3-9. REQUIRED OEV FORMS ITB MWBE Forms Updated 10.06.22.docx

MINORITY AND WOMEN BUSINESS ENTERPRISE (MWBE) PARTICIPATION PLAN

RESPONDENT:

SOLICITATION NUMBER: DATE:

All Respondents, including Minority Business Enterprise (MBE) firms and Women Business Enterprise (WBE) firms, must complete and submit this MWBE Participation Plan with their responses to be deemed responsive to the MWBE Section of this solicitation.

For MWBE participation in Leon County Government, City of Tallahassee, and Blueprint Intergovernmental Agency projects, certified MBE and WBE firms are certified by the Office of Economic Vitality Minority, Women, and Small Business Enterprise (MWSBE) Division. MBE and WBE firms that have their primary business location in Leon, Gadsden, Wakulla, or Jefferson County and that are certified by the Florida Department of Management Services Office of Supplier Diversity also qualify for MWBE participation.

To remain responsive, Respondents must utilize certified MBE and/or WBE firms to fulfill the project specific goal(s). The project specific goal(s) for this solicitation are specified in Section 1.4 (City of Tallahassee and Blueprint solicitations) or in the Minority, Women, and Small Business Enterprise (MWSBE) Overview (Leon County Government solicitations). Respondents that do not meet or exceed the project specific goals must complete the Good Faith Effort Documentation Form to remain responsive, even if they meet a portion of the project specific goal(s).

All necessary MWBE information should be included on the MWBE Forms.

SECTION 1 – MWBE Participation

Complete the following tables for the base bid and any alternates, if applicable. Corresponding Respondent and Team Summary Tables should support the totals in the base bid/alternates. The Total Percentage is calculated by dividing the Total Dollar Amount of Certified Firm Participation by the Total Project Amount. The Certified MBE Firm Participation Total Dollar Amount will correspond to the sum of all dollars spent with Certified MBE Firms listed in the corresponding Respondent and Team Summary Table. The Certified WBE Firm Participation Total Dollar Amount will correspond to the sum of all dollars spent with Certified WBE Firms listed in the corresponding Respondent and Team Summary Table. Round to the nearest whole dollar.

Base Bid

BASE BID

(Firm Participation ÷ Total Project Amount)

Total Project Amount

100%

Certified MBE Firm Participation

Certified WBE Firm

BASE BID RESPONDENT AND TEAM SUMMARY

Firm Name (Prime and Subcontractor(s) or Subconsultant(s))

Vendor Phone & Email

Potential Scope of Work

Estimated Percentage of Services

Indicate the Category that Best Describes Each Firm Listed

Non-

MWBE

TOTAL

MINORITY AND WOMEN BUSINESS ENTERPRISE (MWBE) PARTICIPATION PLAN

Alternate 1

ALTERNATE 1

(Firm Participation ÷ Total Project Amount)

Total Project Amount

Certified MBE Firm

Certified WBE Firm

ALTERNATE 1 RESPONDENT AND TEAM SUMMARY

Firm Name (Prime and Subcontractor(s) or Subconsultant(s))

Indicate the Category that Best Describes

Non-

Alternate 2

ALTERNATE 2

(Firm Participation ÷ Total Project Amount)

Total Project Amount

Certified MBE Firm

Certified WBE Firm

ALTERNATE 2 RESPONDENT AND TEAM SUMMARY

Firm Name (Prime and Subcontractor(s) or Subconsultant(s))

Indicate the Category that Best Describes

Non-

ACKNOWLEDGEMENT I hereby certify, as Respondent to this Solicitation, that the information provided herein is true and correct. I affirm that I have authority to bind Respondent to contractual agreements.

Respondent has communicated with the subcontractors and subconsultants identified herein, and those subcontractors and subconsultants understand that Respondent intends to utilize them on this project, if awarded. Respondent agrees that bad faith or dishonesty in the information provided on this MWBE Participation Plan Form is a violation of MWSBE Policy Section VIII.G. If awarded, Respondent agrees to utilize the firms identified herein, to endeavor to pay those firms the amounts identified herein to meet the project specific goals for this solicitation, to monitor the work of the firms, to provide subcontractor or subconsultant payment information to the MWSBE Division, and to abide by the MWSBE Policy.

