13-BEH-FRM-607.SAW.pdf

Dallas Regional Inclusive Vendor Enterprise SBE Good Faith Effort Documentation Form

BEH-FRM-607.SAW

BEH-FRM-607.SAW Revision Date: 2026.03.01 Page 1 of 5

Prime Vendor Information Prime Vendor Name:

Solicitation Title:

Solicitation Number:

Good Faith Effort (GFE) documentation is required only if a respondent does not meet the contract-specific SBE goal or when specifically requested by the City of Dallas for compliance review. This form is not required from respondents who meet or exceed the SBE goal at time of submission unless otherwise directed by the City.

Prime Attestations (check all that apply):

We evaluated commercially reasonable subcontracting opportunities consistent with DRIVE policy and did not artificially consolidate or restrict scopes of work. ☐

We did not artificially limit or withhold subcontracting opportunities in order to increase SBE prime self-performance. (If applicable) ☐

We verified that every SBE contacted holds active certification in the NAICS code for the scope of work for which they were contacted. ☐

We understand that only SBE firms performing under a Commercially Useful Function (CUF) may be counted toward the SBE goal. ☐

Identification & Segmentation of Subcontracting Opportunities

The DRIVE Policy requires respondents to evaluate commercially reasonable subcontracting opportunities and segment work into economically feasible packages consistent with market availability and the contract-specific SBE goal.

A. Describe how your firm identified subcontracting opportunities:

B. Describe how scopes were segmented into economically feasible subcontracting packages:

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C. Attach or summarize applicable portions of your SBE Team Make-Up and Trade Summary information.

Outreach to SBE’s: Notice and Response Window

Respondents must demonstrate intentional, timely, and adequate outreach to available SBEs.

A. Minimum Response Window

We provided at least 7 business days for SBEs to respond to our request for quotes.

(If fewer than 7 days, explanation required.) ☐

Explanation:

B. Information Provided

We provided SBEs with complete and accurate plans/specifications

We provided written notice detailing scopes, deadlines, and points of contact

We responded to SBE inquiries or requests for clarification

C. Documentation Required

Attach proof of outreach, such as:

• Email notices with timestamps

• Call logs (date/time)

• Screenshots or distribution lists

• Copies of bid solicitation requests

• Date range of outreach activity (first notice through final follow-up)

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SBE Response & Quote Evaluation

List all SBEs contacted for this solicitation and describe the outcome. (Add additional pages as needed.)

SBE Firm Work Element

Date Contacted Quote Received (Y/N)

Quote Amount

Reason Selected / Not Selected Reason No Quote Received (if applicable)

Other Response Provided

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If an SBE quote was rejected due to cost, indicate percentage difference from selected quote:

If SBE(s) not selected, provide justification:

(Examples: did not meet scope, materially higher cost, incomplete quote.)

Assistance Provided to SBE’s

Respondents must demonstrate efforts to support SBEs in competing for subcontracting opportunities.

Check all that apply:

Provided bonding or insurance guidance ☐ Provided clarification of plans or specifications ☐ Offered flexible scheduling or phased work ☐ Assisted with supplier or material sourcing ☐ Broke out work into smaller components to increase opportunity ☐ Other: ☐

Provide narrative summary:

Summary of Good Faith Efforts

Provide a brief summary explaining the proposed SBE participation percentage and how it compares to the contract-specific SBE goal.

If the goal is not met, describe the specific impediments encountered despite genuine outreach:

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Certification

I certify that:

• The information provided in this Good Faith Effort Form is true and correct;

• Our firm did not artificially reduce subcontracting opportunities;

• All SBEs listed were contacted for scopes matching their certified NAICS codes;

• All work proposed for SBE participation will be performed under a CUF; and

• Documentation attached is accurate and complete.

We understand that Good Faith Efforts and SBE participation commitments are subject to monitoring and compliance review throughout the life of the contract.

Officer Signature:

Printed Name:

Title:

Date: