24-26-00005 Special Conditions.pdf

Southshore Library Renovation & Restroom Renovations – Southshore Library SPECIAL CONDITIONS

CIP NO. C76037000 & C76046008 SC - 1

SPECIAL CONDITIONS OF CONTRACT

SOUTHSHORE LIBRARY RENOVATIONS, CIP No: C76037000

& RESTROOM RENOVATIONS AT VARIOUS LIBRARIES – SOUTHSHORE LIBRARY,

CIP No: C76046008

SCOPE

These Special Conditions modify or supplement the Contract Terms & Conditions and other provisions of the Contract Documents. To the extent such provisions are not modified or supplemented herein, all provisions remain in full force and effect.

1.0 GENERAL

1.1 In general, the name of the Project is the “Southshore Library Renovations and Restroom

Renovations at Various Libraries–Southshore Library, CIP Nos C76037000 & C76046008”.

The work includes but is not limited to the furnishing of all labor, materials, equipment, permitting services, moving services, field engineering, construction management, and project administration/supervision activities to renovate the interior of the existing Southshore Library and its Restrooms, located in south Hillsborough County, Florida. The improvements must be of high quality, must meet or exceed the requirements of the Construciton Documents and must meet the needs of the regulatory, user and maintenance agencies. The construction shall meet the requirements of all governing local, state, and federal requlations, codes and ordinances, including the Florida Accessibilty Code for Building Construciton and the American Disabilities Act (ADA).

1.2 Project Location: The existing Southshore Library site is located at: 15816 Beth Shields Way, Ruskin FL 33573.

2.0 SCOPE OF WORK:

2.1 Scope of Construction: Generally, the construction work includes but is not limited to:

Construction of a a 3-phased continuous sequence of selective interior renovations and improvements within the existing interior 43,872 SF Southshore Library building. The work includes but is not limited to selective interior demolition, renovations and improvements, fixed furniture replacements, new interior partitions, new finishes, new and renovated restrooms, new office and meeting space, new interior storefront assemblies, temporary furniture relocations and moving services, library collection moving services, existing shelving modifications, new shelving, HVAC modifications, Plumbing, Fire Protection, Electrical, Low Voltage, AV systems associated with the selective renovations, and all other improvements as described in the plans and specifications for complete assemblies.

2.2 Construction Documents: The County has retained the firm of Harvard Jolly/PBK (the

PROFESSIONAL) to provide architectural & engineering (A/E) services for the Project. During this bid solicitation, drawings, and specifications for both Southshore Library Renovations and Restroom Renovations - Southshore Library are at an approximate 100% level of completion.

The Construction Documents for the Southshore Library Renovation are referred to as:

“Southshore Library Renovation, sheets dated 04/25/24 or 05/24/24, sheets include permit and phasing clarifications identified as Delta 1 dated 8/28/24 – County Review Comment, Delta 2 dated 8/28/24 – Permit Review Comment, Delta 3 dated 3/28/25 – Phasing Clarification”. The Construction Documents for the Restroom Renovations at Various Libraries – Southshore Library are referred to as “Southshore Library Restroom Renovations Construction Documents, dated 6/14/2024”. Bidders must provide their bid price based on these Bid Set drawings and specifications prepared by Harvard Jolly/PBK. The CONTRACTOR shall review and check the 100% Construction Documents and accept overall responsibility for obtaining construction permits

CIP NO. C76037000 & C76046008 SC - 2

and for constructing the Project in conformance with the 100% Construction Documents. Permitting process is complete and permits are ready to be obtained.

2.3 Bid Set: Bid Set Documents means the permitted construction documents, prepared by the

Professional (and reviewed and approved in writing by the COUNTY), which shall be used by the CONTRACTOR to construct the Project, and which shall become part of the Contract. The CONTRACTOR shall review and check the Construction Bid Documents and accept overall reponsibility for obtaining construction permits and for the construction of the Project in conformance with the Construction Bid Documents.

2.4 Contractor’s Review of Scope of Work: The CONTRACTOR shall review and understand the drawings and specifications and all conditions of Work thoroughly prior to bidding the Work.

The Work shall be fully integrated and coordinated as a whole in order to provide a complete operational project. All questions or perceived inconsistencies in the Work shall be brought to the attention of the COUNTY Procurement Buyer in writing through email or Bonfire vendor discussions by the CONTRACTOR prior to bidding the Work.