Name of Respondent Title of Signatory

Signature Date

Print Name

GOOD FAITH EFFORT DOCUMENTATION FORM

RESPONDENT:

SOLICITATION NUMBER: DATE:

PROJECT TITLE:

When Respondent will not commit to meeting the project specific goals identified in the solicitation, Respondent must complete this Good Faith Documentation Effort Form. Failure to do so may result in the response being deemed non - responsive and rendering Respondent ineligible for award.

The list of acceptable Good Faith Effort documentation complies with the Minority, Women, and Small Business Enterprise Policy adopted by the Blueprint Intergovernmental Agency, City of Tallahassee, and Leon County Government. Respondent can demonstrate Good Faith Effort to secure MBE and WBE participation by completing this Form and providing documentation of the activities on the list.

Documentation of each of the following activities is necessary to receive credit for the Good Faith Effort Activity. A minimum of five (5) activities with documentation are necessary to establish Good Faith Effort. Failure to provide documentation of all activities completed by Respondent at the time of submission may result in Respondent being deemed non-responsive to the solicitation.

Please check the appropriate boxes that apply to your good faith activities and provide acceptable documentation as an attachment to this Form. Documentation should be marked with the attachment number identified in the Good Faith Effort Activity Chart on page 2. To document Good Faith Effort Activities 4, 6, 7, 8, 9, and 10, please complete the Good Faith Effort Spreadsheet, available as part of this solicitation, and include the Sound Business Reason Form in Attachment 3 to this form. Please provide documentation supporting the information in the Good Faith Effort Spreadsheet as exhibits to the Good Faith Effort Spreadsheet. If you are unsure what documentation is acceptable to support your Good Faith Eff ort Activity, descriptions of acceptable documentation are available at the end of this form.

Yes No

1. Attendance at a pre-bid or pre-proposal meeting.

NONE

Yes No

2. Copies of written correspondence sent to the MWSBE Division no later than fifteen (15) business days before the solicitation response deadline seeking help in identifying firms available to meet the project specific goals.

Yes

3. Copies of advertisements placed by the respondent in the local newspaper and minority publications in the Market Area announcing the project and seeking MBE or WBE participation.

Yes

4. Copies of written correspondence sent to a certified MBE or WBE firm.

Yes

5. Documentation that the respondent selected economically feasible portions of work to be performed by MBE and/or WBE firms, including, where appropriate, breaking down contracts or combining elements of work into economically feasible units.

Yes

6. Documentation that the respondent negotiated in good faith with interested MBE and/or WBE firms and did not reject any interested MBE and/or WBE firms without sound business reasons.

Yes

7. Documentation that the respondent reviewed all quotations received from MBE and/or WBE firms, and for those quotations not accepted, an explanation of why the MBE and/or WBE will not be used during the course of the contract.

Yes

8. Documentation detailing respondent’s effort to contact MBE and/or WBE firms who provide the services needed for the solicitation and indicating that the respondent provided ample time for potential MBE and/or WBE firms to respond, including a chart outlining the methods of contact and schedule or time frame in which respondent conducted its good faith effort.

Yes

9. Documentation that the respondent offered to provide interested MBE and/or WBE firms with assistance in reviewing the solicitation plans and specifications at no charge to the MBE and/or WBE firms.

Yes

10. Documentation of follow-up telephone calls with potential MBE and/or WBE firms encouraging their participation.

ACKNOWLEDGEMENT

I hereby certify that, as Respondent to this Solicitation, that the information provided herein is true and correct. I aver that I have authority to bind Respondent to contractual agreements.

Respondent certifies that Respondent completed Good Faith Effort activities to identify MBE and/or WBE firms to participate in the project advertised in this solicitation. Respondent has communicated with the subcontractors and subconsultants identified h erein. Nevertheless, Respondent was unable to commit to meeting or exceeding the project specific goal identified for MBE and/or WBE participation in this solicitation. Where Respondent contacted MBE and/or WBE firms, those firms were unavailable, unable, or otherwise unacceptable for sound business reasons to perform the work necessary for the project. Respondent has included documentation of all Good Faith Effort activities in attachments 1 through 5 to this Form. Respondent further avers that all information submitted in this Form and associated documentation is true, correct, and, in the case of documented correspondence, has not been altered from its original form.

