City of Detroit Office of Contracting and Procurement (OCP)

Request for Proposal –DPD Oakman Renovation

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CITY OF DETROIT

OFFICE OF CONTRACTING AND PROCUREMENT

REQUEST FOR PROPOSALS

RFP NO. 542713

DPD Oakman Renovation

Buyer: Kelly Trammel

EVENT / ACTIVITY DUE DATE / TIME

ADVERTISEMENT DATE January 6, 2026

PRE-PROPOSAL

BIDWALK

Location: 1180 Oakman, Detroit, MI Building C (in the back)

January 22, 2026, at 2:00pm

QUESTIONS DUE January 27, 2026, by 3:00pm

All questions must be submitted online in the Supplier Portal as indicated in Section

3.3 of this RFP.

PROPOSAL DUE DATE * February 6, 2026 @ 3:00pm EST In the Supplier Portal as specified in Section 4.5 of this RFP.

* Respondents must register in EUNA Bonfire to download bid documents and submit bids. The City cannot guarantee the accuracy of any bid documents obtained from outside of EUNA, and bids submitted outside of EUNA Bonfire will not be accepted. Detailed resources about registering and bidding, including video tutorials and live, virtual office hours, are available at www.detroitmi.gov/suppliersupport.

Questions about the specifics of this RFP must be asked within the EUNA Bonfire Messages interface for the bid on or before the date and time indicated above. Questions asked via phone, email, and/or other means will not be answered.

Proposals must be uploaded in EUNA Bonfire on or prior to the date and time indicated above.

Late and/or emailed proposals will not be accepted.

https://detroit.bonfirehub.com/ http://www.detroitmi.gov/suppliersupport

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TABLE OF CONTENTS

Section 1. Project Summary and Background

1.1. PROJECT REQUEST

1.2. BACKGROUND/DESCRIPTION OF ENVIRONMENT

1.3. AWARD CLAUSE INCLUDING RENEWAL OPTIONS

Section 2. Statement of Work

2.1. SERVICES TO BE PERFORMED

2.2. OPERATIONAL INFORMATION

2.3. TECHNICAL INFORMATION

2.4. PAYMENT & PERFORMANCE BOND (Construction)

Section 3. Proposal Evaluation and Selection Process

3.1. MINIMUM QUALIFICATIONS

3.2. ADHERENCE TO TERMS OF PROPOSALS

3.3. QUESTION DEADLINE

3.4. EVALUATION CRITERIA

3.5. EVALUATION PROCEDURE

3.6. ORAL PRESENTATION/DEMONSTRATION

3.7. REJECTIONS, MODIFICATIONS, CANCELLATIONS

3.8. PROTESTS

Section 4. Required Proposal Content and Submission Process

4.1. ACCURACY AND COMPLETENESS OF INFORMATION

4.2. REQUIRED PROPOSAL CONTENT AND FORMAT

4.3. REQUIRED COST PROPOSAL

4.4. ECONOMY OF PREPARATION

4.5. SUBMITTAL INSTRUCTIONS

Section 5. General Conditions and Requirements for RFP

5.1. CONTRACT APPROVAL

5.2. PAYMENT

5.3. INVOICES

5.4. ASSIGNMENT

5.5. MODIFICATION OF SERVICES AFTER CONTRACT APPROVAL

5.6. NEWS RELEASE

5.7. MISCELLANEOUS

5.8. OFFICE OF INSPECTOR GENERAL

RFP Attachments List

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Section 1. Project Summary and Background

1.1. PROJECT REQUEST

The City of Detroit Office of Contracting and Procurement (OCP) on behalf of Construction and Demolition department requests proposals from qualified Respondents to render certain technical or professional services ("Services") as set forth in this RFP to provide design-build services for an office renovation at the City of Detroit’s Detroit Police Department (DPD) facility located at 1180 Oakman Blvd.

1.2. BACKGROUND/DESCRIPTION OF ENVIRONMENT

The Detroit Police Department (DPD) has recently acquired a facility located at 1180 Oakman Blvd. To align the site with current DPD operational requirements and bring the property up to the necessary standards, the City of Detroit’s Construction and Demolition Department (CDD) is soliciting proposals from qualified contractors to refurbish and renovate Building A and Building C, located at 1180 Oakman, totaling approximately 175,000 square feet.

CDD has already coordinated with DPD and completed a Design Development (DD) package previously. The selected awardee shall review, validate, and build upon these existing DD documents rather than restart the design process. The intent of this project is to advance the current design into fully coordinated Construction Documents that address DPD’s operational needs, technological requirements, and anticipated workstations and furniture layouts.

Building A:

The existing building is mainly occupied by DPD operations. The building is a masonry, concrete, and steel structure and consists of 2 levels:

• First floor - full footprint of 56,000 SF (area to be verified on site)

• Second floor – 28,750 SF (area to be verified on site)

Building C:

The existing building is occupied by DPD operations. The building is masonry, concrete, and has steel structures and consists of one level:

• First floor - full footprint of 14,200 SF (area to be verified on site)

1.3. AWARD CLAUSE INCLUDING RENEWAL OPTIONS

If a contract is awarded as a result of this RFP, it will be a City of Detroit Professional Services Contract (Attachment E). The term of the contract will be two years. Any renewal option exercised under this contract is effective only after the approval of the Detroit City Council and signed by the Chief Procurement Officer. The City anticipates one or multiple awards as a result of the RFP.

