24-0082 Attendance Report Traffic Incident Management System TIMS pre-conference meeting.txt

This document is an attendance report for the Traffic Incident Management System (TIMS) pre-conference meeting conducted by the Illinois Tollway on July 9, 2026. The meeting, organized by Brian Chillmon, ran for 48 minutes and 41 seconds from 10:45 AM to 11:34 AM, with 65 total participants representing a diverse group of internal staff and external vendors. The pre-conference meeting addressed the RFP for TIMS, which seeks a qualified Third-Party Administrator to provide traffic incident management services. According to the related solicitation notice, all questions regarding the TIMS contract opportunity must be submitted via email to the Information Contact no later than 1:00 PM on July 16, 2026, and all submissions must be made electronically in accordance with CPO Notice 2023.12, as paper responses will not be accepted.

The attendance list reveals significant participation from multiple vendor organizations including Q-Free, Kapsch, TransCore, Parsons, Stantec, Arcadis, CSE Software, and numerous technology and consulting firms. Presenters included both Illinois Tollway internal staff members and external representatives from potential bidding organizations. The meeting engagement metrics indicate moderate participant interaction, with select attendees utilizing video conferencing features such as camera activation and unmuting. The meeting served as an informational session to brief prospective bidders on the TIMS contract requirements and solicit questions prior to the submission deadline, ensuring all interested parties received uniform information regarding the competitive procurement process.