36C24126R0120.docx

VISN 1 Construction MATOC Project Number and Title Solicitation # 36C24126R0120

Issue Date: 7/31/2026

Issuing Office: VAMC Togus, 1 VA Center, Augusta, ME 04330 Request for Information (RFI) Due Date/Time: 8/21/2026 4:00PM ET.

Proposal Due Date/Time: 8/31/2026 4:30PM ET.

Project Number: 402-23-794 Project Title: Modernize Campus Corridors VA Medical Center (VAMC): VAMC Togus, 1 VA Center, Augusta, ME 04330 Project Description: The project involves a 15,600-square-foot interior renovation of the Main Street Corridor connecting Buildings B209 and B221 at the Togus VA Medical Center in Augusta, Maine. The project includes comprehensive site preparation, demolition, and construction activities to modernize the campus corridors at the Togus VA Medical Center. Work consists of replacing flooring, roofing, interior finishes, and improving HVAC systems in occupied buildings while maintaining uninterrupted medical center operations. The contractor is responsible for developing VA‑compliant phasing, life safety, security, environmental protection, and utility‑interruption plans. The effort includes strict protection of existing facilities, coordination of temporary utilities, secure document handling, adherence to safety and infection control requirements, and full restoration of affected areas. All work must be performed in accordance with the drawings, specifications, VA safety standards, and federal regulations to deliver a fully compliant, operationally safe, and modernized corridor system.

Contracting Point of Contact: CS - Alexandru Sava Email: Alexandru.sava@va.gov

General Information

1. All references to “Bid” or “Bidder” shall be understood to mean “Offer” or “Offeror”.

2. Magnitude of Construction: Between $5,000,000 and $10,000,000

3. NAICS: 236220, reference https://www.sba.gov/document/support-table-size-standards for most up-to-date small business size standards.

4. Site Visit: An organized site is scheduled for 8/17/2026 at 10:00AM ET. Only one site visit will be conducted. Participants are to meet at Building 200E Lobby at VAMC Togus, 1 VA Center, Augusta, ME 04330.

5. Offer Acceptance Period: Offeror providing less than 120 calendar days for Government acceptance will not be considered and will be rejected.

6. Requests for Information: RFIs shall be submitted by the prime contractor, through the Vendor Portal to the Point of Contact listed and date/time listed above. No telephone RFIs will be accepted. Responses will be provided in a Question & Answer format to all MATOC holders on the Vendor Portal.

7. Contract Clauses: All provisions and clauses from the Basic MATOC Contract are applicable to this requirement. If there are any conflicts between the contract clauses and the information outlined in the resultant task order, the MATOC Contract language takes precedence over the information in the Task Order.

8. Specifications and Drawings: All Applicable specifications and drawings will be provided electronically along with the Request for Task Order Proposal. No hard copies will be made available to proposing contractors.

9. VetCert Verification: Task Orders are 100% set aside for verified Service-Disabled Veteran Owned Small Businesses (SDVOSB’s). The Government will review the Small Business Search (SBS) database at https://search.certifications.sba.gov/ and verify SDVOSB status.

10. Limitations on Subcontracting: All contractors shall complete VAAR 852.219-75 VA Notice of Limitations on Subcontracting - Certificate of Compliance for Services and Construction with the submission of their proposal in accordance with 13 CFR 125.6.

11. Performance and Payment Bonds and Alternative Payment Protections for Construction Contracts: In accordance with FAR 52.228-15, contractors are reminded that any amount awarded over $35,000 shall require one Alternative Payment Protection. Awards exceeding $150,000 shall require both Payment and Performance Bonds. The penal amounts must equal 100 percent of the original contract price. Performance bonds shall be provided on a Standard Form 25 and payment bonds shall be provided on a Standard Form 25A, the most up-to-date forms can be found on https://www.gsa.gov/forms-library?footer=gsa. See bond checklist attached to this document for what information is required as part of the performance and payment bonds.

Performance and Payment Bonds are required.

12. Bid Bonds/Bid Guarantee: Bid guarantees shall be required whenever a performance bond or a performance and payment bond is required. In accordance with FAR 52.228-1, the amount of the bid guarantee shall be twenty percent of the bid price or $3,000,000, whichever is less. Bid bonds shall be provided on a Standard Form 24, the most up-to-date forms can be found on https://www.gsa.gov/forms-library?footer=gsa. See bond checklist attached to this document for what information is required as part of the bid bonds.