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Section 2. Statement of Work

2.1. SERVICES TO BE PERFORMED

The scope will require the selected awardee (Contractor) to be responsible for all aspects of this project as defined in this Scope of Work. This includes all labor, materials, equipment, and subcontractors to complete the project according to industry standards and practices. This project is intended to be a turn-key system.

Coordination and phasing with city staff will be required throughout the process as the facility may be partially occupied during construction. All sequencing and schedule of work must be approved in advance by the City of Detroit. A master Gantt schedule, approved by CDD will be required. The master schedule will require weekly updates to be issued using required throughout the project, all updates will show the start date of a task, percentage complete and the estimated completion date of each task.

Tasks for this project will be divided into two phases (I) Design and Preconstruction Phase;

and (II) Construction Phase.

The Awardee will be responsible for 100% complete construction documents for the following scope of work. The consultant is expected to coordinate the design and construction documents with the facilities division of CDD to ensure that the selection of furnishings, finishes and materials are durable and meet the CDD and DPD maintenance requirements. The selected consultant will support the City through the project life cycle and will be responsible for contract administration.

The scope includes refining and completing the design elements necessary to support staff functions, office configurations, and new furniture installations, ensuring the renovated spaces are functional, code-compliant, and aligned with current departmental standards.

Awardee will be 100% responsible for completing all project phases, assessments, permits, design and construction of the overall site and the 2 buildings intendent for the work (building A & building C)

PHASE 1: Assessment and Construction Documents During the Design and Preconstruction phase, the selected contractor will be responsible for providing designs to meet or exceed code and contract compliance. They will also provide a complete assessment of the existing systems and report to CDD the findings and recommendations. The contractor will be asked to find ways to minimize energy consumption, expenses, and maintenance where it’s best fit and within budget.

1.01 Assessment:

• The Contractor to complete a visual inspection and a walk-thru to assess the site and both buildings and prepare complete report for the status of the existing premises and services.

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• Provide a written technical report supported with photos along with risk assessment to the existing conditions and recommendation on the priority of works that need to be completed to support achieving the project goals.

• Complete an asbestos and lead survey.

• Conduct field investigation and review existing mechanical, fire alarms, fire suppression, plumbing, and electrical infrastructure as needed.

• Review and validate existing drawings and designs, incorporating them into the development of complete Construction Documents.

1.02 Construction Documents:

• Based on approved directions, prepare a complete set of construction documents that are required to obtain permits and to develop a Package for construction. To include Fire Alarm System, Fire Suppression, and MEP CD as needed for permitting, Room finishes schedules, basic floor plan for current space layout.

• Revise construction documents per City’s plan review comments as required.

• Revise construction documents per bid pricing to ensure project meets budget requirements.

• Furnish and submit required stamped and sealed construction documents for required government permits and approvals. Review Plan Review and permit application and calculated fees with CDD project Manager PRIOR to submission. Add CDD project manager as a plan review/ permit delegate, with all permissions in ELAPS on-line application. Submit and pay for plan review and permits.

• Conduct regular meetings with the City of Detroit to discuss and coordinate drawings progress.

• Provide support and guidance to the City of Detroit throughout the entire project.

• Provide any required drawings for the coordination of fixtures, furniture, and equipment to be furnished by others.

PHASE 2: Construction and Close-out

2.01 Construction:

During the Construction Phase, the contractor will implement the approved designs, providing all labor, materials, supervision, and other services that are necessary to accomplish the project. The tasks include, but are not limited to, selective demolition, carpentry, mechanical, electrical, plumbing, concrete work, security/fire systems work, fencing and secured gates. The major improvement tasks for this project consist of but are not limited to:

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Building A:

Demolition

• Selective demolition of existing walls, partitions, and other construction (approx. 30 LF, verify onsite).

• Remove existing 100A electrical distribution panel.

• Remove and discard existing furniture (as approved by Owner).

• Remove existing ductwork diffusers (where replaced).

Carpentry / Framing & Drywall

• Build new partition walls to create offices and break room as per design.

• Patch and repair adjacent finishes as required.

Fencing / Specialty Construction

• Supply & install approx. 300 ft of 8' high chain-link enclosure with 8'x4' single-swing gate.

• Provide all required accessories, support materials, and connections to existing structure and slab.

• Ensure compatibility with adjacent existing chain-link enclosure.

Flooring

• Prep and repair floor where walls were demoed.

Electrical

• Supply & install new single and dual power outlets as per approved design.

• Furnish & install approx. 150 workstation outlets and data ports (per approved drawings and verify count).

• Supply & install (2) new 200A, 3-phase, 42-circuit electrical panels.

• Supply & install (2) 75 KVA dry-type transformers (one per panel).

• Coordinate and install electrical connections for systems furniture during furniture install phase.

• Provide power for HVAC equipment and control systems where required.

Low Voltage / Communications

• Supply & install telephone and data outlets as per approved design.

• Install workstation data ports (coordinate with furniture layout).

• Provide data connections for Niagara HVAC controls system.

Fire Alarm System

• Supply and install a new fire alarm system throughout the entire facility on a design-build basis. All work must comply with applicable code and meet the city’s standards.