2.5 Special Coordination for Furniture, Fixtures and Equipment: The CONTRACTOR shall provide coordination for the installation of all equipment and fixtures described within the construction documents and other COUNTY or User-furnished items which may be requested during the design and construction process. This shall apply to the equipment to be provided and installed by the CONTRACTOR, equipment purchased by the COUNTY and installed by the CONTRACTOR, and equipment relocated by the COUNTY from the existing facility, equipment purchaed by the COUNTY and installed by the COUNTY, and equipment to be supplied by others. The CONTRACTOR shall also coordinate the installation of the electrical, mechanical, plumbing, fire alarm, for all systems equipment and furniture for furniture, fixtures and equipment to be provided on the project to be fully operational.

2.6 Base Bid Work: Generally, the work includes but is not limited to a 3-phased continuous sequence of selective interior demolition and renovations within the existing 43,872 SF Southshore Library building. The work includes but is not limited to selective interior demolition, renovations and improvements, shelving modifications and reconfigurations, fixed furniture replacements, new interior partitions, new finishes, new and renovated restrooms, new office and meeting space, new interior storefront assemblies, temporary furniture relocations and moving services, collection moving services, existing shelving modifications, new shelving, HVAC modifications, Plumbing, Fire Protection, Electrical, Low Voltage, AV systems associated with the selective renovations, and all other improvements as described in the plans and specifications for complete assemblies.

2.7 Bid Pricing: Bidders are required to provide separate bid pricing as follows:

A. Southshore Library Renovations, CIP No. C76037000 B. Restroom Renovations at Various Libraries – Southshore Library, CIP No. C76046008

2.8 Alternates: The Construction Documents also include certain Alternates which may or may not be included as part of the Work at the COUNTY’S option. These alternates are listed in Section 01 03 00 Alternates of Division One Specifications and in the Bid Construction Documents.

2.9 The Alternates for Southshore Library Renovations, CIP No. C76037000 are summarized as follows:

2.9.1 Alternate No. 1: Furnish and Install Window Treatments:

Base bid: No Window Treatments to be Furnished or Installed.

CIP NO. C76037000 & C76046008 SC - 3

Additive Alternate 1: Provide all materials and labor necessary to remove existing mini blinds and provide and install Mecho window shades or approved equal in their place, as indicated in drawings and specification. per specifications. Refer to drawings for locations.

2.9.2 Alternate No. 2: Renovate Recording Studio - Room 113:

Base Bid: Room 113 Recording Studio – No work provided in Recording Studio.

Additive Alternate 2: Provide all materials and labor necessary to perform the work specified in room 113 as indicated on the drawings and specifications.

2.9.3 Alternate No. 3: Furnish and Install Metalworks Soffits, Soffit Column Covers and Dimensional Letters:

Base Bid: No work included regarding Metalworks soffits and dimensional letters at the South walls of room 147, nor Metal works soffit column collars at columns 4-J and 6-K.

Additive Alternate 3: Provide all materials and labor needed to construct the Metalworks soffit and dimensional letters at the south walls of the Children’s Services Room 147, and the decorative Metalworks soffit column collars at columns 4-J and 6-K, as indicated in the construction drawings and specifications.

2.10 The Alternates for Restroom Renovations at Various Libraries - Southshore Library, CIP No.

C76046008 are summarized as follows:

2.10.1 Alternate No. 1: Renovate 138 Women’s and 139 Men’s Restrooms:

Base bid: Toilet Rooms 138 Women’s and 139 Men’s to remain as-is, no work provided in rooms.

Additive Alternate 1: Renovate toilet rooms 138 Women’s and 139 Men’s, per construction document plans and specifications.

2.10.2 Alternate No. 2: Renovate 145 Men’s and 146 Women’s Restrooms:

Base bid: Toilet Rooms 145 Men’s and 146 Woman’s to remain as-is, no work provided in rooms.

Additive Alternate 1: Renovate toilet rooms 145 Men’s and 146 Women’s, per construction document plans and specifications.

3.0 DELETION OF PARAGRAPH 5.3.2.4 of CONTRACT TERMS AND CONDITIONS

3.1 Paragraph “5.3.2.4” of the Contract Terms and Conditions entitled "Unknown or Concealed

Conditions" is deleted in its entirety.

4.0 CONTRACTOR'S INSPECTION OF EXISTING CONDITIONS

4.1 Prior to submitting its bid Proposal, the CONTRACTOR shall visit the site and to examine all site information. The site visits will be planned and scheduled since the site is currently occupied, operational, and some areas secured. The schedule and the details of the site visits is provided in the Contract Terms and Conditions Document.

4.2 It is the CONTRACTOR ’S responsibility to carefully examine the site of the work and to make all investigations to inform itself thoroughly as to all difficulties involved in the completion of all Work required for this project. No pleas of ignorance of conditions or difficulties that may exist prior to the close date or of conditions or difficulties that may be encountered in the execution of the Work as a result of the CONTRACTOR’S failure to make necessary and reasonable examinations

CIP NO. C76037000 & C76046008 SC - 4

and investigations will be accepted as an excuse for any failure or omission on the part of the CONTRACTOR to fulfill in every detail all of the requirements of the Work, nor will they be accepted as a basis for any claim whatsoever for extra compensation or for any extension of time.

4.3 The drawings and specifications prepared for this project describe the new construction work required. The Construction Documents are not intended to describe or reflect existing site constraints and site conflicts that the CONTRACTOR must work around. It is the CONTRACTOR’S responsibility to determine these conditions through site inspections and investigations.

4.4 The CONTRACTOR will be provided access to the site. Prior to submitting bids, Bidders must bring to the COUNTY’S attention in writing any questions that the Bidders may have regarding the existing site and building conditions.

4.5 The existing facility is currently occupied and in operation and has restricted access in some areas.

The COUNTY retains the right to salvage any item within the building or on the property.

5.0 CONTRACTOR’S SEQUENCE OF WORK

5.1 Verify and obtain all permits.

5.2 Coordinate with utility agencies to disconnect all utilities as required. Retain any appurtenances/meters as necessary.

5.3 Secure designated construction site prior to any construction activity.

5.4 Perform pre-demolition building testing as required by permitting authorities. Cost of any special handling due to asbestos removal will be paid by allowance release.

5.5 The work shall be coordinated with design, permitting, demolition, construction, IT/AV cabling by others, furniture replacement activities and phasing.

5.6 Perform phased construction sequence per construction documents. The CONTRACTOR shall phase work according to the Construction Documents. In general, the phased work includes but is not limited to the following:

Phase 1: Relocate existing owner provided furniture, collection, shelving, and equipment for staff temporarily move into Meeting Rooms 126/127. Renovate Children Services, Staff Work Area, Toilet Rooms, Room 132, and accessory related areas.

Phase 2: Relocate the temporary furniture, library collections, shelving and equipment out of staff and Children’s Area back into their renovated spaces, create a temporary adult library in Meeting Rooms 126/127, Computers are temporarily relocated into Storage Room 115. Renovate the Main Reading Room 101 and the following spaces: 101, 102, 103, 104, 105, 106, 107, 108, 111, 112, existing group restrooms, and lobby.

Phase 3: Relocate the temporary library equipment, temporary furniture, library collections, shelving, public computers (relocation of public computers by owner) out of Meeting Rooms 126/127 and Storage Room 114/115 into the renovated Main Reading Room. Reopen Main Reading Room 100, and the following spaces: 101, 102, 103, 104, 105, 106, 107, 108, 111, 112, 113, existing group restrooms, and lobby to the public.

At completion of Phase 3 the complete library opens to the public and staff.

CIP NO. C76037000 & C76046008 SC - 5

5.7 The CONTRACTOR shall provide all library collection moving and reshelving services, as required to relocate and shelve existing library collections to coordinate with the various phases. In general, the phased library collection moving and reshelving work includes but is not limited to the following:

Start of Phase 1: The CONTRACTOR shall box, move, and store within a bonded air-conditioned warehouse approximately 15,000 existing Collection Items from the existing Children’s Area of the Library.

Completion of Phase 1: The CONTRACTOR shall move and reshelve approximately 15,000 stored items back into the Phase 1 (Children’s) area of the library.

Start of Phase 2 (this may be simultaneous with Completion of Phase 1): The CONTRACTOR shall box, move, and store within a bonded air-conditioned warehouse approximately 30,000 existing Collection Items from the existing Adult Area of the Library.

Completion of Phase 2: The CONTRACTOR shall move and reshelve approximately 30,000 stored items back into the Phase 2 (Adult) area of the library.

