21-00 - RFP Overview.docx

Request for Proposals for Walk-In Building Supplies Issued by the State of Utah Solicitation Number AS26-68

REQUEST FOR PROPOSALS

for Walk-In Building Supplies

Issued by

THE STATE OF UTAH

In collaboration with

SOLICITATION NUMBER AS26-68

RFP WEBSITE: https://purchasing.utah.gov/currentbids

RFP OVERVIEW

I. INTRODUCTION

This Request for Proposals (RFP) is being issued by the State of Utah (“Lead State”) in collaboration with the NASPO ValuePoint cooperative purchasing program. The purpose of this RFP is to establish one or more Master Agreements for Walk-In Building Supplies with qualified Offerors. The resultant Master Agreement(s) are for convenience purchases at retail locations and the Contract discount will be provided to the Purchasing Entity at the time of purchase. This is a national cooperative contract that many Participating Entities such as states, cities, counties, and municipalities may use.

Businesses that meet the requirements of this RFP are encouraged to respond to the RFP even if they are only offering for a particular state. While the primary purpose of this solicitation is to select Offerors who can offer the Products or Services for all members participating in the NASPO ValuePoint Cooperative Purchasing Program, an Offeror providing less than national coverage (a “state-by-state Offeror”) may still be considered for award of a Master Agreement on a state-by-state basis. State-by-state Offerors awarded a Master Agreement may execute Participating Addenda only with Participating Entities in the state(s) the state-by-state Offeror is awarded. State-by-state Offerors will not be allowed to add additional States following award or at any time during the term of the contract. Offerors providing national coverage and offering service to all states (“nationwide Offeror”) that are awarded a Master Agreement may execute Participating Addenda with Participating Entities in any state or U.S. territory.

About NASPO ValuePoint NASPO ValuePoint is a division of the National Association of State Procurement Officials (NASPO), a non-profit association dedicated to advancing public procurement through leadership, excellence, and integrity. In accordance with the NASPO ValuePoint Lead State Model™, the Lead State is issuing this RFP, evaluating responses, and establishing Master Agreements with the support and assistance of a Multistate Sourcing Team™ composed of individuals from other member states, representing a broad range of perspectives that ensure the RFP incorporates best practices recognized by public entities across the country.

Participation in NASPO ValuePoint Master Agreements is convenient and cost-effective for eligible entities—including state departments, institutions, agencies, and political subdivisions, federally recognized tribes, and other eligible public and nonprofit entities in the 50 states, the District of Columbia, and U.S. territories—and suppliers, with no membership or registration required. In 2025, contractors reported a combined $22.3 billion in sales through NASPO ValuePoint Master Agreements awarded through cooperative solicitations like this RFP, including a combined $22.3M in sales through the current Walk-In Building Supplies portfolio.

More information about NASPO, NASPO ValuePoint, and the NASPO ValuePoint Lead State Model can be found at www.naspo.org and www.naspovaluepoint.org and in Attachment E, Participation Information.

II. GENERAL INFORMATION AND INSTRUCTIONS

A. RFP Contact.

All questions must be asked through the Q&A within the solicitation.

B. RFP Website. The following website is the sole official source for RFP information and updates:

Utah Public Procurement Place: https://purchasing.utah.gov/currentbids From the link type “AS26-68” into the search bar and click the search icon. The “Walk-In Building Supplies” posting will appear.

C. RFP Documents. This RFP consists of this RFP Overview, the following attachments, and any information or materials posted by the Lead State to the RFP Website, as amended:

1. Attachment A, RFP Terms and Conditions

2. Attachment B, Scope of Work

3. Attachment C, RFP Evaluation Plan

4. Attachment C1, Score Sheet (Informational Only)

5. Attachment D, Sample Master Agreement

6. Attachment E, Participation Information

7. Attachment F, Protest Information

8. Attachment G, Offeror Information, Acknowledgements, and Certifications

9. Attachment H, Offeror Response Worksheet

10. Attachment I, Cost Proposal

11. Attachment J, Proposed Modifications to Sample Master Agreement

12. Attachment K, Claim of Business Confidentiality D. Important Dates.

1. RFP Issue Date: See RFP dates posted on RFP Website

2. RFP Pre-proposal Conference: See RFP Pre-proposal Conference information on RFP Website

3. RFP Q&A Deadline: See RFP dates posted on RFP Website

4. RFP Close Date: See RFP dates posted on RFP Website

Dates and deadlines are subject to change. Offerors should continue checking the RFP Website for the most up-to-date information.

