260125_Chapter_1C_-_Wellness_Cost_Proposal-RETURN_WITH_BID.xlsx
XLSX spreadsheet 35 KB Posted
- Solicitation number
- 260125
- Issued by
- Pima County, Tucson City, Arizona
About this file
This document is a Wellness Cost Proposal for RFP #260125 involving the City of Albuquerque and City of Tucson, covering wellness administration services for a five-year contract period from July 1, 2026 to July 1, 2031. The proposal requires vendors to complete a comprehensive Excel workbook detailing annualized and per-employee-per-month (PEPM) costs for wellness services, including implementation costs, biometric screening administration, on-site flu/COVID vaccine administration, health risk assessments, account management, health coaching, online member access, incentive tracking, reporting, and mobile mammography services.
The pricing document includes mandatory and optional service pricing sections, with performance guarantees that outline specific metrics vendors must meet, such as call/email return timeliness, member satisfaction survey results (90% satisfaction rate), implementation readiness, personal health assessment survey completion (80% workforce participation), smoking cessation program engagement (25% active participation, 20% quit rate), BMI reduction for targeted populations, and cancer screening improvement targets. The proposal emphasizes multi-year rate pricing and rate caps, with potential financial penalties for vendors who fail to meet specified performance standards. Vendors are required to submit electronic Excel copies and maintain the original document structure without alterations.
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Text version
Instructions Exhibit Instructions to Vendors
When completing the exhibits in the Excel workbook, please follow the directions below:
| 1. Do not add or delete rows, columns or alter-pre-labeled text in the exhibits |
| 2. Electronic copies of these exhibits must be returned in Excel. Do not provide in a PDF format. The signed copies of your documents are required for the hardcopy binder only. |
| 3. Do not extract individual worksheets (exhibits) and submit as separate Excel workbooks in the electronic copy. If a sheet is required under a separate tab, make a copy. |
&"Aptos Narrow,Bold"&14RFP #260125 Attachment 1C - Wellness
&"-,Bold"&10&F&"-,Regular"&11 Page &P
Pricing Sheet for RFP
| City of Albuquerque |
| Wellness Cost Proposal |
This form must be completed in its entirety. Please do not alter, add or delete rows. Multi-year rates and rate caps will be considered more favorably. Failure to complete this form in its entirety may deem your submission as non-responsive.
| Services Proposal Pricing | |||||||
| ITEM | UOM | Type of Service Requested | 7/1/2026 - 6/30/2027 | 7/1/2027- 6/30/2028 | 7/1/2028 - 6/30/2029 | 7/1/2029- 6/30/2030 | 7/1/2030-7/1/3031 |
| 1 | EA | Annualized Cost or PEPM for Wellness Administration | |||||
| 1 | EA | Implementation Cost or PEPM | |||||
| TOTAL COST | |||||||
| Services Included in Above Proposal Pricing | |||||||
| ITEM | UOM | YES or NO | YES or NO | YES or NO | YES or NO | YES or NO | |
| 1 | EA | Biometric Screening Administration | |||||
| 2 | EA | On-site Flue/COVID Vaccine Administration | |||||
| 3 | EA | Health Risk Assessment | |||||
| 4 | EA | Comprehensive Account Management & Mtg Attendance | |||||
| 5 | EA | Health Coaching | |||||
| 6 | EA | Online Member Access & Incentive Tracking System | |||||
| 7 | EA | Reporting | |||||
| 8 | EA | Mobile Mammography | |||||
| TOTAL COST |
| Services Proposal Pricing: Optional Services | |||||||
| ITEM | UOM | Type of Service Requested | Cost of Service | Cost of Service | Cost of Service | Cost of Service | Cost of Service |
| 1 | EA | ||||||
| 2 | EA |
| Cost of Additional Services: | ||||||
| ITEM | DESCRIPTION | Cost of Service | Cost of Service | Cost of Service | Cost of Service | Cost of Service |
| 1 | ||||||
| 2 | ||||||
| TOTAL |
| Credits: | ||||||
| ITEM | DESCRIPTION | TOTAL | TOTAL | TOTAL | TOTAL | TOTAL |
| 1 | One Time/Implementation Credit | |||||
| 2 | Annual Credits (Wellness, Communication, Technology) | |||||
| 3 | Fees at Risk (Performance Guarantees) | |||||
| TOTAL |
&"Aptos Narrow,Bold"&14RFP #260125 Attachment 1C - Wellness
Performance Guarantees
| City of Tucson |
| WELLNESS COST PROPOSAL - PERFORMANCE GUARANTEES |
For the following categories, provide the performance standard you are willing to offer, the financial penalty (maximum dollar amount or % of administrative fees) you will agree to pay if the standard is not met, and the method of measuring the penalty.
| PERFORMANCE GUARANTEES | MEASUREMENT FREQUENCY | TARGET | VENDOR RESPONSE |
| 1. Contractor Call (or e-mail) Return Timeliness | Quarterly | No more than 2 missed response in the timeframe. | |
| a. Contractor returns the City of Tucson’s and/or their designated consultant’s calls (or e-mails) within 3 business days (even if the answer is “I am working on it”). | |||
| 2. Member Satisfaction Survey | Annual | Contractor will obtain at least a 90% satisfaction rate on the survey. | |
| a. Contractor will develop and conduct a City specific member satisfaction survey. | |||
| 3. Implementation | One Time | Pass or Fail | |
| a. Contractor shall perform comprehensive system testing and quality assurance checks prior to the implementation date of July 1, 2026. Contractor shall report the results to the City no later than May 1, 2026. Meeting these milestones shall be provided at no additional cost to the City. | |||
| 4. Personal Health Assessment Survey Completion rate | 80% of workforce completed PHA | ||
| 5. Smoking Cessation: |
- Engagement rates
- Quit rates No less than 25% of smokers actively engaged in program 20% or greater quite rate after 6 months
| 6. Reduction in BMI for targeted obese participants | At least 5% reduction in BMI for target population after 12 months |
| 6. Cancer Screenings | Improve percentage by no less than 10% per year over current levels for age appropriate members |
| Ø % of targeted enrollees obtaining breast cancer screening | |
| Ø % of targeted enrollees obtaining colonoscopy |
&"Aptos Narrow,Bold"&14RFP #260125 Attachment 1C - Wellness image1.png
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