6.0 IDENTIFICATION OF PROFESSIONAL:

6.1 The PROFESSIONAL for this project is identified as:

Harvard Jolly/PBK 5201 W. Kennedy Blvd., Suite 515 Tampa, FL 33609 Phone: (813) 286-8206

6.2 Within the Contract Documents, the words “Architect,” “Engineer,” “Architect/Engineer” or

“Consultant,” are all used to refer to the PROFESSIONAL. The PROJECT MANAGER may assign the PROFESSIONAL additional responsibilities which are normally provided by the PROFESSIONAL as part of his basic services.

7.0 COUNTY OCCUPANCY/ RESTRICTION OF CONTRACTOR’S ACCESS:

7.1 The site will be occupied during construction. A partial area of the site has been designated for use to the CONTRACTOR during construction. The CONTRACTOR may use the partial area for staging and storage of equipment and temporary facilities. Use of any adjacent property or right of way must be coordinated with the property owner/agency having jurisdiction and must be paid for by CONTRACTOR.

7.2 CONTRACTOR shall take precautions not to damage, disturb or interrupt the operations of any adjacent facilities. Keep driveways and entrances serving the library facility clear and available at all times. Do not use these areas for parking or storage of materials. Schedule deliveries to minimize space and time requirements for storage of materials and equipment on site.

7.3 CONTRACTOR shall confine its operations to areas within the designated construction area on the Project property.

7.4 Parking: The CONTRACTOR shall be responsible for its parking and that of any subcontractor or material delivery throughout the contract time. CONTRACTOR shall plan for all construction personnel to park on site within designated construction area.

CIP NO. C76037000 & C76046008 SC - 6

8.0 WORKING HOURS/WORK STOPPAGE:

8.1 Construction working hours shall be considered Monday through Friday, between 7 a.m. and 5 p.m.

Work performed outside of the normal working hours indicated above must be coordinated and approved in writing in advance with the PROJECT MANAGER. The CONTRACTOR shall not be entitled to any type of monetary compensation, damages, claims, overhead, personnel cost, materials, equipment, or expenses covering work outside of the normal working hours.

8.2 After-hour work will be required for any work that necessitates turning off Utility Services

(electrical, power, data, water, sewer, HVAC, fire alarm or fire sprinkler systems serving occupied spaces located outside the area under renovation). All Services listed above are to remain operational in all occupied spaces outside the renovated area. 48 hours’ notice is required to be given prior to any Services being interrupted, and permission granted by the COUNTY before any planned temporary shutdowns of Services.

8.3 The Library will remain occupied, operational and partially open to the public during construction.

The CONTRACTOR shall take precautions not to damage, disturb or interrupt the operations of areas occupied by the public. The library is anticipated to be open to the public during the following hours:

a. Phase 1 (Work Room and Children’s Area closed, Reading Room open) with full staff:

Monday – Thursday 10am-9pm, Friday and Saturday 10am-6pm, Sunday closed.

b. Phase 2 (Reading Room closed, Community Room open to the public as a mini-library), Children’s and Staff Work Room open to the public with Reduced Staff:

Monday – Wednesday 10am to 6pm, Friday and Saturday 1pm – 9pm, Sunday closed.

c. Phase 3 (Reading Room and Children’s Area open, Community Room and Art Studio Closed) open to the public with full staff:

Monday – Thursday 10am – 9pm, Friday and Saturday 10am – 6pm, Sunday closed.

8.4 The CONTRACTOR shall schedule all construction work with loud work (noise such as core drilling, jack hammering) disruptive to the operations shall be performed after-hours and shall be coordinated and approved in advance with the PROJECT MANAGER. Excessive prolonged noise is to be defined as continuous hammering or saw-cutting for more than 15 minutes, and any jackhammering.

8.5 The Agreement will establish the milestone dates for the project substantial and final completion.

The CONTRACTOR is responsible to complete the Work to meet the required milestone dates, using overtime work if necessary, at no additional cost to the COUNTY.

8.6 The CONTRACTOR is hereby advised that the COUNTY’S Project Manager may stop the work at any time due to construction disruption, dust pollution, safety, security or other concerns that, deemed by the PROJECT MANAGER, may cause interference with the occupied use of the facility. The CONTRACTOR shall not be entitled to any type of monetary compensation, damages, claims, overhead cost, materials, equipment or any other type of expense due to such work stoppage. Any damage done to adjacent or neighboring property by CONTRACTOR shall be repaired by CONTRACTOR at no cost to the COUNTY.

9.0 PROJECT SIGNS:

9.1 Project identification signs will be provided and erected by the CONTRACTOR per specification

Section 015100. CONTRACTOR shall remove and dispose of signs when directed by the

PROJECT MANAGER.