Bid Bonds are required.

13. Insurance: Contractors shall provide and maintain the minimum amounts of insurance required under the base MATOC contract found under paragraph 4.18 for the entire duration of the Task Order.

14. Liquidated Damages: N/A

15. Construction Wage Requirements (formerly Davis Bacon): Contractors shall comply with Construction Wage Rate Requirements. The current determination is General Decision ME20260009 revised 05/18/2026. The determination that is current at the time of the task order award is the determination that will apply. Current determinations are available at: https://sam.gov/content/wage-determinations.

16. FAR 52.211-10 Commencement, Prosecution, and Completion of Work. The Contractor shall be required to (a) commence work under this contract within 10 calendar day(s) after the date the Contractor receives the notice to proceed, (b) prosecute the work diligently, and (c) complete the entire work ready for use not later than 210 calendar days. The time stated for completion shall include final cleanup of the premises.

FAR 52.225-9 Buy American-Construction Materials

This requirement does not apply to information technology that is a commercial product or to the construction materials or components listed by the Government as follows: None

If applicable, it is the responsibility of the Contractor to complete the Foreign and Domestic Construction Materials price comparison table for each applicable clause and/or alternate.

17. FAR 52.236-4 Physical Data. Data and information furnished or referred to below is for the Contractor's information. The Government shall not be responsible for any interpretation of, or conclusion drawn from the data or information by the Contractor.

(a) The indications of physical conditions on the drawings and in the specifications are the result of site investigations by: Togus FMS

(b) Weather Conditions: N/A

(c) Transportation Facilities: N/A

(d) Other Physical Data: N/A

18. FAR 52.245-2 Government Property Installation Operation Services: Government property provided under this clause: N/A

19. VAAR 852.211-72 Technical Industry Standards: The Contractor shall conform to the standards established by: See construction documentation of the SOW and attachments to SOW.

Offerors may obtain the standards cited in this provision by submitting a request, including the solicitation number, title and number of the publication to: N/A

20. Payments under Fixed-Price Construction Contracts. This task order will incorporate:

VAAR 852.232-70 Payments under fixed-price construction contracts WITHOUT NAS-CPM

21. VAAR 852.236-90 Restriction on submission and use of equal products does NOT apply for this Task Order.

22. VAAR 852.243-70 Construction contract changes-supplement. The FAR clauses 52.236-2, Differing Site Conditions; 52.243-4, Changes; and 52.243-5, Changes and Changed Conditions, are further supplemented as follows: (3) Proposals shall be submitted to the Contracting Officer or ACO and the resident engineer as expeditiously as possible, but not later than fourteen (14) calendar days, after receipt of a written change order by the Contracting Officer. The Contracting Officer will consider issuing a settlement by determination to the contract if the Contractor's proposal required by paragraph (3) is not received within thirty (30) calendar days, or if agreement has not been reached.

23. Proposal Submission: Each offer in response to this request shall consist of the following:

· Signed offer to include Statement of Items

· Itemized breakdown of costs.

· Signed Acknowledgement of Amendments

· Signed VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING

24. Proposal Submission. All proposals shall be submitted by the prime contractor, through the Vendor Portal at the date/time specified above. NO HARD COPY PROPOSALS OR FACSIMILES WILL BE ACCEPTED.

STATEMENT OF ITEMS

The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation if this offer is accepted by the Government in writing within 120 calendar days after the date offers are due.

PROPOSAL ITEM (Base Proposal): Contractor shall provide all labor, materials, tools, equipment, and supervision, and perform all operations necessary for 402-24-007 B200E Lobby Flooring in accordance with all attachments contained herein. Work shall commence upon receipt of the Notice to Proceed (NTP) from the government and shall be completed within the period of performance established in FAR 52.211-10 Commencement, Prosecution, and Completion of Work (i.e. Period of Performance).

PROPOSAL ITEM $_______________________________

NOTE: Offerors must submit an itemized breakdown of costs.

Company Name:

Printed Name:

Authorized Signature:

ACKNOWLEDGMENT OF AMENDMENTS

The person submitting the proposal on behalf of the offeror shall sign the area below titled “Acknowledged by” and shall initial/date in the space(s) below to acknowledge any Amendment(s). This individual must be a legally authorized signatory of the company.

NOTE: Failure to acknowledge Amendments may render your offer unacceptable.

CERTIFICATION

I/we have received and considered the following Amendment(s) in the submitted proposal for this project.