Fire Protection

• Tie in existing fire protection to new fire alarm system.

HVAC / Mechanical

• Clean all existing ductworks.

• Replace existing diffusers (if more cost-effective than cleaning).

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• Provide air balancing report after commissioning.

• Supply & install (2) new air handling units (1st & 2nd floor).

• Supply & install (1) new chiller (match existing or equivalent).

• Repair/replace VAV boxes, thermostats, actuators as needed to address humidity/ventilation issues.

• Provide all associated wiring, conduits, commissioning, testing, and staff training.

• Furnish & install Niagara HVAC controls system with full integration to all relevant devices.

• Provide control ties, power, and data connections for remote operation

Building C:

Demolition

• Selective demolition of existing walls, partitions, and flooring per approved design (quantities to be verified on site).

• Remove and discard existing furniture not intended for reuse.

Carpentry / Framing & Drywall

• Build new 10' high partition walls to create offices and break room.

• Patch adjacent surfaces as required for new framing.

• Replace damaged ceiling tiles (approx. 10%, verify on site).

Doors & Hardware

• Supply & install approx. 25 hollow-metal 36" doors including frames and hardware.

Painting

• Paint new walls to match existing adjacent finishes.

Flooring

• Supply & install new flooring for new offices/workstations area.

Electrical

• Replace existing lighting with LED lighting.

• Replace existing pot lights with new LED pot lights (or eliminate for maintenance efficiency).

• Supply & install new single and dual power outlets as per approved design.

• Install power outlets and data ports for workstations and all other rooms.

• Provide electrician(s) to install furniture power/data connections during furniture installation.

• Provide electrical connections for HVAC controls, RTUs, and exhaust fans.

Low Voltage / Communications

• Supply & install telephone and data outlets as per approved design.

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• Install workstation data ports (coordinate with furniture layout).

• Provide data connections for Niagara HVAC controls system.

Fire Alarm System

• Supply and install a new fire alarm system throughout the entire facility on a design-build basis. All work must comply with applicable code and meet the city’s standards.

Fire Protection

• Supply and install a new fire suppression throughout the building C on a design-build basis. All work must comply with applicable code.

• Tie in the new fire protection to new fire alarm system

HVAC / Mechanical

• Furnish & install (4) rooftop units (RTUs) sized per code for office areas.

• Adjust HVAC system to suit new floor plan including VAV boxes, thermostats, actuators, wiring, conduits, commissioning, and testing.

• Furnish & install Niagara HVAC controls system (controls, power, data, and control ties).

• Provide for any additional mechanical ducts, supply/return vents and equipment as required per approved drawing.

• Complete duct cleaning throughout

• Complete air balance throughout

Plumbing

• Supply & install toilet room fixtures for the new toilet room as approved drawing.

• Modify plumbing to provide required water supply and sewer for new toilet rooms.

• Supply & install exhaust fan for new toilet rooms (in coordination with

HVAC).

Building A and C: Furniture (By Others / Excluded)

• Systems furniture

• Loose furnishings & seating

• Meeting-room furniture

• Filing cabinets

• Break-room furniture

• Garbage/recycling bins, phones, printers, fax machines, computers

2.02 General Conditions:

• The Awardee will be responsible for constructing the approved design to meet code and contract compliance.

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• The Awardee and the City of Detroit will establish weekly meetings to discuss and coordinate project progress.

• The Awardee will submit weekly progress reports to the City of Detroit project team, documenting weekly progress and identifying additional requests of the city.

• The Awardee will participate as a team member with the city and design team and provide support and guidance to the city throughout the entire project.

• The Awardee shall host construction project progress meetings and take meeting minutes.

• The Awardee will produce and maintain a weekly updated comprehensive work schedule that outlines key dates of stakeholders’ discussions, critical decision-making dates, and anticipated submission of preconstruction and construction completion.

• The Awardee must provide onsite superintendent for the purposes of daily construction observation, project review and general project oversight.

• During construction, the awardee must keep a lot of a daily sign in sheet.

• The Awardee shall take weekly progress reports with photos, dated, and labeled. These will be sent by email to the CDD project manager and filed in a shared drive and/or saved in construction management software.

• The Awardee shall certify that all self-performed and subcontractor work is performed and completed per the project construction documents.

• The Awardee shall provide any supporting documentation such as subcontractors quotes/proposals that are being performed per the approved scope of work.

• The Awardee shall provide additional subcontractors bids/proposals when requested by CDD.

• The Awardee shall provide all shop drawings and specifications for the approved scope task. Submittals and all work need to be approved before construction. CDD, and the Architect will review work plans and develop an adequate approach with the Contractor.

• Review and approve all requests for information (RFI), shop drawings, project data, and samples for compliance with contract documents.

Consult with the CDD as needed.

• The Awardee shall notify the Architect through written RFI of any conflicts identified or questions as related to scope or drawing.

• The Awardee shall provide Scope Management, Constructability Reviews and Cost Control services throughout the entire project.

• The Awardee shall furnish detailed construction estimate showing the values of all components of the project in the schedule as noted in the tasks above.

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• The Awardee shall provide value engineering services to monitor the project budget throughout the entire project.