10.0 COORDINATION:

CIP NO. C76037000 & C76046008 SC - 7

10.1 The CONTRACTOR shall coordinate all its Work and the Work of its suppliers and subcontractors. The CONTRACTOR shall also coordinate the Work with the utility agencies and any other contractor performing work in the premises.

10.2 The CONTRACTOR shall coordinate the Work with the PROJECT MANAGER, Architecture

Services, Capital Programs Department, and the PROFESSIONAL. The CONTRACTOR shall, prior to construction coordinate and notify the adjacent property owners of the construction schedule and sequence of events.

10.3 The CONTRACTOR shall provide timely notice to PROJECT MANAGER, PROFESSIONAL, and other personnel as may be required by the specifications to inspect Work prior to concealment or prior to installation and /or after completion

10.4 The CONTRACTOR shall take its own measurements and be responsible for the exact size, location, and proper fit of all items furnished and/or installed by the CONTRACTOR.

10.5 Do not scale drawings. Field verify all dimensions and conditions before commencing with work.

Dimensions not shown shall be calculated or field measured. Notify the PROFESSIONAL of all discrepancies.

10.6 All materials installed shall comply with these specifications, and shall be new, and shall be installed in a neat and workmanlike manner. The installation of any materials not meeting these standards are subject to rejection by the PROFESSIONAL or PROJECT MANAGER and shall be removed from the site. New materials shall be reinstalled at no additional cost to the COUNTY.

10.7 All materials shall match finishes textures, colors, composition, model type, etc., as specified.

10.8 All materials furnished and installed under this contract shall be received at the Project site by the

CONTRACTOR and stored in such a manner as to prevent damage or weathering prior to installation and at a site location mutually agreed upon by the CONTRACTOR and COUNTY.

10.9 The CONTRACTOR shall be responsible for receiving shop drawings and Product Data from suppliers of all items furnished and/or installed on the Project. All Shop Drawings and Product Data shall be submitted to the PROFESSIONAL for review.

10.10 All items not specifically noted shall be installed in the best workmanship manner according to the manufacturer's instructions and recommendations to the complete satisfaction of the PROFESSIONAL and PROJECT MANAGER.

10.11 Special Coordination Required for Data/Telecommunications/AV Systems: The CONTRACTOR shall coordinate with the COUNTY and other County vendors, if any, the installation of the voice/data transmission/AV systems. The CONTRACTOR shall verify that the requirements of the systems including any electrical service, conduits, outlets, etc., are available and properly installed.

10.12 CONTRACTOR shall prepare a summary list of all Submittals to be provided by the

CONTRACTOR and its appropriate Subcontractors for review and for subsequent approval by the PROFESSIONAL prior to procurement or fabrication. This list shall include material submittals, shop drawings, test reports, closeout documents, and warranties/guarantees under each CSI Division.

11.0 SAFETY/SECURITY:

11.1 CONTRACTOR will be responsible for safety and security of the Project site. The

CONTRACTOR must take special precaution to protect its own personnel and the public from its construction activities.

CIP NO. C76037000 & C76046008 SC - 8

11.2 The CONTRACTOR shall follow all applicable OSHA guidelines and regulations. All Work shall be accomplished by skilled workmen familiar with and trained to do this type of work and shall be further qualified to operate or use the equipment and rigging needed to accomplish this Work. All tools and equipment shall be in good working order and suitable for proper application. Tools shall be secured and in the CONTRACTOR’S possession at all times.

11.3 Maintenance of Traffic: The CONTRACTOR shall be responsible for maintaining pedestrian and vehicular traffic through the areas that are affected by the Work. Prior to changing any traffic patterns, the CONTRACTOR shall submit a Maintenance-of-Traffic Plan identifying how the vehicular and pedestrian traffic flows will be modified, subject to the approval of the PROJECT MANAGER and authorities having jurisdiction. The CONTRACTOR shall provide proper signage to identify temporary relocations.

11.4 The CONTRACTOR shall be responsible for ensuring that all personnel engaged by the

CONTRACTOR or subcontractors shall be properly attired at all times and logged in the Contractor’s daily reports.

11.5 The CONTRACTOR shall enforce strict discipline on activities related to generation of wastes and noise, pollution of air/water/soil, and similar harmful or deleterious effects, which might reasonably irritate persons or violate regulations at or in the vicinity of the project site.

