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NOTICE TO BIDDERS
Pursuant to the provisions of KRS 424.260, the Kenton County Airport Board (Owner) will receive competitive sealed bids for the Upgrade Existing Credential & Security Access System + Maintenance project at the Cincinnati/Northern Kentucky International Airport (Airport) located in Boone County, Kentucky (the “Project”). Bids will be received no later than 2:00 pm on Thursday, April 24, 2025. No bids will be accepted after that time unless extended pursuant to an addendum issued by the Owner.
The Project includes upgrading the existing System with LAN Communication Integration throughout CVG. The upgrade is required to interact with the Airport's existing system, which is SGI Matrix, LLC, with minimal interruption, or completely replace with a new system. This bid also provides for on-call service and maintenance of the system for a 5-year period after installation of the upgrade is complete. Further detail and copies of the bidding documents may be downloaded from https://procurement.opengov.com/portal/cvgairport.
A Pre-Bid meeting and site visit will be held Wednesday, April 9, 2025 at 10:00 am ET, at CVG Centre, Admin. Offices, 77 Comair Blvd., Erlanger, KY 41018. Please RSVP by April 8, 2025, through KCAB’s online bidding system https://procurement.opengov.com/portal/cvgairport. Select Upgrade Existing Credential & Security Access System + Maintenance (#25-021-ITB) then click on Events RSVP and provide the name of the person attending.
Bidders shall provide a Proposal Bond in an amount not less than 5% of the total main bid amount as specified.
The Owner, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. §§ 2000d to 2000d-4) and the Regulations, notifies all bidders or offerors that it will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and no businesses will be discriminated against on the grounds of race, color, or national origin (including limited English proficiency), creed, sex (including sexual orientation and gender identity), age, or disability in consideration for an award.
The Owner reserves the right to waive any informality or irregularity in any bid or bid guaranty, to reject any or all bids, to award or refrain from awarding a contract for the work, and to negotiate with the apparent qualified responsible bidder to such extent as may be beneficial to the Owner.
KENTON COUNTY AIRPORT BOARD
BY: Lawrence J. Krauter, Chief Executive Officer Cincinnati/Northern Kentucky International Airport Hebron, Kentucky 41048 https://procurement.opengov.com/portal/cvgairport https://procurement.opengov.com/portal/cvgairport
| NOTICE TO BIDDERS |
| 1.2. TIMELINE |
| 1.3. INSTRUCTIONS TO BIDDERS |
| 1.3.1. GENERAL |
| 1.3.2. EXAMINATION OF CONDITIONS AFFECTING WORK |
| 1.3.3. SUBMISSION OF BIDS |
| 1.3.4. PREPARATION AND SUBMISSION OF BIDS |
| 1.3.5. QUESTIONS / INTERPRETATIONS |
| 1.3.6. MODIFICATIONS AND/OR WITHDRAWAL OF PROPOSALS |
| 1.3.7. REJECTION OF BIDS |
| 1.3.8. COMPLETION OF PROPOSAL |
| 2. GENERAL PROVISIONS |
| 2.1. SECTION 10 DEFINITIONS OF TERMS |
| 2.2. SECTION 20 PROPOSAL REQUIREMENTS AND CONDITIONS |