• At the completion of construction, perform all final project walk-throughs with the CDD project manager, facilities maintenance staff, and building occupant representative for final Owner acceptance of the project.

• At completion of the project, the Awardee must coordinate and conduct all operation training for any major systems installed to CDD’s facilities unit.

• The Awardee shall prepare a punch list and submit a certificate of substantial completion.

• The Awardee shall provide all spare/extra materials.

• Provide, at minimum, a full one (1) year warranty on all materials and workmanship upon final acceptance by the City. All extended manufacturer warranties shall be transferred to the City of Detroit.

• Provide (3) printed copies and (1) digital copy of as-build drawings and closeout documents.

• Provide the original and digital copy of the certificate of occupancy and/or certificate of completion. The Contractor shall participate in a formal project turnover meeting with the owner. At a minimum, the turnover meeting shall include:

• Walkthrough of Close-Out Documentation

• Warranties (labor, materials, and equipment)

• O&M manuals

• As-built drawings

• Final inspection documentation

• Formal Turnover Date

• Confirmation of the date Facilities assumes operational responsibility

• Warranty Period Confirmation

• Warranty start date

• Warranty end date(s)

• Equipment-specific warranty terms

• The Contractor shall provide complete warranty documentation in an organized and electronic format acceptable to the Owner. Required data includes, at a minimum:

• Warranty start date

• Warranty end date

• Contractor information

• Major equipment warranties, including Manufacturer, Model Number, and

Serial Number

• The warranty period shall commence upon Substantial Completion/Final

Acceptance as documented by the Owner and shall remain effective throughout the defined warranty period. The Contractor shall be

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• Attend required turnover meetings with Facilities.

• Participate in scheduled 6-month and 11-month warranty walkthroughs post the warranty date with the Owner and Facilities.

• Respond promptly to warranty claims and correct deficiencies within a mutually agreed timeframe

2.2. OPERATIONAL INFORMATION

Awarded Contractor(s) will work closely with City agency staff.

The Respondent is expected to provide service in accordance with the terms of the executed contract and under the rules, regulations, and supervision of the City.

2.3. TECHNICAL INFORMATION

City Data Standards The City is committed to centralizing and warehousing Data for the purpose of improving service delivery and enabling cross departmental analytics. The System must enable Data access, Data interoperability, warehousing of resulting Data, and adherence to City data standards which the City has provided to the Contractor for review.

Specifically, the System requires:

• We require access to all System data for automated data warehousing purposes, provided through at least one of the following machine-readable methods:

o Preferred: Direct database access, or access to a reporting database (ODBC-compatible) o Alternative: API access providing data in one or more of the following formats: JSON, CSV, or XML

• Full documentation of APIs (including field names and objects) and the database schema used by the application.

• Ability for City to programmatically update data within the System as needed via

API

• Any location-based data or platform utilizes the City’s base units geocoder, Base Units Database, and/or address Data standards as applicable.

• The ability for the City to use and govern Data as it deems necessary--centralizing it, porting it into other systems, and using it for additional and future organizational needs.

• Data collected, transferred and stored meet minimum standards to ensure confidentiality, integrity and availability.

• Data to meet compliance rules / regulations in order to ensure the sensitive digital assets are guarded against loss, theft and misuse. These rules come in a number of

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• The System must have the capacity to store field-level metadata and display it in the user interface when appropriate

• API is able to provide Data in a JSON format.

2.4. PAYMENT & PERFORMANCE BOND (Construction)

The successful respondent(s) must furnish a 5% bid bond and payment and performance bonds in the amount of 100% of the contract value specified in the contract guaranteeing the contract will be accepted if tendered an award. See Attached Bond Form(s) for requirements.

INSURANCE

TYPE AMOUNT NOT LESS THAN:

Automobile Liability Insurance (covering all owned, hired and non-owned vehicles with personal and property protection insurance, including residual liability insurance under Michigan no fault insurance law)

$5,000,000.00 combined single limit for bodily injury and property damage

Commercial General Liability Insurance (Broad Form Comprehensive)

$5,000,000.00 each occurrence $10,000,000.00 aggregate

Workers' Compensation Michigan Statutory minimum Employers' Liability $500,000.00 minimum each disease

$500,000.00 minimum each person $500,000.00 minimum each accident

Umbrella/Excess $5,000,000.00 each occurrence Pollution Liability $5,000,000.00 each occurrence Builders Risk As determined

Section 3. Proposal Evaluation and Selection Process

3.1. MINIMUM QUALIFICATIONS

• Proposals will only be accepted from those firms demonstrating a minimum of five years of experience providing design-build contracting of similar scope and size.

• Vendor must employ, partner and/or subcontract a licensed architect.

• Vendor must complete and submit Attachments A through K with proposals

3.2. ADHERENCE TO TERMS OF PROPOSALS

A proposal once accepted by the City of Detroit, may become a binding contractual obligation of the Respondent. The failure of a successful Respondent to accept this obligation and to adhere to the terms of the Respondent’s proposal may result in rejection of the proposal and the cancellation of any provisional award to the respondent. Respondents are not permitted to take advantage of any errors or omissions in specifications since full instructions will be given should they be discovered before bid submission date.

