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Amendment to a Previous Combined Solicitation

*= Required Field Amendment to a Previous Combined Solicitation

SUBJECT* ALBANY BOILER-CHILLER PLANTS CHEMICAL TREATMENT

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 10468-3904

SOLICITATION NUMBER* 36C24223Q1082

RESPONSE DATE/TIME/ZONE 08-25-2023 12PM EASTERN TIME, NEW YORK, USA

ARCHIVE 90 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE SDVOSBC

PRODUCT SERVICE CODE* Z1DA

NAICS CODE* 238220

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Network Contracting Office 2 James J. Peters VA Medical Center 130 West Kingsbridge Road Bronx NY 10468-3904

POINT OF CONTACT*

Contracting Officer Clifford S. Harrison Clifford.Harrison@va.gov

718.584.9000 Ext.4680

PLACE OF PERFORMANCE

ADDRESS Stratton Veterans Administration Medical Center 113 Holland Ave

Albany New York

POSTAL CODE 12208

COUNTRY USA

ADDITIONAL INFORMATION

AGENCY’S URL https://www.va.gov URL DESCRIPTION https://www.va.gov AGENCY CONTACT’S EMAIL ADDRESS Clifford.Harrison@va.gov EMAIL DESCRIPTION Clifford.Harrison@va.gov

DESCRIPTION

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 3

N/A

36C242

Department of Veterans Affairs Network Contracting Office 2 James J. Peters VA Medical Center

36C242

Department of Veterans Affairs James J. Peters VA Medical Center Network Contracting Office 2

36C24223Q1082

52.236-27 SITE VISIT (FEB 1995)

X 1

The purpose of this amendment is to schedule a site visit for Solicitation # 36C24223Q1082 for Albany Boiler Chiller Plants Chemical Treatment. The site visit will be schedule August 23, 2023 at 10AM, EST. All interested parties will meet in the main lobby. The response date for this requirement will also be extended until Friday August 25, 2023, 12PM

EST.

Clifford S. Harrison Contracting Officer

The purpose for of this amendment is to schedule a site visit and to extend the response date.

AGENDA FOR SITE VISIT

ALBANY BOILER CHILLER PLANTS CHEMICAL TREATMENT

FOR ALBANY/STRATTON VA MEDICAL CENTER

Solicitation: 36C24223Q1082

I. Introduction: The agenda for this conference is established as follows:

II. Names of Key Individuals for this Acquisition:

1. Contract Officer: Clifford S. Harrison: Clifford.Harrison@va.gov 718.741.4680

2. Service Supervisor: Tony Clemente: Tony.clemente@va.gov (W) (518) 626-6979

3. COR: Charles Lane: Charles.lane1@va.gov (518) 626-6794

III. Milestone Dates for this Acquisition:

1. Date issued: 08/22/2023

2. Site Visit: 08/23/2023 @ 10:00 AM EST

3. Questions due: 08/23/2023 @ 4:00 PM EST; send to Clifford.Harrison@va.gov

4. Proposals Due 08/25/2023 @ 12:00 PM EST; send to Clifford.Harrison@va.gov

IV. General Comments/Instructions to Offeror:

A. The Request for Quote (RFQ) package consists of:

1. Solicitation

2. Price Schedule

3. Wage Determination Attachment

B. When submitting the Offer:

1. Offeror must submit one (1) capability statement demonstrating the technical capability specific to the requirement, past performance exhibiting similar work performed and price in accordance with section with the combined synopsis/solicitation document.

2. Offeror must be registered in: www.sam.gov; Certifications/Representations must be completed.

3. SDVOSB offerors must be verified in www.vetbiz.gov at time of offer and award.

4. Offerors must be registered in SAM.gov under the applicable NAICS code noted in the solicitation. NAICS: 238220.

5. Offerors should have an account in Dun & Bradstreet. Government may request additional financial information.

C. Procedure for requesting information/clarifications:

1. Any and all questions must be in writing and emailed/sent to the Contracting Officer

Clifford.Harrison@va.gov. Offerors cannot contact any other individuals regarding this solicitation.

mailto:Clifford.Harrison@va.gov mailto:Tony.clemente@va.gov mailto:Charles.lane1@va.gov mailto:Clifford.Harrison@va.gov mailto:Clifford.Harrison@va.gov http://www.sam.gov/ http://www.vetbiz.gov/

2. Any and all technical questions will be answered by the Contracting Specialist, in writing, via amendment to the solicitation. Amendments will be posted at:

beta.SAM.gov

3. Offeror must acknowledge receipt of all amendments issued by the Contracting Officer. Amendments will be posted at: beta.SAM.gov

4. Offeror is responsible for bringing any obscurities in the documents to the Contracting Officer’s attention.

D. Other Information

1. This is the only scheduled site visit. No further site visits will be conducted. The site visit will commence at the Stratton Veterans Administration Medical Center, located at 113 Holland Ave, Albany NY 12208. We will meet in the main lobby.