Respondent agrees that bad faith or dishonesty in the information provided on this Good Faith Effort Form is a violation of MWSBE Policy Section VIII.G. If awarded, Respondent agrees to continue to negotiate with the firms identified herein and to endeavor to meet the project specific goals for this solicitation, to monitor the work of its subcontractor or subconsultant firms, to provide subcontractor or subconsultant payment information to the MWSBE Division, and to abide by the MWSBE Policy.

Name of Respondent Title of Signatory

Signature Date

Print Name

ATTACHMENT 3 SOUND BUSINESS REASON FORM

RESPONDENT: SOLICITATION NUMBER:

DATE: PROJECT TITLE:

Complete the Good Faith Effort Spreadsheet. Include as exhibits to the spreadsheet documentation supporting the information in the Good Faith Effort Spreadsheet. This Sound Business Reason Form and the Good Faith Effort Spreadsheet correspond to Good Faith Effort Activities 4, 6, 7, 8, 9, and 10, and should be included as part of Attachment 3 to the Good Faith Effort Documentation Form.

The MBE and/or WBE Firms contacted and identified in the Good Faith Effort Spreadsheet are not suitable to perform the work for the following sound business reasons. Price alone does not constitute a sound business reason unless the respondent can demonstrate that no reasonable price can be obtained from an MBE and/or WBE firm. This information is necessary to demonstrate Good Faith Effort Activity 6.

SAMPLE

Complete the Good Faith Effort Spreadsheet. Include as exhibits to the spreadsheet documentation supporting the information in the Good Faith Effort Spreadsheet. This Form and the Good Faith Effort Spreadsheet correspond to Good Faith Effort Activities 4, 6, 7, 8, 9, and 10. Good Faith Effort Spreadsheets longer than 1 page are acceptable.

Good Faith Effort Activity #

Subcontract or Name

Email Address

Telephone Number

Scope of Work

Contact Person

Classification

(MBE/WBE)

QUOTE RECEIVED

Type of Contact, Date, Comments Other Comments or Explanations

Exhibit

4, 8, 9, 10

Painting Contractors, Inc.

painters @paint.co m

111-222-

Painting

Mr. Painter

☒ MBE

☐ WBE

☐Yes ☒No Emailed ITB on 3-15-19 Emailed meeting information 3-19- Called on 3/20/19 at 2:30 p.m.; left message Emailed reminder about bid 4/1/19 Received bid 4-4-

***If bid/quote received, but not utilized, provide explanation as to why on Attachment 3.***

4, 8, 9, 10

Landscaping 4U yards@la ndscapin g4U.com

123-345-

Landscap ing/Sod

Susie Sunflow er

☐ MBE

☒ WBE

☒Yes ☐No Emailed ITB on 3-15-19 Emailed meeting information 3-19- Called on 3/20/19 at 2:30 p.m.; left message Emailed reminder about bid 4/1/19 Called on 4/3/19;

not interested at this time No bid received 4-4-20

During phone call on 4/3/19 vendor indicated that they were busy and could not work on this project during the timeframe.

☐ MBE

☐Yes

☐ MBE

☐Yes

ATTACHMENT 3 GOOD FAITH EFFORT SPREADSHEET

Good Faith Effort Activity #

Subcontract or Name

Email Address

Telephone Number

Scope of Work

Contact Person

Classification

(MBE/WBE)

QUOTE RECEIVED

Type of Contact, Date, Comments Other Comments or Explanations

Exhibit

☐ MBE

☐Yes

☐ MBE

☐Yes

☐ MBE

☐Yes

☐ MBE

☐Yes

☐ MBE

☐Yes

☐ MBE

☐Yes

☐ MBE

☐Yes

☐ MBE

☐Yes

☐ MBE

☐Yes

☐ MBE

☐Yes

☐ MBE

☐Yes

☐ MBE

☐Yes

☐ MBE

☐Yes

☐ MBE

☐Yes

ACCEPTABLE GOOD FAITH EFFORT DOCUMENTATION

1. Attendance at a pre-bid or pre-proposal meeting.

Verified by MWSBE Division based on the signature of firm representative on the meeting sign in sheet.