Request for Proposal –DPD Oakman Renovation

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3.3. QUESTION DEADLINE

All questions regarding the RFP shall be submitted through the Supplier Portal no later than the time and date specified in the solicitation. In the interest of transparency, only written questions will be accepted. Answers to questions will be posted within the Supplier Portal. The City of Detroit does not guarantee a response to questions submitted after the question deadline.

Should a Respondent be in doubt as to the true meaning of any portion of this RFP or find any patent ambiguity, inconsistency, or omission herein, the Respondent must make a written request for an official interpretation or correction in accordance with the instructions for submitting questions as specified in this RFP.

Respondents are advised that no oral interpretation, information or instruction by an officer or employee of the City of Detroit shall be binding upon the City of Detroit.

Respondents requesting changes to the RFPs terms and conditions, specifications, quantities, etc.;

or if clarifications are needed, must make the request in writing by the stated bid submission deadline.

3.4. EVALUATION CRITERIA

Technical Proposals will be evaluated before Cost Proposals are reviewed.

Proposal Evaluation Criteria Possible Points

1. Work Plan/ Schedule/Approach 20

2. Experience with Similar Projects/Qualifications 20

3. Respondent Capacity 10

4. Pricing 15

Total Points Possible 65

Detroit Equalization Credits according to the following table shall be applied after the technical and price evaluation. (Please see Equalization Credit Statement for more information)

Detroit Equalization Credits – Prime Contractor Possible Points

Detroit Headquartered Business 5 Detroit Based Business 2 Detroit Resident Business 5 Construction Workforce Investment Business (Construction over $1M) 3 Construction Workforce Development Business 3 Detroit Small Business 1 Detroit Micro Business Concern 2 Joint Venture 2 Mentor Venture 1 http://www.michigan.gov/SIGMAVSS

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Construction Workforce Development and Construction Workforce Investment credits are applicable to High Impact Construction Projects (over $1M).

Business can only be either a Detroit Small Business or Detroit Micro Business Concern but not both. Business can only be a Joint Venture or a Mentor Venture but not both.

Detroit Equalization Credits – SubContractor Possible Points

Detroit Headquartered Business 5 x % of work Detroit Based Business 2 x % of work Detroit Resident Business 5 x % of work Construction Workforce Investment Business* 3 x % of work Construction Workforce Development Business* 3 x % of work Detroit Small Business 1 x % of work Detroit Micro Business Concern 2 x % of work

Maximum Points Possible 10 *Applicable to High Impact Construction Projects over $1 million.

1. Work Plan/Schedule The selection committee will evaluate the Contractor’s understanding of the purpose and goals as presented in the work items of this RFP. Evaluation will be based on the information presented in the Contractor’s proposal and schedule. The Project can benefit from a clear project approach that addresses these challenges.

• Based on your recommendation provide specs on how to approach the scope of work.

• Schedule monitoring and management; provide a construction schedule with sufficient detail to illustrate your firms approach to renovating the project.

Provide recommendations of your approach to and timing of this process and highlight critical path items and any areas of concern.

• This submission should include a schedule with proposed timeframes, milestones, and other factors which may benefit the project, broken down by phase that would follow a fast-track design build to commission new system to turn over as soon as possible.

2. Experience with Similar Projects Describe your firm’s past experience with design-build services related to the requirements of the project. Provide a minimum of 3 projects.

• Detail your experience working on major renovation for similar commercial facilities. Include information on how you worked with on-site management personnel, patrons and ownership to ensure that the construction work and patron safety/satisfaction were seamless.

• Identify any other unique challenges/approaches that you have experienced that will assist the Owner with a successful project.

• The Awardee shall have a minimum of 5 years of experience.

3. Capacity

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The Selection Committee will also evaluate the ability of the prospective Contractor to meet the terms of this RFP relative to capacity to support schedule. The selection committee will evaluate the Vendor’s ability to complete relevant work commitments successfully and within time and budgetary constraints.

• The Awardee shall clearly identify the project staffing they intend to utilize for the project; including all key project staff, their roles and responsibilities and at what phases of the project they will be utilized. Identify the day-to-day contacts for each phase of the project. Provide a detailed organizational chart and resumes.

• During the design process, the Awardee shall provide, at a minimum, one dedicated professional project manager and/or higher-level professional staff to attend all design meetings. During the construction phase, the Awardee shall provide an onsite superintendent to coordinate the job in the field and provide for sufficient and appropriately skilled staff to implement a quality control program.

• Include a description of the experience of each person assigned to this project as well as the level of effort, as a percentage of time, to be committed and for which phases of the project (preconstruction, construction). Qualifications and references must demonstrate that the construction team has had successful experience with projects of similar size, scope, and conditions.

• Provide a list of ongoing and/or potential projects that your assigned project manager and superintendent are assigned to during the duration of this project. Design the projects and identify the timeline.

• If selected, the Awardee agrees that it will provide, for the duration of the project, full complement of staff, including the specific persons identified in this RFP, unless otherwise approved by the Owner.

3.5. EVALUATION PROCEDURE

Following the receipt of proposals, a City designated Evaluation Committee will evaluate each response. All PROPOSALS, which meet the required format of this RFP, will be evaluated. Any proposals determined to be non-responsive to the specifications or other requirements of the RFP, including instructions governing submission and format, will be disqualified unless the City determines, in its sole discretion, that non-compliance is not substantial or that an alternative proposed by the Respondent is acceptable.