Date

Initials

Acknowledged by: ________________________________________

Printed Name: ___________________________________________

VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING

VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING – CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023) (DEVIATION)

(a) Pursuant to 38 U.S.C. 8127(l)(2), the offeror certifies that—

(1) If awarded a contract (see FAR 2.101 definition), it will comply with the limitations on subcontracting requirement as provided in the solicitation and the resultant contract, as follows:

(i) [] Services. In the case of a contract for services (except construction), the contractor will not pay more than 50% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219–73 or certified VOSBs listed in the SBA certification database as set forth in 852.219–74. Any work that a similarly situated certified SDVOSB/VOSB subcontractor further subcontracts will count towards the 50% subcontract amount that cannot be exceeded. Other direct costs may be excluded to the extent they are not the principal purpose of the acquisition and small business concerns do not provide the service as set forth in 13 CFR 125.6.

(ii) [x] General construction. In the case of a contract for general construction, the contractor will not pay more than 85% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219–73 or certified VOSBs listed in the SBA certification database as set forth in 852.219–74. Any work that a similarly situated certified SDVOSB/VOSB subcontractor further subcontracts will count towards the 85% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

(iii) [] Special trade construction contractors. In the case of a contract for special trade contractors, the contractor will not pay more than 75% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219–73 or certified VOSBs listed in the SBA certification database as set forth in 852.219–74. Any work that a similarly situated certified SDVOSB/VOSB subcontractor further subcontracts will count towards the 75% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

(2) The offeror acknowledges that this certification concerns a matter within the jurisdiction of an Agency of the United States. The offeror further acknowledges that this certification is subject to Title 18, United States Code, Section 1001, and, as such, a false, fictitious, or fraudulent certification may render the offeror subject to criminal, civil, or administrative penalties, including prosecution.

(3) If VA determines that an SDVOSB/ VOSB awarded a contract pursuant to 38 U.S.C. 8127 did not act in good faith, such SDVOSB/VOSB shall be subject to any or all of the following:

(i) Referral to the VA Suspension and Debarment Committee;

(ii) A fine under section 16(g)(1) of the Small Business Act (15 U.S.C. 645(g)(1)); and

(iii) Prosecution for violating 18 U.S.C. 1001.

(b) The offeror represents and understands that by submission of its offer and award of a contract it may be required to provide copies of documents or records to VA that VA may review to determine whether the offeror complied with the limitations on subcontracting requirement specified in the contract. Contracting officers may, at their discretion, require the contractor to demonstrate its compliance with the limitations on subcontracting at any time during performance and upon completion of a contract if the information regarding such compliance is not already available to the contracting officer. Evidence of compliance includes, but is not limited to, invoices, copies of subcontracts, or a list of the value of tasks performed.

(c) The offeror further agrees to cooperate fully and make available any documents or records as may be required to enable VA to determine compliance with the limitations on subcontracting requirement. The offeror understands that failure to provide documents as requested by VA may result in remedial action as the Government deems appropriate.

(d) Offeror completed certification/fill-in required. The formal certification must be completed, signed and returned with the offeror’s bid, quotation, or proposal. The Government will not consider offers for award from offerors that do not provide the certification, and all such responses will be deemed ineligible for evaluation and award.

Certification I hereby certify that if awarded the contract, [insert name of offeror] will comply with the limitations on subcontracting specified in this clause and in the resultant contract. I further certify that I am authorized to execute this certification on behalf of [insert name of offeror].

Printed Name of Signee: ___________ Printed Title of Signee: _____________ Signature: ____________ Date: ______________ Company Name and Address: _______________

CONSTRUCTION CONTRACT BONDS CHECKLIST

Solicitation/Contract Number: _________________________________________________ Contractor: __________________________________________________________________ Project Title: _________________________________________________________________ Project Location: ______________________________________________________________ Review each requirement for the corresponding bonds in the columns below. Indicate acceptability for each requirement. File the completed checklist in the solicitation action briefcase file in eCMS with the S16 meta-tag.

