25-8334_Authorization_to_Advertise.pdf

This is an Authorization to Advertise document issued by Collier County, Florida for Request for Proposal (RFP) No. 25-8334 regarding Public Safety P25 Radio System Maintenance and Support Services. The solicitation seeks a vendor to provide comprehensive managed services for the county's mission-critical 800MHz public safety radio communication system, which covers approximately 2,300 square miles and serves 11,000 public safety and governmental users across five counties. The scope encompasses maintenance for 15 tower sites, fixed network infrastructure, terminal equipment, and communication technologies utilizing L3-Harris radio equipment, along with event monitoring, preventive and corrective maintenance, software updates, security maintenance, emergency response capabilities, and a terminal equipment rental program. A pre-proposal conference and site visits are scheduled for November 21, 2025, with proposals due on December 10, 2025 at 3:00 PM EST. The contract is structured for an initial ten-year term with two optional five-year renewals, providing potential total contract value exceeding $3.5 million.

Historically, county departments have spent approximately $1,750,000 on these services annually, though this may not indicate future spending patterns. Vendors will be evaluated based on hourly rates for professional services, annual service costs, and competitive pricing for new communications equipment. The solicitation does not specify set-aside designations for disadvantaged enterprises but requires vendors to comply with E-Verify program enrollment, immigration law compliance, and conflict of interest certifications. Insurance requirements include most liability insurances set at $1,000,000 per occurrence. The county's current infrastructure includes 12 tower sites, a 12-channel Simulcast Cluster, 2 distributed control points, primary and secondary network switching servers, 26 Symphony dispatch consoles, and a fleet of 419 mobile and 898 portable XG series radios. The Authorization to Advertise was signed on November 4, 2025, authorizing public release of the solicitation.