The City may also at its discretion, request oral presentations, make site visits at Respondent’s facility and may request a demonstration of Respondent’s operations. If scheduled, a final determination will be made after the oral presentations and/or demonstrations are complete.

The City may also at its sole discretion, elect to rank order the qualified proposals, and negotiate with some limited number of the highest scored qualified respondents. A final determination would include the cumulative inputs of this evaluation procedure. All decisions reached by the Evaluation Committee will be by consensus.

Any of the additional data specs and standards described in Section 2.3, that are met will be factored positively into the overall score.

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3.6. ORAL PRESENTATION/DEMONSTRATION

The City reserves the right, at its own discretion, to request oral presentations regarding proposals submitted in response to the RFP. Failure to make an oral presentation will be grounds for rejection of your proposal. Respondents will be notified by the Office of Contracting and Procurement of the date, time and location for oral presentations.

3.7. REJECTIONS, MODIFICATIONS, CANCELLATIONS

The City of Detroit expressly reserves the right to:

1) accept or reject, in whole or in part, any and all proposals received;

2) waive any non-conformity;

3) re-advertise for proposals;

4) withhold the award for any reason the City determines;

5) cancel and/or postpone the request for proposals, in part or in its entirety, and/or,

6) take any other appropriate action that is in the best interest of the City.

This RFP does not commit the City of Detroit to award a contract, to pay any cost incurred in the preparation of a proposal under this request, or to procure or contract for services.

3.8. PROTESTS

Protests can be filed with the Office of Procurement. Interested parties aggrieved by a solicitation or the award of any resulting contract, may file written notice of protest to the following:

City of Detroit Chief Procurement Officer 2 Woodward Avenue, Suite 1008

Detroit, MI 48226 “Procurement Protest”

At a minimum, such protests shall include:

1) name of protestor.

2) solicitation/contract number and description; and

3) statement of grounds for protest (reference specific text in the solicitation, bid or contract document that is at issue).

An actual or prospective bidder or offeror whose direct economic interest would be affected by the award of a contract or the failure to award a contract has the right to protest any aspect of the solicitation, evaluation, or selection process of a City of Detroit procurement.

A protest by a prospective bidder which challenges the terms of the solicitation itself must be received by the City no later than 4:00 p.m. EST of the business day prior to the date scheduled for the bid closure. Failure to meet this deadline shall result in a protester waiving its ability to challenge the terms of the solicitation.

A protest by a bidder which challenges a contract award must be received no later than 4:00 p.m.

EST five (5) business days after the award of a City procurement. Failure to meet this deadline shall result in a protester waiving its ability to challenge the contract award.

All protests must be submitted in writing and received by the required timeframe.

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The Chief Procurement Officer (CPO) or as delegated, the Deputy CPO, has the sole authority to respond to, decide and act upon supplier protests.

The decision of the Chief Procurement Officer and/or the Department Director are final and is not subject to appeal.

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Section 4. Required Proposal Content and Submission Process

4.1. ACCURACY AND COMPLETENESS OF INFORMATION

All information pertaining to the prospective respondent’s approach in meeting the requirements of the RFP shall be organized and presented in the prospective respondent’s proposal. The instructions contained in this RFP must be strictly followed.

Accuracy and completeness are essential. Omissions and ambiguous or equivocal statements will be viewed unfavorably and may be considered in the evaluation. Since all or a portion of the successful proposal may be incorporated into any ensuing contract, all prospective respondents are further cautioned not to make any claims or statements that cannot be subsequently included in a legally binding agreement.

4.2. REQUIRED PROPOSAL CONTENT AND FORMAT

To be considered responsive, each proposal must, at a minimum, respond to the following RFP sections in their entirety, responses must be uploaded in the Supplier Portal along with the Affidavit of Disclosure Interests Form and Non- Collusion Affidavit found under requirements section of the of RFP.

Required Response Item

1. Attachment A – Respondent Questionnaire

Respondent shall provide their Organization Experience and Capacity/Staffing, per the requirements provided in Attachment A.

2. Attachment B – Proposal Introduction and Solution / Approach Respondent shall provide their Proposal Introduction and Solution / Approach per the requirements provided in Attachment B.

3. Attachment C – Pricing Respondent shall provide their Pricing proposal, per the requirements provided in Attachment C.

4. Attachment D1 – Forms, Affidavits and Documents – Bid Requirements Respondent shall provide their completed Certificate of Authority, Non-Collusion Affidavit, and Affidavit of Disclosure of Interests, in Attachment D1.

5. Attachment D2 – Conditions of Award - Award Winners Only Respondent will be required to provide their completed Forms, Affidavits, Insurance and Documents, if they are selected as the award winner provided in Attachment D.

6. Attachment E – Model Professional Services Contract Respondent shall provide their agreement to the Model Professional Services Contract or note any exceptions provided in Attachment E.

7. Attachment F – Payment Bond Form Attachment F – Performance Bond Form

Respondent must agree to furnish a payment and performance bond in the amount of 100% of the contract value specified in the contract guaranteeing the contract will be accepted if tendered an award (see Section 2.4 Payment & Performance Bond and Attachment F – Performance Bond Form for requirements).

