3-BID-FRM-216 Change of MWBE Subcontractor Form.pdf

This is a Change of M/WBE Subcontractor Form (BID-FRM-216) issued by the City of Dallas Small Business Center - Business Inclusion and Development. The form is used by prime contractors to request approval for changes to their Minority/Women Business Enterprise (M/WBE) subcontractors on city contracts. The form requires documentation of the prime contractor's information, project details, current subcontractor certification number, and the specific scope of work affected. Contractors must indicate the reason for the subcontractor change by selecting from predefined categories, including increases or decreases in scope of work, poor performance, inability or unwillingness to perform, lack of equipment or workforce, or other circumstances. The form captures the original subcontract amount and percentage of total contract value, along with the revised amount and net financial effect of the change.

The form mandates that prime contractors email the completed change request to the City of Dallas Small Business Center staff and project manager prior to executing any changes. The instructions emphasize that failure to obtain prior written approval for subcontractor changes could result in contract termination, sanctions against the prime contractor, and ineligibility for future City of Dallas contracts. The form requires documentation of when the affected subcontractor was notified of the change and the identity of the representative who provided notification, ensuring transparency and adherence to contractual obligations regarding M/WBE participation requirements.