26-Addendum 6.pdf
PDF 110 KB Posted
- Solicitation number
- RFP-2026-004
- Issued by
- Milwaukee County, Mattoon Village, Wisconsin
About this file
This is Addendum #6 to Request for Proposals RFP-2026-004 issued by the Milwaukee County Department of Administrative Services Procurement Division for Basic Life Insurance and Optional Life Insurance Programs. The addendum addresses fourteen questions and answers submitted during the proposal solicitation period, dated May 22, 2026. The RFP seeks qualified firms to provide insurance coverage and full administrative services for the County's life insurance programs under an initial three-year contract term with renewal options. Willis Towers Watson Midwest, Inc. serves as the County's Broker of Record. No enrollment meetings are required by the selected insurer, and the County anticipates self-billing arrangements with the insurance carrier responsible for individual employee record maintenance and monthly invoice generation.
Key operational details clarified in this addendum include that Dayforce is the current TPA and software vendor for benefits enrollment and eligibility management; employee ages are frozen as of January 1st of the plan year and administered under an age reduction schedule; the County maintains current beneficiary designations electronically as system data; and all file transfers occur through eligibility file feeds. The evidence of insurability process operates electronically, and claims submission is conducted via email to the vendor. The County communicates directly with employees during enrollment and throughout the year, and no foreign nationals are covered under the plans. This addendum modifies the original RFP documents, which remain in full force and effect except as specifically amended herein, and all respondents must consider these clarifications when preparing their proposals.
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Department of Administrative Services
Procurement Division
Basic Life Insurance and Optional Life Insurance Programs
RFP-2026-004
ADDENDUM #6
May 22, 2026
Questions and Answers
1. Question: Do you currently use a TPA or software vendor for your benefits enrollment and eligibility? If so, can the name of the vendor be released?
Answer: Yes. Dayforce.
2. Question: Will the life insurance plan be self-administered/self-billed by the employer, or will the insurance carrier be responsible for maintaining individual employee records and for generating monthly invoices?
Answer: Self bill
3. Question: How many enrollment meetings will the life insurer be expected to attend? At how many different locations will these meetings be held? How many employees will be at each location? During what time period will these meetings held (i.e. October 12 - 14, etc.)?
Answer: None.
4. Question: How is aging administered?
Answer: Age reduction schedule.
5. Question: Are employee ages frozen as of 1/1 of the plan year, or are ages updated throughout the year?
Answer: Employee ages are frozen as of 1/1 of the plan year.
6. Question: Please describe any established file transfers you have in place today.
Answer: Eligibility file feeds.
7. Question: Please describe your evidence of insurability process; including such things as submission, follow-up and notification.
Answer: Electronic process.
8. Question: Please provide a description of your claims submission process; including such items as information gathering, submission, follow up and resolution.
Answer: Claims are emailed to vendor.
9. Question: What’s the best way to communicate with your employees during enrollment and throughout the year?
Answer: Employer communicates plan to the employees.
10. Question: Are current beneficiary designations held electronically or on paper?
Answer: Employer maintains records.
11. Question: Who holds current beneficiary designations?
12. Answer: Employer.
13. Question: What is the process to share beneficiary information with the current carrier?
Answer: None
The Request for Proposals (RFP) is modified as set forth in this Addendum. The original RFP documents remain in full force and effect, except as modified by this Addendum, which is hereby made part of the RFP. Respondents shall take this Addendum into consideration when preparing and submitting their Proposal.
NOTICE TO ALL POTENTIAL RESPONDENTS
14. Question: Are designation details (e.g. name, class, share) stored as system data, images or both system data?
Answer: System Data
15. Question: If any foreign nationals are covered please provide the following information on the census: • foreign national category - expatriate, local national, or third country national • country of assignment • length of assignment • payroll type - US or locally based Answer: No foreign nationals are covered.
End of Addendum
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