4.3. REQUIRED COST PROPOSAL

Respondents are requested to make a firm cost proposal to the City of Detroit, through the completion of Attachment C. If a contract is entered into as a result of this RFP, it will be a contract

Revised 12/2/2025 Page 19 of 23 for fees as related to providing all requested services, with a price not to exceed the total price quoted in the proposal. The City of Detroit reserves the right to select proposals from the most responsible Respondents with the most reasonable costs. The City reserves the right to select one or more firms to perform all or separate parts of this function.

4.4. ECONOMY OF PREPARATION

Proposals should be prepared simply and economically providing a straightforward, concise description of the Respondent’s ability to meet the requirements of the RFP. Emphasis should be on the completeness and clarity of content.

4.5. SUBMITTAL INSTRUCTIONS

All proposals must be submitted through the Bonfire/EUNA Procurement Supplier Portal at detroit.bonfirehub.com. Each Respondent is responsible for ensuring that its proposal is received by the City on a timely basis. Faxed or mailed proposals will not be accepted.

Firms shall not distribute their proposals to any other City office or City employee. Proposals received become the property of the City. The City is not responsible for any costs associated with preparation or submission of proposals. All proposals submitted by the due date will be recorded in the Supplier Portal. Responses received will not be available for review. Proposals received will be subject to disclosure under the state of Michigan’s Freedom of Information Act. An officer of the company authorized to bind the company to a contractual obligation with the City must sign the proposals in the Supplier Portal. The successful respondent will receive an award letter.

Respondents who are not awarded will receive a notification that the award decision has been made.

Support Channels for Technical Difficulties and Questions Visit https://detroitmi.gov/suppliersupport for:

- Guides on how to register in EUNA

- Guides on how to submit a response to the solicitation

- FAQs

Contact Bonfire’s technical support in the portal for:

- Technical issues with the e-bidding portal

- Registration problems

- Help submitting responses through the system

Contact the City (eprocurement@detroitmi.gov) for:

- General procurement process questions

- City-specific requirements and policies

For Solicitation/Project-Specific Questions:

- Submit all solicitation-related questions through the Public Q&A tab in the Bonfire/EUNA

Procurement portal. This ensures all vendors receive the same information and maintains transparency in the bidding process. Emails and calls regarding solicitation-specific questions will not receive a response.

https://detroitmi.gov/suppliersupport https://detroit.bonfirehub.com/portal/support mailto:eprocurement@detroitmi.gov

Revised 12/2/2025 Page 20 of 23

Section 5. General Conditions and Requirements for RFP

5.1. CONTRACT APPROVAL

Upon contract award, the City and the successful Respondent shall execute a professional services contract, which shall contain all contractual terms and conditions in a form provided by the City.

No contract shall become effective until the contract has been approved by the required City Departments and Detroit City Council and signed by the City of Detroit Chief Procurement Officer.

Prior to the completion of this approval process, the successful Respondent shall have no authority to begin work under the contract. The Chief Financial Officer shall not authorize any payments to the successful Respondent prior to such approvals; nor shall the City incur any liability to reimburse the successful Respondent regarding any expenditure for the purchase of materials or the payment of services.

5.2. PAYMENT

All properly executed invoices submitted by the successful Respondent will be paid in accordance with the City of Detroit Prompt Payment Ordinance.

5.3. INVOICES

Vendors must be registered in City of Detroit Vendor Portal and be a registered vendor with the City of Detroit to submit invoices and receive payments. Go to http://www.detroitmi.gov/Supplier to register.

AUTHORIZATION TO COMMENCE WORK OR SHIP GOODS – READ

CAREFULLY!!!

Contractors may begin work or ship goods upon receipt of the required authorization, which is the CPA (Contract Purchase Agreement), in addition to SPO (Standard Purchase Order), from Procurement.

The CPA (City Council Approved and Awarded Contract Purchase Agreement) alone is NOT authorization to begin work! NO letter of Intent, or Letter to Commence Work will be issued.

**Work commencing without issuance of the SPO is subject to Payment Delays and/or Non- Payment! **

Required vendor steps to invoice:

1) Vendors should submit their invoices via City of Detroit Oracle Vendor Portal.City of Detroit Oracle Vendor Portal. Portal invoice amount and creation date must match the date on attached invoice. Please follow the below invoice requirements:

Invoice MUST contain or have as attachment:

• Vendor Name and address on Invoice

• Contact Info on Invoice (Accounts Receivable contact with phone and email)

• Remittance information (MUST be included, or the invoice is subject to rejection

• City of Detroit contact (person who authorized work to commence)

• Invoice Date

• Date of service/delivery

• Contract number http://www.detroitmi.gov/Supplier https://ebkk.login.us8.oraclecloud.com/oam/server/obrareq.cgi?ECID-Context=1.006GbR8nJ1j0zkVay1Na6G001bnV0000sM%3BkXjE

Revised 12/2/2025 Page 21 of 23

• Purchase order number

• Total Invoice amount

• The wording “ Goods/Services” (must be noted on every invoice)

Other invoice requirements:

• Invoice must be billed based on Purchase Order rates

• Total invoice amount must tie to the total supporting documents

• Supporting documentation must be attached to the invoice in the portal

Terms are standard NET 30 Days, unless otherwise negotiated, and start from the invoice receipt date, provided that the invoice is submitted timely to our AP department with the necessary supporting documentation.