| 2.2.1. Advertisement (Notice to Bidders) |
| 2.2.2. Qualification of bidders |
| 2.2.3. Contents of proposal forms |
| 2.2.4. Issuance of proposal forms |
| 2.2.5. Interpretation of estimated proposal quantities |
| 2.2.6. Examination of plans, specifications, and site |
| 2.2.7. Preparation of proposal |
| 2.2.8. Responsive and responsible bidder |
| 2.2.9. Irregular proposals |
| 2.2.10. Bid guarantee |
| 2.2.11. Delivery of proposal |
| 2.2.12. Withdrawal or revision of proposals |
| 2.2.13. Not Used |
| 2.2.14. Disqualification of bidders |
| 2.2.15. Discrepancies and Omissions |
| 2.3. SECTION 30 AWARD AND EXECUTION OF CONTRACT |
| 2.3.1. Consideration of proposals |
| 2.3.2. Award of contract |
| 2.3.3. Cancellation of award |
| 2.3.4. Return of proposal guaranty |
| 2.3.5. Requirements of contract bonds |
| 2.3.6. Execution of contract |
| 2.3.7. Approval of contract |
| 2.3.8. Failure to execute contract |
| 2.4. SECTION 40 SCOPE OF WORK |
| 2.4.1. Intent of contract |
| 2.4.2. Alteration of work and quantities |
| 2.4.3. Omitted items |
| 2.4.4. Extra work |
| 2.4.5. Maintenance of traffic |
| 2.4.6. Removal of existing structures |
| 2.4.7. Rights in and use of materials found in the work |
| 2.4.8. Final cleanup |
| 2.5. SECTION 50 CONTROL OF WORK |
| 2.5.1. Authority of the Resident Project Representative (RPR) |
| 2.5.2. Conformity with plans and specifications |
| 2.5.3. Coordination of contract, plans, and specifications |
| 2.5.4. List of Special Provisions |
| 2.5.5. Cooperation of Contractor |
| 2.5.6. Cooperation between contractors |
| 2.5.7. Construction layout and stakes |
| 2.5.8. Authority and duties of Quality Assurance (QA) inspectors |
| 2.5.9. Inspection of the work |
| 2.5.10. Removal of unacceptable and unauthorized work |
| 2.5.11. Load restrictions |
| 2.5.12. Maintenance during construction |
| 2.5.13. Failure to maintain the work |
| 2.5.14. Partial acceptance |
| 2.5.15. Final acceptance |
| 2.5.16. Claims for adjustment and disputes |
| 2.5.17. Value Engineering Cost Proposal |
| 2.6. SECTION 60 CONTROL OF MATERIALS |
| 2.6.1. Source of supply and quality requirements |
| 2.6.2. Samples, tests, and cited specifications |
| 2.6.3. Certification of compliance/analysis (COC/COA) |
| 2.6.4. Plant inspection |
| 2.6.5. Engineer/Resident Project Representative (RPR) field office |
| 2.6.6. Storage of materials |
| 2.6.7. Unacceptable materials |
| 2.6.8. Owner furnished materials |
| 2.7. SECTION 70 LEGAL REGULATIONS AND RESPONSIBILITY TO PUBLIC |
| 2.7.1. Laws to be observed |
| 2.7.2. Permits, licenses, and taxes |
| 2.7.3. Patented devices, materials, and processes |
| 2.7.4. Restoration of surfaces disturbed by others |
| 2.7.5. Federal aid participation |
| 2.7.6. Sanitary, health, and safety provisions |
| 2.7.7. Public convenience and safety |
| 2.7.8. Construction Safety and Phasing Plan (CSPP) |
| 2.7.9. Use of explosives |
| 2.7.10. Protection and restoration of property and landscape |
| 2.7.11. Responsibility for damage claims |
| 2.7.12. Third party beneficiary clause |
| 2.7.13. Opening sections of the work to traffic |