11.6 It is the CONTRACTOR'S responsibility to schedule all work around the above parameters. Any variation must be requested, in ``writing, 48 hours in advance with written approval from the Project Manager.

11.7 Site Security: It is the CONTRACTOR'S responsibility to provide proper barricades to protect the public from possible hazards related to the construction process. This shall include the installation of a 6’-0” high temporary perimeter fence encompassing the construction site approved by the

PROJECT MANAGER.

11.8 All Construction operations shall be done in such a manner as to avoid hazards to construction workers, building staff, general public, and property. Prevent the interference with use of adjacent areas or interruption of free passage to and from such site areas.

11.9 The CONTRACTOR must provide temporary protection for all finished work until final acceptance of the project by the PROFESSIONAL and the COUNTY.

12.0 ENVIRONMENTAL CONTROLS

12.1 Noise/Dust Environmental Pollution: The CONTRACTOR shall keep the generation of noise and dust to a minimum. All local ordinances and regulations covering noise control shall be observed.

In cases where the CONTRACTOR will generate dust or other pollutants, adequate barriers and ventilation are to be provided to minimize their dispersion. The CONTRACTOR is responsible for all damage as a result of the Work. The CONTRACTOR shall keep the PROJECT MANAGER advised of work to be done and the amount of pollution to be expected. CONTRACTOR shall ensure that proper ventilation equipment be utilized during the application of any paint or noxious cover material and that such application shall take place in a safe manner and, if necessary, outside of normal working hours.

12.2 Trash Removal: The CONTRACTOR shall be responsible for removing all his construction related trash from the building, in keeping with safe construction site practices. The CONTRACTOR must provide his own trash removal and dumpster if required for this work. Also, Refer to Section 5.4.13 of the Contract Terms and Conditions for additional requirements.

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13.0 TEMPORARY UTILITIES/FACILITIES

13.1 The CONTRACTOR shall plan for and pay for all temporary utilities and facilities required during construction including but not necessarily limited to water, electrical power, telephone/communications, construction trailer, trash disposal, parking, storage and toilets.

CONTRACTOR shall be responsible for making all necessary connections to temporary utilities in a safe and proper manner and for returning all utilities to their original state.

13.2 Electrical Power/Water: The CONTRACTOR shall coordinate with utility company for any required temporary connections. CONTRACTOR shall be responsible for making all necessary connections in a safe and proper manner and for returning all utilities to their original state.

13.3 Temporary Toilets: The CONTRACTOR must provide for temporary on-site facilities for the construction crew within the library property area.

13.4 Telephone/Communications: During the entire contract time, (including non-working hours for emergency purposes) the CONTRACTOR and its superintendent shall be available and provide for communication by cellular telephone and email. CONTRACTOR's business office shall be available for communication by telephone during business hours.

13.5 Construction Fencing: The CONTRACTOR shall erect and maintain a temporary fence surrounding construction site activities, including dumpster, stored materials and contractor parking areas.

13.6 Storage/Staging/Moving: CONTRACTOR shall plan for its own storage as necessary within the site. Stored materials shall be acceptable on site within the building and must be maintained in a climate-controlled environment by the CONTRACTOR. All arrangements and costs for moving and storing materials on-site or off-site shall be paid by the CONTRACTOR. At the CONTRACTOR’s option, if off-site storage is utilized, off-site stored materials shall be insured for full value (with COUNTY listed as insured) and held within a climate-controlled bonded facility. Off-site storage facilities shall be accessible to the Project Manager and storage conditions approved by the COUNTY.

13.7 Library Collection Moving/Storage: The CONTRACTOR shall remove, move and re-shelve the existing Library Collection from existing library shelving onto moved, modified or new shelving units as required for construction and construction phasing, as indicated within construction documents. Library Collection will be re-shelved in Exact Dewey Decimal System order as indicated on item spine labels or other identifying materials.

13.8 Shelving Moving/Storage: The CONTRACTOR shall be responsible for moving, storing and installing existing and new shelving as required for construction and construction phasing, as indicated within construction documents.

13.9 Existing Furniture Moving/Storage: The CONTRACTOR shall be responsible for moving and storing existing furniture as required for construction and construction phasing, as indicated within construction documents. The COUNTY will remove existing furniture scheduled for surplus; the CONTRACTOR will coordinate furniture moving activities with the COUNTY.

13.10 Parking: The CONTRACTOR shall make its own arrangements for delivery and parking within the designated construction area on the site.