E. Pre-Proposal Conference Attendance at the RFP Pre-proposal Conference is optional, and registration is not required. Offerors must use the link below to participate.

https://naspo.zoom.us/j/86400067768 F. How to Ask Questions.

1. Read and review this RFP, including all attachments, exhibits, and amendments.

2. All questions, including those about terms and conditions, must be submitted through the Utah Public Procurement Place: http://purchasing.utah.gov/currentbids. Questions must be submitted by the deadline for questions shown in the RFP Website. Answers will be provided via the RFP Website as soon as possible. Questions must reference the specific section of the RFP to which the question relates.

3. The Lead State will refuse to answer questions received after the Question and Answer deadline.

4. For assistance with technical issues associated with the RFP Website, contact U3Padmin@utah.gov.

G. How to Respond.

1. Read and review this RFP, including all attachments, exhibits, and amendments.

2. Prepare a proposal that:

a. Follows the requested format;

b. Includes the Solicitation Number on all materials making up the proposal;

c. Addresses each question and request for a response in this RFP, including all questions in Attachment H, Offeror Response Worksheet;

d. Clearly demonstrates your ability to meet the Scope of Work described in Section III and Attachment B; and

e. Includes all required submissions identified in Section IV.

3. Submit your proposal by the RFP Close Date through the RFP website.

III. SCOPE OF WORK

A detailed description of the Deliverables being sought through this RFP is attached as Attachment B, Scope of Work.

The scope of this RFP and its resulting Master Agreement(s) is intended to benefit all state departments, institutions, agencies, and political subdivisions and other eligible public and nonprofit entities in the 50 states, the District of Columbia, and U.S. territories. Therefore, Offerors should not interpret the Scope of Work to be associated with or limited to any specific purchase, implementation, project, need, or program within the Lead State or any other state or eligible entity. Proposals should be generally applicable to all potential Participating Entities and Purchasing Entities, except where specificity is requested.

The initial term of the Master Agreement(s) resulting from this RFP is anticipated to be 5 years with no renewal options.

IV. OFFEROR RESPONSE

A. Required Submissions. The following must be submitted with your proposal:

1. Any response required to be submitted directly through the RFP Website;

2. Completed and signed Attachment G, Offeror Information, Acknowledgements, and Certifications

3. Completed Attachment H, Offeror Response Worksheet

4. Completed Attachment I, Cost Proposal, submitted as a separate document and separate file, if submitting electronically

5. Completed Attachment J, Proposed Modifications to Sample Master Agreement

6. Redlined copy of Attachment D, Sample Master Agreement, if proposing modifications

7. Completed and signed Attachment K, Claim of Business Confidentiality

8. Redacted copy of proposal clearly marked as such, if claiming confidential, proprietary, or protected information B. Other Documents. The following are informational only and do not need to be submitted with your proposal:

1. This RFP Overview

2. Attachment A, RFP Terms and Conditions

3. Attachment B, Scope of Work

4. Attachment C, RFP Evaluation Plan

5. Attachment C1, Score Sheet (Informational Only)

6. Attachment D, Sample Master Agreement, unless proposing modifications

7. Attachment E, Participation Information

8. Attachment F, Protest Information

V. EVALUATION AND AWARD PROCESS

A. Proposals will be sealed until the RFP Close Date. After opening, proposals will be evaluated in stages as set forth in Attachment C, RFP Evaluation Plan.

B. After completion of the evaluation process, Master Agreements will be awarded as set forth in Attachment C, RFP Evaluation Plan.

RFP OVERVIEW

RFP OVERVIEW

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