| 2.7.14. Contractor’s responsibility for work |
| 2.7.15. Contractor’s responsibility for utility service and facilities of others |
| 2.7.16. Furnishing rights-of-way |
| 2.7.17. Personal liability of public officials |
| 2.7.18. No waiver of legal rights |
| 2.7.19. Environmental protection |
| 2.7.20. Archaeological and historical findings |
| 2.7.21. Insurance Requirements |
| 2.7.22. Insurance-Commercial General Liability and Umbrella Liability Insurance |
| 2.7.23. Insurance-Automobile and Umbrella Liability Insurance |
| 2.7.24. Insurance-Workers’ Compensation and Employer’s Liability Coverage |
| 2.7.25. Insurance-Unemployment Insurance |
| 2.7.26. Insurance-Additional Insured |
| 2.7.27. Insurance-Network security/privacy liability insurance |
| 2.7.28. Insurance-Cross Liability Coverage |
| 2.7.29. Insurance-Subcontractors |
| 2.7.30. Insurance-Right to Amend Insurance |
| 2.7.31. Insurance-Proof of Insurance |
| 2.7.32. Insurance-Failure to Maintain Insurance |
| 2.7.33. Insurance-Primary Insurance |
| 2.7.34. Insurance-Owner Review of Insurance |
| 2.7.35. Insurance-Prohibiting Contractor's Access |
| 2.8. SECTION 80 EXECUTION AND PROGRESS |
| 2.8.1. Subletting of contract |
| 2.8.2. Notice to proceed |
| 2.8.3. Execution and progress |
| 2.8.4. Limitation of operations |
| 2.8.5. Operational safety on airport during construction |
| 2.8.6. Character of workers, methods, and equipment |
| 2.8.7. Temporary suspension of the work |
| 2.8.8. Determination and extension of contract time |
| 2.8.9. Default and termination of contract |
| 2.8.10. Termination for national emergencies |
| 2.8.11. Work area, storage area and sequence of operations |
| 2.8.12. Failure to complete on time |
| 2.9. SECTION 90 MEASUREMENT AND PAYMENT |
| 2.9.1. Measurement of quantities |
| 2.9.2. Scope of payment |
| 2.9.3. Compensation for altered quantities |
| 2.9.4. Payment for omitted items |
| 2.9.5. Payment for extra work |
| 2.9.6. Partial payments |
| 2.9.7. Payment for materials on hand |
| 2.9.8. Payment of withheld funds |
| 2.9.9. Acceptance and final payment |
| 2.9.10. Construction warranty |
| 2.9.11. Contractor Final Project Documentation |
| 3. GENERAL CONSTRUCTION ITEMS |
| 3.1. ITEM C-100 CONTRACTOR QUALITY CONTROL PROGRAM |
| 3.1.1. General |
| 3.1.2. Description of program |
| 3.1.3. CQCP Organization |
| 3.1.4. Project progress schedule |
| 3.1.5. Submittals schedule |
| 3.1.6. Inspection requirements |
| 3.1.7. Contractor QC testing facility |
| 3.1.8. Quality control testing plan |
| 3.1.9. Documentation |
| 3.1.10. Corrective action requirements |
| 3.1.11. Inspection and/or observations by the RPR |
| 3.1.12. Noncompliance |
| 3.1.13. Basis of measurement and payment |
| 3.1.14. Basis Of Payment |
| 3.2. ITEM C-102 TEMPORARY AIR AND WATER POLLUTION, SOIL EROSION, AND SILTATION CONTROL |
| 3.2.1. Description |
| 3.2.2. Materials |
| 3.2.3. Construction Requirements |
| 3.2.4. Method Of Measurement |
| 3.2.5. Basis Of Payment |
| 3.2.6. References |
| 3.3. ITEM C-105 MOBILIZATION |
| 3.3.1. Description |
| 3.3.2. Mobilization limit |
| 3.3.3. Posted Notices |
| 3.3.4. Engineer/RPR Field Office |