13.11 Temporary Office: The CONTRACTOR shall provide a temporary field office in one of the meeting rooms within the library as described in Division 1 of the Specifications within the designated construction area on the site.

13.12 The cost of temporary facilities, including power and utilities, must be included in the

CONTRACTOR’S Bid Price.

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14.0 TESTING:

14.1 Notwithstanding any other statements to the contrary within the Drawings or Specifications, all testing, including but not limited to soil compaction testing, concrete materials testing, masonry mortar and grout testing, reinforcing steel and structural steel testing, HVAC Test and Balance, and all other testing required to establish compliance with the contract documents shall be made by CONTRACTOR, or if required, by a qualified independent testing agency retained and paid by the CONTRACTOR and approved by the PROFESSIONAL and the COUNTY. CONTRACTOR shall be responsible for coordinating all testing with its testing company. Copies of all test reports shall be provided to the PROFESSIONAL and the PROJECT MANAGER.

14.2 CONTRACTOR shall include all demolition work related asbestos testing. Samples of suspected materials shall be tested in accordance with National Emissions Standard for Hazardous Air Pollutants protocol. All testing shall be performed in general accordance with the procedures outlined in the National Institute of Occupational Safety and Health (NIOSH), EPC Regulations for the Testing of Asbestos Containing Materials (ACM), U.S. EPA Regional National Regulations for the Testing of Asbestos Containing Materials, State of Florida Statues for the Licensure of Asbestos Consultants and Contractors, and all applicable state, county, and city codes and ordinances.

14.3 The COUNTY reserves the right to obtain additional testing if it deems necessary. Retesting due to non-compliance shall be paid for by CONTRACTOR.

15.0 PERMITS AND UTILITY SERVICES:

15.1 The CONTRACTOR shall be responsible for constructing the Project to meet the requirements of all authorities having jurisdiction. The CONTRACTOR shall be responsible for coordinating, obtaining and paying for 100% of any permit, fee, license, utility connection and utility charges required for performing the Work, whether the actual work is to be performed by the CONTRACTOR or the utility/regulatory agency such as Hillsborough County, Water Department, TECO, etc. The CONTRACTOR shall also be responsible for performing and paying for 100% of all utility work associated with the project, including sewer service, water service (including fire service), electrical service and data/communications conduits. The CONTRACTOR shall be responsible to meet the requirements of all authorities having jurisdiction. The CONTRACTOR shall conduct its operations to conform to the requirements of the permits.

15.2 Where permits require that certain work is to be performed only in the presence of a representative of the permitting entity, the CONTRACTOR shall provide all coordination and notification required to assure the permit conditions are not violated.

15.3 The Project is located within unincorporated Hillsborough County. In addition to permits required by Hillsborough County, there may be other licenses, permits and fees payable by the CONTRACTOR to entities other than the County. The CONTRACTOR shall remain responsible to obtain and pay for such other licenses, permits and fees.

15.4 Utility Charges: Water and Wastewater service is existing and is provided by Hillsborough County. Electrical service is existing and is provided by TECO, all utility reconnections for the Project must be coordinated by CONTRACTOR with the utility company. Any charges by the utility companies must be paid by CONTRACTOR and CONTRACTOR will be reimbursed for said charges by the Allowance for Permits and Utility Charges with no additional mark-up by CONTRACTOR. If the allowance for Permits and Utility Charges is not sufficient, the COUNTY’S Allowance may be used for this purpose.

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15.5 An Allowance of $7,000.00 ($5,000 for C76037000 and $2,000 for C76046008) is established within the Bid Proposal for the purposes of permit cost/fees and utility charges. The permit cost/fees and utility charges will be reimbursed to the CONTRACTOR by the COUNTY with proper receipt and documentation indicating actual amount paid by CONTRACTOR with no additional mark-up by CONTRACTOR. At Project Closeout, unused amounts remaining in the allowance shall be credited back to the COUNTY by Change Order.

Note: The Permit and Utility Allowance cannot be used for any temporary utility services such as temporary power, water, office, toilets, etc. Cost of such temporary services must be included in the General Conditions within the Bid Price.

