Albany SOW 2024 - Boiler-Chiller Chemical Treatment.doc

Project No:

8/24/2023

8/24/2023

Stratton VA Medical Center Albany, New York

Request for Services - Statement of Work (SOW)

Boiler/Cooling Towers/Closed Loop Chemical Treatments Background: Stratton Veterans Administration Medical Center, located at 113 Holland Ave, Albany NY 12208 is requesting all labor, materials, equipment and travel to provide yearly water/chemical treatment services for cooling towers, boilers, deaerator, and condensate returns. Services to include all water treatment, testing, testing supplies and chemical supplies of hospital boilers, condensate systems, heating hot water (HHW), chilled water (CW), and cooling tower systems.

Equipment Specs;

- Three (3) ea. Trane MCF-3-46 Water Tube Boilers 25,000 LB/HR, 115 PSIG Operating Pressure

- Two (2) ea. Cooling Towers – BAC (Baltimore Air Coil)

- One (1) ea. Hurst 400HP Fire Tube Steam Boiler-Boiler Series 500 115 PSI Operating Pressure System Specs;

- Combined Steam Boiler System operating year round with an annual makeup of 1,600,000 gallons per year.

- Combined Cooling Tower Systems with a pair of 3000 gallon sumps. Operating one (1) tower all year and the other tower May through October with an annual makeup of 2,800,000 gallons per year.

- Three closed loop systems (HHW, CW, and Operating Room Chilled Water) with an annual makeup of 5000 gallons.

A. Scope of Work:

1. Contractor will provide a Certified Water Treatment (CWT) technician to oversee the program.

2. Contractor will provide cooling tower treatment. Cooling tower treatment will include a scale and corrosion inhibitor, an oxidizing biocide, and a bio dispersant. Contractor must also include Liquid Bromine for Liquid Injection.

3. Contractor will provide biweekly testing for each cooling tower to monitor biocide program and Legionella testing of the cooling towers IAW NYS DOH.

4. Contractor will perform monthly, on-site testing of boiler water and closed loop systems and a perform review of the reports with on-site personnel.

5. Contractor will provide Electronic copy of the reports emailed to the COR. Annual Legionella testing of the three loops. (HW, CW, and OR Chiller system).

6. Contractor will provide a Closed Loop Biocide and Bio dispersant to control anaerobic bacterial growth.

7. Contractor will provide adequate supply of closed loop system treatment as needed

8. Contractor will practice sound inventory control to ensure chemicals are delivered as needed. To alleviate any on site storage issues.

9. Contractor will perform quarterly dissolved oxygen testing of the DA Tank Feedwater. Contractor will perform monitoring of dissolved iron in the return lines.

10. Contractor will provide all necessary testing reagents, equipment, and chemicals to the facility for daily testing and treating of systems and equipment identified.

11. Contractor will provide chemical distribution stations. Contractor will provide On-site training of the VA’s day shift personnel in chemical handling, safety, and testing.

Chemicals required are:

· water softener testing supplies

· boiler de-scaler for boiler cleanup as needed per annual internal inspections.

· liquid Amine as needed to help protect the condensate return lines and maintain return pH 7.5 - 8.0.

· Liquid Alkalinity Booster as needed per Original Equipment Manufacturer (OEM) specifications to help prevent general uniform corrosion.

· liquid phosphate as needed per OEM specifications.

· powdered sulfite as needed.

B. Inspection At the commencement of each service visit, the equipment will be inspected for functionality by the VA COR or COR authorized Point of Contact (POC). The COR/POC will perform the inspection in the presence of the contractor personnel, prior to the contractor personnel leaving the facility. No invoices will be processed for payment prior to the completion of POC inspection. Biweekly testing will be inspected by the COR/POC as they determine necessary but does not need to occur for each service visit.

C. Period of Performance The base period of performance for this service is October 1, 2023 through September 30, 2024 with the provision to include up to four (4) follow on option years.

D. Place of Performance

All services will be performed at the Stratton VA Medical Center, 113 Holland Avenue, Albany, NY 12208.

E. Other Related Services (Not Included in the Scope of Work)

Any services not expressly stated in this statement of work are not authorized. Services such as inspection, Original Equipment Manufacturer (OEM) required maintenance, or other maintenance and repair vital to the continued functioning of the systems may be added only after written modification from the contracting officer. No other person, including the COR or any other VA personnel are authorized to request additional work be performed by the contractor. Any additional services performed that are not authorized by the contracting officer will be considered inclusive.