Types of Bonds:

Bid Bond = SF 24 Performance Bond = SF 25 Payment Bond = SF 25-A Acceptability:

Yes = Acceptable No = Not Acceptable N/A = Not Applicable

1. Bond must be executed on correct & current form (SF 24, SF 25, SF 25-A).

2. Date of execution entered on bond

A. Bid Bond (SF 24) date not later than the bid opening date

B. Performance Bond (SF 25) date not prior to date of contract (SF 1442)

C. Payment Bond (SF 25-A) date not prior to date of contract (SF 1442)

3. Name of Principal must be entered

4. Name of Principal identical with name on bid and/or contract

5. Type of organization space completed. If a corporation, the state of incorporation must be entered.

6. Corporate Surety

A. Name of Surety and state in which Surety is incorporated

B. Surety listed on current list of the Treasury's Listing of approved Sureties for the appropriate amount (FAR 28.202). Attach applicable data from the Treasury Department Circular 570.

7. 7. Individual Sureties (2 or more)

A. Contractor complies with FAR 28.203

B. SF 28 – Must include an Affidavit of Individual Surety, and be executed correctly by each Surety and submitted with bonds

Types of Bonds:

Bid Bond = SF 24 Performance Bond = SF 25 Payment Bond = SF 25-A Acceptability:

Yes = Acceptable No = Not Acceptable N/A = Not Applicable

8. Penal Sum is in sufficient amount. The Penal Sum is in agreement with bond requirements.

9. 9. Date of bid or contract must be entered.

10. Bid or contract number must be entered (entry identical with number on bid or contract).

11. 11. Principal Signatures

A. Individual - Signature identical to that on bid

B. Partnership - Signature of Partner

C. Corporation - Signature of Officer or Agent

D. Corporation - The Seal or Scroll, stamped must be impressed or affixed

12. 12. Name and address of Surety must be entered in the appropriate space.

13. 13. Surety Signatures

A. Bond signed for Surety Company

B. Power of Attorney by Surety giving authority to the Agent to execute bonds in the appropriate dollar amount.

14. Corporate Seal of the Surety must be added to the bond (raised/stamped/electronic). See class deviation issued 5/12/2020.

15. Rate and amount of the Premium entered (Entry is not required on the Bid Bond SF 24 or the Payment Bond SF 25-A).

16. Erasures, corrections, or other material alterations, if any, must be initialed by each person signing the bond.

17. Bond disposition – File accepted copies in the eCMS contract file (bid bond in pre-award file (S16 meta-tag); performance and payment bonds in post-award file (C06 meta-tag)).

Signature Authority: The acceptability of the bonds has been verified. The bonds meet the requirements and have been determined acceptable for the construction project.

Special Notes regarding FAR 52.229-3: Federal, State and Local Taxes:

Offerors are hereby notified that under 36 Maine Revised Statutes Annotated §1760-C, no tax on sales, storage or use may be collected upon or in connection with tangible personal property that is to be physically incorporated in, and become a permanent part of, real property for sale to the Federal Government, except as otherwise provided by Section §1760-C.

Therefore, the contractor’s purchase of such tangible personal property within Maine that is to be physically incorporated in, and become a permanent part of, real property belonging to the U.S. Department of Veterans Affairs (VA) is subject to the exemption from Maine’s state sales and use tax. To take advantage of the tax exemption the successful offeror under this solicitation must complete Form ST-A-119 – Contractor’s Exempt Purchase Certificate when it purchases construction materials for this contract and keep on file as required by the state of Maine tax laws.

Notwithstanding FAR 52.229-3, all bids received in response to this solicitation are presumed to reflect this tax exemption and therefore should not include state of Maine sales and use tax on sales of materials for incorporation into VA real estate under this contract.

Special Notes regarding System for Award Management (SAM):

System updates may lag policy updates. The SAM may continue to require entities to complete representations and certifications based on provisions that are not included in this solicitation. Examples include 52.222-25, Affirmative Action Compliance, and paragraph (d) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services. Contracting officers will not consider these representations when making award decisions or enforcing requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

Special Notes regarding FAR 52.232-18 Availability of Funds:

Project 402-23-794 Modernize Campus Corridors is subject to availability of funds in accordance with 52.232-18 to the RFP.

LIST OF ATTACHMENTS:

See attached document: Construction SOW.

See attached document: 402-23-794 Togus Modernize Campus Corridors - Final Specifications.

See attached document: 402-23-794 Togus Modernize Campus Corridors - Final Bid Drawings.

See attached document: 402-23-794 Modernize Campus Corridors - ICRA.

See attached document: PCRA.

See attached document: SOW Attachment - Seasonal Influenza with Vaccines.

See attached document: SOW Attachment - Security Badge form.

See attached document: SOW Attachment - Togus Campus Map.

See attached document: Itemized Cost Breakdown.

See attached document: ME20260009 WR Determination.