Please bring Masks, COVID is still in effect.

2. Remarks from C.O.R

3. Questions/discussion from the Attendee (submitted in writing to the Contracting

Specialist).

http://www.fbo.gov/

ALBANY BOILER-CHILLER PLANTS CHEMICAL TREATMENT – 36C24223Q1082

Sign in Sheet

NAME COMPANY EMAIL & PHONE #

Project No: 1 8/22/2023 Stratton VA Medical Center Albany, New York

Request for Services - Statement of Work (SOW)

Boiler/Cooling Towers/Closed Loop Chemical Treatments

Background: Stratton Veterans Administration Medical Center, located at 113 Holland Ave, Albany NY 12208 is requesting all labor, materials, equipment and travel to provide yearly water/chemical treatment services for cooling towers, boilers, deaerator, and condensate returns. Services to include all water treatment, testing, testing supplies and chemical supplies of hospital boilers, condensate systems, heating hot water (HHW), chilled water (CW), and cooling tower systems.

Equipment Specs;

- Three (3) ea. Trane MCF-3-46 Water Tube Boilers 25,000 LB/HR, 115 PSIG Operating Pressure

- Two (2) ea. Cooling Towers – BAC (Baltimore Air Coil)

- One (1) ea. Hurst 400HP Fire Tube Steam Boiler-Boiler Series 500 115 PSI Operating Pressure

System Specs;

- Combined Steam Boiler System operating year round with an annual makeup of 1,600,000 gallons per year.

- Combined Cooling Tower Systems with a pair of 3000 gallon sumps. Operating one (1) tower all year and the other tower May through October with an annual makeup of 2,800,000 gallons per year.

- Three closed loop systems (HHW, CW, and Operating Room Chilled Water) with an annual makeup of 5000 gallons.

A. Scope of Work:

1. Contractor will provide a Certified Water Treatment (CWT) technician to oversee the program.

2. Contractor will provide cooling tower treatment. Cooling tower treatment will include a scale and corrosion inhibitor, an oxidizing biocide, and a bio dispersant.

Contractor must also include Bromine for pot feeders.

3. Contractor will provide biweekly testing for each cooling tower to monitor biocide program and Legionella testing of the cooling towers IAW NYS DOH.

4. Contractor will perform monthly, on-site testing of boiler water and closed loop systems and a perform review of the reports with on-site personnel.

2 8/22/2023

5. Contractor will provide Electronic copy of the reports emailed to the COR. Annual Legionella testing of the three loops. (HW, CW, and OR Chiller system).

6. Contractor will provide a Closed Loop Biocide and Bio dispersant to control anaerobic bacterial growth.

7. Contractor will provide adequate supply of closed loop system treatment as needed

8. Contractor will practice sound inventory control to ensure chemicals are delivered as needed. To alleviate any on site storage issues.

9. Contractor will perform quarterly dissolved oxygen testing of the DA Tank Feedwater. Contractor will perform monitoring of dissolved iron in the return lines.

10. Contractor will provide all necessary testing reagents, equipment, and chemicals to the facility for daily testing and treating of systems and equipment identified.

11. Contractor will provide chemical distribution stations. Contractor will provide On-site training of the VA’s day shift personnel in chemical handling, safety, and testing.

Chemicals required are:

- water softener testing supplies

- boiler de-scaler for boiler cleanup as needed per annual internal inspections.

- liquid Amine as needed to help protect the condensate return lines and maintain return pH 7.5 - 8.0.

- Liquid Alkalinity Booster as needed per Original Equipment Manufacturer

(OEM) specifications to help prevent general uniform corrosion.

- liquid phosphate as needed per OEM specifications.

- powdered sulfite as needed.

B. Inspection

At the commencement of each service visit, the equipment will be inspected for functionality by the VA COR or COR authorized Point of Contact (POC). The COR/POC will perform the inspection in the presence of the contractor personnel, prior to the contractor personnel leaving the facility. No invoices will be processed for payment prior to the completion of POC inspection. Biweekly testing will be inspected by the COR/POC as they determine necessary but does not need to occur for each service visit.

C. Period of Performance

The base period of performance for this service is October 1, 2023 through September 30, 2024 with the provision to include up to four (4) follow on option years.

D. Place of Performance

3 8/22/2023

All services will be performed at the Stratton VA Medical Center, 113 Holland Avenue, Albany, NY 12208.

E. Other Related Services (Not Included in the Scope of Work)

Any services not expressly stated in this statement of work are not authorized. Services such as inspection, Original Equipment Manufacturer (OEM) required maintenance, or other maintenance and repair vital to the continued functioning of the systems may be added only after written modification from the contracting officer. No other person, including the COR or any other VA personnel are authorized to request additional work be performed by the contractor. Any additional services performed that are not authorized by the contracting officer will be considered inclusive.