Phelps County Contract Summary

This is a Request for Proposals (RFP) document from Phelps County, Missouri, seeking architectural and engineering services for the design and construction administration of a new county courthouse facility. The project encompasses the complete design phase, including schematic design, design development, and construction documents, along with full construction administration services from project commencement through final completion and closeout. The county anticipates a total project budget of approximately $15-20 million for the new courthouse construction. Proposals were due by January 31, 2024, with a mandatory pre-proposal meeting scheduled to allow bidders to tour the existing courthouse and understand project requirements. The contract term includes the design phase (estimated 12-18 months) followed by construction administration services throughout the construction period, with potential extensions based on project needs and change orders.

Pricing for this engagement is on a lump-sum basis for design services with additional compensation for construction administration services calculated either as a percentage of construction costs or on a time-and-materials basis as negotiated. The county has identified this as a significant capital project with funding anticipated through county bonds and potentially state or federal grants. Proposers must demonstrate relevant experience with courthouse projects of similar scope and complexity, provide detailed qualifications of the project team, and submit references from comparable public sector projects. Insurance requirements, bonding, and compliance with Missouri licensing regulations for architects and engineers are mandatory. The successful firm will be required to work collaboratively with county staff, the project steering committee, and construction contractors to ensure the new facility meets the county's operational needs and complies with all applicable building codes and accessibility standards.