEMICAL TREATMENT

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” and FAR 13.5 Simplified Procedures for Certain Commercial Items” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

(ii) This solicitation is issued as a request for quote (RFQ). Request for Quote will be submitted through beta.sam.gov on RFQ reference number 36C24223Q1082.

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2023-04 (eff. 06/02/2023).

(iv) This solicitation is Service-Disabled Veteran Owned Small Business set-aside open market solicitation. The associated North American Industrial Classification System (NAICS) code for this procurement is 238220 (Plumbing, Heating, & Air Conditioning Contractors) with a small business size standard of $19.0 Million. The FSC/PSC is J045.

(v) This is a services contract to provide ALBANY BOILER-CHILLER PLANTS CHEMICAL TREATMENT for Samuel S. Stratton Department of Veterans affairs Medical Center- located at 113 Holland Avenue Albany, NY 12208-3410. The Contractor shall provide clear pricing as the Contracting Specialist will need to distinguish between the varying costs of the procurement in order to determine price reasonableness.

(vi) The required work is as contained below in the Statement of Work.

STATEMENT OF WORK

ALBANY BOILER-CHILLER PLANTS CHEMICAL TREATMENT

Background: Stratton Veterans Administration Medical Center, located at 113 Holland Ave, Albany NY 12208 is requesting all labor, materials, equipment and travel to provide yearly water/chemical treatment services for cooling towers, boilers, deaerator, and condensate returns. Services to include all water treatment, testing, testing supplies and chemical supplies of hospital boilers, condensate systems, heating hot water (HHW), chilled water (CW), and cooling tower systems.

Equipment Specs;

- Three (3) ea. Trane MCF-3-46 Water Tube Boilers 25,000 LB/HR, 115 PSIG Operating Pressure

- Two (2) ea. Cooling Towers – BAC (Baltimore Air Coil)

- One (1) ea. Hurst 400HP Fire Tube Steam Boiler-Boiler Series 500 115 PSI Operating Pressure

System Specs;

- Combined Steam Boiler System operating year round with an annual makeup of 1,600,000 gallons per year.

- Combined Cooling Tower Systems with a pair of 3000 gallon sumps. Operating one (1) tower all year and the other tower May through October with an annual makeup of 2,800,000 gallons per year.

- Three closed loop systems (HHW, CW, and Operating Room Chilled Water) with an annual makeup of 5000 gallons.

A. Scope of Work:

1. Contractor will provide a Certified Water Treatment (CWT) technician to oversee the program.

2. Contractor will provide cooling tower treatment. Cooling tower treatment will include a scale and corrosion inhibitor, an oxidizing biocide, and a bio dispersant. Contractor must also include Bromine for pot feeders.

3. Contractor will provide biweekly testing for each cooling tower to monitor biocide program and Legionella testing of the cooling towers IAW NYS DOH.

4. Contractor will perform monthly, on-site testing of boiler water and closed loop systems and a perform review of the reports with on-site personnel.

5. Contractor will provide Electronic copy of the reports emailed to the COR. Annual Legionella testing of the three loops. (HW, CW, and OR Chiller system).

6. Contractor will provide a Closed Loop Biocide and Bio dispersant to control anaerobic bacterial growth.

7. Contractor will provide adequate supply of closed loop system treatment as needed.

8. Contractor will practice sound inventory control to ensure chemicals are delivered as needed. To alleviate any on site storage issues.

9. Contractor will perform quarterly dissolved oxygen testing of the DA Tank Feedwater. Contractor will perform monitoring of dissolved iron in the return lines.

10. Contractor will provide all necessary testing reagents, equipment, and chemicals to the facility for daily testing and treating of systems and equipment identified.

11. Contractor will provide chemical distribution stations. Contractor will provide On-site training of the VA’s day shift personnel in chemical handling, safety, and testing.

Chemicals required are:

· water softener testing supplies

· boiler de-scaler for boiler cleanup as needed per annual internal inspections.

· liquid Amine as needed to help protect the condensate return lines and maintain return pH 7.5 - 8.0.

· Liquid Alkalinity Booster as needed per Original Equipment Manufacturer (OEM) specifications to help prevent general uniform corrosion.

