36C24223Q1082_1.docx

SUBJECT*

ALBANY BOILER-CHILLER PLANTS CHEMICAL TREATMENT

GENERAL INFORMATION

Network Contracting Office 2 James J. Peters VA Medical Center 130 West Kingsbridge Road Bronx NY 10468-3904

POINT OF CONTACT*

Contracting Officer Clifford S. Harrison Clifford.Harrison@va.gov

718.584.9000 Ext.4680

PLACE OF PERFORMANCE

113 Holland Avenue

Albany New York

ADDITIONAL INFORMATION

Amendment to a Previous Combined Solicitation

Amendment to a Previous Combined Solicitation

DESCRIPTION

Page 1 of

Amendment to a Previous Combined Solicitation

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

N/A 36C242 Department of Veterans Affairs Network Contracting Office 2 James J. Peters VA Medical Center

36C242 Department of Veterans Affairs James J. Peters VA Medical Center Network Contracting Office 2

36C24223Q1082

X The purpose of this amendment is to address all questions for solicitation 36C24223Q1082, which will be attached below.

The respond/closing date for this solicitation will be extended to August 23, 2023, 12PM EST.

All other term and conditions to the solicitation will remain the same.

Clifford S. Harrison Contracting Officer

Questions:

· Program mentions oxidizing biocide, and a bio dispersant. Contractor must also include Bromine for pot feeders. Since bromine is an oxidizing biocide, do you mean a second oxidizing biocide or do you mean a non-oxidizing biocide?

Non oxidating biocide.

· RFQ mentions annual Legionella testing, but NYSDOH now requires testing every 90 days, which we can handle. Did you mean every 90 days testing?

Yes every 90 days.

· Based on pricing schedule service appears to be once per month, but in section A3, it mentions biweekly (2X per month) testing on cooling towers. Can you clarify if it is monthly service of twice per month?

Twice per month

· Would most chemicals be delivered in drums or pails, or are there existing bulk tanks that need to be filled?

Drums and pails.

· In regard to the following statement:

A11 “Contractor will provide chemical distribution stations”.

· Does the customer own the pumps and current chemical distribution system or does new contractor have to provide any element of the chemical distribution system? Could you please have customer state in their words the condition of their current chemical distribution system and what the expectation of the new contractor is regarding using the existing system or installing a new system or if current system needs repaired. Expected situation is that VA owns an existing chemical distribution system and new contractor is to provide chemicals for working system, which does not require modifications.

Contractor to provide new distribution system.

Equipment Specs:

· Do all cooling towers / boilers have control panels to monitor the system along with, chemical feed pumps, injection points, blow down valves.

Yes.

· Is the equipment owned?

Leased.

· What brand equipment is being used?

Chiller Plant IWAKI Metering pumps & Boiler Plant Pulsetron Metering pumps.

System Specs:

· What is the volume of each closed loop system?

Unknown

· Is Nitrite or Molybdenum being used currently?

Nitrate

· Are there filter feeders/chemical entry point for each closed loop?

Yes.

· What is the tower tonnage/recirculation rate for each cooling tower?

Each tower is 12 tons Model# xes3e-1222-13o/l

1. Scope of Work:

· 2. Bromine for pot feeders- Is this for a closed loop or the cooling tower? It is not typical to use an oxidizing biocide in a closed loop.

Cooling towers.

· 3. What testing are they referring to for biweekly on the cooling tower? Is this all parameters or just a dipslide/free chlorine test?

Dipslide/free chlorine test

· 11. Could you clarify what is meant by chemical distribution stations? Are they referring to double walled chemical containments to feed chemistry or something else? If so how many are needed at each cooling tower/boiler?

Double walled chemical containments to feed chemistry and feed pump. 1 at each boiler/cooling tower.

Chemicals required are:

· Are the boiler treatment products only allowed to be fed independently or can a 1 drum chemical that encompasses liquid amine/alkalinity booster/sulfite/phosphate be applied?

Mixed Chemicals are allowed.

Additional Questions:

· Who is the current water treater?

· Barclay.

· Are you able to share the most recent service report by the current water treater?

Attached.

· How would you like the proposal submitted? Monthly invoice/pay all up front?

Monthly.

· If the existing equipment is not owned and they will need new equipment would they like to pay for that outright or lease it over the period of the contract?

Lease

See attached document: 2 cooling service July 2023 7-28-2023.

See attached document: Boiler report July 2023 7-28-2023.

See attached document: Cooling report June 2023 6-7-2023.

See attached document: June Boiler Service 2023 6-23-2023.

The purpose of this amendment is to address all questions for this requirement and to extend the response date.

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