15.6 Estimated Permit Fee Schedule: Pursuant to Section 218.80 Florida Statutes, the COUNTY discloses to the CONTRACTOR a permit fee schedule as set forth below, the permit fees are to be paid by the CONTRACTOR for the Project:

Permit: Permitting is complete and has been approved through Hillsborough County. The Following

Permit Fees are Outstanding and to be paid by the CONTRACTOR:

1. HC-BLD-24-0062745 –Southshore Library Renovation (C76037000)

a. Hillsborough County 4044 Inspect - C.O. ($68.00 UP): $202.00

b. Permit Surcharge (1.5% /Min. $2) F.S. 468.631: $61.23

c. Permit Surcharge (1.0% / Min. $2) F.S. 553.721: $40.82

d. A - Assembly (Inspection): $4,081.77

Subtotal $4,385.82

2. HC-BLD-24-0062746 – Restroom Renovations at Various Libraries – Southshore Library (C76046008)

a. Hillsborough County 4044 Inspect - C.O. ($68.00 UP): $68.00

b. Permit Surcharge (1.5% /Min. $2) F.S. 468.631: $4.93

c. Permit Surcharge (1.0% / Min. $2) F.S. 553.721: $3.29

d. A - Assembly (Inspection): $328.68

Subtotal $404.90

16.0 SALVAGE BY THE COUNTY

16.1 Notwithstanding any other provision stated elsewhere, the COUNTY reserves the full right to salvage and take possession of any item within the Work areas designated for demolition.

CONTRACTOR shall have no claim to any item which the COUNTY may wish to salvage and take possession of, nor shall the CONTRACTOR have any right to compensation for any such item salvaged by the COUNTY.

17.0 CONSTRUCTION SCHEDULE

17.1 As part of its services and prior to starting any construction work, the CONTRACTOR shall submit for the PROJECT MANAGER’S and PROFESSIONAL’S review a Bar Chart Schedule reflecting a detail sequence of work showing the same Required Milestone Completion Dates indicated in the Contract Agreement and Special Conditions and Critical Path Items. Early or late completion shall not be shown. Activities shall be broken down in sufficient detail to show all the Work listed from top to bottom in a logical manner and indicating all shop drawing and Product Data submittals, including the detailed amount of work to be undertaken in each construction phased areas. CONTRACTOR shall revise the Bar Chart Schedule until it is acceptable to the PROJECT MANAGER and PROFESSIONAL.

CIP NO. C76037000 & C76046008 SC - 12

17.2 The CONTRACTOR’S Bar Chart Schedule shall clearly indicate the sequence and duration of all Construction Phased sequences and Critical Path activities, including but not limited to shop drawings, fabrication, materials ordering, delivery, permitting, utility coordination, maintenance of traffic, user relocations, collection moves, shelving relocations, and temporary furniture coordination. The scheduled sequence of construction activities shall be reviewed and accepted by the PROJECT MANAGER and PROFESSIONAL prior to finalization. Bar Chart Schedule shall clearly identify three phases, coordinated with the construction documents.

17.3 Without impacting the required Substantial and Final Completion Milestone Dates and at the request of the PROJECT MANAGER, the CONTRACTOR must revise/refine its schedule and adjust the sequence of work as necessary to meet the requirements of the PROJECT MANAGER.

17.4 CONTRACTOR shall provide an updated bar chart schedule at each scheduled Project Meeting.

The updated schedule shall indicate the completed Work to date and anticipated progress and completion of all line items.

17.5 After the Work is started, it shall be continued to substantial and final completion responsibly and timely as required by the Contract Time. The CONTRACTOR shall sufficiently staff the project to complete the scope of work within the scheduled time specified.

17.6 CONTRACTOR shall include in construction schedule adequate detail for shop drawing review and order dates of long lead item purchases to demonstrate no impacts to critical paths. Schedule updates shall include actual order dates placed for long lead items.

18.0 SCHEDULE OF VALUES

18.1 The CONTRACTOR shall within ten (10) days of award of the contract, but no later than the pre-construction conference meeting date, submit a detailed and proper Schedule of Values for the project. The schedules shall not reflect overpayment to the CONTRACTOR on activities which would initially be performed. The Schedules shall be an accurate, true and balanced representation of the Contract Amount relative to the progress and completion of the phased work. The Schedule of Values shall be revised and resubmitted until acceptable to the PROJECT MANAGER and PROFESSIONAL. Once the Schedule has been approved by the PROJECT MANAGER, the COUNTY reserves the right throughout the Contract (at its option), to require that the CONTRACTOR maintain a particular price contained in the Schedule of Values, for the purpose of negotiating Change Orders and Allowance Authorizations.

END OF SPECIAL CONDITIONS