· liquid phosphate as needed per OEM specifications.

· powdered sulfite as needed.

B. Inspection

At the commencement of each service visit, the equipment will be inspected for functionality by the VA COR or COR authorized Point of Contact (POC). The COR/POC will perform the inspection in the presence of the contractor personnel, prior to the contractor personnel leaving the facility. No invoices will be processed for payment prior to the completion of POC inspection. Biweekly testing will be inspected by the COR/POC as they determine necessary but does not need to occur for each service visit.

C. Period of Performance

The base period of performance for this service is October 1, 2023 through September 30, 2024 with the provision to include up to four (4) follow on option years.

D. Place of Performance

All services will be performed at the Stratton VA Medical Center, 113 Holland Avenue, Albany, NY 12208.

E. Other Related Services (Not Included in the Scope of Work)

Any services not expressly stated in this statement of work are not authorized. Services such as inspection, Original Equipment Manufacturer (OEM) required maintenance, or other maintenance and repair vital to the continued functioning of the systems may be added only after written modification from the contracting officer. No other person, including the COR or any other VA personnel are authorized to request additional work be performed by the contractor. Any additional services performed that are not authorized by the contracting officer will be considered inclusive.

The price schedule provided above is a sample price schedule that needs to be completed. If you should choose to provide your own price schedule it needs to be clear and précised. Below is the total for each year that must be inputted.

(vii) The following solicitation provisions apply to this acquisition:

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html FAR 52.212-1, “Instructions to Offerors–Commercial Items” (Jun 2021)

The following solicitation provisions apply to this acquisition:

(viii) The provision at FAR 52.212-2, Evaluation—Commercial Items (OCTOBER 2014), applies to this acquisition.

Award will be made to the offeror whose offer is determined to be the lowest price, technically acceptable (LPTA) after price is determined fair and reasonable. The offeror must be a responsible offeror and submit a package that meets all the technical and past performance requirements. Offeror must also meet the terms and conditions of all clauses and provisions. Once offerors are evaluated, the award will be made to the lowest price of responsible offerors, who meet technical criteria in response to this Request for Quotes. A quote may be determined to be unacceptable/incomplete if required information is missing or if the quote materially deviates from the requirements of the RFQ. The following factors will be assessed on a pass/fail basis. All complete quotes will be considered. However, if the lowest price quote is determined to be complete and acceptable under the Technical and Past Performance Factors, the award may be made to that offeror without further evaluation of higher priced quotes. Evaluation Factors:

(viiii) FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items” (FEB 2021) Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required.

(x) FAR 52.212-4, “Contract Terms and Conditions–Commercial Items” October 2018 The following contract clauses apply to this acquisition:

The following clauses are incorporated into Addendum to FAR 52.212-4,

(xi) FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders- Commercial Items” (JAN 2021) The following subparagraphs of FAR 52.212-5 are applicable:

(xii) All quoters shall submit the following: one copy of technical capability and pricing, and an additional redacted copy of all company information such as company name, address, UEI number & price.

All quotations shall be sent ONLY to Clifford S. Harrison at Clifford.Harrison@va.gov This is a Service-Disabled Veteran Owned Small Business set-aside open market for BOILER-CHILLER PLANTS CHEMICAL TREATMENT MAINTENANCE SERVICES as defined herein. The government intends to award a contract as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoter shall list exception(s) and rationale for the exception(s).

Submission shall be received not later than 12:00pm EST on 08/18/2023 at Clifford.Harrison@va.gov. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Faxed or postal mailed quotes will NOT be accepted.

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Contract Specialist Clifford S. Harrison at Clifford.Harrison@va.gov. All questions must be submitted by 08/15/2023 at 12:00PM EST.

Point of Contact Clifford S. Harrison, Contracting Officer Clifford.Harrison@VA.gov

NO PHONE CALLS.

See attached document: VAAR 819 219 77 VA Notice of Limitation on subcontracting.

See attached document: P07 2023 Wage Determination East Orange.

See attached document: VAAR 819 219 77 VA Notice of Limitation on subcontracting.

See attached document: P07. Wage (ALBANY).