Checklist_-_Vendor_Checklist_.pdf
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- Solicitation number
- 25-8334
- Issued by
- Collier County, Florida
About this file
The document is a Vendor Check List from the Procurement Services Division of Collier County, Florida, designed to guide vendors through the proposal submission process for a county procurement opportunity. Vendors are required to submit all documents electronically through OpenGov, with each document either requiring wet signatures or verifiable electronic signatures. The checklist includes multiple mandatory forms and certifications, such as a Vendor Declaration Statement, Conflict of Interest Certification, Immigration Affidavit Certification, and proof of E-Verify enrollment.
Key submission requirements include providing proof of status from the Florida Department of State, company E-Verify documentation, reference questionnaires, W-9 form, and acknowledgment of various county terms and conditions. Vendors must also be prepared to produce insurance certificates within five days of a recommended award and include copies of relevant licenses and certifications. The checklist emphasizes that failure to provide all applicable documents may result in a proposal being deemed non-responsive or non-responsible, highlighting the importance of thorough and accurate submission of all required documentation.
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Text version
Rev. 1 2025
Procurement Services Division
Vendor Check List
IMPORTANT: PLEASE REVIEW CAREFULLY AND SUBMIT WITH YOUR PROPOSAL. ALL APPLICABLE
DOCUMENTS SHALL BE SUBMITTED ELECTRONICALLY THROUGH OPENGOV. VENDOR SHOULD
CHECKOFF EACH OF THE FOLLOWING ITEMS. ALL DOCUMENTS REQUIRING EXECUTION SHOULD BE EITHER BY WET SIGNATURES OR VERIFIABLE ELECTRONIC SIGNATURES. FAILURE TO PROVIDE THE
APPLICABLE DOCUMENTS MAY DEEM YOU NON-RESPONSIVE/NON-RESPONSIBLE.
General Instructions has been acknowledged and accepted.
Collier County Purchase Order Terms and Conditions have been acknowledged and accepted.
Form 1: Vendor Declaration Statement
Form 2: Conflict of Interest Certification
Proof of status from Division of Corporations - Florida Department of State (If work performed in the State) -http://dos.myflorida.com/sunbiz/ should be attached with your submittal.
Vendor MUST be enrolled in the E-Verify - https://www.e-verify.gov/ at the time of submission of the proposal/bid.
Form 3: Immigration Affidavit Certification MUST be signed and attached with your submittal.
E-Verify Memorandum of Understanding or Company Profile page should be attached with your submittal.
Form 4: Reference Questionnaire form must be utilized for each requested reference and included with your submittal, if applicable to the solicitation.
Form 5: Grant Provisions and Assurances package in its entirety, if applicable, are executed and should be included with your submittal.
Vendor W-9 Form.
Vendor acknowledges Insurance Requirements and is prepared to produce the required insurance certificate(s) within five
(5) days of the County’s issuance of a Notice of Recommend Award.
Copies of all requested licenses and/or certifications to complete the requirements of the project.
All addenda have been signed and attached.
County’s IT Technical Architecture Requirements has been acknowledged and accepted, if applicable.
Any and all supplemental requirements and terms has been acknowledged and accepted, if applicable.
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