2. Copies of written correspondence sent to the MWSBE Division no later than fifteen (15) business days before the solicitation response deadline seeking help in identifying firms available to meet the project specific goals.

Respondent should include documentation of correspondence with the MWSBE Division as Attachment 1 to the Good Faith Effort Form. Any of the following documents are acceptable documentation.

i. Physical mail with postmark sent to the correct MWSBE Division address.

ii. Electronic mail sent to the correct MWSBE Division address.

3. Copies of advertisements placed by the Respondent in the local newspaper and minority publications in the Market Area announcing the project and seeking MBE or WBE participation.

Respondent should include documentation of advertisement as Attachment 2 to the Good Faith Effort Form. Any of the following documents are acceptable documentation.

i. Email from publication confirming purchase of the advertisement, including the date of publication. ii. Advertisement as printed in the publication, including the date of publication.

iii. Notarized Proof of Publication.

4. Copies of written correspondence sent to a certified MBE or WBE firm. The correspondence should include: 1) the specific work the contractor intends to subcontract; 2) that interest in participation by the MWBE firm on the contract is being solicited; and 3) how to obtain information for the review and inspection of contract plans and specifications.

Respondent should provide documentation of correspondence with MBE or WBE firms in Attachment 3 to the Good Faith Effort Form.

5. Documentation that the respondent selected economically feasible portions of work to be performed by MBE and/or WBE firms, including, where appropriate, breaking down contracts or combining elements of work into economically feasible units. (The ability of the Respondent to perform the work with its own work force will not in itself excuse a contractor from making positive efforts to meet contract goals).

Respondent should include documentation of selecting economically feasible portions of the work as Attachment 4 to the Good Faith Effort Form.

Any of the following documents are acceptable documentation.

i. Cost estimates, including a selection of portions of the work to be performed by MBE and/or WBE firms. ii. Analysis generated by a project or cost estimator.

6. Documentation that the respondent negotiated in good faith with interested MBE and/or WBE firms and did not reject any interested MBE and/or WBE firms without sound business reasons. Price alone does not constitute a sound business reason unless the respondent can demonstrate that no reasonable price can be obtained from an MBE and/or WBE firm.

Respondent should provide documentation of good faith negotiation with MBE or WBE firms in Attachment 3 to this Form.

7. Documentation that the respondent reviewed all quotations received from MBE and/or WBE firms, and for those quotations not accepted, an explanation of why the MBE and/or WBE will not be used during the course of the contract. (Receipt of a lower quotation from a non-MWBE firm will not in itself excuse a contractor's failure to meet contract goals).

Respondent should provide documentation that it reviewed all quotations received from MBE and/or WBE firms in Attachment 3 to the Good Faith Effort Form.

8. Documentation detailing respondent’s effort to contact MBE and/or WBE firms who provide the services needed for the solicitation and indicating that the respondent provided ample time for potential MBE and/or WBE firms to respond, including a chart outlining the methods of contact and schedule or time frame in which respondent conducted its good faith effort.

Respondent should provide documentation of effort to contact MBE and/or WBE firms with ample time to respond in Attachment 3 to the Good Faith Effort Form.

9. Documentation that the respondent offered to provide interested MBE and/or WBE firms with assistance in reviewing the solicitation plans and specifications at no charge to the MBE and/or WBE firms.

Respondent should provide documentation that it offered to provide MBE and/or WBE firms with assistance in reviewing the solicitation at no charge in Attachment 3 to the Good Faith Effort Form.

10. Documentation of follow-up telephone calls with potential MBE and/or WBE firms encouraging their participation.

Respondent should provide documentation of follow up calls with potential MBE and/or WBE firms in Attachment 3 to the Good Faith Effort Form.