If you need payment assistance, please contact the Office of Departmental Financial Services

(ODFS) 313-410-7804.

For technical assistance, please visit detroitmi.gov/suppliersupport.

5.4. ASSIGNMENT

The services to be performed by the successful Respondent shall not be assigned, sublet, or transferred, nor shall the successful Respondent assign any monies due or to become due to him under any contract entered into with the City pursuant to these specifications, without prior written approval of the City.

5.5. MODIFICATION OF SERVICES AFTER CONTRACT APPROVAL

The City reserves the right to modify the services provided by the successful Respondent awarded a contract. Any modification and resulting changes in pricing shall be made by amendment to the contract by the successful Respondent and the City.

5.6. NEWS RELEASE

News releases pertaining to these proposal specifications or the provisions to which they relate shall not be made without prior approval of the City and then only in coordination with the City.

5.7. MISCELLANEOUS

It shall be the responsibility of the Respondent to thoroughly familiarize themselves with the provisions of these specifications. After executing the contract, no consideration will be given to any claim of misunderstanding.

The Respondent agrees to abide by the rules and regulations as prescribed herein by the City as the same now exists or may hereafter from time to time be changed in writing.

Contractors are encouraged to contract with small and minority businesses, women's business enterprises, labor surplus area firms and Detroit businesses. The City strongly encourages the hiring of Detroit residents whenever possible by contacting Detroit At Work for your hiring needs. Visit the Detroit At Work website for specific contact information regarding these opportunities.

https://urldefense.com/v3/__https:/descmiworks.org/business-services/__;!!NcXZSU8rfchoEksI!efgwb7Az7YQ1WNYz08X3skt7ah9Lt0tZnoFrliM4GlUH9iYP4Dtz_l03Xya-8iVDi2esZRdC59m0O9Xl8DlelS4a5w$

Revised 12/2/2025 Page 22 of 23

Contractors are encouraged to employ innovative approaches, including ethically and responsibly leveraging artificial intelligence and advanced technologies, to enhance goods delivery, services, and operational performance. Vendors using AI solutions will be asked to provide information on how the AI solution functions.

5.8. OFFICE OF INSPECTOR GENERAL

5.8.1. In accordance with Section 2-106.6 of the City Charter, this Contract shall be voidable or rescindable at the discretion of the Mayor or Inspector General at any time if a Public Servant who is a party to the Contract has an interest in the Contract and fails to disclose such interest.

5.8.2. This Contract shall also be voidable or rescindable if a lobbyist or employee of the contracting party offers a prohibited gift, gratuity, honoraria or payment to a Public Servant in relation to the Contract.

5.8.3. A fine shall be assessed to the Contractor in the event of a violation of Section 2-106.6 of the

City Charter. If applicable, the actions of the Contractor, and its representative lobbyist or employee, shall be referred to the appropriate prosecuting authorities.

5.8.4. Pursuant to Section 7.5-306 of the City Charter, the Inspector General shall investigate any

Public Servant, City agency, program or official act, contractor and subcontractor providing goods and services to the City, business entity seeking contracts or certification of eligibility for City contracts and person seeking certification of eligibility for participation in any City program, either in response to a complaint or on the Inspector General’s own initiative in order to detect and prevent waste, abuse, fraud and corruption.

5.8.5. In accordance with Section 7.5-310 of the City Charter, it shall be the duty of every Public

Servant, contractor, subcontractor, and licensee of the City, and every applicant for certification of eligibility for a City contract or program, to cooperate with the Inspector General in any investigation pursuant to Article 7.5, Chapter 3 of the City Charter.

5.8.6. Any Public Servant who willfully and without justification or excuse obstructs an investigation of the Inspector General by withholding documents or testimony, is subject to forfeiture of office, discipline, debarment or any other applicable penalty.

5.8.7. As set forth in Section 7.5-308 of the City Charter, the Inspector General has a duty to report illegal acts. If the Inspector General has probable cause to believe that any Public Servant or any person doing or seeking to do business with the City has committed or is committing an illegal act, then the Inspector General shall promptly refer the matter to the appropriate prosecuting authorities.

For purposes of this Article: “Public Servant” means the Mayor, members of City Council, City Clerk, appointive officers, any member of a board, commission or other voting body established by either branch of City government or the City Charter, and any appointee, employee or individual who provides services to the City within or outside of its offices or facilities pursuant to a personal services contract.

Revised 12/2/2025 Page 23 of 23

RFP Attachments List

The following Attachments are available to download on the Supplier Portal.

Attachment A - Respondent Questionnaire Attachment B - Proposal Introduction and Solution / Approach Attachment C – Pricing (2 forms) Attachment D - Forms, Affidavits and Documents-(Award winner only) Attachment E - Model Professional Services Contract Attachment F1 - Payment Bond Form Attachment F2 - Performance Bond Form Attachment F3 -Bid Bond Attachment G1 – Organizational Chart Attachment G2 – Staff Roster Attachment H – Committed Work Capacity Attachment I – Leadership Team Attachment J – Experience References

EXHIBITS

Arch Building A Arch Building C Electrical Building A Electrical Building C Fire Suppression Building C1 Fire Suppression Building C2 Fire Suppression Building C3 HVAC Building A and C