260125_Chapter_1C_-_Wellness_Cost_Proposal-RETURN_WITH_BID.xlsx

XLSX spreadsheet 35 KB Posted

Attached to
Medical/Telehealth/Pharmacy, Wellness, Health Savings Account (HSA) and Health Reimbursement Arrangement (HRA) Administration, Dental, and Employee Assistance Program (EAP) Coverage
Solicitation number
260125
Issued by
Pima County, Tucson City, Arizona

About this file

This document is a Wellness Cost Proposal for RFP #260125 involving the City of Albuquerque and City of Tucson, covering wellness administration services for a five-year contract period from July 1, 2026 to July 1, 2031. The proposal requires vendors to complete a comprehensive Excel workbook detailing annualized and per-employee-per-month (PEPM) costs for wellness services, including implementation costs, biometric screening administration, on-site flu/COVID vaccine administration, health risk assessments, account management, health coaching, online member access, incentive tracking, reporting, and mobile mammography services.

The pricing document includes mandatory and optional service pricing sections, with performance guarantees that outline specific metrics vendors must meet, such as call/email return timeliness, member satisfaction survey results (90% satisfaction rate), implementation readiness, personal health assessment survey completion (80% workforce participation), smoking cessation program engagement (25% active participation, 20% quit rate), BMI reduction for targeted populations, and cancer screening improvement targets. The proposal emphasizes multi-year rate pricing and rate caps, with potential financial penalties for vendors who fail to meet specified performance standards. Vendors are required to submit electronic Excel copies and maintain the original document structure without alterations.

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Text version

Instructions Exhibit Instructions to Vendors

When completing the exhibits in the Excel workbook, please follow the directions below:

1. Do not add or delete rows, columns or alter-pre-labeled text in the exhibits
2. Electronic copies of these exhibits must be returned in Excel. Do not provide in a PDF format. The signed copies of your documents are required for the hardcopy binder only.
3. Do not extract individual worksheets (exhibits) and submit as separate Excel workbooks in the electronic copy. If a sheet is required under a separate tab, make a copy.

&"Aptos Narrow,Bold"&14RFP #260125 Attachment 1C - Wellness

&"-,Bold"&10&F&"-,Regular"&11 Page &P

Pricing Sheet for RFP

City of Albuquerque
Wellness Cost Proposal

This form must be completed in its entirety. Please do not alter, add or delete rows. Multi-year rates and rate caps will be considered more favorably. Failure to complete this form in its entirety may deem your submission as non-responsive.

Services Proposal Pricing
ITEMUOMType of Service Requested7/1/2026 - 6/30/20277/1/2027- 6/30/20287/1/2028 - 6/30/20297/1/2029- 6/30/20307/1/2030-7/1/3031
1EAAnnualized Cost or PEPM for Wellness Administration
1EAImplementation Cost or PEPM
TOTAL COST
Services Included in Above Proposal Pricing
ITEMUOMYES or NOYES or NOYES or NOYES or NOYES or NO
1EABiometric Screening Administration
2EAOn-site Flue/COVID Vaccine Administration
3EAHealth Risk Assessment
4EAComprehensive Account Management & Mtg Attendance
5EAHealth Coaching
6EAOnline Member Access & Incentive Tracking System
7EAReporting
8EAMobile Mammography
TOTAL COST
Services Proposal Pricing: Optional Services
ITEMUOMType of Service RequestedCost of ServiceCost of ServiceCost of ServiceCost of ServiceCost of Service
1EA
2EA
Cost of Additional Services:
ITEMDESCRIPTIONCost of ServiceCost of ServiceCost of ServiceCost of ServiceCost of Service
1
2
TOTAL
Credits:
ITEMDESCRIPTIONTOTALTOTALTOTALTOTALTOTAL
1One Time/Implementation Credit
2Annual Credits (Wellness, Communication, Technology)
3Fees at Risk (Performance Guarantees)
TOTAL

&"Aptos Narrow,Bold"&14RFP #260125 Attachment 1C - Wellness

Performance Guarantees

City of Tucson
WELLNESS COST PROPOSAL - PERFORMANCE GUARANTEES

For the following categories, provide the performance standard you are willing to offer, the financial penalty (maximum dollar amount or % of administrative fees) you will agree to pay if the standard is not met, and the method of measuring the penalty.

PERFORMANCE GUARANTEESMEASUREMENT FREQUENCYTARGETVENDOR RESPONSE
1. Contractor Call (or e-mail) Return TimelinessQuarterlyNo more than 2 missed response in the timeframe.
a. Contractor returns the City of Tucson’s and/or their designated consultant’s calls (or e-mails) within 3 business days (even if the answer is “I am working on it”).
2. Member Satisfaction SurveyAnnualContractor will obtain at least a 90% satisfaction rate on the survey.
a. Contractor will develop and conduct a City specific member satisfaction survey.
3. ImplementationOne TimePass or Fail
a. Contractor shall perform comprehensive system testing and quality assurance checks prior to the implementation date of July 1, 2026. Contractor shall report the results to the City no later than May 1, 2026. Meeting these milestones shall be provided at no additional cost to the City.
4. Personal Health Assessment Survey Completion rate80% of workforce completed PHA
5. Smoking Cessation:

- Engagement rates

- Quit rates No less than 25% of smokers actively engaged in program 20% or greater quite rate after 6 months

6. Reduction in BMI for targeted obese participantsAt least 5% reduction in BMI for target population after 12 months
6. Cancer ScreeningsImprove percentage by no less than 10% per year over current levels for age appropriate members
Ø % of targeted enrollees obtaining breast cancer screening
Ø % of targeted enrollees obtaining colonoscopy

&"Aptos Narrow,Bold"&14RFP #260125 Attachment 1C - Wellness image1.png

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