| 3.3.5. Basis Of Measurement And Payment |
| 3.3.6. Payment |
| 3.3.7. References |
| 3.4. ITEM C-110 METHOD OF ESTIMATING PERCENTAGE OF MATERIAL WITHIN SPECIFICATION LIMITS (PWL) |
| 3.4.1. General |
| 4. SPECIAL PROVISIONS |
| 4.1. SECTION 1 - PROJECT INFORMATION |
| 4.1.1. General Statement |
| 4.1.2. Description Of Work |
| 4.1.3. Construction/As Built Drawings And Specifications |
| 4.1.4. Contractor's Cost Accounting System |
| 4.1.5. Shop Drawings |
| 4.1.6. Overhead And Profit Allowance For Change Orders |
| 4.1.7. Calculation Of Unit Price For Supplemental Agreement Due To Alternation of Work |
| 4.1.8. Access To The Work |
| 4.2. SECTION 2 - GENERAL CONSTRUCTION REQUIREMENTS |
| 4.2.1. Protection of Cables, Controls, Navaids, and Weather Bureau Facilities |
| 4.2.2. Protection Of Utilities |
| 4.2.3. Construction Utilities |
| 4.2.4. Present Documents Govern |
| 4.2.5. Storing Materials |
| 4.2.6. Shoring |
| 4.2.7. Dust Control |
| 4.2.8. Protection Of Existing Facilities |
| 4.2.9. Haul Roads |
| 4.3. SECTION 3 - SAFETY AND SECURITY REQUIREMENTS |
| 4.3.1. Safety |
| 4.3.2. Security |
| 4.4. SECTION 4 - SCHEDULE, SEQUENCE OF OPERATIONS, REPORTS AND MEETINGS |
| 4.4.1. Schedule - General Provisions |
| 4.4.2. Sequence Of Operations |
| 4.4.3. Progress Reports |
| 4.5. SECTION 5 - PROJECT CLOSEOUT |
| 4.6. SECTION 6 - TESTING REQUIREMENTS |
| 5. SCOPE OF WORK |
| 5.1. SCOPE OF WORK |
| 5.1.1. Technical Specification |
| 5.1.2. Scope of Work |
| 5.1.3. Minimum Qualifications |
| 5.1.4. Material Requirements |
| 5.1.5. Material Requirements Alternate |
| 5.1.6. Material Coordination |
| 5.1.7. Installation Requirements |
| 5.1.8. Installation Requirements Alternate |
| 5.1.9. Installation Coordination |
| 5.1.10. 5-year Service & Maintenance Agreement |
| 5.1.11. ALLOWANCE |
| 6. EEO, CIVIL RIGHTS, AND GOVERNMENT CONTRACT PROVISIONS |
| 6.1. EQUAL EMPLOYMENT OPPORTUNITY (EEO), CIVIL RIGHTS REQUIREMENTS, AND GOVERNMENT CONTRACT PROVISIONS |
| 6.1.1. EQUAL EMPLOYMENT OPPORTUNITY |
| 6.1.2. CIVIL RIGHTS – GENERAL CIVIL RIGHTS PROVISIONS AND CONTRACTUAL REQUIREMENTS |
| 6.1.3. CIVIL RIGHTS – TITLE VI ASSURANCE |
| 6.1.4. Title VI Clauses for Construction/Use/Access to Real Property Acquired Under the Activity, Facility, or Program |
| 6.1.5. Title VI List of Pertinent Nondiscrimination Acts and Authorities |
| 6.1.6. Federal Fair Labor Standards Act (Federal Minimum Wage) |
| 6.1.7. Occupational Safety and Health Act of 1970 |
| 6.1.8. DISADVANTAGED BUSINESS ENTERPRISE POLICY - 49 CFR Part 26 |
| 6.1.9. FEDERAL FAIR LABOR STANDARDS ACT (FEDERAL MINIMUM WAGE) (29 USC § 201, et seq.), 2 CFR 200.43 |
| 6.1.10. OCCUPATIONAL SAFETY AND HEALTH ACT OF 1970 (29 CFR part 1910) |
| 6.1.11. INCORPORATION OF REGULATIONS |
| 7. BID TAB |
| 7.1. BID TAB |
| 8. VENDOR QUESTIONNAIRE |
| 8.1. VENDOR QUESTIONNAIRE |
| 1. Respondent Submittals (without Cost)* |
| 2. Certificate of Insurance* |
| 3. Exceptions to ITB or Proposed Agreement* |
| 4. I certify that I have read, understood and agree to the terms in this solicitation, and that I am authorized to submit this response on behalf of my company.* |
9. ATTACHMENTS